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Cataloging in 3-D!!!<br />Three-Dimensional Artifacts and Realia<br />Emily Dust Nimsakont ∙ Nebraska Library Commission ∙...
Schedule<br />Section 1<br />Section 2<br />Section 3<br />Practice Exercise 1<br />Section 4<br />Practice Exercise 2<br ...
Section 1<br />What are three-dimensional artifacts and realia?<br />What’s so hard about cataloging these items?<br />AAC...
What are three-dimensional artifacts and realia?<br />   “Three-dimensional objects of all kinds (other than those covered...
What are three-dimensional artifacts and realia?<br />Photo credits: http://www.flickr.com/photos/greencolander/2160382976...
What’s so hard about cataloging these items?<br />They are different from what we are used to cataloging<br />A great deal...
AACR2 vs. MARC<br />Anglo-American Cataloging Rules, 2nd ed. rev., 2005.<br /> Rules for describing items in a catalog rec...
Rules for Describing Three-Dimensional Artifacts and Realia<br />AACR2<br />Chapter 10<br />with some referrals to Chapter...
MARC 21 Standards<br />http://www.loc.gov/marc/<br />http://www.loc.gov/marc/umb/<br />
MARC 21 Formats<br />Bibliographic<br />Authority <br />Community Information<br />Holdings <br />Classification <br />
Bibliographic Format<br />Books<br />Continuing Resources<br />Visual Materials<br />Maps<br />Sound Recordings Scores<br ...
Type Codes for Records<br />a:  Language material [text]<br />c:  Printed music<br />e:  Cartographic material<br />g:  Pr...
Type Codes for Visual Materials<br />VIS<br />g Projected medium. Filmstrips, motion pictures, slides, transparencies, vid...
Visual Materials<br />
MARC review for All Fields<br />Tags<br />Indicate what kind of information is included in each field<br />Indicators<br /...
MARC review for All Fields<br />245 00 $a Taboo $h [game] : $b the game of unspeakable fun<br />Delimiters<br />Tag<br />I...
Section 2<br />Technical reading<br />Eight areas of description<br />MARC fields<br />
Technical Reading<br />What is it?<br />What information is available to describe the work?<br />What information is avail...
Eight areas of description<br />Title and statement of responsibility area<br />Edition area<br />Material specific detail...
MARC Tags by hundreds<br />0XX  Control info., classification, codes, etc.<br />1XX   Main entries<br />2XX  Titles, editi...
Section 3<br />Title and statement of responsibility area <br />MARC 20X-24X  <br />Edition area<br />MARC 250<br />Public...
Title and Statement of Responsibility Area<br />AACR2<br />Chapter 10.1A-G <br />10.1B “Transcribe the title proper as ins...
What is the chief source of information?<br />AACR2 10.0B<br />“The chief source of information for the materials covered ...
Title proper<br />If the object is packaged, a title is usually provided<br />
Title proper<br />If a title is not provided, the cataloger supplies a title. (Put the title in brackets and include a not...
Title proper<br />Taboo<br />[Limestone rock]<br />Clifford the big red dog<br />Cow<br />Community action toolkit<br />
General Material Designation(GMD)<br />An optional rule (but usually used for non-text items)<br />Select GMD term from li...
General Material Designation(GMD)<br />Most common GMDs used for non-book items:<br />art original <br />diorama<br />game...
Title proper with GMD<br />Taboo [game]<br />[Limestone rock] [realia]<br />[Clifford the big red dog] [toy]<br />Cow [toy...
Other title information<br />AACR2<br />Rule 10.1E1 Transcribe other title information as instructed in 1.1E1 “Transcribe ...
Title proper [gmd] : other title information<br />Taboo [game] : the game of unspeakable fun<br />Community action toolkit...
Statements of responsibility<br />AACR2<br />Rule 10.1F1. “Transcribe statements relating to persons or bodies responsible...
Title [gmd] : subtitle / statement of responsibility examples<br />Community action toolkit [kit] : a do-it-yourself kit f...
MARC Format for Title and Statement of Responsibility<br />245 field<br />Indicators<br />1st Title added entry<br />2nd F...
245 subfield codes<br />a: title proper<br />h: medium [GMD]<br />b: remainder of title<br />c: statement of responsibilit...
Title/GMD/statement of responsibility area with MARC<br />245 00 $a Taboo $h [game] : $b the game of unspeakable fun.<br /...
Varying Forms of Title<br />AACR2<br />Rule 21.30J<br />“Make an added entry for any version of the title (e.g., cover tit...
Varying forms of the titleexamples  <br />Title proper: Happy massager<br />Varying form: Original happy massager [title f...
MARC Format for Varying Forms of the Title<br />246 field<br />Indicators<br />1st indicator  = Note/added entry<br />Most...
MARC Format for Varying Forms of the Title<br />Subfield codes (most commonly used)<br />$a Title proper<br />$b Remainder...
MARC Format for Varying Forms of the Title<br />246 1 _ Original happy massager  <br />246 3 _ Jenga extreme<br />
Edition area<br />AACR2<br />Rule 10.2<br />Rule 1.2<br />Transcribe edition statement as it appears on item, using AACR2 ...
MARC Format for Edition Area<br />250 field<br />Both indicators are blank<br />Subfields<br />a = edition statement<br />...
MARC Format for Edition Area<br />250  _ _ $a 2nd ed.<br />250 _ _ $a Chicago White Sox World Series ed.<br />
Publication, distribution, etc., area<br />AACR2<br />Rule 10.4<br />Rule 1.4<br />Place of publication : Publisher, Date ...
