Tendering Document for the Procurement of Works

2.  Section 1. Instruction to Tenderers
 Section 2. Tender Data Sheet
 Section 3. General Conditions of Contract
 Section 4. Particular Conditions of Contract
 Section 5. Tender & Contract Forms
 Section 6. Bill of Quantities
 Section 7. General Specifications
 Section 8. Particular Specifications
 Section 9. Drawings

3. A. General
Scope
Corrupt and Fraudulent cases
Tenderer’s Eligibility
B. Tender Document
Clarification
Addendum
C. Qualification Criteria
Experience
Financial requirements

4. D. Tender Preparation
Language, Prices, Currency
Tenderer’s Documents
Tender Security
E. Tender Submission
Sealing, Marking and Submitting
Modification, Substitution and Withdrawal

5. F. Tender Opening & Evaluation
Tender Opening
Preliminary, Technical and Financial Examination
Post-qualification
G. Contract Award
Notifying Award
Performance Security

6. A. General
Name of the Procuring Entity & Works
Lot No. – Single Lot
B. Tender Document
Address of the Procuring Entity
C. Qualification Criteria
Experience – Tk. 1.5 million over 3 years
Annual Construction Turnover - Tk. 1 million
Liquid Asset – Tk. 500 thousand

7. D. Tender Preparation
Additional Documents
Validity Period – 90 days
Tender Security – Tk. 60 thousand
E. Tender Submission
Address for Submission
Deadline - 22/07/2013 up to 3:00pm

8. F. Tender Opening & Evaluation
Tender Opening Address
Time & Date - 22/07/2013 up to 3:30pm
G. Contract Award
Performance Security – 10% of the contract
price

9. A. General
Definitions
Corrupt, Fraudulent, Collusive or Coercive
Practices
Documents Forming the Contract and Priority of
Documents
Eligibility

10. A. General
Possession of the Site
Procuring Entity’s Responsibilities
Contractor’s Responsibilities
Taxes and Duties
Contractor’s Personnel

11. B. Time Control
Start Date
Intended Completion Date
Programme of Works
Extension of the Intended Completion

12. C. Time Control
Execution of Works
Identifying Defects
Testing
Rejection of Works
Remedial Work
Correction of Defects

13. D. Cost Control
Contract Price
Bill of Quantities (BOQ)
Changes in the Quantities and Unit Rate or
Price
Variations
Costing of Variation Orders

14. D. Cost Control
Payment Certificates
Payments to the Contractor
Compensation Events
Retention Money
Liquidated Damages
Performance Security

15. E. Completion of Contract
Completion
Completion Certificate and Taking Over
Amendment to Contract
Final Account
Release from Performance

16. F. Termination and Settlement of Disputes
Termination
Payment upon Termination
Property

17. G. Disputes and Arbitration
Settlement of Disputes

18. Name of the Contractor and Project Manager
Name of the Procuring Entity
Location of site – Uttara, Sector-12, Dhaka
Brief Description of the Works
Other Documents forming the Contract

19. Date of Possession of Site
Date of Starting & Completion
Submission of Programme of Works – 10 days
of signing contract
Defect Liability Period – 12 months
Compensation Events – None

20. Contract Price
Portion of Payments to be Retained –
10% of Performance Security
Amount of Liquidated Damages –
0.1 of 1% of the final contract price
Max Amount of Liquidated Damages –
10% of final contract price

21. Procuring Entity’s additional cost for completing
uncompleted works –
10% of the contract value of the works not
completed
Location of Arbitration – Dhaka

22. Tender Forms
a) Tender Submission Letter
b) Tenderer’s Information
c) Bank Guarantee for Tender Security
Contract Forms
a) Notification of Award
b) Contract Agreement
c) Bank Guarantee for Performance
Security

23. Tender Forms
a) Tender Submission Letter
Tender Price and Validation Date Limit
Attachment: Tender Security
(pay order/bank draft/ bank Guarantee)

24. Tender Forms
b) Tenderer’s Information
Eligibility and Qualification Information
National Identification of Tenderer
Working Experience
Source of Financial Resources

25. Tender Forms
c) Bank Guarantee for Tender Security
Valid up to 28 days beyond the expiration date
of tender validity period

26. Contract Forms
a) Notification of Award
Given to selected tenderer and requests to-
Accept it in writing within 7 working days
Furnish performance security
Sign the contract within 14 working days

27. Contract Forms
b) Contract Agreement
Most important document on the contract
condition according to which the work will
be executed
Payment of money to the contractor is
done after signing this document by both
party.

