The document discusses time management and productivity, emphasizing their interconnectedness and the importance of efficient time utilization for achieving personal and professional goals. It presents various theories and techniques such as the Pickle Jar Theory, Pareto Principle, Parkinson's Law, and ABC Principle to help individuals prioritize and manage their tasks. Additionally, it highlights symptoms of poor time management, solutions to improve time management skills, and the necessity of achieving balance in life.

1. Time management and
productivity

2. Group Members:
1. Talha Khan-BAF213049
2. Abdul Rehman Khan-BAF213043
3. Affan Durrani-BAF213029
4. Umer Murtaza-BAF213021
5. Yousaf Abbasi-BAF213046
6. Abdullah Qureshi-BAF213048

3. Introduction
• Time Management:
The modern concept
of time management - the act of planning the
amount of time you spend on activities or it
can be defined as the mindful process of
properly planning and organizing your tasks. It
is the method of exercising conscious control
over the amount of time spent dedicated to
certain activities, mainly with the goal of
increasing productivity, efficiency, and
effectiveness.

4. • Productivity:
It is a measure of how much
work is done in a given amount of time. The
more work a person gets done during this
time, the more productive that person is . In
order to get more work done and be more
productive, good time management skills are
essential. We all have days that are less
productive, but our overall productivity should
be high from one day to the next.

5. Q: Is time management and productivity same?
• Time management is a separate discipline
answering the questions about managing
productivity, setting priorities, and effectively
organizing workflows. So, productivity
and time management are interconnected.

6. Importance of time management
and productivity?
• When you have a schedule to follow, you'll likely find that
you spend less time deciding what to work on or
procrastinating and more time getting down to important
work. Time management can help you focus on just the
essential tasks ahead of you and avoid time-consuming
distractions.
• In terms of Islam :
Time is a precious commodity and
extremely important amanah from Allah (SWT). Proper
utilization of time leads to success in this mundane world
and eternal bliss in the hereafter. Since time is limited in our
life, we must utilize it in the best possible manner so that we
can attain eternal success

7. Theories:
• Pickle Jar theory
• the Pareto principle or 80/20 principle
• Parkinson's Law
• ABC principle

8. Pickle jar theory:
• It is a time management solution that is simple and
actually works. The Pickle Jar theory is basically based
on the idea that time, like a pickle jar is limited. Our life
is the jar and what is in it, the volume or space is
limited. Every day, everyone fills out time with
important, less important and unimportant activities. The
Pickle Jar Theory serves as a visual figurative
expression, to determine what is the important and
what is not important. It helps you to set your priorities
for daily life and plan tasks in such a way, that you have
time to spare instead of too few hours in the day. This
theory is popular for time management. The Theory is
about a big glass pickle jar that is filled with a large
number of fist-sized rocks, pebbles and a lot of sand.
by Jeremy Wright

10. The Pareto principle or 80/20 principle
• The 80-20 rule, also known as the Pareto Principle, is an
aphorism which asserts that 80% of outcomes (or
outputs) result from 20% of all causes (or inputs) for
any given event. In business, a goal of the 80-20 rule is
to identify inputs that are potentially the most productive
and make them the priority.
• Example: he observed that 80% of the peas in his garden
came from 20% of his pea plants. The 80:20 ratio of
cause-to-effect became known as the Pareto Principle.
Definition: Pareto Principle. Pareto principle is a
prediction that 80% of effects come from 20% of
causes.

12. Parkinson's law
• The more time you allow for a task, the longer it
takes. Individuals and businesses must know how to
manage time efficiently. And it states that work
expands to fill the time allotted for its completion.
• Example:
According to Parkinson's law, if someone is
given a week to complete a task it should really
only take them a day to finish, they will often end
up unnecessarily stretching out the task, so that it
will take them the whole week to complete it.

14. ABC principle
• Common method for prioritizing tasks is the ABC
method, which ranks each task with the letter A, B, or
C. The most important tasks on your time
management plan are given the letter A, less
important tasks the letter B, and the least important
tasks the letter C. The ABC Method was originally
developed by Alan Lakein and consists of assigning
a priority status of “A,” “B,” or “C” to each of the
items of your to-do list or task list. High priority,
very important, critical items, with close deadlines or
high level importance to them.

16. Symptoms
1. Poor Punctuality
2. Constant rushing
3. Decreased quality of work
4. Frequently missing deadlines
5. Inability to set and achieve goals
6. Easily distracted
7. Over extension
8. Unhealthy Habits

17. Solutions to the symptom
1. Figure out how you are spending time now.
2. Create a daily schedule.
3. Prioritize wisely.
4. Avoid the urge to multitask.
5. Assign time limits to task.
6. Learn to say no.
7. Get organized.
8. Eliminate distractions.

19. Time management tips from highly successful
people
• According to article in Entrepreneur Asia Pacific, most
successful entrepreneurs have some form of morning
routine like Branson’s (the founder of virgin group),
which usually includes rising early, exercising, eating a
healthy breakfast, and doing their most challenging task
first.
• They also point out that successful people, including
Warren Buffet (CEO Berkshire Hathaway) and Bill
Gates (Founder of Microsoft corporation), don’t
overfill their schedules. Rather, both men reportedly
attribute successful time management to leaving plenty
of blank spaces in their calendars. This allows
flexibility for handling unexpected circumstances. It
also gives them space to focus on their passions.

20. Is it possible to be over obsessive
about time management?
• Encouraging children to manage their time
well is prudent, yet it’s also possible for
obsessive time management to be
counterproductive. Continually searching for
ways to use time more effectively can leave
children feeling more anxious and stressed.
According to BBC article, the available
evidence suggests that time management tools
and strategies work for some people in some
circumstances, but not for others.

21. Conclusion of the time management
• The final point about time management is the
concept of balance. The most important thing
that you can instill in your life is balance and
moderation. By practicing the methods, ideas,
and techniques you will become a master time
manager, and have more time for your family
and your personal life.
The End