1. NOTICE OF A PUBLIC MEETING
AN AGENDA OF A REGULAR MEETING OF THE CITY COUNCIL
THE CITY OF SAN ANGELO, TEXAS
9:00 A.M. - Tuesday, May 17, 2011
McNease Convention Center, South Meeting Room
500 Rio Concho Drive
THE MCNEASE CONVENTION CENTER IS ACCESSIBLE TO PERSONS WITH DISABILITIES.
ACCESSIBLE ENTRIES AND SPECIALLY MARKED PARKING SPACES ARE AVAILABLE AT BOTH
MAIN ENTRANCES AT SURBER DRIVE AND RIO CONCHO DRIVE. IF ADDITIONAL ASSISTANCE
IS NEEDED TO OBSERVE OR COMMENT, PLEASE NOTIFY THE OFFICE OF THE CITY CLERK,
ROOM 202, CITY HALL, 657-4405, AT LEAST 24 HOURS PRIOR TO THE MEETING.
City Council meetings are broadcast on Channel 17-Government Access at 10:30 A.M. and 6:30 P.M. every
day for two weeks beginning on the Thursday after each meeting.
As a courtesy to those in attendance, please place your cell phone on “Silent” or “Vibrate”
Thank You!
I. OPEN SESSION (9:00 A.M.)
A. Call to Order
B. Prayer and Pledge
"Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible.”
C. Proclamation
“Building Safety Month, May 2011,” to be accepted by Al Torres, Building Official for the City of San
Angelo and Dan Vardeman, Fire Marshal
D. Recognitions
Rio Vista Neighborhood Blitz Partners: Habitat for Humanity, West Texas Organizing Strategy, Angelo
State University, St Mary’s Catholic Church, and Segundo Iglesia Bautista; and Team Leaders
Employees providing assistance on the Wildcat Fire: Operations Administration: Ricky Dickson and
Shane Kelton; Lake Operations: James Alley, Jason Franco, Patrick Lawhon; Parks Department: Dennis
Arhelger, Jason Campbell, Stephen Conley, John Francis, Rodney Halfmann, Roger Havlak, Sean
McCallum, and Gilbert Pedroza; Street & Bridge: Gary Ayers, Edward Bara, Ismael Flores, Narciso
Garcia, Alfredo Garivay, Joe Gomez, Antonio Gonzales, Roberto Heredia, Jesus Hernandez, David Jones,
Bobby Keesee, Manuel Martinez, Antonio Mendoza, Manuel Pineda, Raul Rojas; Storm Water
Department: Jake Alberts, Cody Blaylock, Arthur Gonzales, Jason (Kelly) Haines, Fidel Hernandez,
Douglas Kirkham, and Abel Villarreal; Lorenzo Rubio, and Joe Lee Ynojosa; Traffic Department: Mark
Clifton, Ike Eisenbach, Roy Torres; Vehicle Maintenance: Kevin Buck, Adam Cervantes, Gabriel
Esquivel, Patrick Frerich, William Hamilton, Reynald Manuel, Freddy Marcilliotte, Chris Pippin, and John
Tucei
E. Public Comment
The Council takes public comment on all items in the Regular Agenda. Public input on a Regular Agenda
item will be taken at its appropriate discussion. Public input on an item not on the Agenda or Consent
Agenda may be identified and requested for consideration by the Council at this time. The Council may
request an item to be placed on a future agenda, or for a Consent Agenda item, to be moved to the Regular
Agenda for public comment.
City Council Agenda Page 1 of 4 MAY 17, 2011
2. II. SPECIAL AGENDA
1. Administration of Oaths of Office for Mayor, Single Member District Representatives 2, 4, and 6, and
presentation of Certificates of Election
(Administered by City Clerk Alicia Ramirez and presentation by Mayor New)
2. Consideration of appointment of Mayor Pro-Tempore for the 2011-12 City Council
III. CONSENT AGENDA
3. Consideration of approving the May 3, 2011 City Council Regular meeting minutes
4. Consideration of adopting a Resolution authorizing the Mayor to execute a Resolution authorizing
sale of Tax Lot Next to 3502 Clark Drive, (Morales), Lot 15, Block 2, Clar-Mor Heights Addition, in
the amount of $2,600, Suit No. B-007-0210-T
5. Consideration of authorizing the City Manager or his designee to execute Amendment No. 1 to Task
Order No. 12, and all related documents, between the City of San Angelo and KSA Engineers for
architectural/engineering services in the amount of $55,833 at San Angelo Regional Airport
6. Consideration of authorizing the City of San Angelo to apply for the U.S. Department of Justice
Office of Community Oriented Policing Services (COPS) grant in the amount of $1,250,639 and
authorizing the City Manager to execute any related grant documents
7. Consideration of approving a recommendation by the City of San Angelo Development Corporation
(COSADC) to authorize the City Manager to negotiate terms of a professional services agreement
with CasaBella Architects for design and construction oversight of the Business Resource Center, and
authorizing the President of COSADC to sign the agreement on behalf of the corporation
8. Consideration of approving a proposed utility easement by AEP Texas North Company for
underground electrical lines and equipment at new Fire Station #5
9. Consideration of accepting donations in the amount of $222,000.00 for development enhancements
for Producers Park and authorizing the City Manager to approve a change order for the project up to
$222,000.00
10. Second Hearing and consideration of adoption of an Ordinance amending Chapter 2, Administration,
Article 2.2000 of the City of San Angelo Code of Ordinances related to accepting credit card
payments and providing for a processing fee
AN ORDINANCE AMENDING CHAPTER 2, ADMINISTRATION, ARTICLE 2.2000,
MUNICIPAL COURT FEES, BY ADDING SECTION 2.2007 AUTHORIZING THE
ACCEPTANCE OF CREDIT CARDS AS PAYMENT FOR FEES, FINES, COURT COST, OR
OTHER CHARGE ON BEHALF OF THE CITY, PROVIDING FOR A PROCESSING FEE,
PROVIDING SEVERABILITY AND PROVIDING FOR AN EFFECTIVE DATE
IV. REGULAR AGENDA:
F. EXECUTIVE/CLOSED SESSION
Executive Session under the provision of Government Code, Title 5. Open Government; Ethics, Subtitle
A. Open Government, Chapter 551. Open Meetings, Subchapter D. Exceptions to Requirement that
Meetings be Open, Section 551.072 to discuss the purchase, sale, exchange, lease, or value of real
property
Executive Session under the provision of Government Code, Title 5. Open Government; Ethics, Subtitle
A. Open Government, Chapter 551. Open Meetings, Subchapter D. Exceptions to Requirement that
Meetings be Open, Section 551.087 to discuss an offer of financial or other incentive to a company or
companies with whom the City of San Angelo is conducting economic development negotiations and
which the City of San Angelo seeks to have, locate, stay or expand in San Angelo
City Council Agenda Page 2 of 4 MAY 17, 2011
3. G. PUBLIC HEARING AND COMMENT
11. Presentation of the 1st Quarter 2011 Report by Downtown San Angelo, Inc.
(Presentation by DSA President Brenda Gunter)
12. Second Public Hearing and consideration of adoption of an Ordinance amending Chapter 12, Exhibit
“A” (Zoning Ordinance) of the Code of Ordinances, City of San Angelo
Z 11-04: Sherri and John Jones, Jr.