Publication, distribution, etc., area<br />Place of publication<br />Transcribed as it appears on the item (but use AACR2 ...
Publication, distribution, etc., area<br />Place of publication<br />Pawtucket, R.I.<br />
Publication, distribution, etc., area<br />Publisher<br />Transcribe enough information as is needed to locate the publish...
Publication, distribution, etc., area<br />Publisher<br />Pawtucket, R.I. : Hasbro<br />
Publication, distribution, etc., area<br />Date of publication<br />Use copyright date if no other publication date is giv...
Publication, distribution, etc., area<br />Date of publication<br />Pawtucket, R.I. : Hasbro, c2000.<br />
Publisher vs. distributor vs. manufacturer?<br />Publisher: “an entity responsible for making the resource available” http...
Publisher vs. distributor vs. manufacturer?<br />When you have both a publisher and distributor, including the distributor...
Publication, distribution, etc., area<br />If the object is naturally occurring, do not use include a publication area<br ...
Publication, distribution, etc., area - Examples<br />Pawtucket, R.I. : Hasbro, c2000.<br />Tempe, Ariz. : RGU Group, c200...
MARC Format for Publication, Distribution, etc., Area<br />260 field<br />Subfields<br />a = Place of publication, distrib...
MARC Format for Publication, Distribution, etc., Area<br />260 _ _ $a Pawtucket, R.I. $b : Hasbro, $c c2000.<br />260 _ _ ...
Practice Exercise 1<br />Title and statement of responsibility<br />Varying form of title (if applicable)<br />Publication...
Eight areas of description<br />Title and statement of responsibility area<br />Edition area<br />Material specific detail...
Section 4<br />Physical description area<br />MARC 300<br />Series area<br />MARC 490/8XX<br />Note area<br />MARC 5XX<br />
Physical description area<br />AACR2<br />Rule 10.5<br />Extent of item<br />Other physical details<br />Dimensions<br />A...
Extent of Item<br />Record the number of physical units plus the name of the item (called the specific material designatio...
Extent of Item<br /><ul><li>Item names listed in AACR2 Rule 10.5B1:
art original
art reproduction
braille cassette
diorama
exhibit
game
microscope slide
mock-up
model</li></li></ul><li>Extent of Item<br />AACR2 Rule 10.5B1 “If none of these terms are appropriate, give the specific n...
Extent of Item - Examples<br />1 game<br />1 stuffed animal<br />1 kit<br />
Extent of Item - Examples<br />Can get more specific and list pieces individually<br />Taboo has: 504 cards, 1 card holder...
Other Physical Details<br />Material<br />1 bowl : porcelain<br />1 paperweight : glass<br />If the material can not be de...
Other Physical Details - Examples<br />1 game (504 cards, 1 card holder, 1 buzzer, 1 timer, 1 scorepad, 1 instruction shee...
Dimensions<br />Give the dimensions of the object in centimeters.  Give multiple dimensions as height x width x depth.<br ...
Dimensions - Examples<br />1 game (504 cards, 1 card holder, 1 buzzer, 1 timer, 1 scorepad, 1 instruction sheet) : cardboa...
Accompanying Material<br />Include number of physical units and name of any accompanying material<br />1 hand puppet : fel...
Accompanying Material - Example<br />1 figurine : plastic, col. ; in box 19 x 26 x 14 cm. + 10 videodiscs. <br />
MARC Format for Physical Description Area<br />300 field<br />Both indicators are undefined<br />Subfield Codes<br />a = e...
Physical Description Area<br />300 _ _ $a 1 jigsaw puzzle : $b cardboard, col. ; $c in box 25 x 32 x 5 cm.<br />300 _ _ $a...
Physical Description Area - Examples<br />300 _ _ $a 504 cards, 1 card holder, 1 buzzer, 1 timer, 1 scorepad, 1 instructio...
Series Area<br />AACR2<br />Rule 10.6<br />Rule 1.6<br />If there is a series statement on the item, transcribe it as it a...
MARC Format for Series Area<br />490 field<br />	1st indicator<br />		0 = not traced<br />		1 = traced<br />	2nd indicator...
MARC Format for Series Area<br />490 1 _ Family game classics<br />830 _ 0 Family game classics.<br />
Note Area<br />AACR2<br />Rule 10.7<br />Rule 1.7<br />Common uses of notes for three-dimensional items<br />Source of tit...
Note: Source of Title<br />Title supplied by cataloger.<br />Title from container.<br />
Note: Nature of the Item<br />Section of a fetal pig mandible.<br />For 4 or more players.<br />
Note: Statement of Responsibility<br />Developed by Frederick A. Rasmussen of Educational Research Council of America.<br ...
Note: Physical Description<br />Four times actual size.  The parts of the ear are painted to show anatomical structure.<br...
Note: Accompanying Material<br />With instructor and student guides.<br />With 10 DVDs.<br />
Note: Summary<br />Storytelling kit with small velcro objects to help teach how to count objects, identify numerals up to ...
Note: Summary<br />Pick a card and get your team to say the secret word without using the taboo words listed on the same c...
Note: Audience<br />Ages 8 and up.<br />For adults.<br />
MARC Format for Note Area<br />5XX fields<br />General note = 500 field<br />Summary note = 520 field<br />Audience note =...
MARC Format for Note Area<br />500 _ _ $a Title supplied by cataloger.<br />500 _ _ $a For 4 or more players.<br />500 _ _...
