Debra Calhoun has over 18 years of experience as a senior executive assistant and notary public. She has a track record of managing complex schedules and tasks discreetly for high-level executives. Calhoun's roles have included arranging travel for NBC Universal's EVP of HR and providing full executive support to the President of Universal Studios Hollywood, where she supervised other assistants and handled tourism reports. She is skilled in Microsoft Office, scheduling, contract preparation, and adapting to new systems through company mergers.

1. DEBRA A. CALHOUN
5364 Indian Hills Dr., Simi Valley, CA 93063 / (805) 551-4778 / debracalhoun15@gmail.com
______________________________________________________________________________
SENIOR EXECUTIVE ASSISTANT
Organized/Trusted/Meticulous/Innovative
Dedicated and energetic senior level executive assistant with strong experience in high level
support roles. Demonstrated success in time management, deductive reasoning and problem
sensitivity skills. Known to adapt and maintain flexibility without compromising integrity.
Consistently sought after to discretely diffuse potentially volatile situations between upper level
management and their direct reports. Extremely resourceful when confronted with complex,
confidential tasks.
PROFESSIONAL EXPERIENCE
NBC UNIVERSAL, Universal City, CA - 1996 – 2014
Executive Assistant
Managed complex, demanding, and frequently changing travel arrangements for the Executive
Vice President of Human Resources. Coordinated the planning of business trips via commercial
and/or corporate jet flights.
 Planned and implemented logistics and support for visiting east coast, west coast, and
European counterparts
 Planned monthly Human Resource Issues meetings for senior level support staff for
Universal Pictures, Universal Pictures International, and Universal Parks and Recreation
 Administered expense reports and reimbursements
 Prepared agendas and decks for executive staff meetings
 Scouted locations, planned and coordinated corporate holiday events
 Prepared employee performance evaluations
 Reviewed employment contracts and obtained signatures for executive level contract
renewals
 Adapted quickly and learned new operating systems through five company mergers
and/or sales including Matsushita, Seagram, Vivendi, General Electric, NBC and Comcast
 Researched and compared calendars and policies from competitor entertainment
companies across southern California to compile company holidays and summer hour
schedules for employees
 Processed invoices for payment to inter-company and outside vendors
 Planned team building events, booked conferences, meetings, and coordinated catering
for annual staff development meetings

2. ADDITIONAL EXPERIENCE
UNIVERSAL STUDIOS HOLLYWOOD, UNIVERSAL CITY, CA
Executive Assistant and Notary Public to the President
 Provided a full range of high level executive support to the Office of the President
 Trusted liaison to middle and upper management in issues related to Universal Studios
Hollywood and Universal Studios Florida theme parks
 Supervised the administrative assistants to the Vice President and General Manager
 Directly responsible for tourism report processing
 Troubleshooter for theme-park related incident reports
 Managed president’s day-to-day schedule as well as all travel
 Prepared and distributed weekly staff meeting minutes
 Administered daily Universal Studios Hollywood tour attendance sheets
Administrative Assistant to the VP of Business and Legal Affairs
 Assisted Vice President with contract preparation
 Maintained legal files
 Scheduled appointments
 Processed travel and expense reports
 Promoted to Executive Assistant to the President
EDUCATION
Business Administration Coursework – Chicago City Colleges and Northwestern University
SKILLS
Microsoft Office, Outlook, PowerPoint, Excel, PeopleSoft