AN ORDINANCE AMENDING CHAPTER 12, EXHIBIT “A” OF THE CODE OF ORDINANCES,
CITY OF SAN ANGELO, TEXAS, WHICH SAID EXHIBIT “A” OF CHAPTER 12 ADOPTS
ZONING REGULATIONS, USE DISTRICTS AND A ZONING MAP, IN ACCORDANCE WITH A
COMPREHENSIVE PLAN, BY CHANGING THE ZONING AND CLASSIFICATION OF THE
FOLLOWING PROPERTY, TO WIT: 6005-6007 Knickerbocker Road at southwest corner of Red
Bluff and Knickerbocker Roads, specifically on Lot 2 in Block 2 of Lake Nasworthy Addition Group
Twenty-One, changing the zoning classification from Neighborhood Commercial (CN) to General
Commercial (CG) District; PROVIDING FOR SEVERABILITY AND PROVIDING A PENALTY
(Presentation by Planning Manager AJ Fawver)
13. Consideration of appeal from Planning Commission’s decision on April 18, 2011 to deny requested
variance from restrictions on where off-site signs (a.k.a. billboards) are allowed in CG and CG/CH
zoning districts, to permit a single such sign at 1003-1011 Caddo Street (eastbound frontage road for
Houston Harte Expressway) at its intersection with North Park Street, specifically on Lots 1 thru 3 in
Block 57 of Angelo Heights Addition to San Angelo
(Presentation by Planning Manager AJ Fawver)
14. First public hearing and consideration of introduction of an Ordinance amending Article 5.902 of the
City of San Angelo Code of Ordinances related to the maximum number of garage sales held by an
owner of property
AN ORDINANCE AMENDING CHAPTER 5 OF THE CODE OF ORDINANCES, CITY OF SAN
ANGELO, TEXAS, OF WHICH ARTICLE 5.900 ADOPTS GARAGE SALE REGULATIONS,
SPECIFICALLY BY AMENDING SUBSECTION 5.902(b) TO STIPULATE THAT THE NUMBER
OF GARAGE SALES ALLOWED ANNUALLY MAY BE LIMITED TO A MAXIMUM
NUMBER; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE
(Requested by Councilmember Morrison and presentation by Code Compliance Manager James
Flores and Planning Manager AJ Fawver)
15. First public hearing and consideration to introduce an Ordinance to repeal Article 1.1000, Section
1.1002 related to reconsideration of an ordinance by City Council
AN ORDINANCE AMENDING CHAPTER 1, GENERAL PROVISIONS, ARTICLE 1.1000
ENTITLED “ORDINANCES”, BY REPEALING SECTION 1.1002 ENTITLED
“RECONSIDERATION”; PROVIDING FOR SEVERABILITY AND PROVIDING AN
EFFECTIVE DATE
(Requested by Councilmember Morrison)
16. First Public Hearing and consideration of introduction of an Ordinance amending the Animal Services
Advisory Committee residency requirement
AN ORDINANCE AMENDING CHAPTER 2, ENTITLED “ANIMAL SHELTER ADVISORY
COMMITTEE”, ARTICLE 2.3803 ENTITLED “COMPOSITION”, OF THE CODE OF
ORDINANCES OF THE CITY OF SAN ANGELO, TEXAS TO REQUIRE THAT ALL VOTING
ANIMAL SHELTER ADVISORY COMMITTEE MEMBERS BE CITY RESIDENTS, TO WIT: BY
DELETING THE PORTION OF THE SENTENCE IN 2.3803(1)(D) THAT READS “WHO ARE
RESIDENTS OF THE CITY OF SAN ANGELO”; AND ADDING A PORTION OF A SENTENCE
City Council Agenda Page 3 of 4 MAY 17, 2011
4. THAT READS “AND WHO ARE RESIDENTS OF THE CITY OF SAN ANGELO” TO THE
FIRST PARAGRAPH TO FOLLOW THE WORDS “SEVEN (7) OF WHOM SHALL BE VOTING
MEMBERS”; PROVIDING FOR SEVERABILITY; AND, PROVIDING FOR AN EFFECTIVE
DATE
(Presentation by Health Services Manager Sandra Villarreal)
17. Consideration, discussion, and possible action, of amending the set-back requirements currently in
Article 3.800 Requirements Governing Hoofed Animals (a) it shall be unlawful for any person to
keep cows, horses, goats or other hoofed animals in a pen or enclosure, or to keep or park a trailer or
vehicle which contains such animals., within one hundred feed (100’) of any residence, business, or
institution other than the residence, business, or institution of the owners of such animals
(Requested by Councilmember Morrison and Presentation by Health Services Manager Sandra
Villarreal)
18. First public hearing and consideration of introduction of an Ordinance amending the 2010-2011
Budget for grants and incomplete projects which necessitate budget amendments
AN ORDINANCE OF THE CITY OF SAN ANGELO AMENDING THE BUDGET FOR THE
FISCAL YEAR BEGINNING OCTOBER 1, 2010, AND ENDING SEPTEMBER 30, 2011, FOR
GRANTS, CAPITAL PROJECTS AND INCOMPLETE PROJECTS
(Presentation by Finance Director Michael Dane)
19. Discussion and update on the Master Developer Committee
(Presentation by Assistant City Manager Elizabeth Grindstaff)
H. FOLLOW UP AND ADMINISTRATIVE ISSUES
20. Consideration of matters discussed in Executive/Session, if needed
21. Consideration of Future Agenda Items
22. Adjournment
Given by order of the City Council and posted in accordance with Title 5, Texas Government Code, Chapter
551, Wednesday, May 11, 2011, at 5:00 P.M.
/s/________________________
Alicia Ramirez, City Clerk
City Council Agenda Page 4 of 4 MAY 17, 2011
5. PROCLAMATION
WHEREAS, the City Council of the City of San Angelo, Texas recognizes our
continuing efforts to address critical safety issues in the built
environment that affect our citizens, regardless of age or
occupation, both in everyday life and in times of natural
disaster; and
WHEREAS, building safety and fire prevention officials, architects,
engineers, builders, and others in the construction industry work
year round to ensure the safe construction of buildings. These
dedicated members of the International Code Council develop
and implement the highest quality codes to protect Americans in
the buildings where we live, learn, work, and play; and
WHEREAS, Building Safety Month, sponsored by the International Code
Council, seeks to remind the public about the critical role local
code officials play in public safety by preventing fires, accidents,
and ensuring structures are safe;
NOW THEREFORE, I, Alvin New, Mayor of the City of San Angelo, Texas, on
behalf of the City Council, do hereby proclaim the month of May 2011 as
“Building Safety Month”
in San Angelo, and urge the appropriate recognition thereof.
IN WITNESS WHEREOF, I have
hereunto set my hand and caused
the Seal of the City to be affixed this
17th day of May, 2011.
THE CITY OF SAN ANGELO
__________________________
ALVIN NEW, MAYOR
6. Commending
Lake Operations Department
James Alley, Jason Franco, and Patrick Lawhon
For doing more, doing it better,
and exceeding our expectations.
Your high standards inspire us all.
_____________ ____________
Mayor Date
7. Commending
Ricky Dickson and Shane Kelton
of Operations Administration
For doing more, doing it better,
and exceeding our expectations.
Your high standards inspire us all.
_____________ ____________
Mayor Date
8. Commending
Parks Department
Dennis Arhelger, Jason Campbell, Stephen Conley,
John Francis, Rodney Halfmann, Roger Havlak,
Sean McCallum, and Gilbert Pedroza
For doing more, doing it better,
and exceeding our expectations.
Your high standards inspire us all.
_____________ ____________
Mayor Date
9. Commending
Street & Bridge Department
Gary Ayers, Edward Bara, Ismael Flores, Narciso Garcia,
Alfredo Garivay, Joe Gomez, Antonio Gonzales, Roberto Heredia,
Jesus Hernandez, David Jones, Bobby Keesee, Manuel Martinez,
Antonio Mendoza, Manuel Pineda, Raul Rojas
Lorenzo Rubio, and Joe Lee Ynojosa
For doing more, doing it better,
and exceeding our expectations.
Your high standards inspire us all.
_____________ ____________
Mayor Date
10. Commending
Storm Water Department
Jake Alberts, Cody Blaylock, Arthur Gonzales,
Jason (Kelly) Haines, Fidel Hernandez,
Douglas Kirkham, and Abel Villarreal
For doing more, doing it better,
and exceeding our expectations.
Your high standards inspire us all.
_____________ ____________
Mayor Date
11. Commending
Traffic Department
Roy Torres, Mark Clifton, and Ike Eisenbach
For doing more, doing it better,
and exceeding our expectations.
Your high standards inspire us all.
_____________ ____________
Mayor Date
12. Commending
Vehicle Maintenance Department
Kevin Buck, Adam Cervantes, Gabriel Esquivel, Patrick Frerich,
William Hamilton, Reynald Manuel, Freddy Marcilliotte,
Chris Pippin, and John Tucei
For doing more, doing it better,
and exceeding our expectations.
Your high standards inspire us all.