MARC Format for Note Area<br />520 _ _ $a Pick a card and get your team to say the secret word without using the taboo wor...
Practice Exercise 2<br />Physical Description<br />Notes<br />Photo credit: http://www.flickr.com/photos/62337512@N00/2615...
Section 5<br />Main entries<br />MARC 1XX<br />Added entries<br />MARC 7XX<br />Subject headings<br />MARC 6XX<br />
Main Entries<br />Most of the time, the main entry for a piece of realia will be the title.<br />Exceptions include things...
MARC Format for Main Entries<br />Title is main entry:<br />245 00 $a Trivial pursuit $h [game].<br />Artist is main entry...
Added Entries<br />Used for publishers, etc.<br />Should be in authorized form<br />Example: <br /> appears on item as Has...
Searching Authority File<br />OCLC Connexion<br />
Searching Authority File<br />OCLC Connexion<br />
Searching Authority File<br />OCLC Connexion<br />
Searching Authority File<br />http://authorities.loc.gov<br />
Searching Authority File<br />http://authorities.loc.gov<br />
Searching Authority File<br />
Added Entries<br />Can also indicate related persons<br />Example: <br />Bridwell, Norman.<br />
MARC Format for Added Entries<br />7XX fields<br />Personal name = 700 field<br />1st indicator <br />0 = forename<br />1 ...
MARC Format for Added Entries<br />7XX fields<br />Corporate name = 710 field<br />1st indicator<br />0 = inverted name<br...
MARC Format for Added Entries<br />710 2_ $a Hasbro, Inc.<br />700 1 _ $a Bridwell, Norman.<br />
Subject Headings<br />Can describe what the item is<br />Word games.<br />Jigsaw puzzles.<br />Monopoly (Game).<br />
Subject Headings<br />Can describe what the item is about<br />United States -- History -- Civil War, 1861-1865.<br />Chic...
MARC Format for Subject Headings<br />6XX fields<br />Topical headings = 650<br />Geographic headings = 651<br />Corporate...
MARC Format for Subject Headings<br />650 _0 $a Word games.<br />650 _0 $a Monopoly (Game).<br />651 _0 $a United States $...
Section 6<br />Control info, classification, codes, etc.<br />MARC 0XX<br />Fixed fields<br />
Control info, classification, and codes, etc.<br />020 field = ISBN (Not always found on three-dimensional items)<br />024...
Control info, classification, and codes, etc.<br />024 10 $a 641939111896<br />024 10 $a 032244040153<br />028 50 $a 04015...
Fixed Fields<br />Visual materials workform<br />
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Cataloging in 3-D: Three-Dimensional Artifacts and Realia

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  • This is the first time I’m teaching this class, so any feedback will be greatly appreciated.
  • AACR2 was mainly meant to handle books. Chapter 10 relates to three-dimensional objects, but it’s still sort of within the framework of rules set up for print materials. Thus, a lot of cataloger’s judgment is needed. In a way, what’s hard is also what’s fun. Also, we can all learn from each other’s experiences. I’d like to promote sharing of ideas in this class.
  • Here are the descriptions from OCLC’s Bibliographic Formats and Standards about the four type codes that can be used for visual materials.
  • Questions on Section 1?
  • Some of these we will just touch on, as there is nothing different about them when used for three-dimensional objects.
  • Questions about section 2?
  • Of the title fields, we are just going to talk about 245 and 246.
  • Notice the phrase “chief source of information”
  • Information on the item itself is preferred to information from accompanying material, but it all counts as the chief source of information.
  • No punctuation between title proper and GMD.
  • Usually, a subtitle will be the other title information. Precede a subtitle with space colon space.
  • Space slash space before the statement of responsibility.
  • 1 = title added entry, 0 = no title added entry
  • 245 always ends with period. Questions about title and statement of responsibility?
  • Varying form of the title can also include portions of the title.
  • Varying form of the title can also include portions of the title. Don’t include initial articles, since there is no way to indicate nonfiling characters with this field.
  • Questions about varying title?
  • Questions about edition area?
  • This is the only area where the rules are unique to chapter 10.
  • Abbreviationsfor state are given in AACR2.Same rules as far as place in your own country first.
  • Abbreviationsfor state are given in AACR2.Same rules as far as place in your own country first.
  • This is the only area where the rules are unique to chapter 10.Abbreviations for state are given in AACR2.Same rules as far as place in your own country first.
  • It sometimes can be difficult to tell which company fulfills which role. Some research might be involved.
  • Questions about publication area?
  • Some of these we will just touch on, as there is nothing different about them when used for three-dimensional objects.
  • You’ve probably noticed that although the same terms are used they mean different things for different types of items.
  • You don’t have to list all of the pieces here; you can list them in a note later.
  • Questions about physical description area?
  • You probably won’t see a series statement too often with three-dimensional objects.
  • Questions about series area?
  • There are others in AACR2, but these are the ones that we are going to look at today.
  • “to be used to name or explain the form of the item as necessary.”
  • If you want to make an added entry, the information has to be in the record.
  • Objective summary
  • Only include an audience note if the audience is stated on the item.
  • Notes end in punctuation.
  • Sometimes, indicators are defined for these fields, but they generate display constants not usually seen in realia records. Questions about notes?
  • Main entries and added entries are covered in AACR2, Chapter 21, Choice of Access Points.
  • Questions about main and added entries?
  • Questions about subject headings?
  • Questions about control fields?
