Event Management Output

1. J&M SON EVENTS & MARKETING
MICHELLE B. PAHAYCULAY

2. Simon Ledesma Bakhaw , Jaro, Iloilo City
Philippines
(033) 124 9326/ 0949 2068 510
Jm&sonevents&mktg@gmail.com
“Quality Event is our Commitment.”

3. Company
Logo
• Our logo shows a piece of quill and a paper. An instrument
needed for a contract signing
• It symbolizes an assurance and guarantee that our company is
bounded for quality event service to our clients.
J&M Son Events &
Marketing

4. About
Us
The company’s name was taken from the first letters of my name and my husband’s
including the word “son” referring to our only kid. J&M Son Events and Marketing is a
company that aims to provide quality service in planning, managing and organizing
occasions, gatherings and other events from small to bigger ones. It is an Iloilo based events
and marketing company that provides satisfactorily services to clients and individuals in
Western Visayas. We are in the service for almost 10 years . We are known for bringing the
spirit of building strong relationship with the clients and to people through our friendly and
excellent team. Our existence has been productive in satisfying the clients. We innovate ideas
and transform it into effective actions that produce worth remembering and interesting
events.

5. Simon Ledesma Bakhaw , Jaro Iloilo City,
Philippines
@gmail.com
Company
Details:
(033)5278124| 09157755042
Visit us:
Contact us:
For business inquiries, email us:
J&M Son Events & Marketing

6. Vicinity Map
J&M Son Events & Mktg.

7. MISSIO
N:
VISION:
To provide innovative and professional event management services with a focus on
quality and details.
To become a premier Eventologist in Western Visayas.

8. ORGANIZATIONAL
CHART
Michelle B. Pahayculay
General Manager
Szar David B. Pahayculay
Assistant Manger and Planner
Ma. Glyza D. Guanco
Program Head
Rosana D. Flores
Financial Head
Anne C. Taberna
Venue Head
Ana Recomono
Merchandising Head
Anthony D. Sy
Logistics Head
Lucia .D. Ong
Secretary

9. SERVICES OFFERED:
Charity and Fund Raising Events
* Event for a Cause (fun run,
motor/car shows, concerts)
Corporate Events:
• Promotion
• Team Building
• Exhibits
• Launching

10. In Partnership with:

11. STRENGTHS WEAKNESSES
• Our company is in the business for 10 years. • Lack of manpower.
• Our company establish a wide range of clientele
in various sectors in our community.
• We have well-trained personnel with good inter-
personal skills to ensure quality service to our
clients.
• We have enough venues to accommodate all
kinds of event and with spacious parking areas for
vehicles.
S.W.O.T Analysis
S.W.O.T Analysis

12. OPPORTUNITIES THREATS
• Increase growth of business
establishments in Iloilo which are
potential clients for events organizing.
• Severe weather conditions during
outdoor events.
• Iloilo is frequently chosen venues for
local, national and international
gatherings.
• Increasing competitors offering much
lower package rates.
S.W.O.T Analysis

13. Presented by:
Michelle B. Pahayculay
Event Manager

14. Event Brief
Event Title: “A Benefit Concert: Featuring the Band of all Ages ”
Event Date: August 10, 2020
Event Venue: West Visayas State University Grandstand
Event Theme: “We Care. We Share.”
Attendees: General public
Budget: 300,000
Ticket Prices:
VIP: P600 Gen Ad: P300
Participants: 700 pax

15. Event’s Objectives
• To earn profit by launching a benefit concert in West Visayas State University-
Iloilo City
• To donate the generated income to the victims of typhoon Garci.
•To satisfy the audiences by providing them a fun and a memorable concert.

16. Event Invitation
A Benefit Concert Featuring Bands of All Ages
West Visayas State University Field
“We Care. We Share”
August 10, 2020
6:00 PM – 10:00 PM
VIP: P600 GEN AD: P300
Ticket Prices:
presents
COME & HAVE FUN!
Beneficiary: Typhoon Garci Victims

17. Ticket Prices
Participants Price Total
200 VIP’s P600 x 200 P120,000
500 Gen Ad P300 x 500 P150,000
700 Total Guests Total: P270,000
VIP TICKET GEN AD TICKET
PHP 600 PHP 300