_____________ ____________
Mayor Date
13. CITY COUNCIL MINUTE RECORD
The City of San Angelo Page 651
Tuesday, May 3, 2011 Vol. 102
OPEN SESSION
BE IT REMEMBERED City Council convened in a regular meeting at 9:14 A.M., Tuesday, May 3, 2011, in
the San Angelo McNease Convention Center, 500 Rio Concho Drive, San Angelo, Texas. All duly authorized
members of the Council, to-wit:
Mayor, Alvin New
Councilmember Paul Alexander
Councilmember Dwain Morrison
Councilmember Johnny Silvas
Councilmember Fredd B. Adams, II
Councilmember Kendall Hirschfeld
Councilmember Charlotte Farmer
were present and acting, with the exception of Councilmembers Morrison and Adams, thus constituting a
quorum. Whereupon, the following business was transacted:
An invocation was given by Rev. Ellen King of the United Church of Christ and pledge was led by David
Martinez, Jacob Sanchez, and Rebecca Deanda, 5th graders at Ft. Concho Elementary.
PROCLAMATIONS
“Child Care Provider Appreciation Day”, May 6, 2011, was accepted by Dora Hendricks, President of the
Association of Registered Child Care Homes, and Janet Reeves, Vice President of the Association of Registered
Child Care Homes.
“Police Week”, week of May 15, 2011, and “Peace Officers Memorial Day”, May 15, 2011, was accepted by
Tim Vasquez, Chief of Police, and David Howard, Lieutenant, of the City of San Angelo.
Chief Vasquez announced the Flag Raising Ceremony to be held on May16, 2011 and …
“San Angelo Christian Home School Month”, May 2011, was accepted by Jim and Claudia Marrs, President of
the San Angelo Christian Home School Association.
“National Preservation Month, May 2011”, was accepted by Genora Young, Executive Director of Downtown
San Angelo, Inc.
Councilmember Adams arrived to the meeting at 9:32 A.M.
“National Women Build Week”, week of May 1-7, 2011 and “Habitat for Humanity Month”, the month of May
2011, was accepted by Patsy Kneller, Executive Director for Habitat for Humanity.
Mayor introduced Cindy Jordan. Ms. Jordan announced the Children’s sing a long event to promote friendship
in San Angelo to be held on May 15, 2011. She also sang God Bless America.
PUBLIC COMMENT
Councilmember Alexander commented on calls received from his constituents regarding the trash left behind
during the Easter weekend at Lake Nasworthy and South Concho Park. Mr. Alexander advocated for citizens to
take responsibility for their actions and utilize the trash receptacles.
Police Chief Tim Vasquez stated based on officer’s reports, he suggested additional receptacles be placed at the
parks during such weekend events.
14. Page 652 Minutes
Vol. 102 May 3, 2011
CONSENT AGENDA
APPROVAL OF THE APRIL 19, 2011 CITY COUNCIL REGULAR MEETING MINUTES
AWARD OF BID ES-02-11 FOR THE 2011 SEALCOAT PROGRAM TO BLACKTOPPER TECHNOLOGY, INC.
(BLANCO, TX) ION THE AMOUNT OF $563,362.24 AND AUTHORIZATION FOR THE CITY MANAGER
OR HIS DESIGNEE TO EXECUTE SAID CONTRACT AND ANY NECESSARY RELATED DOCUMENTS
ADOPTION OF A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A TAX DEED FOR THE
SALE OF A TAX LOT AT 415 N ADAMS, (MORALES), LOT 3, BLOCK 91, ANGELO HEIGHTS
ADDITION, SUIT NO. B-01-0144-T (ANNEX A, PAGE 659, RESOLUTION 2011-05-046)
AUTHORIZATION OF THE SALE OF A RESIDENTIAL PROPERTY LOCATED AT 2462 FISHERMANS
ROAD (MECKLENBURG) FOR THE APPRAISED VALUE OF $102,000 AND AUTHORIZATION FOR
THE MAYOR, CITY MANAGER, OR WATER UTILITIES DIRECTOR TO EXECUTE ALL NECESSARY
LEGAL DOCUMENTS PERTAINING TO THE SALE OF SUBJECT PROPERTIES, SUBJECT TO
COMPLETION OF ALL CURATIVE REQUIREMENTS
APPROVAL OF A RECOMMENDATION BY CITY OF SAN ANGELO DEVELOPMENT
CORPORATION (COSADC) TO APPROVE AN AMENDMENT BETWEEN THE COSADC AND CITY
OF SAN ANGELO STAFF SERVICES CONTRACT INCREASING THE PERCENTAGE OF THE
DIRECTOR OF COMMUNITY & ECONOMIC DEVELOPMENT’S SALARY PAID BY COSADC FROM
51% TO 70%
APPROVAL OF AMENDING THE CITY COUNCIL’S APPROVAL ON JANUARY 11, 2011 OF THE
ECONOMIC DEVELOPMENT AGREEMENT PROVIDING AD VALOREM PROPERTY TAX REBATES
TOTALING $572,250.00 TO ETHICON, INC. ON THE IMPROVED VALUE OF REAL PROPERTY AT
3348 PULLIAM STREET TO INCLUDE CAPITAL INVESTMENT IN BOTH REAL AND BUSINESS
PERSONAL PROPERTY IN ORDER TO COORDINATE WITH THE TOM GREEN COUNTY
APPRAISAL DISTRICT TREATMENT OF REAL AND PERSONAL PROPERTY SEPARATELY FOR AD
VALOREM TAX PURPOSES AND TO INCREASE THE AMOUNT OF THE REBATE TO $676,259
APPROVAL OF AN AGREEMENT BETWEEN THE CITY OF SAN ANGELO AND THE SAN ANGELO
SYMPHONY SOCIETY FOR IN-KIND SUPPORT FOR THE JULY 3RD POPS CONCERT, AND
AUTHORIZATION FOR THE CITY MANAGER TO EXECUTE SAID AGREEMENT
AUTHORIZATION FOR IN-KIND SUPPORT FOR AN APPRECIATION LUNCHEON FOR WILDCAT
FIRE RESPONDERS, WORKERS AND VOLUNTEERS AT EL PASEO DE SANTA ANGELA ON MAY
22, 2011
AUTHORIZATION FOR STAFF TO NEGOTIATE AN AGREEMENT BETWEEN THE CITY OF SAN
ANGELO AND GARY DONALDSON ARCHITECTURE FOR ARCHITECTURAL SERVICES FOR A
NEW LIVESTOCK BARN ON THE SAN ANGELO FAIRGROUNDS (RFQ COL-01-11) AND
AUTHORIZATION FOR THE CITY MANAGER TO EXECUTE SAID AGREEMENT
SECOND HEARING AND ADOPTION OF AN ORDINANCE AMENDING FIRE DEPARTMENT
CLASSIFIED POSITIONS, SPECIFICALLY DRIVER POSITION (ANNEX B, PAGE , ORDINANCE 2011-
05-047)
AN ORDINANCE AMENDING CHAPTER 2 ENTITLED “ADMINISTRATION” OF THE CODE OF
ORDINANCES OF THE CITY OF SAN ANGELO BY AMENDING ARTICLE 2.1500, ENTITLED
“CLASSIFIED SERVICE,” SECTION 2.1502, ENTITLED “CLASSIFICATION PLAN,” PARAGRAPH (b),
ENTITLED “STAFFING LEVELS,” SUBPARAGRAPH (1)(A), ENTITLED “FIRE DEPARTMENT,” TO
CHANGE THE NUMBER OF AUTHORIZED POSITIONS FOR THE FIRE DEPARTMENT BY
DECREASING THE NUMBER OF FIRE ENGINEER (DRIVER) FROM SIXTY-SIX (66) TO THIRTY-
THREE (33), AND INCREASING THE NUMBER OF FIRE FIGHTER FROM SIXTY-TWO (62) TO
15. Minutes Page 653
May 3, 2011 Vol. 102
NINETY-FIVE (95), SAID CHANGE TO BE EFFECTIVE ON MAY 3, 2011 AND; PROVIDING FOR
SEVERABILITY, AND PROVIDING EFFECTIVE DATES
Motion, to approve the Consent Agenda, as presented, was made by Councilmember Hirschfeld and seconded
by Councilmember Farmer. Motion carried unanimously.