  • I would add that to a certain extent, “consistently” = “correctly”. Be consistent in how you catalog items of the same type, so your patrons will know what to expect from your catalog.
  • Remember to fill out evaluation forms.
  • Transcript of "Cataloging in 3-D: Three-Dimensional Artifacts and Realia"

    1. 1. Cataloging in 3-D!!!<br />Three-Dimensional Artifacts and Realia<br />Emily Dust Nimsakont ∙ Nebraska Library Commission ∙ March 25, 2010<br />Photo credit: http://www.flickr.com/photos/perverted_introvert/4197802039/<br />
    2. 2. Schedule<br />Section 1<br />Section 2<br />Section 3<br />Practice Exercise 1<br />Section 4<br />Practice Exercise 2<br />Lunch<br />Section 5<br />Section 6<br />Practice Exercise 3<br />Practice and Questions<br />
    3. 3. Section 1<br />What are three-dimensional artifacts and realia?<br />What’s so hard about cataloging these items?<br />AACR2 VS. MARC<br />Rules for describing three-dimensional artifacts and realia<br />MARC21 Standards <br />
    4. 4. What are three-dimensional artifacts and realia?<br /> “Three-dimensional objects of all kinds (other than those covered in previous chapters), including models, dioramas, games, braille cassettes, sculptures, and other three-dimensional art works, exhibits, machines, and clothing…naturally occurring objects, including microscope specimens and other specimens mounted for viewing.” – AACR2, Chapter 10<br />
    5. 5. What are three-dimensional artifacts and realia?<br />Photo credits: http://www.flickr.com/photos/greencolander/2160382976/ http://www.flickr.com/photos/damian613/3301425807/<br />http://www.flickr.com/photos/wwiggins/21403816/ http://www.flickr.com/photos/cornelluniversitylibrary/3855923917/ <br />http://www.flickr.com/photos/aplumb/312288932/<br />
    6. 6. What’s so hard about cataloging these items?<br />They are different from what we are used to cataloging<br />A great deal of cataloger’s judgment is needed<br />
    7. 7. AACR2 vs. MARC<br />Anglo-American Cataloging Rules, 2nd ed. rev., 2005.<br /> Rules for describing items in a catalog record.<br />MAchineReadable Cataloging <br />Communication standard<br />Framework for catalog record<br />
    8. 8. Rules for Describing Three-Dimensional Artifacts and Realia<br />AACR2<br />Chapter 10<br />with some referrals to Chapter 1<br />as necessary <br />
    9. 9. MARC 21 Standards<br />http://www.loc.gov/marc/<br />http://www.loc.gov/marc/umb/<br />
    10. 10. MARC 21 Formats<br />Bibliographic<br />Authority <br />Community Information<br />Holdings <br />Classification <br />
    11. 11. Bibliographic Format<br />Books<br />Continuing Resources<br />Visual Materials<br />Maps<br />Sound Recordings Scores<br />Computer Files<br />Mixed Materials<br />
    12. 12. Type Codes for Records<br />a: Language material [text]<br />c: Printed music<br />e: Cartographic material<br />g: Projected medium<br />i: Nonmusical sound recording<br />j: Musical sound recording<br />m: Computer file<br />o: Kit<br />p: Mixed materials<br />r: 3D artifact or natural object<br />k: 2 dimensional non-projected graphics<br />
    13. 13. Type Codes for Visual Materials<br />VIS<br />g Projected medium. Filmstrips, motion pictures, slides, transparencies, videorecordings (including digital videos) and material specifically designed for overhead projection. All of the included media are intended for projection.<br />k Two-dimensional nonprojectable graphic. Cards, charts, collages, computer graphics, drawings, duplication masters, flash cards, paintings, photonegatives, photoprints, pictures, digital pictures, photo CDs, postcards, posters, prints, spirit masters, study prints, technical drawings, transparency masters, photomechanical reproductions and reproductions of any of these. Include any bound collections of reproducible masters.<br />r Three-dimensional artifact or naturally occurring object. Models, dioramas, games, puzzles, simulations, sculptures and other three-dimensional art works, exhibits, machines, clothing, toys, and stitchery. Also for microscope specimens (or representations of them) and other specimens mounted for viewing.<br />o Kit. Mixtures of various components issued as a unit and intended primarily for instructional purposes. No one component is identifiable as the predominant component. Examples are packages of assorted materials, such as a set of K–12 social studies curriculum material (books, workbooks, guides, activities, etc.) or packages of educational test materials (tests, answer sheets, scoring guides, score charts, interpretative manuals, etc.). <br />
    14. 14. Visual Materials<br />
    15. 15.
