City Council May 3, 2011 Agenda Packet

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City Council May 3, 2011 Agenda Packet

  1. 1. NOTICE OF A PUBLIC MEETING AN AGENDA OF A REGULAR MEETING OF THE CITY COUNCIL THE CITY OF SAN ANGELO, TEXAS 9:00 A.M. - Tuesday, May 3, 2011 McNease Convention Center, South Meeting Room 500 Rio Concho DriveTHE MCNEASE CONVENTION CENTER IS ACCESSIBLE TO PERSONS WITH DISABILITIES.ACCESSIBLE ENTRIES AND SPECIALLY MARKED PARKING SPACES ARE AVAILABLE AT BOTHMAIN ENTRANCES AT SURBER DRIVE AND RIO CONCHO DRIVE. IF ADDITIONAL ASSISTANCEIS NEEDED TO OBSERVE OR COMMENT, PLEASE NOTIFY THE OFFICE OF THE CITY CLERK,ROOM 202, CITY HALL, 657-4405, AT LEAST 24 HOURS PRIOR TO THE MEETING.City Council meetings are broadcast on Channel 17-Government Access at 10:30 A.M. and 6:30 P.M. everyday for two weeks beginning on the Thursday after each meeting. As a courtesy to those in attendance, please place your cell phone on “Silent” or “Vibrate” Thank You!I. OPEN SESSION (9:00 A.M.) A. Call to Order B. Prayer and Pledge "Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible.” C. Proclamations “Child Care Provider Appreciation Day May 6, 2011, to be accepted byDora Hendricks, Presidentof the ”, Association of Registered Child Care Hom es, and Janet Reeves, Vice President of the Association of Registered Child Care Homes “Police Week ”, week of May 15, 2011, and “Peace Officers Mem orial Day ”, May 15, 2011, to be accepted by Tim Vasquez, Chief of Police, City of San Angelo “San Angelo Christian Home School Association”, May 20th and 21 st, 2011, to be accepted by Jim and Claudia Marrs, President of the San Angelo Christian Home School Association “National Preservation Month, May 2011”, to be accepted byBrenda Gunter, President of Downtown San Angelo, Inc. “National Women’s Build Week”, week of May 1-7, 2011 and “Habitat forHumanity Month”, the month of May 2011, to be accepted by Patsy Kneller, Executive Director for Habitat for Humanity D. Public Comment The Council takes public com ment on all items in the Regular Agenda. Public input on a Regular Agenda item will be taken at its appropriate discussion. Public input on an item not on the Agenda or Consent Agenda may be identified and requested for consideration by the Council at this time. The Council may request an item to be placed on a future agenda, or fo a Consent Agenda item to be moved to the Regular r , Agenda for public comment.II. CONSENT AGENDA 1. Consideration of approving the April 19, 2011 City Council Regular meeting minutesCity Council Agenda Page 1 of 4 May 3, 2011
  2. 2. 2. Consideration of awarding bid ES-02-11 for the 2011 Sealcoat Program to Blacktopper Technology, Inc. (Blanco, TX) ion the amount of $563,362.24 and authorizing the City Manager or his designee to execute said contract and any necessary related documents 3. Consideration of adopting a Resolution authorizing theMayor to execute a Tax Deed for the sale of a Tax Lot at 415 N Adams, (Morales), Lot 3, Block 91, Angelo Heights Addition, Suit No. B-01-0144-T 4. Consideration of authorizing the sale of a residential property located at 2462 Fishermans Road (Mecklenburg) for the appraised value of $102,000 and aut horizing the May or, City Manager, or Water Utilities Director to execute all necessary legal docum ents pertaining to the sale of subject properties, subject to completion of all curative requirements 5. Consideration of a recommendation by City of San Angelo Developm Corporation (COSADC) to ent approve an am endment between the COSADC and City of San Angelo Staff Services Contract increasing the percentage of the Director of Community & Economic Development’s salary paid by COSADC from 51% to 70% 6. Consideration of am ending the approval by City Council on January 11, 2011 of the Economic Development Agreement providing ad valorem property tax rebates totaling $572,250.00 to Ethicon, Inc. on the improved value of real property at 3348 Pulliam Street to include capital investment in both real and business personal propertyin order tocoordinate with the Tom Green County Appraisal District treatment of real and personal property separately for ad valorem tax purposes and to increase the amount of the rebate to $676,259 7. Consideration of approving an Agreement between the City of