REGULAR AGENDA: PUBLIC HEARING AND COMMENT
SECOND HEARING AND ADOPTION OF AN ORDINANCE AMENDING CHAPTER 10 (TRAFFIC
CONTROL) IN THE CODE OF ORDINANCES, CITY OF SAN ANGELO (ANNEX C, PAGE 663,
ORDINANCE 2011-05-048)
AN ORDINANCE AMENDING CHAPTER 10, ARTICLE 10.100 ENTITLED “PARKING RESTRICTED
IN RESIDENTIAL DISTRICTS,” SECTION 10.1005 ENTITLED “EXCEPTIONS,” OF THE CODE OF
ORDINANCES, CITY OF SAN ANGELO, TEXAS, BY AMENDING SECTION 10.1005 AND ADDING
SUBSECTION 10.1005(5) TO THE LIST OF EXCEPTIONS ALLOWED FROM THE GENERAL
PROHIBITION ON PARKING TRAILERS, SEMI-TRAILERS, POLE TRAILERS, COMMERCIAL
VEHICLES, TRUCK TRACTORS AND RECREATIONAL VEHICLES ON A STREET OR LOT IN A
RESIDENTIAL DISTRICT; PROVIDING FOR SEVERABILITY AND PROVIDING FOR AN EFFECTIVE
DATE
Councilmember Hirschfeld remarked on the parking of personal trailers and the clarity of the ordinance to
address such.
Community and Economic Development Director Shawn Lewis reviewed the exceptions that addresses personal
trailers. Sergeant Korby Kennedy clarified the state law provision states such trailers cannot be parked for more
than 24 hours.
Mayor suggested staff work out further details based on Councilmember Hirschfeld concerns.
Motion, to adopte the Ordinance, as presented, was made by Councilmember Farmer and seconded by
Councilmember Adams.
Public comment was made by Citizen David Knowlin.
A vote was taken on the motion on the floor. Motion carried unanimously.
PRESENTATION OF THE FIRST QUARTER 2011 REPORT FROM THE CHAMBER OF COMMERCE
ECONOMIC DEVELOPMENT COUNCIL AND THE CONVENTION & VISITORS BUREAU (CVB)
CVB Chairman Fred Key, CVB Vice President Pamela Miller, and Vice President for Economic Development
John Dugan presented background information.
General discussion was held on the report format and requested the following: adding an additional column
asking visitors if they drove or flew into San Angelo, and if they flew, which airline and from which city.
DISCUSSION AND POSSIBLE ACTION ON PROPOSED PARADE ROUTES
Police Chief Tim Vasquez presented background information. A copy of the presentation is part of the
Permanent Supplemental Record.
General discussion was held on the number of entries, associated cost to cover the Police Department’s expense
incurred from overtime; differential cost between the small, medium, and large parades; and how to define an
entry.
Motion, to authorize, as presented, was made by Councilmember Hirschfeld and seconded by Councilmember
Adams. Motion carried unanimously.
16. Page 654 Minutes
Vol. 102 May 3, 2011
RECESS
At 10:44 A.M., Mayor New called a recess.
RECONVENE
At 10:58 P.M., Council reconvened, and the following business was transacted:
FIRST PUBLIC HEARING AND INTRODUCTION OF AN ORDINANCE AMENDING CHAPTER 2,
ADMINISTRATION, ARTICLE 2.2000 OF THE CITY OF SAN ANGELO CODE OF ORDINANCES
RELATED TO ACCEPTING CREDIT CARD PAYMENTS AND PROVIDING FOR A PROCESSING FEE
AN ORDINANCE AMENDING CHAPTER 2, ADMINISTRATION, ARTICLE 2.2000, MUNICIPAL
COURT FEES, BY ADDING SECTION 2.2007 AUTHORIZING THE ACCEPTANCE OF CREDIT CARDS
AS PAYMENT FOR FEES, FINES, COURT COST, OR OTHER CHARGE ON BEHALF OF THE CITY,
PROVIDING FOR A PROCESSING FEE, PROVIDING SEVERABILITY AND PROVIDING FOR AN
EFFECTIVE DATE
Finance Director Michael Dane and Judge Allen Gilbert presented background information. Judge Gilbert
noted Municipal Court will only charge fees based on what the credit card companies charge.
Motion, to introduce Ordinance, as presented, was made by Councilmember Adams and seconded by
Councilmember Silvas. Motion carried unanimously.
TIE VOTE OF A FIRST PUBLIC HEARING AND INTRODUCTION OF AN ORDINANCE AMENDING
APPENDIX A, ENTITLED “FEE SCHEDULE” OF THE CITY OF SAN ANGELO CODE OF
ORDINANCES RELATED TO ACCEPTING CREDIT CARD PAYMENTS AND PROVIDING FOR A
PROCESSING FEE
AN ORDINANCE AMENDING APPENDIX A, ENTITLED “FEE SCHEDULE”, OF THE CODE OF
ORDINANCES OF THE CITY OF SAN ANGELO, TEXAS BY ADDING A NEW ARTICLE 14.4000
AUTHORIZING THE ACCEPTANCE OF CREDIT CARDS AS PAYMENT FOR CITY PROVIDED
SERVICES, PROVIDING FOR A PROCESSING FEE, PROVIDING SEVERABILITY AND PROVIDING
FOR AN EFFECTIVE DATE
Finance Director Michael Dane presented background information and suggested postponing the approval of
this item until technology improvements have been implemented and other avenues researched related to hard
and soft costs.
Discussion was held on the processing fees associated with using such services, cost of doing business,
uncontrollable factors and fees passed down from the credit card companies, and cost related to other functions
within the organization.
Motion, to introduce Ordinance, as presented, was made by Councilmember Adams and seconded by
Councilmember Farmer.
Public comment was made by Citizen Stuart Adkinson.
A vote was taken on the motion on the floor. AYE: New, Adams, and Farmer NAY: Alexander, Silvas, and
Hirschfeld. Motion tied 3-3.
ACCEPTANCE OF THE CITY OF SAN ANGELO’S FY2010 COMPREHENSIVE ANNUAL FINANCIAL
REPORT (CAFR) AS PRESENTED THROUGH THE CITY’S AUDIT COMMITTEE
Chief Accountant Bill Smith presented background information. A copy of the report is part of the Permanent
Supplemental Record.
Motion, to accept, as presented, was made by Councilmember Farmer and seconded by Councilmember Adams.
Motion carried unanimously.
17. Minutes Page 655
May 3, 2011 Vol. 102
APPROVAL OF AN APPEAL FROM PLANNING COMMISSION’S MARCH 21, 2011 DECISION TO
APPROVE A CONDITIONAL USE ALLOWING SALES OF ALCOHOLIC BEVERAGES FOR ON-
PREMISE CONSUMPTION AT 6005-6007 KNICKERBOCKER ROAD ON SOUTHWEST CORNER OF
RED BLUFF AND KNICKERBOCKER ROADS, SPECIFICALLY ON LOT 2 IN BLOCK 2 OF LAKE
NASWORTHY ADDITION GROUP 21
Planning Manager AJ Fawver presented background information. A copy of the presentation is part of the
Permanent Supplemental Record.
Discussion was held on the proposed location in relation to future commercial growth,
Motion, to affirm the Planning Commission’s the March 21, 2011 decision, as presented, was made by
Councilmember Hirschfeld and seconded by Councilmember Adams.
Public comments were made by Citizens John Jones, Deon Aylor, Mack Roller, Jackie Cortese, Don Aylor, and
Sherri Jones.
AYE: New, Alexander, Morrison, Silvas, Adams, and Hirschfeld. NAY: Farmer. Motion carried 5-1.
FIRST PUBLIC HEARING AND INTRODUCTION OF AN ORDINANCE AMENDING CHAPTER 12,
EXHIBIT “A” (ZONING ORDINANCE) OF THE CODE OF ORDINANCES, CITY OF SAN ANGELO
Z 11-04: Sherri and John Jones, Jr.