28. Contract Forms
c) Bank Guarantee for Performance Security
For the execution of work under this contract it must
be supported by a bank guarantee for performance
security

29. Main parts of ‘Bill of Quantities’
Earth Work
RCC Works
Reinforcements
Brick soling, CC, DPC
Brickwork, Plastering & Floor finish
Door and Window Materials

30. Earthwork
Layout & Marking
Earthwork in excavation
Sand filling
Earth filling
RCC Works
Formwork in footing,
column, grade beam etc.
Concrete in footing,
column, grade beam etc.

31. Reinforcement
Reinforcement in-
Footing
Grade beam
Column
Slab etc.
Brick soling, CC, DPC
Brick flat soling in
foundation and in floor
Mass concrete (1:3:6) in
foundation, Floor
Damp proof course (DPC)
(1:1.5:3)

32. Brickwork, plastering
and floor finish
Brick works in
superstructure(cement
sand (F.M. 1.2) mortar
(1:6))
Cement sand plaster with
fresh cement to wall both
inner-and outer
surface(Minimum 12 mm
thick sand (F.M. 1.2)
plaster (1:4)) etc.
Door and window
materials
Door frames.( Preferable
natural seasoned Mehgoni)
Door shutter. (Preferable
solid Gamari wood)
Windows. (Preferable
Aluminum sliding silver
colour)

33. The tenderers have to estimate the materials according
to the design of the project
The tenderers have to input unit price of the materials
as per specification given
The tenderers have to provide with the sub total and
gross total cost of the materials
The tenderer offering lowest gross total maintaining the
specifications and demand will be preferred for the
contract of the project

34.  General Items for Site Facilities
 Drawings
 Scaffolding
 Protection of Works
 Samples
 Temporary and Permanent Services

35.  Safety and Security Measures
 Safe Stairways, Ladders & Platforms
 Preserve & Protect all existing Public Properties
 Environment Protection & Disposal of
Wastes
 Dust Protection
 Weather Protection
 Demolished & Salvaged Materials

36.  Specification Materials
 Excavation
 Backfilling
 Concrete Materials
 Cement
• Comply with relevant ASTM
• Only OPC shall be used in all of the Structural Elements

37.  Fine & Coarse Aggregates
 All Aggregates Shall however be tested and
quarry shall be proved to comply with the Contract
Specifications
 Crushed Lime Stone Fines shall not be used
 Admixtures
 Resistance to workability, impermeability
shrinkage cracks
 No other admixture will be permitted unless it has
been approved by the Design Professional

38.  Reinforcement
 Reinforcing Steel: High yield deformed weld able steel
bars (BS Standard)
 Grade Minimum Yield Strength
 High Yield Steel 414 MPa
 Mild Steel 278 MPa

39.  Specification for Workmanship
 Shall be of good commercial quality
 Materials’ Testing
 The contractor to accompany the required
materials with a testing certificate from a
laboratory approved by the Engineer
 Any materials that don’t pass the test shall be
rejected

40.  Basis of measurement and payment is
provided in BOQ
In case of confusion/conflict or the items which have not
been covered here including Cast in Place Concrete,
Concrete Curing, Floor Tile Work, Wall Tile Work, Metal
Fabrication, Windows and Doors, Painting Works,
Drainage Electrical Installations Plumbing and sanitary
Installations, Fire fighting, Local Government Engineering
Department (LGED) Specification on “Building Works” shall
govern.

41. Ground Floor Plan
Column Layout Plan
Grade Beam Layout Plan & Long Section
Roof Beam Layout Plan & Long Section
Reinforcement Details of Roof
Footing Layout Plan
Footing & Column Schedule

47. THANK YOU