1. Cataloging in 3-D!!! Three-Dimensional Artifacts and Realia Emily Dust Nimsakont ∙ Nebraska Library Commission ∙ March 25, 2010 Photo credit: http://www.flickr.com/photos/perverted_introvert/4197802039/

2. Schedule Section 1 Section 2 Section 3 Practice Exercise 1 Section 4 Practice Exercise 2 Lunch Section 5 Section 6 Practice Exercise 3 Practice and Questions

3. Section 1 What are three-dimensional artifacts and realia? What’s so hard about cataloging these items? AACR2 VS. MARC Rules for describing three-dimensional artifacts and realia MARC21 Standards

4. What are three-dimensional artifacts and realia? “Three-dimensional objects of all kinds (other than those covered in previous chapters), including models, dioramas, games, braille cassettes, sculptures, and other three-dimensional art works, exhibits, machines, and clothing…naturally occurring objects, including microscope specimens and other specimens mounted for viewing.” – AACR2, Chapter 10

5. What are three-dimensional artifacts and realia? Photo credits: http://www.flickr.com/photos/greencolander/2160382976/ http://www.flickr.com/photos/damian613/3301425807/ http://www.flickr.com/photos/wwiggins/21403816/ http://www.flickr.com/photos/cornelluniversitylibrary/3855923917/ http://www.flickr.com/photos/aplumb/312288932/

6. What’s so hard about cataloging these items? They are different from what we are used to cataloging A great deal of cataloger’s judgment is needed

7. AACR2 vs. MARC Anglo-American Cataloging Rules, 2nd ed. rev., 2005. Rules for describing items in a catalog record. MAchineReadable Cataloging Communication standard Framework for catalog record

8. Rules for Describing Three-Dimensional Artifacts and Realia AACR2 Chapter 10 with some referrals to Chapter 1 as necessary

9. MARC 21 Standards http://www.loc.gov/marc/ http://www.loc.gov/marc/umb/

10. MARC 21 Formats Bibliographic Authority Community Information Holdings Classification

11. Bibliographic Format Books Continuing Resources Visual Materials Maps Sound Recordings Scores Computer Files Mixed Materials

12. Type Codes for Records a: Language material [text] c: Printed music e: Cartographic material g: Projected medium i: Nonmusical sound recording j: Musical sound recording m: Computer file o: Kit p: Mixed materials r: 3D artifact or natural object k: 2 dimensional non-projected graphics

13. Type Codes for Visual Materials VIS g Projected medium. Filmstrips, motion pictures, slides, transparencies, videorecordings (including digital videos) and material specifically designed for overhead projection. All of the included media are intended for projection. k Two-dimensional nonprojectable graphic. Cards, charts, collages, computer graphics, drawings, duplication masters, flash cards, paintings, photonegatives, photoprints, pictures, digital pictures, photo CDs, postcards, posters, prints, spirit masters, study prints, technical drawings, transparency masters, photomechanical reproductions and reproductions of any of these. Include any bound collections of reproducible masters. r Three-dimensional artifact or naturally occurring object. Models, dioramas, games, puzzles, simulations, sculptures and other three-dimensional art works, exhibits, machines, clothing, toys, and stitchery. Also for microscope specimens (or representations of them) and other specimens mounted for viewing. o Kit. Mixtures of various components issued as a unit and intended primarily for instructional purposes. No one component is identifiable as the predominant component. Examples are packages of assorted materials, such as a set of K–12 social studies curriculum material (books, workbooks, guides, activities, etc.) or packages of educational test materials (tests, answer sheets, scoring guides, score charts, interpretative manuals, etc.).

14. Visual Materials

16. MARC review for All Fields Tags Indicate what kind of information is included in each field Indicators Digits or blanks that give the computer instructions or information about the data contained in the field Delimiters Precede each subfield, usually denoted with $, #, _, or #. Subfield codes Single letters or digits indicate what type of information is in a subfield.

17. MARC review for All Fields 245 00 $a Taboo $h [game] : $b the game of unspeakable fun Delimiters Tag Indicators Subfield codes

18. Section 2 Technical reading Eight areas of description MARC fields

19. Technical Reading What is it? What information is available to describe the work? What information is available for providing access points?