AN ORDINANCE AMENDING CHAPTER 12, EXHIBIT “A” OF THE CODE OF ORDINANCES, CITY
OF SAN ANGELO, TEXAS, WHICH SAID EXHIBIT “A” OF CHAPTER 12 ADOPTS ZONING
REGULATIONS, USE DISTRICTS AND A ZONING MAP, IN ACCORDANCE WITH A
COMPREHENSIVE PLAN, BY CHANGING THE ZONING AND CLASSIFICATION OF THE
FOLLOWING PROPERTY, TO WIT: 6005-6007 Knickerbocker Road at southwest corner of Red Bluff and
Knickerbocker Roads, specifically on Lot 2 in Block 2 of Lake Nasworthy Addition Group Twenty-One,
changing the zoning classification from Neighborhood Commercial (CN) to General Commercial (CG) District;
PROVIDING FOR SEVERABILITY AND PROVIDING A PENALTY
Planning Manager AJ Fawver presented background information. A copy of the presentation is part of the
Permanent Supplemental Record.
Motion, to introduce the Ordinance, as presented, was made by Councilmember Alexander and seconded by
Councilmember Hirschfeld. AYE: New, Alexander, Morrison, Silvas, Adams, and Hirschfeld. NAY:
Farmer. Motion carried 5-1.
RECESS
At 12:53 P.M., Mayor New called a recess.
EXECUTIVE/CLOSED SESSION
At 1:21 P.M., Council convened in Executive Session under the provision of Title 5, Texas Government
Code, Section 551.087 to discuss an offer of financial or other incentive to a company or companies with
whom the City of San Angelo is conducting economic development negotiations and which the City of San
Angelo seeks to have, locate, stay or expand in San Angelo
OPEN SESSION (continued)
At 1:46 P.M. City Council concluded the Executive/Closed Session whereupon the following business was
transacted:
RECESS
At 1:46 P.M., Mayor New called a recess.
18. Page 656 Minutes
Vol. 102 May 3, 2011
RECONVENE
At 1:54 P.M., Council reconvened, and the following business was transacted:
PUBLIC HEARING OF COMMENTS FOR AND AGAINST PROPOSED ANNEXATION OF
APPROXIMATELY 200 ACRES LOCATED SOUTHWEST OF SAN ANGELO’S EXISTING CITY
LIMITS, ENCOMPASSING THE LAKE NASWORTHY POWER STATION AT 6465 KNICKERBOCKER
ROAD, AN ADJACENT ELECTRIC SUBSTATION, AN APPROXIMATELY 500-FOOT WIDE STRIP OF
LAND OCCUPIED BY PARALLEL ARRAYS OF ELECTRIC POWER TRANSMISSION LINES, AND AN
APPROXIMATELY 0.34-MILE SEGMENT OF RIGHT-OF-WAY FOR RED BLUFF ROAD
Planning Manager AJ Fawver presented background information. A copy of the presentation is part of the
Permanent Supplemental Record.
DISCUSSION OF MATTERS RELATED TO PARKING ON UNIMPROVED SURFACES
At the request of Councilmember Adams, he also presented background information.
Discussion was held on various widths of streets within the city, specifically in relation to public safety; cultural
elements in relation to property value,
ADOPTION OF AN ORDINANCE DECLARING A LOCAL STATE OF DISASTER IN THE CITY OF
SAN ANGELO AS AN EMERGENCY MEASURE PURSUANT TO GOVERNMENT CODE SECTION
418.108 AND SECTION 2.113 OF THE CITY OF SAN ANGELO CODE OF ORDINANCES TO
PROCLAIM A LOCAL STATE OF DISASTER AND ORDER AN IMPOSITION OF A BURN BAN
WITHIN THE CITY LIMITS AS A CONTROL ON ACTIVITIES WHICH TEND TO INCREASE THE
LIKELIHOOD OF FIRES IN ORDER TO PROTECT AND PRESERVE LIFE AND PROPERTY OF THE
CITY AND ITS INHABITANTS FOR AN INDEFINITE PERIOD WITH THE CONSENT OF THE CITY
COUNCIL AS AUTHORIZED UNDER TEXAS GOVERNMENT CODE SECTION 418.108 AND TO
AUTHORIZE REMOVAL OF THE BURN BAN BY THE CITY MANAGER AS CONDITIONS
WARRANT; AND TO PROVIDE FOR EXCEPTIONS TO THE BURN BAN FOR CERTAIN
COMMERCIAL ESTABLISHMENTS AND PUBLIC EVENTS AS APPROVED BY THE FIRE CHIEF OR
HIS DESIGNEE; SAID ORDINANCE BEING AN EMERGENCY MEASURE PURSUANT TO CITY
CHARTER SECTIONS 17 AND 18; AND PROVIDING FOR A PENALTY, AND PROVIDING FOR AN
EFFECTIVE DATE (ANNEX D, PAGE , ORDINANCE 2011-05-049)
Mayor New presented background information.
Discussion was held on coordinating burn ban with the National Weather Service’s red flag warnings.
Motion, to adopt the Ordinance, as presented, was made by Councilmember Farmer and seconded by
Councilmember Adams. Motion carried unanimously.
FOLLOW UP AND ADMINISTRATIVE ISSUES
CONSIDERATION OF MATTERS DISCUSSED IN EXECUTIVE/CLOSED SESSION
No action was taken on matters discussed in Executive/Closed Session.
APPROVAL OF VARIOUS BOARD NOMINATIONS BY COUNCIL AND DESIGNATED
COUNCILMEMBERS:
Animal Services: Susan Parker (SMD5) to a first full term January 2013
Ft. Concho: Stephanie Harris (SMD6) to a first full term January 2014
Motion, to approve various board nominations by Council and designated Councilmembers, was made by
Councilmember Hirschfeld and seconded by Councilmember Farmer. Motion carried unanimously.
19. Minutes Page 657
May 3, 2011 Vol. 102
APPROVAL OF RESCHEDULING THE JUNE 21, 2011 REGULAR CITY COUNCIL MEETING TO JUNE
28, 2011
CONSIDERATION OF FUTURE AGENDA ITEMS
City Manager Harold Dominguez distributed the proposed May 17, 2011 Agenda and solicited Council
comments and suggestions.
ADJOURNMENT
Motion, to adjourn, was made by Mayor New and seconded by Councilmember Farmer. Motion carried
unanimously.
The meeting adjourned at 2:47 P.M.
THE CITY OF SAN ANGELO
___________________________________
Alvin New, Mayor
ATTEST:
_______________________________
Alicia Ramirez, City Clerk
Annexes A-D
In accordance with Chapter 2, Article 2.300, of the Official Code of the City of San Angelo, the minutes of this
meeting consist of the preceding Minute Record and the Supplemental Minute Record. Details on Council
meetings may be obtained from the City Clerk’s Office or a video of the entire meeting may be purchased from
the Public Information Officer at 481-2727. (Portions of the Supplemental Minute Record video tape recording
may be distorted due to equipment malfunction or other uncontrollable factors.)
20. Page 658 Minutes
Vol. 102 May 3, 2011
THIS PAGE INTENTIONALLY LEFT BLANK.
21. City of San Angelo
Memo
Date: April 20, 2011
To: Mayor and Council Members
From: Roger Banks, Purchasing Director
Subject: Agenda Item for May 17, 2011 Council Meeting
Contact: Diana Farris, Property Manager, Purchasing Department, 657-4212
Caption: Consent Item
Consideration of adopting a Resolution authorizing the Mayor to execute a Resolution authorizing sale of Tax Lot(s):
A. Next to 3502 Clark Drive, (Morales), Lot 15, Block 2, Clar-Mor Heights Addition, $2,600, Suit No. B-007-0210-T
Summary: The subject properties were auctioned with no offers received. Subsequently, the properties were struck off to the City as
Trustee for itself and the other taxing entities.
The lot size, amount of offers, and what the offer will satisfy are as follows:
SIZE OFFER OFFER WILL SATISFY…
A. 62’/64’ x 153’ $ 2,600.00 Offer satisfies all court costs and a portion of the taxes
History: Listed below are the breakdowns of amounts owed:
A. Taxes: $ 4,346.00 B. Taxes: $ 0.00 C. Taxes: $ 0.00
Sheriff Fees $ 100.00 Sheriff Fees $ 0.00 Sheriff Fees $ 0.00
District Clerk $ 380.00 District Clerk $ 0.00 District Clerk $ 0.00
Attorney Fees $ 365.00 Attorney Fees $ 0.00 Attorney Fees $ 0.00
Administration $ 350.00 Administration $ 0.00 Administration $ 0.00
Municipal Liens $ 0.00 Municipal Liens $ 0.00 Municipal Liens $ 0.00
$ 5,541.00 $ 0.00 $ 0.00
Financial Impact: All Properties will be reinstated back onto tax roll.
