R-6 ReportingReviewTerm 2 2012Parent Group
What do we aim to achieve?   Firstly Port Broughton Area School wants to    provide a quality reporting system to parents...
What will happen to theinformation collected today? Inearly term 3 primary staff will undertake  a similar review process...
SACSA & The Australian CurriculumFrom semester 2 2012 PBAS will be reporting againstthe Australian Curriculum in:  Maths ...
What does the Education Department expect?   Schools must provide two written reports per year    that report on all area...
What does the educationdepartment expect? Reportsmust be based on the 5 levels A-E or their word equivalents.        Your...
Our current R-6 processTerm 1Class teacher decides what will go home to parents.     Take home books/portfolios are gener...
Major parent concerns with current   system and report formats?Major ConcernsI know what the class is doing I want to know...
Report Formats   Examples   Spend time looking through examples provided.       Spend time individually taking in the d...
What did parents like from the    different formatsWhat parents likedEasy to read displays each subject clearly user frien...
What did parents like from the    different formatsWhat parents likedLike the reading nights in summary. Report 6Like page...
What parents didn’t like from    the different formatsWhat parents dislikedNeed detail of specific areas of learning refer...
What parents didn’t like from     the different formatsWhat parents dislikedToo many tick boxes – not enough individual co...
What parents didn’t like from     the different formatsWhat parents dislikedTime consuming for teacher. Report 7Comments t...
What sort of information do youwant in a report?A  school report should clearly inform parents of  the progress their chi...
What did parents want the reportto tell them about their child? Child’s achievement Child’s effort including attitude & ...
Where to now?   Nick will collate/keep the data.   A time will be made to present this    information to R-6 staff for d...
Summary   PBAS structure good just needs some slight modification    and improvement re generic comments.   Comments nee...
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R 6 Reporting Parent Review 24.5.2012

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  • Term 1 – I don’t think both should be a formal requirement (part of our policy) for staff to have to undertake a parent teacher interview process and send home/organise take home portfolios. I do think in whatever goes home there should be a note saying parents are welcome to organise a parent teacher interview at any time.Term 2 – Is this too late? Parent teacher interviews at the end of term 2? Should they be term 1?
  • Create a Positives, Questions and Negatives. Have post it notes for parents to write down these and then stick them up.Have a discussion about these positives, questions and negatives. What aspects of each would you take to create a report that you think would inform you well about your child’s learning.Write on post it notes and place in the correct place on poster card.
  • Using post it notes get 4 key things each parent wants.Ideas if stuck ‘for example’How is my child going? – attitude, subjects, strengths, weaknessesIs everything ok or should I be concerned? – compared to others (is this important?), doing her bestHow can my child learn better? – school, parent, child’s rolePut on sticky notes as individual statements and place of poster card.
  • R 6 Reporting Parent Review 24.5.2012

