After School Program Narrative

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Gateway Academy After School Tutoring
Program Narrative February 1, 2012
Membersof the advisory team:
 Lyra Done’
 Alice Gwin
 CeciliaTeal
 Rachael O’Meara
 Cheryl Brake
 JohnSchneider
 CJ Falcione
 JohnR. Wible,Principal
Summary
Thisis an afterschool tutoringprogramfor selected3rd
gradersat BrewbakerPrimarySchool.The
program isheldinthe newbuildingof GatewayBaptistChurchoneveryWednesdaythatschool isin
session.The programwill be sanctionedbyBrewbakerPrimarySchool.Teacherswillrecommend
studentsforthe program basedonacademicneed. Consentswill be obtainedfromparents.
Studentsare pickedupat school eitherbytutorsor volunteerdrivers,givenasnack preparedbyAmy
Schneider,andtutoredindividuallybyvolunteertutorsonhomeworkandsubjectsof particulardifficulty
as determinedbythe student,student’steacher,andparents.There isstilldiscussionastowhetherthe
tutoringperiodwill endwith agroupdevotional.
Tutors will be selectedfromvolunteers,adultsandyouth,primarilyof Gatewayaffiliation,thoughnot
necessarily. Tutorsmustsubmittoabackgroundcheck andwill be supervisedbythe principal.Sessions
will be heldinindividualpodsinthe gym.
A recreational period,alsoheldinthe gym, will follow supervisedbyvolunteerrecreationsupervisors
and Gatewayyouthvolunteers.
Afterthe recreationportion,studentswillbe dismissedtotheirparentsif theychoose nottostay for the
remainedof the eveningactivities.Parentswishingtheirstudentstoremainwill pay$10.00/monthto
covercosts of supper.Studentsremainingforeveningactivitieswilleattogetherinthe sanctuarywith
tutorsor “house parents”at theirtablesto furtherthe teachingof life skillssuchaspropertable
mannersandrespectfor others.
Aftersupper,tutors/houseparentswill remainwiththeirstudentsfor20 minute worship.Afterworship,
studentsare dismissedtoAWANA programandsupervisedbyAWANA leaders.Parentsmustpickup
studentspromptlyat7:45 pm.

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Students
A student/tutorratioof 1:1 was desiredwith1:2as a maximum.The maximumnumberof studentsto
start wouldbe 20. Only3rd
graderswill be allowedin tostartwithand perhapsgrow intothe 4th
grade
nextterm. Programwill be continuouslyevaluatedforimprovements.
Selectionof the studentsmustbe aschool functionaswe are notprivy,underfederal law,(FERPA)to
any informationonstudents.The principal of Brewbakerwouldhave toinitiate contactwiththe 3rd
grade teachersto recommendstudentsandtosurveythe parentsasto level of interest.Parentsmust
signa disclosure formtoallowGatewaytohave theircontact and otherinformation.
Tentative Schedule
 3:10 – pickup from Brewbaker
 3:30 – snack servedinthe kitchenbyAmySchneiderthentosanctuarytoeat. Snacktime must
be supervised bytutors
 3:45 – “school”(instruction/tutor) time begins.
o Suppliesandmaterialssuchaspencilsand paperwill be obtainedandavailable
o Tableswill be setupinpodsin the gym.
o Tutors will startwithreviewinghomeworkandassistingwithit.
o Afterwards, tutorsdrill onareasof knownweaknessusingresourcessuchaswork
sheetsandgamesto be provided byGatewayina libraryof such to be set up.
o Readingwouldalsobe encouragedwhenaboveiscompleted.Studentcanreadaloudas
can tutor. Principal willconsultwithBrewbakerlibrarianonappropriate books.
o Math wouldalsobe emphasized.
o 4:30 to 5:00 – playtime supervisedingymoroutside byselectedyouth orrecreational
supervisors. Supervisionof transitionfromplaytime topickuptime mustbe provided
 5:00 to 5:15 – Possible devotional time (underdiscussion)
 5:15 to 5:30 - Dismissal,parents topickup (or)
 5:30 to 6:00 – Supper
 6:00 to 6:20 – Worship
 6:20 to 7:45 – AWANA
 7:45 – release toparents
Background Checks
Principal is pursuingbackgroundchecksconsistingof Alabamacriminal history andSex Offender
Registry. If youthtutorscannot be checked,recommendationsfromtheirschool authoritiesmustbe
obtained.
Insurance
AssistantPastoris exploringwhatinsurance wouldcovertransportationof studentfromBrewbaker.

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Additional Activities
We are mindful of the BrewbakerLibrarian’sdesire toadda readingcomponenttothe program and
Bruno Resende’sdesire tobe a resource forsoccer andto partner thisministrywithhissportsministry,
possiblysome afterschool orSaturdaysoccercamps.
Revisedprogramtenets:
 Meetsonce a weekonWednesdayfrom3:10- 5:15. Foldingintothe Wednesdayevening
program of supper,worshipandAWANA,if notamenable tofinesse will have tobe deferred.
 Program goesthroughMay and endingthere.Re-evaluate inMayas to whetherorhow to
interface withGatewaysummerprogramsorfindothersummerprograms.
 We are developingaprotocol bookfor studentsandtutors.
 Trainingfortutors needstobe secured andwill be required.
 Confidential backgroundchecksneedtobe runon all tutors andotherswhohave directstudent
contact for the protectionof all. A simple in-statecriminal historyandsearchof Sex Offender
Registry.
 Designateddriverspickupat school.All driversmustshow driver’slicense andproof of
insurance andmustaffirmthat theyhave noconvictionsforDUI or recklessdrivinginrecent
years.
 Program endsat 5:15. Childrennotstayingare pickedupat thattime by parents.Itis the
parent’sresponsibilitytopickupandpick uppromptly.Costwouldbe free thusfar. Evening
mealswould be $10.00 a month.
 We needtoassessavailable roomsingymbldg.
 Principal (JohnWible) wouldbe responsible to assignfill-intutoring. Permanent“floaters”are
needed. Tutorsare responsible toreporttoPrincipal whentheywill be absent –hopefullygive
24 hour notice.Back-upvolunteerswill be neededon ad hocbasis.
 If the parentwantsthe childto stay forthe eveningprogramstartingat 5:15, cost is
$10.00/month regardlessof how manyWednesdays inthe month.If achildstaysfor part of
eveningprogram,he staysforall and ispickedupat 7:45 by parents.
 Habitual tardiesandno showsare groundsfor dismissal fromthe program.
 We will presentamechanismtoaccount forall studentsat all timesif theystayforthe evening
program.
Needs
 Volunteerpersonnel:tutors,drivers,recreationalsupervisors,and“house parents.”“House
parents”are non-tutoringadultswhowill,inabsenceof tutor,sitwiththe studentsduring
supperteachingmannersandappropriate behavior.Theywill likewise sitwithandsupervise
studentduringthe 20 minute worshipperiod.
 Someone incharge of volunteerpersonnel;
 Someone incharge of studentfollow up;
 Someone incharge of facilitiescoordination;

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 A secretaryanda Vice-Principal;
 Someone toworkon developmentof policiesandproceduresincludingstudentenrollment
formswithappropriate informationsuchasemergencycontactsandmedications.Whattodo in
case of healthemergencyorweatheremergency?Whatare groundsfordismissal of studentor
tutor? Secure a release andholdharmlessfromparents.Secureamedical proxyfromparentsin
case of dire or immediate emergencyrequiringimmediate 911transport to hospital ED.