Other Information/Recommendation: It has been verified by all entities that no outstanding balance exist for the Prospective Buyers.
It is recommended that the above offers be accepted.
Attachments: Resolution, Tax-Resale Deed, and Property Location Map
Presentation: N/A
Reviewed by Service Area Director: Michael Dane, Administration Service Director
22.
23.
24. RESOLUTION AUTHORIZING
SALE OF REAL PROPERTY
(Less than Adjudged Value or Judgment)
WHEREAS, on the day of , 2011, at a regularly scheduled meeting of
the City Council of the City of San Angelo, Texas, there was presented to said Council the
proposal for the City to sell a parcel of land situated within the city limits of the City of San
Angelo, said parcel being described as follows:
Lot 15, Block 2, Revised Clar-Mor Heights Addition, Section 1, City of
San Angelo, Tom Green County, Texas, according to the map or plat
thereof, recorded in Volume 2, Page 146, Plat Records of Tom Green
County, Texas
WHEREAS, said lot(s) are held by the City of San Angelo, as Trustee by virtue of Sheriff’s
Tax Deed, recorded on Instrument Number 690719, of the Official Public Records of Real
Property, Tom Green County, Texas; and
WHEREAS, the City Council has determined that it is in the best interest of the City of San
Angelo as Trustee to sell said lot(s) for an amount that is less than the lesser of the market value
specified in the Judgment of foreclosure or the amount of the judgment(s) against said property.
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
SAN ANGELO: That the Mayor of the City of San Angelo is hereby authorized in his capacity
as representative of the City of San Angelo, Trustee to execute a Quitclaim Deed to the above
described
lot(s) to Sandra & Rosa Morales, single people, for the consideration of Two Thousand Six
Hundred and 00/100 Dollars ($2,600.00) and that the sale for said amount is also hereby
authorized and approved.
APPROVED AND ADOPTED ON THE DAY OF , 2011.
THE CITY OF SAN ANGELO
______________________________
Alvin New, Mayor
Attest:
_____________________
Alicia Ramirez, City Clerk
Approved As to Form: Approved As to Content:
______________________ ____________________________
Lysia Bowling, City Attorney Roger S. Banks, Purchasing Manager
o:2011 agenda packets05-17-11pur tax lot (morales) resolution.doc
25.
26. MEMORANDUM
Date: May 3, 2011
To: Mayor and Councilmembers
From: Luis Elguezabal, A.A.E., Airport Director
Subject: Consideration for 05-17-11 meeting
Contact: Luis Elguezabal, A.A.E., Airport, extension-1010
Caption: CONSENT AGENDA:
CONSIDERATION OF AUTHORIZING THE CITY MANAGER OR HIS
DESIGNEE TO EXECUTE AMENDMENT NO. 1 TO TASK ORDER NO. 12,
AND ALL RELATED DOCUMENTS, BETWEEN THE CITY OF SAN ANGELO
AND KSA ENGINEERS FOR ARCHETECTUAL/ENGINEERING SERVICES
IN THE AMOUNT OF $55,833 AT SAN ANGELO REGIONAL AIRPORT.
History: Task Order No. 12 provides for the preparation of plans and technical specifications for
the terminal building rehabilitation. The Task Order was approved by Council on
December 7, 2010. The cost for the service was $339,070.
Summary: Amendment No. 1 for Task Order No. 12 provides adjustments to the Transportation
Security Administration (TSA) area to include added square footage (900 sf), revise
HVAC to accommodate additional load as provided by new equipment and building
area, revised baggage system design to accommodate new layout and equipment,
adjust egress pathway, relocation of existing water line and wastewater cleanouts to
accommodate additional building area, and structural column adjustments.
Additional structural engineering is required for unforeseen conditions associated with
adjustment of vertical members in frame not visible in images, and relocation of
existing column in conference/training room. The cost for this service is $55,833. The
Federal Aviation Administration has approved this amendment.
Financial Impact: Total cost for Task Order No. 12 Amendment No. 1 is $55,833 for which the
Federal Aviation Administration will fund 95% which is $53,041 and the City is
responsible for 5% or $2,792. The City will fund its share with Passenger
Facility Charges (PFC); no General Funds will be required.
Related Vision Item: Adequately Maintain Infrastructure.
Other Information/Recommendation: Staff recommends approval.
Attachments: Task Order No. 12 Amendment No. 1 and Exhibit K
Presentation: None
Publication: None
Reviewed by Director: Luis Elguezabal, A.A.E., Airport, 05-03-11
33. City of San Angelo
Memo
Date: 5/6/2011
To: Mayor and Councilmembers
From: Tim Vasquez, Chief of Police
Subject: Agenda Item for May 17, 2011 Council Meeting
Contact: Chief Tim Vasquez, 657-4336
Caption: Consent Agenda Item
Consideration of authorizing the Police Department to apply for the U.S. Department of
Justice Office of Community Oriented Policing Services (COPS) grant in the amount of
$1,250,639 over 3 years and authorizing matching funds in the amount of $477,370 for
1 year and authorizing the City Manager to execute any related grant documents
Summary: The Office of Community Oriented Policing Services (COPS) is accepting
applications for the 2011 COPS Hiring Program. This is a competitive grant
program that provides funding directly to law enforcement agencies. The FY2011
CHP grant will provide 100% funding for approved entry-level salaries and benefits
for three years for newly-hired, full-time sworn officer positions (including filling
existing unfunded vacancies) or for rehired officers who have been laid off or are
scheduled to be laid off on a specific future date. After the three year grant period,
the city must fund the position for 1 additional year.
History: The San Angelo Police Department has utilized this grant in past years to fund
positions for the duration of the grant. After the funds from the grant were
deplenished, the positions were funded for 1 additional year by the City of San
Angelo.
Financial Impact: This grant will increase the Police Department’s budget by $1,250,639 to cover
the salary and benefits for newly hired officers for 3 years. The Police Department
budget will have to be increased at the end of the 3 years to cover the positions for
1 additional year. The total cost for year 4 is $477,370 for 8 officers hired with this
grant.
Related Vision Item (if applicable): N/A
Other Information/Recommendation: Staff recommends approval of the stated caption
Attachments: COPS invitation letter
Presentation: none
Publication: N/A
Reviewed by Service Area Director: Chief Tim Vasquez, Police Department, 5/06/11
34. April 18, 2011
Dear Colleague:
The Office of Community Oriented Policing Services (COPS) is pleased to announce that we will be accepting grant
applications for the Fiscal Year (FY) 2011 COPS Hiring Program (CHP). Subject to funding availability, approximately
$200 million may be available under FY 2011 CHP for the hiring and rehiring of additional career law enforcement
officers.
The FY 2011 CHP solicitation will open on May 2, 2011. The application deadline will be May 25, 2011, at 8:59
PM, EDT. Please note that applications for this program must be submitted in two parts. First, applicants must apply
online via www.grants.gov to complete the SF-424, which is a government-wide standard form required for competitive
grant application packages. The SF-424 is intended to reduce the administrative burden to the Federal grants community,
which includes applicants/grantees and Federal staff involved in grants-related activities. Once the SF-424 has been
submitted, you will receive an e-mail from the COPS Office with instructions on completing the second part of the CHP
application through the COPS Office Online Application System found on the COPS Office website at
www.cops.usdoj.gov. Applications must be submitted via the COPS Office Online Application System by 8:59 PM, EDT,
on May 25, 2011 to be considered for FY 2011 CHP funding.
CHP is a competitive grant program that provides funding directly to law enforcement agencies having primary law
enforcement authority to impact their community policing capacity and problem solving efforts.
