Arunkumar_Proc & Contr_25.12.2014

Application for the Post of: General Procurement & Sub-Contracts Manager
RESUME
NAME (as per PP) : ARUN KUMAR RACHAYYA SHIRAWALMATH
QUALIFICATION : B.E. (E&E) – DISTINCTION- (PASS OUT – 1994)
DATE OF BIRTH : 1-Jun-1972 - INDIAN
PASS PORT NO : G-7632519 (ISSUED FROM LONDON )
EXPIRY DATE : 16th
June 2018
TOTAL
EXPERIENCE :
20 YEARS - IN OIL & GAS, REFINERY, PIPELINE
PETRO-CHEMICAL, FERTILIZERS, UP STREAM
OIL FIELD DVELOPMENTS, GAS STATIONS
INDIA : 11 YEARS
OVERSEAS : 9 YEARS (UK, S. Korea, UAE, Oman, Qatar)
CURRENT
ORGANISATION
: M/s DODSAL Engg & contg Pte - Dubai
DESIGNATION : Dy. GENERAL MANAGER - PROCUREMENT
CURRENT CTC : USD 8500 Per Month (GROSS)
CONTACTS :
MOB ; +971- 56155 9512 - UAE
MOB: +82 - 102950 4166 - South Korea
MOB : +91 - 77383 84166 - India
E-MAIL : Arunkumar.Shirawalmath@gmail.com
Reliable 42 year old bachelor of engineering, with 20 years of
experience in Procurement and Contracts, worked with Multinational
Companies in India, UK and Middle-east having vast experience in EPC
Mega projects (Offshore and Onshore Projects in Oil and Gas,
Petrochemical projects, Telecommunication). Involved in Project
Procurement, Sub-contracting, Contract Management (including PMC roll
while working with Bechtel in London), Logistic, Expediting, Vendor
development, who is able to offer and maintain a high degree of quality
work,
Ensure process adherence across all procurement services / activities
including Strategic material sourcing depending on Project location, Cost,
Schedule & Shipping convenience. Cost Benefit analysis, Vendor
development & add value to existing SCM system by introducing vendor
performance & quality rating. Preparing project specific Procedures
related to Procurement and Logistics in line with contracts agreement.
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Risk Analysis & Risk mitigation and Implementation proposals.
Negotiation and settlement of disputes, & Purchase orders at the close
out of project.
Strong negotiation skills on EPC Project Procurement i.e. Sourcing of
Project Capital Equipment, Bulk Sourcing, Finalization Sub-Contracts
which includes Techno-commercial evaluation of offers, Negotiation
(including T&C’s & Price), Order finalization. Can play a major Key role in
cost reduction initiatives. Strategic decision making in consultation with all
Functional Heads to protect company’s interests, Team building,
Performance Appraisal, Ensuring requisite training for Team members.
Through knowledge in International Contract clauses, FIDIC, Shipping terms
(INCOTERMS), Documentary Credits (Universal Commercial Practice -UCP
500), SBLC’s, HS Codes, Indian Taxation (VAT, Sales Tax, Services Tax,
Excise duties, Cess, Octroi, WCT’s, SEZ Rules) & EXIM (Customs, EPCG,
etc..). Drafting purchase order and Sub-contracts Terms & conditions. Analyze
implications of any change in statutory laws time to time and redraft the
purchase / contract clauses. Lead the Expediting & Logistic part of deliverable
after award. Participate in Project review meetings and Clients meeting. MIS
Reporting to top Management (Procurement Status, expediting, Logistic, Cash
Flow statement etc…)
Dec-2014 to Till date : Dodsal Engg and Contracting - Dubai -UAE
Position Held : Dy. General Manager -Procurement &Sub-contracts
Responsible for overall procurement and sub-contracting activities of the
Project as covered in the Contract includes sourcing of project Capital Equipments,
technically compliant and approved goods and services in time, commitment to
delivery as per project approved planning package. Selection of vendor, floating
enquiries, Bid Receipt, Technical evaluation co-ordination, Commercial evaluation,
Negotiation (T&C and Price) and finalization of orders. In addition to the above.
Leading a team of procurement and logistic engineers to ensure Project milestones
are met as per main contract schedule. Coordinate with all supporting departments
such as Engineering, QA/QC & Finance, Construction and Commissioning teams.
Following are the key responsibilities
 Organization of Procurement Office.
