easy-Speak Help Desk webinar: Focus on the VPE

1. Easy-Speak Help Desk
July 6 Webinar: Focus on VPE
Coach Carole and Friends

2. Where in the world are you?
Queensland &
Victoria
Idaho & Nova
Scotia

3. Your web conference tools

4. Introducing the easy-Speak Help Desk
Share the online
flyer
https://www.smore.com/uqeyd-easy-speak-help-desk

5. July 6 Webinar Agenda
Time Session Title Speaker / Presenter
11:45 Pre-webinar preparation:
How to participate in Blackboard Collaborate
Carole McCulloch
12:00 Welcome and Agenda overview
Round Robin introductions
Edward Wedler, Steve Sharp, Karen Chow, Louise
Lough, Simon Cornwill
Carole McCulloch
12:10
12:30
Presentation and Demonstration:
easy-Speak Setup for the VPE (20 minutes)
Discussion: How to persuade clubs to use easy-speak?
Carole McCulloch
Everyone
12:45 Table Topics: Training easy-Speak users
Responses: your turn to contribute
Everyone
Participants/Evaluators
13:00 Next week’s webinar
Webinar Recording Closed
Carole McCulloch

6. Welcome and Round Robin
 Introduce yourself in text chat: TM Club (s) and Role (s)
 What is your level of expertise in easy-Speak?
Use the Polling tool.
A B C D

7. Presentation :
easy-Speak Setup for the VPE
Stage 1: Register your club site
Stage 2: Configure your club settings
Stage 3: Add your members
Stage 4: Setup your agendas

8. 1. Register your Club Site
Key in club number and select
Add your club

9. 2. Configure Club Site Settings
Step 1: Provide Club Information
Step 2: Describe Meeting
Step 3: Provide Location Map
Step 4: Describe Time zone
Step 5: Add other website and
social media details

10. Configure Club Site Settings
Step 1: Provide Club Information
Step 2: Describe Meeting
Step 3: Provide Location Map
Step 4: Describe Time zone
Step 5: Add other website and
social media details

11. Configure Club Site Settings
Step 1: Provide Club Information
Step 2: Describe Meeting
Step 3: Provide Location Map
Step 4: Describe Time zone
Step 5: Add other website and
social media details

12. Configure Club Site Settings
Step 1: Provide Club Information
Step 2: Describe Meeting
Step 3: Provide Location Map
Step 4: Describe Time zone
Step 5: Add other website and
social media details

13. Configure Club Site Settings
Step 1: Provide Club Information
Step 2: Describe Meeting
Step 3: Provide Location Map
Step 4: Describe Time zone
Step 5: Add other website and
social media details

14. Finalising Registration

15. Questions?
 How would you persuade your club to use easy-Speak?
 Demonstrate at a Division or District event
 Interview users and create testimonials for promoting the benefits
 Provide one-to-one demonstrations to show the benefits
 Talk to your club officers and get their buy-in
 Create and share short videos for promoting the ease of use
 Share the links to the easy-Speak Toastmasters Community on Facebook

16. Demonstration
Adding members and Creating a Meeting
At King Arthur’s Playgound
Login as Minnie (fun4us)
Demonstration will use the fictitious club
To ensure anonymity

17. Demonstration: Add Users
1. Select the User list from This Club
menu
2. Select the Add User icon from User
list page
3. Select the status of new user
4. Select the introducer
5. Input First and Family Names
6. Input email address
7. Click Submit
8. Add username and password fun4us
9. Click Create New User
 Let’s add a new user to King
Arthur’s Playground

18. Demonstration: Create a Meeting
1. Select Create Meeting from VPE
tasks
2. Select the Event Type
3. Select the date and time
4. Select the venue
5. Select the Meeting Manager
6. Add any details in Message body
7. Click Submit
 Let’s add a meeting to King
Arthur’s Playground site.

19. Help Desk Corner
 Your questions:
 How do I add a new location for
club meetings?
 Our answers:
 Go to Locations option in the Club
Control Panel
 Add new location description
 Add new location address
 Creates a Google map
automatically

20. Table Topics:
How do you train your users?
Karen Chow: Hong Kong

21. Table Topics:
How do you train your users?
Steve Sharp: Australia Edward Wedler: Canada

22. Your Requests
 What do you want to see
in the next webinars?
 Amendments and
customisation of Agendas
 Question and Answers for
specific queries
 Demonstration of
Requesting a Speech
 Scheduling of an
Educational

23. Next Webinar
July 13

24. Unpacking the Help Desk: Option 2

25. Unpacking the Help Desk: Option 3

26. Unpacking the Help Desk: Option 4

27. How did this webinar meet your
learning needs?

28. Coach Carole
coachcarole70@gmail.com
Skype Id: coach.carole
Easy-Speak Help Desk
Thanks to
participants
and speakers