20. Eight areas of description Title and statement of responsibility area Edition area Material specific details area (not used for three dimensional artifacts and realia) Publication, distribution, etc., area. Series area Physical description area Note area Standard number and terms of availability area

21. MARC Tags by hundreds 0XX Control info., classification, codes, etc. 1XX Main entries 2XX Titles, edition, imprint 3XX Physical description, etc. 4XX Series statements 5XX Notes 6XX Subject access fields 7XX Added entries 8XX Series added entries, holdings, location, etc. 9XX Locally-defined uses

22. Section 3 Title and statement of responsibility area MARC 20X-24X Edition area MARC 250 Publication, distribution, etc. area MARC 260

23. Title and Statement of Responsibility Area AACR2 Chapter 10.1A-G 10.1B “Transcribe the title proper as instructed in 1.1B. … If the title proper is not taken from the chief source of information, give the source of the title in a note (see 10.73)” 1.1B “Transcribe the title proper exactly as to wording, order, and spelling, but not necessarily as to punctuation and capitalization…”

24. What is the chief source of information? AACR2 10.0B “The chief source of information for the materials covered in this chapter is the object itself, together with any accompanying textual material and container issued by the publisher or manufacturer of the item.”

25. Title proper If the object is packaged, a title is usually provided

26. Title proper If a title is not provided, the cataloger supplies a title. (Put the title in brackets and include a note indicating that you supplied it.)

27. Title proper Taboo [Limestone rock] Clifford the big red dog Cow Community action toolkit

28. General Material Designation(GMD) An optional rule (but usually used for non-text items) Select GMD term from list 2 in rule 1.1C1. Give the GMD immediately following the title proper The GMD is enclosed in brackets

29. General Material Designation(GMD) Most common GMDs used for non-book items: art original diorama game kit model realia toy

30. Title proper with GMD Taboo [game] [Limestone rock] [realia] [Clifford the big red dog] [toy] Cow [toy] Community action toolkit [kit]

31. Other title information AACR2 Rule 10.1E1 Transcribe other title information as instructed in 1.1E1 “Transcribe all other title information appearing in the chief source of information …”

32. Title proper [gmd] : other title information Taboo [game] : the game of unspeakable fun Community action toolkit [kit] : a do-it-yourself kit for education renewal

33. Statements of responsibility AACR2 Rule 10.1F1. “Transcribe statements relating to persons or bodies responsible for the creation of the item, or for its display or selection, as instruction in 1.1F1.” Rule 1.1F1 “ Transcribe statements of responsibility appearing prominently in the item in the form in which they appear there. …”

34. Title [gmd] : subtitle / statement of responsibility examples Community action toolkit [kit] : a do-it-yourself kit for education renewal / National Education Goals Panel. [Tea kettle] [art original] / Hiroshi Sueyoshi.

35. MARC Format for Title and Statement of Responsibility 245 field Indicators 1st Title added entry 2nd Filing indicator

36. 245 subfield codes a: title proper h: medium [GMD] b: remainder of title c: statement of responsibility

37. Title/GMD/statement of responsibility area with MARC 245 00 $a Taboo $h [game] : $b the game of unspeakable fun. 245 00 $a [Limestone rock] $h [realia]. 245 00 $a Clifford the big red dog $h [toy]. 245 00 $a Community action toolkit $h [kit] : $b a do-it-yourself kit for education renewal / $c National Education Goals Panel. 245 00 $a Cow $h [toy].

38. Varying Forms of Title AACR2 Rule 21.30J “Make an added entry for any version of the title (e.g., cover title, caption title, running title, panel title, title on container, title bar title) that is significantly different from the title proper.”

39. Varying forms of the titleexamples Title proper: Happy massager Varying form: Original happy massager [title from tag] Title proper: JengaXtreme Varying form: Jenga extreme [title supplied by cataloger]

40. MARC Format for Varying Forms of the Title 246 field Indicators 1st indicator = Note/added entry Most commonly used 1 – Note, added entry 3 – No note, added entry 2nd indicator = Type of title Most commonly used Blank No type specified 0 Portion of title 3 Other title 4 Cover title

41. MARC Format for Varying Forms of the Title Subfield codes (most commonly used) $a Title proper $b Remainder of title $i Display text

42. MARC Format for Varying Forms of the Title 246 1 _ Original happy massager 246 3 _ Jenga extreme

43. Edition area AACR2 Rule 10.2 Rule 1.2 Transcribe edition statement as it appears on item, using AACR2 abbreviations Second edition = 2nd ed. Chicago White Sox World Series Edition= Chicago White Sox World Series ed.