    16. 16. MARC review for All Fields<br />Tags<br />Indicate what kind of information is included in each field<br />Indicators<br />Digits or blanks that give the computer instructions or information about the data contained in the field<br />Delimiters<br />Precede each subfield, usually denoted with $, #, _, or #.<br />Subfield codes<br />Single letters or digits indicate what type of information is in a subfield.<br />
    17. 17. MARC review for All Fields<br />245 00 $a Taboo $h [game] : $b the game of unspeakable fun<br />Delimiters<br />Tag<br />Indicators<br />Subfield codes<br />
    18. 18. Section 2<br />Technical reading<br />Eight areas of description<br />MARC fields<br />
    19. 19. Technical Reading<br />What is it?<br />What information is available to describe the work?<br />What information is available for providing access points?<br />
    20. 20. Eight areas of description<br />Title and statement of responsibility area<br />Edition area<br />Material specific details area (not used for three dimensional artifacts and realia)<br />Publication, distribution, etc., area.<br />Series area<br />Physical description area<br />Note area<br />Standard number and terms of availability area<br />
    21. 21. MARC Tags by hundreds<br />0XX Control info., classification, codes, etc.<br />1XX Main entries<br />2XX Titles, edition, imprint<br />3XX Physical description, etc.<br />4XX Series statements<br />5XX Notes<br />6XX Subject access fields<br />7XX Added entries<br />8XX Series added entries, holdings, location, etc.<br />9XX Locally-defined uses<br />
    22. 22. Section 3<br />Title and statement of responsibility area <br />MARC 20X-24X <br />Edition area<br />MARC 250<br />Publication, distribution, etc. area<br />MARC 260<br />
    23. 23. Title and Statement of Responsibility Area<br />AACR2<br />Chapter 10.1A-G <br />10.1B “Transcribe the title proper as instructed in 1.1B. … If the title proper is not taken from the chief source of information, give the source of the title in a note (see 10.73)”<br />1.1B “Transcribe the title proper exactly as to wording, order, and spelling, but not necessarily as to punctuation and capitalization…”<br />
    24. 24. What is the chief source of information?<br />AACR2 10.0B<br />“The chief source of information for the materials covered in this chapter is the object itself, together with any accompanying textual material and container issued by the publisher or manufacturer of the item.”<br />
    25. 25. Title proper<br />If the object is packaged, a title is usually provided<br />
    26. 26. Title proper<br />If a title is not provided, the cataloger supplies a title. (Put the title in brackets and include a note indicating that you supplied it.)<br />
    27. 27. Title proper<br />Taboo<br />[Limestone rock]<br />Clifford the big red dog<br />Cow<br />Community action toolkit<br />
    28. 28. General Material Designation(GMD)<br />An optional rule (but usually used for non-text items)<br />Select GMD term from list 2 in rule 1.1C1.<br />Give the GMD immediately following the title proper<br />The GMD is enclosed in brackets<br />
    29. 29. General Material Designation(GMD)<br />Most common GMDs used for non-book items:<br />art original <br />diorama<br />game<br />kit<br />model<br />realia<br />toy<br />
    30. 30. Title proper with GMD<br />Taboo [game]<br />[Limestone rock] [realia]<br />[Clifford the big red dog] [toy]<br />Cow [toy]<br />Community action toolkit [kit]<br />
    31. 31. Other title information<br />AACR2<br />Rule 10.1E1 Transcribe other title information as instructed in 1.1E1 “Transcribe all other title information appearing in the chief source of information …”<br />
    32. 32. Title proper [gmd] : other title information<br />Taboo [game] : the game of unspeakable fun<br />Community action toolkit [kit] : a do-it-yourself kit for education renewal<br />
    33. 33. Statements of responsibility<br />AACR2<br />Rule 10.1F1. “Transcribe statements relating to persons or bodies responsible for the creation of the item, or for its display or selection, as instruction in 1.1F1.” <br />Rule 1.1F1 “ Transcribe statements of responsibility appearing prominently in the item in the form in which they appear there. …”<br />
    34. 34. Title [gmd] : subtitle / statement of responsibility examples<br />Community action toolkit [kit] : a do-it-yourself kit for education renewal / National Education Goals Panel.<br />[Tea kettle] [art original] / Hiroshi Sueyoshi.<br />
    35. 35. MARC Format for Title and Statement of Responsibility<br />245 field<br />Indicators<br />1st Title added entry<br />2nd Filing indicator<br />
    36. 36. 245 subfield codes<br />a: title proper<br />h: medium [GMD]<br />b: remainder of title<br />c: statement of responsibility<br />
    37. 37. Title/GMD/statement of responsibility area with MARC<br />245 00 $a Taboo $h [game] : $b the game of unspeakable fun.<br />245 00 $a [Limestone rock] $h [realia].<br />245 00 $a Clifford the big red dog $h [toy].<br />245 00 $a Community action toolkit $h [kit] : $b a do-it-yourself kit for education renewal / $c National Education Goals Panel.<br />245 00 $a Cow $h [toy].<br />
    38. 38. Varying Forms of Title<br />AACR2<br />Rule 21.30J<br />“Make an added entry for any version of the title (e.g., cover title, caption title, running title, panel title, title on container, title bar title) that is significantly different from the title proper.”<br />