 Preparation of Procurement & Sub-contracting and related
Procedures & short list vendors
 Receive Material Requisitions. Review and scrutinize Material
Requisitions to an extent to see that the documents are complete
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in all respects in the order that the VENDORS are able to offer the
Materials in the required manner as called for in the Specifications
and the Contract.
 Preparation of RFQ / Enquiry, which includes technical and
commercial requirements and guidelines to the VENDORS.
 Attend to clarifications of VENDORS, if any
 Follow-up for receipt of offers &Check for completeness of offers.
 Distribute technical offers to the ENGINEERING MANAGER for
evaluation.
 Arrange Technical Clarifications meeting with the VENDORS.
 Conduct commercial evaluation of offers, negotiation and
finalization of orders and sub-contracts.
 Short-Listing of VENDORS for commercial evaluation.
 Prepare Award Recommendation.
 Seek Client Approval of Award Recommendation
 Place Purchase Orders on Client approved VENDORS.
 Follow up for the acceptance of the Purchase Order.
 Attend pre-production and kick-off meetings with the VENDORS,
as the case may be.
 Follow-up for the necessary deliverables, Drawings and
documents from VENDORS.
 Appoint Third Party Inspection Agency, where applicable and
required.
 Co-ordination with the QA/QC Manager for arranging source
inspection, factory test as required
 Prepare Expediting Schedule & Organize expediting visits.
 Attend to bottle-necks in production and explore alternatives.
 Control and monitor VENDORS in all respects.
 All activities related to Procurement of 2 years operation spares
 Attend Procurement Meetings with Client.
 Prepare and distribute Status Reporting activities.
 Internal Management Co-ordination.
 Oversee the Procurement both at Home and Site Offices.
 Provide Cash Flow statements to Finance
 Coordination for LC opening formalities
 Certification of vendor and sub-contractor invoice and tracking
 Provide compiled documentation for invoicing purpose to Finance
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Oversee the Procurement both at Home and Site Offices.
Project Handling at present.
Project Name: Rumaitha / Shanyal - New Upstream oil Field
Development – MEB - III
Client: ADCO – Abu-Dhabi
Project Cost : USD 1. 44 Billion.
Project Name: ZCINA - (Gas Injection Compression station)
Client: SONATRECH - Algeria
Project Cost : USD 740 Million.
Mar-2011 to Dec-2014 : Larsen & Toubro Ltd - Sharjah - UAE
Position Held : Dy. General Manager -Procurement &Sub-contracts
Responsible for overall procurement and sub-contracting activities of
the Project as covered in the Contract includes sourcing of project Capital
Equipments, technically compliant and approved goods and services in
time, commitment to delivery as per project approved planning package.
Selection of vendor, floating enquiries, Bid Receipt, Technical evaluation
co-ordination, Commercial evaluation, Negotiation (T&C and Price) and
finalization of orders. In addition to the above. Leading a team of
procurement and logistic engineers to ensure Project milestones are met
as per main contract schedule. Coordinate with all supporting
departments such as Engineering, QA/QC & Finance, Construction and
Commissioning teams.
1) Involved in providing inputs to Bidding team includes Pricing, Vendor
selection, Tax implications, etc… of turnkey EPC contracts (upstream
& Downstream, gas processing units, Fuel depots, Cross Country
Pipe Line, Process plants, Chemical Plants, Reformer packages,
Heater Packages).
2) Preparation of Sub-contract documents suitable for indigenous EPC
sub-contracts for Package items, site and shop works contracts,
vendor development, Floating Enquiry, receipt of quotations, Pre-bid
and Post bid discussion & clarifications, Techno-commercial
Evaluation, Negotiations, and awards. Contracts Management
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(Change orders, extra scope of works, dispute resolutions /
settlements, contract clause clarification & interpretation), Provide
Cash flow statement to Finance, Expediting, Logistic planning and
implementation, SCN and GRN clearance, dispatch clearances,
Logistics tracking, certifying vendor payments / bills, Invoice
processing, and controlling etc..