44. MARC Format for Edition Area 250 field Both indicators are blank Subfields a = edition statement b = remainder of edition statement

45. MARC Format for Edition Area 250 _ _ $a 2nd ed. 250 _ _ $a Chicago White Sox World Series ed.

46. Publication, distribution, etc., area AACR2 Rule 10.4 Rule 1.4 Place of publication : Publisher, Date of publication.

47. Publication, distribution, etc., area Place of publication Transcribed as it appears on the item (but use AACR2 abbreviations for states) If locations in multiple countries are listed, use the first one, plus the first one in your country If you don’t know the place of publication, use [S.l.]

48. Publication, distribution, etc., area Place of publication Pawtucket, R.I.

49. Publication, distribution, etc., area Publisher Transcribe enough information as is needed to locate the publisher If publisher is not known, use [s.n.]

50. Publication, distribution, etc., area Publisher Pawtucket, R.I. : Hasbro

51. Publication, distribution, etc., area Date of publication Use copyright date if no other publication date is given If date is not known, use [n.d.]

52. Publication, distribution, etc., area Date of publication Pawtucket, R.I. : Hasbro, c2000.

53. Publisher vs. distributor vs. manufacturer? Publisher: “an entity responsible for making the resource available” http://jsearchy.sourceforge.net/doc/quick/node8.html Manufacturer: “a business that makes or processes raw materials into a finished product” http://www.mmd.admin.state.mn.us/mn06008.htm Distributor: “A business that maintains a store, warehouse, or other establishment in which a line or lines of products are kept in inventory and are sold to the public on a wholesale or retail basis” http://www.mmd.admin.state.mn.us/mn06008.htm

54. Publisher vs. distributor vs. manufacturer? When you have both a publisher and distributor, including the distributor’s name is optional If you don’t have a publisher, a manufacturer’s name can be used instead

55. Publication, distribution, etc., area If the object is naturally occurring, do not use include a publication area Do not use [S.l. : s.n.]

56. Publication, distribution, etc., area - Examples Pawtucket, R.I. : Hasbro, c2000. Tempe, Ariz. : RGU Group, c2008.

57. MARC Format for Publication, Distribution, etc., Area 260 field Subfields a = Place of publication, distribution, etc. b = Name of publisher, distributor, etc. c = Date of publication, distribution, etc. e = Place of manufacture f = Manufacturer g = Date of manufacture

58. MARC Format for Publication, Distribution, etc., Area 260 _ _ $a Pawtucket, R.I. $b : Hasbro, $c c2000. 260 _ _ $a Tempe, Ariz. $b : RGU Group, $c c2008.

59. Practice Exercise 1 Title and statement of responsibility Varying form of title (if applicable) Publication area Photo credit: http://www.flickr.com/photos/sharynmorrow/2298633104/

60. Eight areas of description Title and statement of responsibility area Edition area Material specific details area (not used for three dimensional artifacts and realia) Publication, distribution, etc., area. Series area Physical description area Note area Standard number and terms of availability area

61. Section 4 Physical description area MARC 300 Series area MARC 490/8XX Note area MARC 5XX

62. Physical description area AACR2 Rule 10.5 Extent of item Other physical details Dimensions Accompanying material

63. Extent of Item Record the number of physical units plus the name of the item (called the specific material designation or SMD).

65. art original

66. art reproduction

67. braille cassette

68. diorama

69. exhibit

70. game

71. microscope slide

72. mock-up

74. Extent of Item - Examples 1 game 1 stuffed animal 1 kit

75. Extent of Item - Examples Can get more specific and list pieces individually Taboo has: 504 cards, 1 card holder, 1 buzzer, 1 timer, 1 scorepad, 1 instruction sheet Kit has: 1 presenter's guide, 10 game posters, 1 paper puppet, 1 puppet announcement

76. Other Physical Details Material 1 bowl : porcelain 1 paperweight : glass If the material can not be described concisely, omit it or include it in a note Color 1 bowl : porcelain, blue and white 1 paperweight : glass, col.