CHP grants provide 100 percent funding for approved entry-level salaries and benefits for 3 years (36 months) for
newly-hired, full-time sworn officer positions (including filling existing unfunded vacancies) or for rehired officers who
have been laid off, or are scheduled to be laid off on a specific future date, as a result of local budget cuts. There is no
local match requirement or cap on the amount of funding that can be requested per officer position, but CHP grant funding
will be based on your agency’s current entry-level salary and benefits packages. Any additional costs for higher than
entry-level salaries and fringe benefits will be the responsibility of the grantee agency. All agencies’ requests will be
capped at no more than 5% of their actual sworn force strength reported in their application, up to a maximum of 50
officers. The request of any agency with a sworn force strength less than or equal to 20 will be capped at one officer.
At the conclusion of federal funding, grantees must retain all sworn officer positions awarded under the CHP grant for
a minimum of one year (12 months). The retained CHP-funded position(s) should be added to the grantee’s law
enforcement budget with state and/or local funds, over and above the number of locally-funded positions that would have
existed in the absence of the grant.
The COPS Office looks forward to working with your agency. If you would like more information or require
technical assistance during the solicitation process, please contact the COPS Office Response Center at 1.800.421.6770.
Sincerely,
Bernard K. Melekian
Director
35. Before Preparing Your Application
The COPS Office wants to ensure that your agency has sufficient time to complete your FY 2011 CHP application once the
solicitation opens. We strongly recommend that your agency begin preparations for submitting your application at this time. To
minimize delays in submitting your application, please take some time now to address the following items.
• Register at www.grants.gov to apply for federal funding. In order to apply for a grant, your organization must complete the
Grants.gov registration process. The registration process can take between three to five business days or as long as four
weeks if all steps are not completed in a timely manner. Therefore, you should register early. You must have a Data
Universal Numbering System (DUNS) number and be registered with the Central Contractor Registration (CCR) database to
begin your application with Grants.gov. For additional instructions on how to register with Grants.gov please visit
http://www.grants.gov/applicants/get_registered.jsp.
• All Applicants must have a Data Universal Numbering System (DUNS) number prior to submitting an application for COPS
funding. A DUNS number is a unique nine or thirteen-digit sequence recognized as the universal standard for identifying and
tracking entities receiving federal funds. Please note that obtaining a DUNS number may take one to two business days. To
obtain or verify your DUNS number, please call 1.866.705.5711 or visit www.dnb.com/us.
• All Applicants must be registered with the Central Contractor Registration (CCR) database prior to submitting an application
for COPS funding. The CCR database is the repository for standard information about federal financial assistance applicants,
recipients, and sub-recipients. Applicants must maintain an active CCR registration with current information at all times
during the grant application process and, if awarded, the grant award period. If you have an active CCR registration that is set
to expire before September 30, 2011, you must renew your CCR registration before completing the application. Please note
that the CCR verification process may take up to two weeks to complete. To register or to verify that your CCR registration
has not expired, please visit www.ccr.gov.
• Applicants should note that all recipients of awards of $25,000 or more under this solicitation, consistent with the Federal
Funding Accountability and Transparency Act (FFATA), will be required to report award information on any first-tier
subawards totaling $25,000 or more, and, in certain cases, to report information on the names and total compensation of the
five most highly compensated executives of the recipient and first-tier subrecipients. If applicable, the FFATA Subaward
Reporting System (FSRS), accessible at www.fsrs.gov, is the reporting tool recipients under this solicitation will use to
capture and report subaward information and any executive compensation data required by FFATA. The subaward
information entered in FSRS will then be displayed on www.USASpending.gov associated with the prime award, furthering
Federal spending transparency. Each applicant entity must ensure that it has the necessary processes and systems in
place to comply with the applicable reporting requirements should it receive funding.
• Visit the “Account Access” portion of the COPS web site at www.cops.usdoj.gov to determine if your agency currently has
an active online account and/or how to create one. If you do not remember your password, you can use this site to have a
password reminder sent to you. Please note that the COPS Agency Portal (“Account Access”) has recently been modified.
Answers to frequently asked questions regarding the COPS Agency Portal can be found at:
http://www.cops.usdoj.gov/Default.asp?Item=2566 or by contacting the COPS Office Response Center at 1.800.421.6770.
• If your agency was never assigned a password or you need assistance creating an account and/or system access, or you would
like to verify your agency’s correct ORI number, call 1.800.421.6770 between 9:00 a.m. and 5:00 p.m. Eastern Daylight
Time, or e-mail askcopsrc@usdoj.gov.
• Once logged into “Account Access,” your agency will be able to add additional user accounts and also update your agency
contact and address information. Please take this time to ensure that your agency’s Law Enforcement Executive,
Government Executive, and point of contact information are current with our office.
• You will be required to provide the unique Geographic Names Information System (GNIS) identification number assigned to
your agency. The GNIS database is maintained by the U.S. Geological Survey, U.S. Department of the Interior. To look up
your GNIS Feature ID, please visit their website at: http://geonames.usgs.gov/domestic/index.html.
36. City of San Angelo
Memo
Date: May 11, 2011
To: Mayor and Councilmembers
From: Shawn Lewis, Director of Community & Economic Development
Subject: Agenda Item for May 17, 2011 Council Meeting
Contact:
Caption: Consent Item
Approval of a recommendation by the City of San Angelo Development
Corporation to authorize the City Manager to negotiate terms of a professional
services agreement with CasaBella Architects for design and construction
oversight of the Business Resource Center, and authorizing the President of
COSADC to sign the agreement on behalf of the corporation.
Summary: The Request for Qualifications to solicit architectural firms for design and
renovation of the Business Resource Center yielded eight respondents. Of those
respondents, three were interviewed. The selection committee unanimously
selected CasaBella Architects to serve on the project.
History: The BRC Architect Selection Committee included the following individuals:
· Kendall Hirschfeld, City Council
· Larry Teague, COSADC Board
· Dave Ericson, SBDC
· Donna Osborne, CVCED
· John Dugan, Chamber of Commerce
· Shawn Lewis, City of San Angelo (Co-Project Manager
· David Knapp, City of San Angelo (Project Manager)
The unanimous recommendation of CasaBella by the selection committee was
based on CasaBella’s perceived ability to do the job, previous experience, local
experience, ability to meet schedules and budgets, proposed approach to the
project and professional references.
Financial Impact: The total project cost for the BRC is $1.2 million including the fee for architectural
services
Related Vision Item
Other Information/ Staff recommends that COSADC recommend the following action to City Council:
Recommendation: Authorization for the City Manager to negotiate contract terms with CasaBella for
architectural services for the Business Resource Center in a total project cost
amount—including architectural fees—not to exceed $1.2 million.