    39. 39. Varying forms of the titleexamples <br />Title proper: Happy massager<br />Varying form: Original happy massager [title from tag]<br />Title proper: JengaXtreme<br />Varying form: Jenga extreme [title supplied by cataloger]<br />
    40. 40. MARC Format for Varying Forms of the Title<br />246 field<br />Indicators<br />1st indicator = Note/added entry<br />Most commonly used<br />1 – Note, added entry<br />3 – No note, added entry<br />2nd indicator = Type of title<br />Most commonly used<br />Blank No type specified<br />0 Portion of title<br />3 Other title<br />4 Cover title<br />
    41. 41. MARC Format for Varying Forms of the Title<br />Subfield codes (most commonly used)<br />$a Title proper<br />$b Remainder of title<br />$i Display text<br />
    42. 42. MARC Format for Varying Forms of the Title<br />246 1 _ Original happy massager <br />246 3 _ Jenga extreme<br />
    43. 43. Edition area<br />AACR2<br />Rule 10.2<br />Rule 1.2<br />Transcribe edition statement as it appears on item, using AACR2 abbreviations<br />Second edition = 2nd ed.<br />Chicago White Sox World Series Edition= Chicago White Sox World Series ed.<br />
    44. 44. MARC Format for Edition Area<br />250 field<br />Both indicators are blank<br />Subfields<br />a = edition statement<br />b = remainder of edition statement<br />
    45. 45. MARC Format for Edition Area<br />250 _ _ $a 2nd ed.<br />250 _ _ $a Chicago White Sox World Series ed.<br />
    46. 46. Publication, distribution, etc., area<br />AACR2<br />Rule 10.4<br />Rule 1.4<br />Place of publication : Publisher, Date of publication.<br />
    47. 47. Publication, distribution, etc., area<br />Place of publication<br />Transcribed as it appears on the item (but use AACR2 abbreviations for states)<br />If locations in multiple countries are listed, use the first one, plus the first one in your country<br />If you don’t know the place of publication, use [S.l.]<br />
    48. 48. Publication, distribution, etc., area<br />Place of publication<br />Pawtucket, R.I.<br />
    49. 49. Publication, distribution, etc., area<br />Publisher<br />Transcribe enough information as is needed to locate the publisher<br />If publisher is not known, use [s.n.]<br />
    50. 50. Publication, distribution, etc., area<br />Publisher<br />Pawtucket, R.I. : Hasbro<br />
    51. 51. Publication, distribution, etc., area<br />Date of publication<br />Use copyright date if no other publication date is given<br />If date is not known, use [n.d.]<br />
    52. 52. Publication, distribution, etc., area<br />Date of publication<br />Pawtucket, R.I. : Hasbro, c2000.<br />
    53. 53. Publisher vs. distributor vs. manufacturer?<br />Publisher: “an entity responsible for making the resource available” http://jsearchy.sourceforge.net/doc/quick/node8.html<br />Manufacturer: “a business that makes or processes raw materials into a finished product” http://www.mmd.admin.state.mn.us/mn06008.htm<br />Distributor: “A business that maintains a store, warehouse, or other establishment in which a line or lines of products are kept in inventory and are sold to the public on a wholesale or retail basis” http://www.mmd.admin.state.mn.us/mn06008.htm<br />
    54. 54. Publisher vs. distributor vs. manufacturer?<br />When you have both a publisher and distributor, including the distributor’s name is optional<br />If you don’t have a publisher, a manufacturer’s name can be used instead<br />
    55. 55. Publication, distribution, etc., area<br />If the object is naturally occurring, do not use include a publication area<br />Do not use [S.l. : s.n.]<br />
    56. 56. Publication, distribution, etc., area - Examples<br />Pawtucket, R.I. : Hasbro, c2000.<br />Tempe, Ariz. : RGU Group, c2008.<br />
    57. 57. MARC Format for Publication, Distribution, etc., Area<br />260 field<br />Subfields<br />a = Place of publication, distribution, etc.<br />b = Name of publisher, distributor, etc.<br />c = Date of publication, distribution, etc.<br />e = Place of manufacture<br />f = Manufacturer<br />g = Date of manufacture<br />
    58. 58. MARC Format for Publication, Distribution, etc., Area<br />260 _ _ $a Pawtucket, R.I. $b : Hasbro, $c c2000.<br />260 _ _ $a Tempe, Ariz. $b : RGU Group, $c c2008.<br />
    59. 59. Practice Exercise 1<br />Title and statement of responsibility<br />Varying form of title (if applicable)<br />Publication area<br />Photo credit: http://www.flickr.com/photos/sharynmorrow/2298633104/<br />
    60. 60. Eight areas of description<br />Title and statement of responsibility area<br />Edition area<br />Material specific details area (not used for three dimensional artifacts and realia)<br />Publication, distribution, etc., area.<br />Series area<br />Physical description area<br />Note area<br />Standard number and terms of availability area<br />
    61. 61. Section 4<br />Physical description area<br />MARC 300<br />Series area<br />MARC 490/8XX<br />Note area<br />MARC 5XX<br />
    62. 62. Physical description area<br />AACR2<br />Rule 10.5<br />Extent of item<br />Other physical details<br />Dimensions<br />Accompanying material<br />
    63. 63. Extent of Item<br />Record the number of physical units plus the name of the item (called the specific material designation or SMD).<br />
    64. 64. Extent of Item<br /><ul><li>Item names listed in AACR2 Rule 10.5B1:
    65. 65. art original
    66. 66. art reproduction
    67. 67. braille cassette
    68. 68. diorama
    69. 69. exhibit
    70. 70. game
    71. 71. microscope slide