77. Other Physical Details - Examples 1 game (504 cards, 1 card holder, 1 buzzer, 1 timer, 1 scorepad, 1 instruction sheet) : cardboard and plastic, col. 1 stuffed animal : fabric, red

78. Dimensions Give the dimensions of the object in centimeters. Give multiple dimensions as height x width x depth. 1 sculpture : polished bronze ; 110 cm. high If the object is in a container, you can give the dimensions of the container. 1 jigsaw puzzle : cardboard, col. ; in box 25 x 32 x 5 cm.

79. Dimensions - Examples 1 game (504 cards, 1 card holder, 1 buzzer, 1 timer, 1 scorepad, 1 instruction sheet) : cardboard and plastic, col. ; in box 27 x 21 x 9 cm. 1 stuffed animal : fabric, red ; 18x 40 x 75cm.

80. Accompanying Material Include number of physical units and name of any accompanying material 1 hand puppet : felt, red and blue ; 20 cm. long + 1 teacher’s guide

81. Accompanying Material - Example 1 figurine : plastic, col. ; in box 19 x 26 x 14 cm. + 10 videodiscs.

82. MARC Format for Physical Description Area 300 field Both indicators are undefined Subfield Codes a = extent b = other physical details c = dimensions e = accompanying material

83. Physical Description Area 300 _ _ $a 1 jigsaw puzzle : $b cardboard, col. ; $c in box 25 x 32 x 5 cm. 300 _ _ $a 1 hand puppet : $b felt, red and blue ; $c 20 cm. long + $e 1 teacher’s guide

84. Physical Description Area - Examples 300 _ _ $a 504 cards, 1 card holder, 1 buzzer, 1 timer, 1 scorepad, 1 instruction sheet : $b cardboard and plastic, col. ; $c in box 27 x 21 x 9 cm. 300 _ _ $a 1 stuffed animal : $b fabric, red ; $c 18x 40 x 75cm.

85. Series Area AACR2 Rule 10.6 Rule 1.6 If there is a series statement on the item, transcribe it as it appears Example: Family game classics

86. MARC Format for Series Area 490 field 1st indicator 0 = not traced 1 = traced 2nd indicator is undefined 8XX field, usually 830 1st indicator is undefined 2nd indicator = number of non-filing characters

87. MARC Format for Series Area 490 1 _ Family game classics 830 _ 0 Family game classics.

88. Note Area AACR2 Rule 10.7 Rule 1.7 Common uses of notes for three-dimensional items Source of title Nature of the item Physical description Accompanying material Summary Audience

89. Note: Source of Title Title supplied by cataloger. Title from container.

90. Note: Nature of the Item Section of a fetal pig mandible. For 4 or more players.

91. Note: Statement of Responsibility Developed by Frederick A. Rasmussen of Educational Research Council of America. Based on the main character of the Clifford books by Norman Bridwell.

92. Note: Physical Description Four times actual size. The parts of the ear are painted to show anatomical structure. Includes 504 Taboo cards, 1 card holder, 1 buzzer, 1 timer, 1 scorepad, and 1 instruction sheet.

93. Note: Accompanying Material With instructor and student guides. With 10 DVDs.

94. Note: Summary Storytelling kit with small velcro objects to help teach how to count objects, identify numerals up to 100, and sequence numbers up to 20 using leaves, apples and foam numbers that can be placed on the tree. Guide gives ideas for counting, simple arithmetic and sequencing activities.

95. Note: Summary Pick a card and get your team to say the secret word without using the taboo words listed on the same card as clues.

96. Note: Audience Ages 8 and up. For adults.

97. MARC Format for Note Area 5XX fields General note = 500 field Summary note = 520 field Audience note = 521 field Both indicators are undefined Subfield a is only mandatory subfield

98. MARC Format for Note Area 500 _ _ $a Title supplied by cataloger. 500 _ _ $a For 4 or more players. 500 _ _ $a Includes 504 Taboo cards, 1 card holder, 1 buzzer, 1 timer, 1 scorepad, and 1 instruction sheet. 500 _ _ $a With instructor and student guides.