18. Event Sponsors

19. Event Location
WVSU Grandstand

20. Floor Plan
Stage
ENTRANCE
EXIT
COMFORT
ROOM
HE
SHE
FOOD AREA DRINKS AREA
Regular guest
VIP

21. ACTION PLAN AND
TIME FRAME

22. Task Specific Action Team Member Target Date
Meeting with the Client Discuss the Proposal Event Manager February 15, 2020
Document Making Gather and process all
papers including the
proposal letter
Secretary February 28, 2020
General Meeting Assigning of duties and
responsibilities to
personnel
All staff March 18, 2020
Processing Process and release of
sponsorship letter
Secretary March 24, 2020
Venue Visit Check the venue
facilities, and equipment
availability
Operation manager,
Venue Head and
Program head
April 15, 2020
Company Consultation To discuss and review
the overall plan
All Staff April 26, 2020

23. Approval of the Suppliers Closing the deal with
Suppliers
Event manager and
Accounting Head
May 16, 2020
Purchase Buy necessary items Merchandising Head May 28, 2020
Signing Signing of Contract Event Manager June 24, 2020
Finalization Finalize everything
needed for the event
All Staff July 11, 2020
Briefing Company meeting and
check the
accomplishments for
readiness
All Staff July 25, 2020
Ingress Set-up of Venue and all
of the requirements
Suppliers and Event Staff August 7, 2019
Event Proper Call time 4:30 PM All Staff August 10, 2019
Egress/Post Event
Reports
To submit to client after
the event
All Staff/Event Manager August 11, 2019

24. PROPOSAL LETTER TO SPONSORS

25. Febuary 15, 2020
Dr. Luis M. Sorolla
President of WVSU
Iloilo City, Philippines
RE: Proposed Benefit Concert Featuring Bands of all Ages
We, the J&M Son Events and Marketing pleased to propose a concert for a cause for the Typhoon Garci victims . It will be
held at WVSU Grandstand from 6PM to 10PM on August 10, 2020 (Saturday). This event aims to help those victims of
Garci Typhoon by providing them their basic need of their famiily.
In return, your sponsorship comes with some advertisement space on the event banner.
J&M Son Events and Marketing
Simon Ledezma Bakhaw , Jaro, Iloilo City
Philippines
(033)5278124| 09157755042
J&msonevents&mktg@gmail.com

26. In connection with this, we would like to humbly ask your help to support our event to augment our financial
needs for the concert.
Thank you for your outmost support in making this project a successful one.
Respectfully yours,
Michelle B. Pahayculay
General Manager of J&M Son Events and Marketing

27. EVENT
PROGRAM
5:00 – 5:30 Arrival of guests
6:00 Concert Starts
6:00 – 8:30 Local Bands (Iloilo)
8:30 – 10:00 Highlights
Bands:
Chico Mambo
Sugarey
The Muffets
Armour all
10:00 End of Concert

28. ITEMS QUANTITY DESCRIPTION
Microphones 5 pcs For the emcee and the vocalist
Sound system 5 pcs For the audio technical assistance
Projector 1 pc For screen display
Tents 10 pcs In case of bad weather
Lights 20 pcs To make the area outside the
gymnasium bright and safe
Tickets 700 pcs For access in the venue
Event Needs

29. FOR VIP GUESTS:
MENU (A)
FOR GEN AD GUESTS:
• Drink
- Blueternate Lemon Iced Tea
• Foods
- Grilled cheese sandwich
- Pretzel
- Burrito
Price: P150 (Drink + 1 Choice of Food

30. MENU (B)
FOR VIP GUESTS:

31. Marketing
Venue
(External)
Venue
(Internal)
Food and
Beverages
Event
Segment and
Activities
Legal and
Other
important
documents
• Promotion • Tarpaulins
• Signages
• Staffs • Food
provision for
staffs
• Program
Director
• Event permit
• Presentation • Floor plan
and set ups
• Event Host • All event
contracts
• Invitations • Staging
requirements
• Memorandum
of Agreement
• Tickets • Sounds and
light
requirements
Checklist

32. BUDGET PLAN

33. Inclusions A B
TALENT FEE (BANDS) P10,000 x 4 = P40,000 P10,000 x 4 = P40,000
HOST P5,000 P5,000
SOUND SYSTEM & MICROPHONES
P15,000
P15,000
TENTS P1,000 x 10 = P10,000 P1,000 x 10 = P10,000
DECORATIONS AND ADS MATERIALS
P5,000
P5,000
LIGHTINGS AND PROJECTOR P15,000 P15,000
TICKETS P3,000 P3,000
FOOD AND BEVERAGE P150 x 800 = P120,000
P200 x 800 = 160,000
CONTINGENCY FUND P15,000 P15,000
EVENTS MANAGEMENT FEE P60,000 P60,000
TOTAL: P288,000 P328,000