    1. 1. R-6 ReportingReviewTerm 2 2012Parent Group
    2. 2. What do we aim to achieve? Firstly Port Broughton Area School wants to provide a quality reporting system to parents that informs them clearly of how their students learning is progressing. Secondly Port Broughton Area School wants to support its teachers by providing a quality report proforma that represents an acceptable work load. Any changes made will be implemented for term 1 2013.
    3. 3. What will happen to theinformation collected today? Inearly term 3 primary staff will undertake a similar review process of the R-6 reports. The parent information will be used during this time so that primary staff can consider parent concerns/recommendations when making decisions about reporting at R-6.
    4. 4. SACSA & The Australian CurriculumFrom semester 2 2012 PBAS will be reporting againstthe Australian Curriculum in:  Maths and science (R-7)By the end of 2013 PBAS will be reporting against theAustralian Curriculum in: Maths, science, English and history (R-8)All other subject areas will be reported against theSouth Australian Curriculum Standards andAccountability Framework (SACSA).
    5. 5. What does the Education Department expect? Schools must provide two written reports per year that report on all areas of learning. A written report refers to a report which can be from 1page up in length and could include (or not) blocks ofwriting, continuums, tick boxes etc….. Schools must use plain language. The mid year report should reflect learning to that point. The end of year report should reflect learning across the whole year.
    6. 6. What does the educationdepartment expect? Reportsmust be based on the 5 levels A-E or their word equivalents. Your child is demonstrating excellent achievement of A what is expected at this year level Your child is demonstrating good achievement of what is B expected at this year level Your child is demonstrating satisfactory achievement of C what is expected at this year level Your child is demonstrating partial achievement of what is D expected at this year level Your child is demonstrating minimal achievement of what E is expected at this year level
    7. 7. Our current R-6 processTerm 1Class teacher decides what will go home to parents.  Take home books/portfolios are generally sent home providing work samples and teacher comments. Some staff provide the opportunity for parent teacher interviews.Term 2A written report goes home Friday of week 8 withparent teacher interviews scheduled for week 10.Term 3Parent teacher interviews.Term 4A detailed written report goes home Wednesdayweek 9.
    8. 8. Major parent concerns with current system and report formats?Major ConcernsI know what the class is doing I want to know what my child is doing. Common viewheld by those at meeting.In mid year report I skip over generic comments and go to personalised information(math, English, overall comment). Common view held by those at meeting.Student comments waste of time – common view held by those at meeting.Put in explanations of A-E grades. Do teachers understand the current A-E system (asstated in slide 6?) . A parent had it told to them just recently (by a teacher fromanother school) that an A is one or two years levels above. This is not what DECDexpectations are in regard to grading.Inconsistencies between comments and grade – if a child receives a ‘Satisfactory’for grade but the comment keeps using the word ‘Good’ there is a mismatch interminology and this confuses parents. Are teachers using the word equivalents tojust to give a result but then forgetting about the terminology within the commentitself?
    9. 9. Report Formats Examples Spend time looking through examples provided.  Spend time individually taking in the different formats.  Talk to others about what you like, dislike, don’t understandUsing post it notes record: Positives (GREEN) Negatives (BLUE) Questions you may have (PINK)Link comments to a specific report i.e. I really like….. onreport 4
    10. 10. What did parents like from the different formatsWhat parents likedEasy to read displays each subject clearly user friendly. Report 1Easy to read. Report 1I like the one line overview of what has been taught. Easy to read. Report 1I like the use of the explanation of A-E grades. Report 2Achievement per aspect of subject is good (breaks down subject into sections and allows me tosee strengths and weaknesses within a subject). Report 3Detailed content of each subject. Report 4Like the idea of school values. Report 4Well presented easy to read can easily identify specific area of learning. Report 4Key improvement focus for each subject is good. Report 5
    11. 11. What did parents like from the different formatsWhat parents likedLike the reading nights in summary. Report 6Like page 2 referring to personal development. Report 7Good review of all subject areas. Report 7I like how this is all relevant to each child – no general comments. Report 7I like the way our reports(PBAS) are set out, just need to make the comments more personalised.Report 8I like the layout. One column for what they are learning and one for student progress. Report 8Really like this layout, is easy to read and relevant to the child. Report 9Easy to read. Quick glance to see how child is doing. Report 9Simple, easy to read. Individual topics for each subject. Areas of strength and areas to develop.Report 9
    12. 12. What parents didn’t like from the different formatsWhat parents dislikedNeed detail of specific areas of learning referred to for individual student. Report 1Need a few more personalised comments about the student. Report 1Too much to read under each subject. Report 2Too much information about the curriculum not the student. Report 2Explanation of each subject not necessary. Report 2Difficult to read, too much detail of class work, not individually informative. Report 2Looks complicated hard to follow. Report 3Too much information per subject. Only need overall comment on the whole subject. Report 3Has too much writing would be better with more tick boxes. Report 3Doesn’t tell you anything about how individual is going. Too general. Report 3
    13. 13. What parents didn’t like from the different formatsWhat parents dislikedToo many tick boxes – not enough individual comment on each subject. Report 4No overall teacher comment. Too much writing in tick boxes makes it confusing just have a space toinsert Excellent, Good etc. rather than have them all written on the report which takes up space makingthe report cluttered. Report 5Not individualised, no teacher comment. Report 5Hard to read, too busy. Report 5No comment from teacher. Report 5Needs more information. Report 6Not enough detail for each subject. Student comment – delete. Report 6 (and other reports that have astudent comment section.Grading system confusing. Report 6Not enough information about each subject. Report 6Not enough info on individual child. No explanation of what the grade means. Report 6
    14. 14. What parents didn’t like from the different formatsWhat parents dislikedTime consuming for teacher. Report 7Comments too general. Student comment is a negative. Report 8Only comments on English and maths not other subjects. Report 9
    15. 15. What sort of information do youwant in a report?A school report should clearly inform parents of the progress their child is making at school. ContentWhat are the key things you want to learn aboutyour child from their school report?
    16. 16. What did parents want the reportto tell them about their child? Child’s achievement Child’s effort including attitude & application Child’s strengths Child’s weaknesses Performance in relation to school values (they all liked Wallaroo’s Values page)
    17. 17. Where to now? Nick will collate/keep the data. A time will be made to present this information to R-6 staff for discussion. A further time will be made to continue the review process with primary staff. The aim – to develop a better report format for parents for 2013.
    18. 18. Summary PBAS structure good just needs some slight modification and improvement re generic comments. Comments need to be personalised. Student comment a waste of time and space (all thought this). Reduce comment size ie key focus area – maybe two sentences then have tick boxes to impart majority of information. Minimum information on content maximum information on student. Grade and comment consistently match. A-E explanation should be on reports so parents are very aware of what ‘Excellent’ etc. represents.

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