99. MARC Format for Note Area 520 _ _ $a Pick a card and get your team to say the secret word without using the taboo words listed on the same card as clues. 521 _ _ $a Ages 8 and up.

100. Practice Exercise 2 Physical Description Notes Photo credit: http://www.flickr.com/photos/62337512@N00/2615993927/

101. Section 5 Main entries MARC 1XX Added entries MARC 7XX Subject headings MARC 6XX

102. Main Entries Most of the time, the main entry for a piece of realia will be the title. Exceptions include things like pieces of art, where one person is the creator

103. MARC Format for Main Entries Title is main entry: 245 00 $a Trivial pursuit $h [game]. Artist is main entry: 100 1_ $a Sueyoshi, Hiroshi. 245 10 $a [Tea kettle] $h [art original] / $c Hiroshi Sueyoshi.

104. Added Entries Used for publishers, etc. Should be in authorized form Example: appears on item as Hasbro

105. Searching Authority File OCLC Connexion

106. Searching Authority File OCLC Connexion

107. Searching Authority File OCLC Connexion

108. Searching Authority File http://authorities.loc.gov

109. Searching Authority File http://authorities.loc.gov

110. Searching Authority File

111. Added Entries Can also indicate related persons Example: Bridwell, Norman.

112. MARC Format for Added Entries 7XX fields Personal name = 700 field 1st indicator 0 = forename 1 = surname 2 = family name 2nd indicator blank = no information provided 2 = analytical entry

113. MARC Format for Added Entries 7XX fields Corporate name = 710 field 1st indicator 0 = inverted name 1 = jurisdiction name 2 = name in direct order 2nd indicator blank = no information provided 2 = analytical entry

114. MARC Format for Added Entries 710 2_ $a Hasbro, Inc. 700 1 _ $a Bridwell, Norman.

115. Subject Headings Can describe what the item is Word games. Jigsaw puzzles. Monopoly (Game).

116. Subject Headings Can describe what the item is about United States -- History -- Civil War, 1861-1865. Chicago White Sox (Baseball team).

117. MARC Format for Subject Headings 6XX fields Topical headings = 650 Geographic headings = 651 Corporate headings = 610 Personal name headings = 600

118. MARC Format for Subject Headings 650 _0 $a Word games. 650 _0 $a Monopoly (Game). 651 _0 $a United States $x History $y Civil War, 1861-1865. 610 2 0 $a Chicago White Sox (Baseball team).

119. Section 6 Control info, classification, codes, etc. MARC 0XX Fixed fields

120. Control info, classification, and codes, etc. 020 field = ISBN (Not always found on three-dimensional items) 024 = other standard number (such as UPC) 028 = publisher number

121. Control info, classification, and codes, etc. 024 10 $a 641939111896 024 10 $a 032244040153 028 50 $a 04015 $b Hasbro

122. Fixed Fields Visual materials workform

123. Fixed Fields Type (Type of record) field g = projected medium k = two-dimensional non-projected graphic r = three-dimensional non-projected graphic o = kits

125. a = art original

126. b = kit

127. c = art reproduction

128. d = diorama

129. g = game

130. p = microscope slide

131. q = model

132. r = realia

134. Use abbreviation for language of accompanying material if object itself has no linguistic material

136. Practice Exercise 3 Main and added entries Control fields Fixed fields Photo credit: http://www.flickr.com/photos/vatsug/73577528/

137. Practice and Questions Photo credit: http://www.flickr.com/photos/lwr/12364944/ http://www.flickr.com/photos/konradfoerstner/4168966589/ http://www.flickr.com/photos/24350382@N07/2949435839/

138. A Final Note on Cataloging Three-Dimensional Items “The perfect is the enemy of the good.” --Voltaire Photo credit: http://www.flickr.com/photos/chemheritage/3200074302/

139. A Final Note on Cataloging Three-Dimensional Items “While we want our cataloging to be done correctly, the more important word of the two (done and correctly) is ‘done.’ Make a decision, and then go on to the next. Once a decision is made, don’t go back to it. Get the cataloging done.” Nancy Olson, Cataloging of Audiovisual Materials and Other Special Materials: A Manual Based on AACR2.

140. Thank you! Emily Dust Nimsakont Cataloging Librarian Nebraska Library Commission 800-307-2665 emily.dust.nimsakont@nebraska.gov