34. Return of Investment A
Ticket Sale: VIP =Php 600 X 200 = Php 120,000
Regular Php 300 X500= Php 150,000
F&B (catering discount)= Php 45,000
CPBC (sponsors) Talent Fee = Php 45,000
Nature spring (sponsors) Drinks = Php15,000
Smart Sponsor= Php15,000
Coca Cola Sponsor= Php 20,000
Ph 120,000 + Php 150,000+ + Php
45,000+45,000+15,000+20,000
= Php 395,000
Expenses PHP 288,000
Total ROI Php 107,000
RETURN OF INVESTMENT

35. Return of Investment B
Ticket Sale: VIP =Php 600 X 200 = Php 120,000
Regular Php 300 X500= Php 150,000
F&B = (Catering Discount)= Php 80,000
CPBC (sponsors) Talent Fee = Php 45,000
Nature spring (sponsors) Drinks = Php15,000
Smart Sponsor= Php15,000
Coca Cola Sponsor= Php 20,000
Ph 120,000 + Php 150,000+ Php 60,000 + Php
45,000+15,000+15,000+20,000
= Php 445,000
Expenses PHP 328,000
Total ROI Php 117,000

36. This contract is made on this day of Febuary 15,2020 between J&M Son Events and Marketing and President Luis M. Sorolla for the hiring of
band as an independent contractors at the Benefit Concert featuring Bands for All Ages at West Visayas State University Main Campus held at
La Paz loilo City.
It is agreed as follows:
1. Place, date and time of show. The parties agreed that the time and place of show will be Venue, located at West Visayas State University
Main Campus Grand Stand on the SATURDAY AUGUST 10, 2020 at 7:00 P.M. – 10:00 P.M.
2. Description of show. Show will be a musical performance with musical content decided by Band. Show will last minimum of 3 hours.
3. Payment. Compensation for the show will be Php 50,000 payable by cash. A 50% deposit of fee is due on the signing of this contract. This is
a required condition for the contract to proceed; if a 50% deposit of fee is not rendered upon the signing of this contract, no further
obligation for either party comes due. The remaining 50% of fee is due immediately prior to Band’s show, but may be made earlier.
4. Cancellations. If full payment is not made by the time immediately prior to Band’s show. Show may be cancelled by Band, and Operator may
not seek any damages. Cancellation may be made by operator before two days prior to the time of show, in which case Operators 50%
deposit of fee is non-refundable, but operator will not have to pay the remaining 50% of fee. Of show is cancelled within 2 days of show.
Operator must pay Band’s full fee. Band may cancel at any time prior to ticket sales by Operator, in which case band must refund Fee.
5. Food and Drink. Operator will provide Band with dinner meals and 10 bottle of water.
6. Parking. Operator will secure sufficient parking for Band’s van within a reasonably convenient distance to venue for a minimum of 3 hours
prior to the show and lasting until 1 hour after the show.
AGREEMENT

37. 7. Sound System Check. A sound check conducted by Band’s sound system is required, at a time to be mutually arranged between band and operator.
8. Security, Health, and Safety. Operator warrants that venue will be of sufficient size to safely conduct show, that venue is of stable condition and
sufficiently protected from weather, and that there will be adequate security and/or emergency medical responders available if foreseeably necessary.
Operator maintains sufficient personal injury/property insurance for venue sufficient to cover foreseeable claims.
9. Severability. If any portion of Agreement is in conflict with any applicable law, such portion will become inoperative, but all other portions of
Agreement will remain in force.
10. Applicable Law
This contract and the interpretation of the terms shall be governed by and constructed in accordance with the laws of the
Philippines and subject to the exclusive jurisdiction of the federal and state courts located in Supreme court, Philippines IN
WITNESS WHEREOF, each of the Parties has executed this contract, both Parties but its duty authorized officer, as of the day
and year set forth below.
Dr.Luis M. Sorolla
Michelle B. Pahayculay
President of WVSU
Events Manager
Date signed: Febuary 15 2020
Date signed:Febuary 15, 2020
Szar David B.Pahayculay
Wtness

38. THANK YOU LETTER
To Dr. Luis M. Sorolla
Good day! Thank you for making the Concert for a cause successful. Without you, this would never happen.
It was an honor to have you in this event. Hopefully, we could collaborate with an another event soon. We are glad
that we were able to satisfy your needs and we are always willing to cater you again. God bless!
Thank you once again for your generous support for our team.
Respectfully,
Michelle B. Pahayculay
General Manager /Event Organizer
J&M Son Events and Mktg.
J&M Son Events and Marketing
Simon Ledesma Bakhaw , Jaro Iloilo City, Philippines
(033) 5278124/ 09157755042
j&msonseventsandmktg@gmail.com