    72. 72. mock-up
    73. 73. model</li></li></ul><li>Extent of Item<br />AACR2 Rule 10.5B1 “If none of these terms are appropriate, give the specific name of the item or the names of the parts of the items as concisely as possible.”<br />Examples:<br />1 kit<br />1 geode<br />2 hand puppets<br />
    74. 74. Extent of Item - Examples<br />1 game<br />1 stuffed animal<br />1 kit<br />
    75. 75. Extent of Item - Examples<br />Can get more specific and list pieces individually<br />Taboo has: 504 cards, 1 card holder, 1 buzzer, 1 timer, 1 scorepad, 1 instruction sheet<br />Kit has: 1 presenter's guide, 10 game posters, 1 paper puppet, 1 puppet announcement <br />
    76. 76. Other Physical Details<br />Material<br />1 bowl : porcelain<br />1 paperweight : glass<br />If the material can not be described concisely, omit it or include it in a note<br />Color<br />1 bowl : porcelain, blue and white<br />1 paperweight : glass, col.<br />
    77. 77. Other Physical Details - Examples<br />1 game (504 cards, 1 card holder, 1 buzzer, 1 timer, 1 scorepad, 1 instruction sheet) : cardboard and plastic, col.<br />1 stuffed animal : fabric, red<br />
    78. 78. Dimensions<br />Give the dimensions of the object in centimeters. Give multiple dimensions as height x width x depth.<br />1 sculpture : polished bronze ; 110 cm. high<br />If the object is in a container, you can give the dimensions of the container.<br />1 jigsaw puzzle : cardboard, col. ; in box 25 x 32 x 5 cm.<br />
    79. 79. Dimensions - Examples<br />1 game (504 cards, 1 card holder, 1 buzzer, 1 timer, 1 scorepad, 1 instruction sheet) : cardboard and plastic, col. ; in box 27 x 21 x 9 cm.<br />1 stuffed animal : fabric, red ; 18x 40 x 75cm.<br />
    80. 80. Accompanying Material<br />Include number of physical units and name of any accompanying material<br />1 hand puppet : felt, red and blue ; 20 cm. long + 1 teacher’s guide<br />
    81. 81. Accompanying Material - Example<br />1 figurine : plastic, col. ; in box 19 x 26 x 14 cm. + 10 videodiscs. <br />
    82. 82. MARC Format for Physical Description Area<br />300 field<br />Both indicators are undefined<br />Subfield Codes<br />a = extent<br />b = other physical details<br />c = dimensions<br />e = accompanying material<br />
    83. 83. Physical Description Area<br />300 _ _ $a 1 jigsaw puzzle : $b cardboard, col. ; $c in box 25 x 32 x 5 cm.<br />300 _ _ $a 1 hand puppet : $b felt, red and blue ; $c 20 cm. long + $e 1 teacher’s guide<br />
    84. 84. Physical Description Area - Examples<br />300 _ _ $a 504 cards, 1 card holder, 1 buzzer, 1 timer, 1 scorepad, 1 instruction sheet : $b cardboard and plastic, col. ; $c in box 27 x 21 x 9 cm.<br />300 _ _ $a 1 stuffed animal : $b fabric, red ; $c 18x 40 x 75cm.<br />
    85. 85. Series Area<br />AACR2<br />Rule 10.6<br />Rule 1.6<br />If there is a series statement on the item, transcribe it as it appears<br />Example: Family game classics<br />
    86. 86. MARC Format for Series Area<br />490 field<br /> 1st indicator<br /> 0 = not traced<br /> 1 = traced<br /> 2nd indicator is undefined<br />8XX field, usually 830<br /> 1st indicator is undefined<br /> 2nd indicator = number of non-filing characters<br />
    87. 87. MARC Format for Series Area<br />490 1 _ Family game classics<br />830 _ 0 Family game classics.<br />
    88. 88. Note Area<br />AACR2<br />Rule 10.7<br />Rule 1.7<br />Common uses of notes for three-dimensional items<br />Source of title<br />Nature of the item<br />Physical description<br />Accompanying material<br />Summary<br />Audience<br />
    89. 89. Note: Source of Title<br />Title supplied by cataloger.<br />Title from container.<br />
    90. 90. Note: Nature of the Item<br />Section of a fetal pig mandible.<br />For 4 or more players.<br />
    91. 91. Note: Statement of Responsibility<br />Developed by Frederick A. Rasmussen of Educational Research Council of America.<br />Based on the main character of the Clifford books by Norman Bridwell.<br />
    92. 92. Note: Physical Description<br />Four times actual size. The parts of the ear are painted to show anatomical structure.<br />Includes 504 Taboo cards, 1 card holder, 1 buzzer, 1 timer, 1 scorepad, and 1 instruction sheet.<br />
    93. 93. Note: Accompanying Material<br />With instructor and student guides.<br />With 10 DVDs.<br />
    94. 94. Note: Summary<br />Storytelling kit with small velcro objects to help teach how to count objects, identify numerals up to 100, and sequence numbers up to 20 using leaves, apples and foam numbers that can be placed on the tree. Guide gives ideas for counting, simple arithmetic and sequencing activities.<br />
    95. 95. Note: Summary<br />Pick a card and get your team to say the secret word without using the taboo words listed on the same card as clues.<br />
    96. 96. Note: Audience<br />Ages 8 and up.<br />For adults.<br />
    97. 97. MARC Format for Note Area<br />5XX fields<br />General note = 500 field<br />Summary note = 520 field<br />Audience note = 521 field<br />Both indicators are undefined<br />Subfield a is only mandatory subfield<br />
    98. 98. MARC Format for Note Area<br />500 _ _ $a Title supplied by cataloger.<br />500 _ _ $a For 4 or more players.<br />500 _ _ $a Includes 504 Taboo cards, 1 card holder, 1 buzzer, 1 timer, 1 scorepad, and 1 instruction sheet.<br />500 _ _ $a With instructor and student guides.<br />
    99. 99. MARC Format for Note Area<br />520 _ _ $a Pick a card and get your team to say the secret word without using the taboo words listed on the same card as clues.<br />521 _ _ $a Ages 8 and up.<br />