3) Global sourcing of main Project equipments & pressure parts,
specialized requirements of the project, Bulk sourcing, Finalization of
commercial terms and conditions, payment terms, price, banking
related documentations (LC’s / CAD, T/T etc…) and logistic. Technical
service Agreements. Mainly dealing with America, Europe and Korean
and Chinese vendors
4) Cash Flow statement, release of vendor payments, Bank guarantee
related tracking and reporting, vendor development, appraisal of sub-
ordinates, attending meetings with clients during proposal stage and
kick-off, progress meeting etc..,
5) Finalizing all contracts related to Logistic- Onshore / offshore
Projects Handled.
a) Project Name: New Abu Dhabi International Airport Fuel Depot –
Client: TAKREER ( ADNOC Group) – Abu-Dhabi
Project Cost : USD 140 Million
b) Third Party Gas Interconnection Facilities Project - Qatar
Client : Dolphin Energy – Qatar
c) Project Name: Fired Heaters ( MRPL)
Client: Mangalore refinery ( MRPL)
d) Project Name: Fired Heaters – NHT and CHT heater( BPCL)
Client: Mangalore refinery ( MRPL)
e) Project Name: Matix Fertilizers - Heaters and reformer
Client: Essar (Matix)
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April 2004 to Feb-2011 : Reliance Industries Limited
Position Held : Sr. Manager – Procurement & Contracts
During JERP (Jamnagar Export Refinery Project) -
Pre-award of contracts : Involved in contract finalization / award and
contract management (in PMC roll) of process licensor Packages
(Hydrogen, Nitrogen, Fired Heaters, HRSG & Aux Boilers, Delayed coker
unit, Desalination plants, Compressors, SRU & TGTU etc…) Site Technical
service contracts, which includes, getting the bids, co-ordination with
technical team for technical approval, Discussion and agreeing on General
and Special terms and conditions of the contracts, performance guarantee,
decision on scope splitting / order split based on strategic locations of
engineering, materials sourcing locations, fabrication location, construction
location in respective currencies, Finalizing Umbrella agreement to bind split
order under one contract which governs the contract scope / terms &
conditions and other set of legal clauses.
Post award Contract Management: Release of respective P.O. through
system (SAP), arrange for contract kick-off meeting with project
management, design, construction, quality, HES, Logistic, Expediting,
commercial / accounts teams, Finalizing the billing schedule & approvals,
agreement of deliverables in terms of engineering and materials, keep track
on change orders, Analysis of change order and approval, schedule tracking,
expediting, invoice control and payment certification, track of LC / SBLC,
Bank / performance guarantees, inputs to Accounts for Liquidated damage
deductions, receipt and analysis of notices towards force measure to account
for delivery extensions, exercise of suspension, buy back, arbitration clauses
etc….. Involved in Arbitration process to provide proper authenticated
documentation /feedback from various department. Co-ordination with
logistic department during shipments, final documentation, tracking of
shipment / documentation, contractor appraisal, customer feedback
certification. Amendments to the contracts for final agreed change orders
and settlements if any, contract closeout report preparation and
Recommendation for issue of completion certification.
Procurement Activities - During JERP with RIL
Involved in buying activities of Indigenous and Imports – Taylor made items,
standard catalogue items, software and hardware, package items, safety
systems etc…. Working on SAP based Procurement activities (i.e. e-
procurement) includes, Floating Enquiry, receipt of quotations, Techno-
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commercial Evaluation, order Negotiation, orders placement, Expediting,
Logistic control,
Procurement Activities During Reliance Infocomm:
Involved in procurement of telecom equipments and accessories, RF cables,
antennas, OFC cables, Security systems (With Magal securities – Isrel), DG
sets, RF connectors, splicing kits, erection contracts, AMC contracts,
Development of new products like, routers, land telephone instrument, card
recording system, Exploring and developing new vendors in Low Cost
countries.
Mar-2006 to Oct-2008 - Bechtel Limited – UK
(On deputation from Reliance Industries for Jamnagar Export Refinery
Project – World largest Grass root Refinery hub in India)
Was one of the Key Member of Core procurement & Contracts group of
Jamnagar Export Refinery Project (JERP project worth of 13 Billion USD).
Based out of Bechtel Office in London for 3 years to handle major E&P
package contracts as below.