Attachments: Proposed contract and architect interview scoring sheets used by committee
members
Presentation: N/A
Publication:
37. Reviewed by Shawn Lewis, Director of Community & Economic Development
Director:
Approved by Legal: To be approved after negotiations result in finalization of guilding principles for a
contract
38. City of San Angelo
Proposal Acknowledgment * RFQ: CED-01-11/Architect Services for BRC
Date: April 14, 2011
Proposals Received City, State
1 CasaBella Architects Austin, TX
2 Debra J. Dockery San Antonio, TX
3 Parkhill Smith & Cooper Lubbock, TX
4 IDG Architects Houston, TX
5 RW Gregonis Architects San Angelo, TX
6 Kinney Franke Architects San Angelo, TX
7 Gary Donaldson San Angelo, TX NO SUBMISSION
8 Grimes & Associates Wolfforth, TX
9 Beaty Palmer Architects San Antonio, TX
RFQ Invitations Sent To:
Brinkley Sargent Architects Dallas, TX
Gary Donaldson Architecture San Angelo, TX
Gregonis R W Architects San Angelo, TX
GSBS Architects Richland Hills, TX
Henry Schmidt Architect AIA San Angelo, TX
J C McDurmitt Partners Ltd San Angelo, TX
Jack E Meek Architect AIA San Angelo, TX
JDMA Architects, Inc. Lubbock, TX
Kinney Architects AIA San Angelo, TX
MSB Group Austin, TX
MWM Architects Inc Lubbock, TX
NZ Architect Arlington, TX
Parkhill, Smith & Cooper Inc Lubbock, TX
Tittle Luther Partnership Abilene, TX
Wiginton Hooker Jeffry Architects Plano, TX
NOTE: Include this form with your Agenda Memo
O:2011 Agenda Packets05-17-11BRC Architect Scoring Sheets
42. Proposal Acknowledgment * RFQ: CED-01-11/Architect Services for BRC
Date: April 14, 2011
Committee Member Summary Kinney
Total CasaBella Debra J. Parkhill Smith IDG RW Gregonis Franke Grimes & Beaty Palmer
Category Points Architects Dockery & Cooper Architects Architects Architects Associates Architects
Capability 150 111 93 128 108 0 127 83 99
Previsous Experience 150 109 84 119 97 0 125 89 109
Local Experience 30 19 16 21 1 0 29 4 17
Ability to Meet schedules, Deadlines and Budgets 150 94 92 111 86 0 111 105 92
Proposed Approaches and Schedules 150 105 80 107 97 0 108 76 99
Professinal References 90 63 49 59 64 0 85 44 72
Total Score 720 501 414 545 453 0 585 401 488
Average Score 120 83.5 69 90.8 75.5 97.5 66.8 81.3
Rank 3 6 2 5 8 1 7 4
Attach a Written Justification for each company's ranking and forward to Purchasing
NOTE: Attached this form and the Written Justification to your Agenda Background Memo
O:2011 Agenda Packets05-17-11BRC Architect Scoring Sheets Page 4 of 4
43. Proposal Acknowledgment * RFQ: CED-01-11/Architect Services for BRC
Final Interview Evaluations, April 27, 2011
Committee Member #1
CasaBella Parkhill Smith Kinney Franke
Category Max Pts Architects & Cooper Architects
Staff/Subcontractor Experience & Qualifications 3 3 3 3
Relevant Previous Experience 3 3 1 2
Local Experience 3 2 1 3
Ability to meet schedules and deadlines 3 3 1 2
Proposed approaches and schedules 3 3 0 2
0 0 0
Total Score 15 14 6 12
Rank 1 3 2
Committee Member #2
CasaBella Parkhill Smith Kinney Franke
Category Points Architects & Cooper Architects
Staff/Subcontractor Experience & Qualifications 3 3 1 3
Relevant Previous Experience 3 3 1 3
Local Experience 3 3 0 3
Ability to meet schedules and deadlines 3 3 2 3
Proposed approaches and schedules 3 3 2 1
0 0 0 0
Total Score 15 15 6 13
Rank 1 3 2
Committee Member #3
CasaBella Parkhill Smith Kinney Franke
Category Points Architects & Cooper Architects
Staff/Subcontractor Experience & Qualifications 3 3 1 3
Relevant Previous Experience 3 3 1 3
Local Experience 3 3 1 3
Ability to meet schedules and deadlines 3 3 2 2
Proposed approaches and schedules 3 3 2 1
0 0 0 0
Total Score 15 15 7 12
Rank 1 3 2
Committee Member #4
CasaBella Parkhill Smith Kinney Franke
Category Points Architects & Cooper Architects
Staff/Subcontractor Experience & Qualifications 3 3 3 3
Relevant Previous Experience 3 3 1 3
Local Experience 3 3 1 3
Ability to meet schedules and deadlines 3 3 2 3
Proposed approaches and schedules 3 3 0 2
44. 0 0 0 0
Total Score 15 7 14
Rank 1 3 2
Committee Member #5
CasaBella Parkhill Smith Kinney Franke
Category Points Architects & Cooper Architects
Staff/Subcontractor Experience & Qualifications 3 3 1 3
Relevant Previous Experience 3 3 1 2
Local Experience 3 2 1 3
Ability to meet schedules and deadlines 3 3 1 2
Proposed approaches and schedules 3 3 1 2
0 0 0 0
Total Score 15 14 5 12
Rank 1 3 2
Committee Member #6
CasaBella Parkhill Smith Kinney Franke
Category Points Architects & Cooper Architects
Staff/Subcontractor Experience & Qualifications 3 3 1 3
Relevant Previous Experience 3 3 1 3
Local Experience 3 3 1 3
Ability to meet schedules and deadlines 3 3 0 1
Proposed approaches and schedules 3 3 0 3
0 0 0 0
Total Score 15 15 3 13
Rank 1 3 2
Committee Member #7
CasaBella Parkhill Smith Kinney Franke
Category Points Architects & Cooper Architects
Staff/Subcontractor Experience & Qualifications 3 3 3 3
Relevant Previous Experience 3 3 1 2
Local Experience 3 2 0 3
Ability to meet schedules and deadlines 3 3 2 2
Proposed approaches and schedules 3 3 2 3
0 0 0 0
Total Score 15 14 8 13
Rank 1 3 2
Committee Member Summary
Total CasaBella Parkhill Smith Kinney Franke
Category Points Architects & Cooper Architects
Staff/Subcontractor Experience & Qualifications 21 21 13 21
Relevant Previous Experience 21 21 7 18
Local Experience 21 18 5 21
Ability to meet schedules and deadlines 21 21 10 15
Proposed approaches and schedules 21 21 7 14
0 0 0 0
45. Total Score 105 102 42 89
Average Score 15 14.6 6 12.7
Rank 1 3 2
Attach a Written Justification for each company's ranking and forward to Purchasing
NOTE: Attached this form and the Written Justification to your Agenda Background Memo
46. Texas Local Government Code - Chapter 2254
Sec. 2254.004. CONTRACT FOR PROFESSIONAL SERVICES OF ARCHITECT, ENGINEER, OR SURVEYOR. (a) In
procuring architectural, engineering, or land surveying services, a governmental entity shall:
(1) first select the most highly qualified provider of those services on the basis of demonstrated competence
and qualifications; and
(2) then attempt to negotiate with that provider a contract at a fair and reasonable price.
(b) If a satisfactory contract cannot be negotiated with the most highly qualified provider of architectural,
engineering, or land surveying services, the entity shall:
(1) formally end negotiations with that provider;
(2) select the next most highly qualified provider; and
(3) attempt to negotiate a contract with that provider at a fair and reasonable price.
(c) The entity shall continue the process described in Subsection (b) to select and negotiate with providers
until a contract is entered into.
Sec. 2254.005. VOID CONTRACT. A contract entered into or an arrangement made in violation of this subchapter
is void as against public policy.
1. Each committee member should rank each company based on their evaluation of the proposal submitted vs.
the Selection criteria
2. The Project Manager must provide a written justification summary for each company's scoring
3. Once a company has been selected, the project must submit to the City Council a request to negotiate on
behalf of the City to enter into a contract.
4. All contracts must be approved by the Legal Department
5. Upon finalizing the contract, the Project must request the City Council to Award the Contract before any
service may be provided.
47. ARCHITECTURAL AND PROFESSIONAL SERVICES AGREEMENT
BETWEEN CITY OF SAN ANGELO AND CASABELLA ARCHITECTS
This Agreement is entered into this ______ day of ______________, 2011 in Tom Green
County, Texas by and between the City of San Angelo, a Texas home rule municipal corporation
(“City”) and CasaBella Architects, a Texas professional corporation, (“Architect”) for consultant
services for a new San Angelo Business Resource Center (The Premises).
RECITAL
A. City has issued a Request for Qualifications (“RFQ) for the provision of
Architectural Services for a new San Angelo Business Resource Center (“Services”) and
Architect’s proposal (“Proposal”), in response thereto, has been selected as the most qualified
proposal for the provision of the Services. The RFQ and the Proposal are sometimes referred to
herein, collectively, as the Solicitation Documents, and are by this reference incorporated into
and made a part of this Agreement.
B. On _____________, 201__, the City Council of City of San Angelo, approved the
selection of Architect and authorized the City Manager to execute a contract, under the terms and
conditions set forth herein.
NOW, THEREFORE, in consideration of the mutual covenants and promises herein
contained, Provider and City agree as follows:
TERMS:
1. RECITALS:
The recitals are true and correct and are hereby incorporated into and made a part of this
Agreement.
2. ARCHITECT’S SERVICES (WORK):
The Project consists of Professional Design Services for a new Business Resource Center. The
Architect’s services will be divided into two phases:
A. Pre-Design Phase, to include Needs Assessment, Space Programming, Feasibility
Analysis Code Analysis, and Field Measurement of the existing building located at 69 N.
Chadbourne, San Angelo, Texas.
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