    100. 100. Practice Exercise 2<br />Physical Description<br />Notes<br />Photo credit: http://www.flickr.com/photos/62337512@N00/2615993927/<br />
    101. 101. Section 5<br />Main entries<br />MARC 1XX<br />Added entries<br />MARC 7XX<br />Subject headings<br />MARC 6XX<br />
    102. 102. Main Entries<br />Most of the time, the main entry for a piece of realia will be the title.<br />Exceptions include things like pieces of art, where one person is the creator<br />
    103. 103. MARC Format for Main Entries<br />Title is main entry:<br />245 00 $a Trivial pursuit $h [game].<br />Artist is main entry:<br />100 1_ $a Sueyoshi, Hiroshi.<br />245 10 $a [Tea kettle] $h [art original] / $c Hiroshi Sueyoshi.<br />
    104. 104. Added Entries<br />Used for publishers, etc.<br />Should be in authorized form<br />Example: <br /> appears on item as Hasbro<br />
    105. 105. Searching Authority File<br />OCLC Connexion<br />
    106. 106. Searching Authority File<br />OCLC Connexion<br />
    107. 107. Searching Authority File<br />OCLC Connexion<br />
    108. 108. Searching Authority File<br />http://authorities.loc.gov<br />
    109. 109. Searching Authority File<br />http://authorities.loc.gov<br />
    110. 110. Searching Authority File<br />
    111. 111. Added Entries<br />Can also indicate related persons<br />Example: <br />Bridwell, Norman.<br />
    112. 112. MARC Format for Added Entries<br />7XX fields<br />Personal name = 700 field<br />1st indicator <br />0 = forename<br />1 = surname<br />2 = family name<br />2nd indicator<br />blank = no information provided<br />2 = analytical entry<br />
    113. 113. MARC Format for Added Entries<br />7XX fields<br />Corporate name = 710 field<br />1st indicator<br />0 = inverted name<br />1 = jurisdiction name<br />2 = name in direct order<br />2nd indicator<br />blank = no information provided<br />2 = analytical entry<br />
    114. 114. MARC Format for Added Entries<br />710 2_ $a Hasbro, Inc.<br />700 1 _ $a Bridwell, Norman.<br />
    115. 115. Subject Headings<br />Can describe what the item is<br />Word games.<br />Jigsaw puzzles.<br />Monopoly (Game).<br />
    116. 116. Subject Headings<br />Can describe what the item is about<br />United States -- History -- Civil War, 1861-1865.<br />Chicago White Sox (Baseball team).<br />
    117. 117. MARC Format for Subject Headings<br />6XX fields<br />Topical headings = 650<br />Geographic headings = 651<br />Corporate headings = 610<br />Personal name headings = 600<br />
    118. 118. MARC Format for Subject Headings<br />650 _0 $a Word games.<br />650 _0 $a Monopoly (Game).<br />651 _0 $a United States $x History $y Civil War, 1861-1865.<br />610 2 0 $a Chicago White Sox (Baseball team).<br />
    119. 119. Section 6<br />Control info, classification, codes, etc.<br />MARC 0XX<br />Fixed fields<br />
    120. 120. Control info, classification, and codes, etc.<br />020 field = ISBN (Not always found on three-dimensional items)<br />024 = other standard number (such as UPC)<br />028 = publisher number<br />
    121. 121. Control info, classification, and codes, etc.<br />024 10 $a 641939111896<br />024 10 $a 032244040153<br />028 50 $a 04015 $b Hasbro<br />
    122. 122. Fixed Fields<br />Visual materials workform<br />
    123. 123. Fixed Fields<br />Type (Type of record) field<br />g = projected medium<br />k = two-dimensional non-projected graphic<br />r = three-dimensional non-projected graphic<br />o = kits<br />
    124. 124. Fixed Fields<br /><ul><li>TMat (Type of material) field
    125. 125. a = art original
    126. 126. b = kit
    127. 127. c = art reproduction
    128. 128. d = diorama
    129. 129. g = game
    130. 130. p = microscope slide
    131. 131. q = model
    132. 132. r = realia
    133. 133. w = toy</li></li></ul><li>Fixed Fields<br /><ul><li>Lang (Language) field
    134. 134. Use abbreviation for language of accompanying material if object itself has no linguistic material
    135. 135. If object has no linguistic material and no accompanying material, use zxx</li></li></ul><li>Fixed Fields<br />Fields NOT applicable to three-dimensional items<br />Tech = n<br />Time = nnn<br />
    136. 136. Practice Exercise 3<br />Main and added entries<br />Control fields<br />Fixed fields<br />Photo credit: http://www.flickr.com/photos/vatsug/73577528/<br />
    137. 137. Practice and Questions<br />Photo credit: http://www.flickr.com/photos/lwr/12364944/ <br />http://www.flickr.com/photos/konradfoerstner/4168966589/<br />http://www.flickr.com/photos/24350382@N07/2949435839/<br />
    138. 138. A Final Note on Cataloging Three-Dimensional Items<br /> “The perfect is the enemy of the good.”<br /> --Voltaire<br />Photo credit: http://www.flickr.com/photos/chemheritage/3200074302/<br />
    139. 139. A Final Note on Cataloging Three-Dimensional Items<br /> “While we want our cataloging to be done correctly, the more important word of the two (done and correctly) is ‘done.’ Make a decision, and then go on to the next. Once a decision is made, don’t go back to it. Get the cataloging done.”<br /> Nancy Olson, Cataloging of Audiovisual Materials and Other Special Materials: A Manual Based on AACR2.<br />
    140. 140. Thank you!<br />Emily Dust Nimsakont<br />Cataloging Librarian<br />Nebraska Library Commission<br />800-307-2665<br />emily.dust.nimsakont@nebraska.gov<br />
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