1) Hydrogen Package from M/s Linde - Germany – (5 Identical trains
of Hydrogen Plants _ Contract value 175 Mn USD)
2) Fired heaters packages from M/s Heurtey Petrochem - France- (28
heaters - Contract value 150 Mn USD),
3) Delayed Coker Package from Foster wheeler - USA ( Design
package Contract value - 110 Mn USD)
4) Nitrogen Package from M/s Air Products – UK (3 nitrogen trains
of Contract value 28 Million USD),
5) HRSG & Aux Boilar Package from M/s Thermax Limited – INDIA (5
HRSG & 4 AUX Boilers : Contract Value INR 450 Crors)
6) SRU & TGTU Package from M/s Black &Veach - USA – (3 Identical
trains of SRU Plants & Tail Gas treating Units Contract value -170
Mn USD)
7) 220 KV Switch yard from M/s SIEMENS Limited – INDIA (INR 250
Crors)
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8) Major Instrumentation packages (Tagged items, on off valves,
Inst cables, metering skids, MCMS, PLC’s etc… Total Contract
value close to 300 Mn USD)
Jan 2003 to 31.03.2004 : LARSEN AND TOUBRO LIMITED
Position Held : Manager – Procurement and Contracts
Duties and Responsibilities
Involved in contracts finalization of sub-contracts - shop fabrication contract,
site erection contracts, Piping fab and erection contracts, Insulation and
refractory contract, E&I works contracts, commissioning contracts, TPIA
contracts, logistic contracts, chemical handling, sourcing of project materials
(Indigenous and Imports – Taylor made items, standard catalogue items,
chemicals and solvents, software and hardware, transportation contracts,
Engineering service contracts, Procurement of package items, Piping Bulks,
safety systems etc). Working ERP (SAP) based Procurement activities i. e.
E-Procurement (Multidiscipline), Floating Enquiry, receipt of quotations,
Techno-commercial Evaluation, Negotiations, orders placement, vendor
development, finalizing, GRN clearance, dispatch clearances, Logistics,
Bank Guarantees and Indemnity bonds verification, co-ordination with design
consultants for technical queries, vendor development and shop inspection,
design co-ordination, Co-ordination with client and consultant and vendors
for the technical matters, contract variations, commercial matters,
preparation of procedures and plans for the project, Project Execution,
Expediting, Presentation of status of equipment fabrication at vendors works,
Inputs to Planning and monitoring, payment certification, Visits for tenders
and proposals quantity / site survey for sub-contracting works.
Project Executed:
DHDT Project for BPCL Mahul - India
Project Cost: 185 Crore INR (ie 40 USD )
Sep-1998 to May-2002: Galfar Engg & Contg LLC – Oman & Qatar
Position Held : Engineer - Procurement & Contracts
Involved in Front-end design co-ordination, Co-ordination between client,
consultant and vendors for the technical clarifications and clearances, Procurement
of Major Package equipments Negotiation & order finalization, Preparation of scope
for works for sub-contracts, contract variations, commercial matters, preparation of
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project procurement procedure, Shipping and Logistic pertaining to offshore
equipments, vendor payment certification, contract close-out and preparing change
orders for extra scope of works carried out during project executions phase.
Involved in providing inputs to Bidding team includes Pricing, Vendor
selection, Tax implications, site visits for tenders and proposals quantity survey
for turnkey contracts like Fuel facility deports, pipeline projects, reformer
packages, Waste heat recovery unit, and upstream gas processing plants,
de-bottlenecking projects & long term service contracts.
July-1997 to Sept-1998 : M/s LARSEN AND TOUBRO LIMITED
Position Held : Inspection Engineer (E&I)
Worked as an Inspection Engineer (Elect & Inst.) in group II, QA & I
department on contract basis. Involved in Vendor shop inspection,
documents review and release, Preparation of QC plans and procedures,
Material inward inspection, Process instruments calibration, Installation,
Inspections, and Pre-commissioning & commissioning activities. (HV/LV
Battery & Charger system, HVAC, Nav-Aid, HT/LV Motors, Transformers,
Lighting Systems, Fire & Gas system, Emergency Systems, VSDS, PLC &
DCS systems Cathodic protection systems). Coordination with clients.
Preparation of Test Packs and Dossiers.
Nov-1994 to July-1997 : M/s Duke Offshore Limited
Position Held : Project Engineer / Site Engineer
As Project Engineer (E&I), involved in Quantity Survey, Estimation,
Tendering, Procurement, Proposals & negotiation, Sub contracting, Project
execution at site(offshore).Calibration of process instruments, loop checking
& commissioning of DCS, PLC systems, Fire & gas System. Testing of
electrical equipment’s i.e. CT’s, PT’s, Relays, Transformers, LV/HV switch
gears, Lighting system, HT/LT Motors and Maintenance works.
IT Skills:
SAP (R3 version), SAP (SME Version), MS Office, and MS Project.
Extra Curriculum activities:
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1) Certificate in Yog.
2) Art of Living
3) Involved in lot of social activities
************ XXXXXXX**********
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Arunkumar_Proc & Contr_25.12.2014

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