San Angelo and the San Angelo Symphony Society for In-Kind Support for the July 3rd Pops Concert, and authorizing the City Manager to execute said agreement 8. Consideration of authorizing in-kind support for an appreciation luncheon for Wildcat Fire responders, workers and volunteers at El Paseo de Santa Angela on May 22, 2011 9. Consideration of authorizing staff to negotiate an Agreement between the City of San Angelo and Gary Donaldson Architecture for architectural services for a new livestock barn on the San Angelo Fairgrounds (RFQ COL-01-11) and authorizing the City Manager to execute said agreement 10. Second Hearing and consideration of adoption of anOrdinance amending Fire Department classified positions, specifically Driver position AN ORDINANCE AMENDING CHAPTER 2ENTITLED “ADMINISTRATION” OF THE CODE OF ORDINANCES OF THE CITY OF SAN ANGELO BY AMENDING ARTICLE 2.1500, ENTITLED “CLASSIFIED SERVICE,” SECTION 2.1502, ENTITLED “CLASSIFICATION PLAN,” PARAGRAPH (b), ENTITLED “STAFFING LEVELS,” SUBPARAGRAPH (1)(A), ENTITLED “FIRE DEPARTMENT,” TO CHANGE THE NUMBER OF AUTHORIZED POSITIONS FOR THE FIRE DEPARTMENT BY DECREASING THE NUMBER OF FIRE ENGINEER (DRIVER) FROM SIXTY-SIX (66) TO THIRTY-THREE (33), AND INCREASING THE NUMBER OF FIRE FIGHTER FROM SIXTY-TWO (62) TO NINETY-FIVE (95), SAID CHANGE TO BE EFFECTIVEON MAY 3, 2011 AND; PROVIDING FOR SEVERABILITY, AND PROVIDING EFFECTIVE DATES 11. Second Hearing and consideration of adoption of anOrdinance amending Chapter 10 (Traffic Control) in the Code of Ordinances, City of San Angelo AN ORDINANCE AMENDING CHAPTER 10, ARTICLE 10.100 ENTITLED “PARKING RESTRICTED IN RESIDENTIAL DISTRICTS,” SECTION 10.1005 ENTITLED “EXCEPTIONS,” OF THE CODE OF ORDINANCES, CITY OF SAN ANGELO, TEXAS, BY AMENDING SECTION 10.1005 AND ADDING SUBSECTION 10.1005(5) TO THE LIST OF EXCEPTIONS ALLOWED FROM THE GENERAL PROHIBITION ON PARKING TRAILERS, SEMI- TRAILERS, POLE TRAILERS, COMMERCIAL VEHICLES, TRUCK TRACTORS ANDCity Council Agenda Page 2 of 4 May 3, 2011
  3. 3. RECREATIONAL VEHICLES ON A STREET OR LOT IN A RESIDENTIAL DISTRICT; PROVIDING FOR SEVERABILITY AND PROVIDING FOR AN EFFECTIVE DATEIII. REGULAR AGENDA: F. EXECUTIVE/CLOSED SESSION Executive Session under the provision of Governm Code, Title 5. Open Government; Ethics, Subtitle ent A. Open Government, Chapter 551. Open Meetings, Subchapter D. Exceptions to Requirem ent that Meetings be Open, Section 551.087 to discuss an offerof financial or other incentive to acompany or companies with whom the City of San Angelo is conducting economic development negotiations and which the City of San Angelo seeks to have, locate, stay or expand in San Angelo G. PUBLIC HEARING AND COMMENT 12. Presentation of the first Quarter 2011 Report fromthe Chamber of Commerce Economic Development Council and the Convention & Visitors Bureau (CVB) (Presentation by CVB Chairman Fred Key, CVB Vice President Pam Miller, and Vice President for ela Economic Development John Dugan) 13. Discussion and possible action on proposed parade routes (Presentation by Police Chief Tim Vasquez) 14. First public hearing and consideration of introduction of an Ordinance amending Chapter 2, Administration, Article 2.2000 of the City of San Angelo Code of Ordinances related to accepting credit card payments and providing for a processing fee AN ORDINANCE AMENDING CHAPTER 2, ADMINISTRATION, ARTICLE 2.2000, MUNICIPAL COURT FEES, BY ADDING SECTION 2.2007 AUTHORIZING THE ACCEPTANCE OF CREDIT CARDS AS PAYMENT FOR FEES, FINES, COURT COST, OR OTHER CHARGE ON BEHALF OF THE CITY, PROVIDING FOR A PROCESSING FEE, PROVIDING SEVERABILITY AND PROVIDING FOR AN EFFECTIVE DATE (Presentation by Judge Allen Gilbert and Cash Analyst Doug Cooper) 15. First public hearing and consideration of introduction of anOrdinance amending Appendix A, entitled “Fee Schedule” of the City of San Angelo Code of Ordinances related to accepting credit card payments and providing for a processing fee AN ORDINANCE AMENDING APPENDIX A, ENTITLED “FEE SCHEDULE”,OF THE CODE OF ORDINANCES OF THE CITY OF SAN ANGELO, TEXAS BY ADDING A NEWARTICLE 14.4000 AUTHORIZING THE ACCEPTANCE OF CREDIT CARDS AS PAYMENT FOR CITY PROVIDED SERVICES, PROVIDING FOR A PROCESSING FEE, PROVIDINGSEVERABILITY AND PROVIDING FOR AN EFFECTIVE DATE (Presentation by Cash Analyst Doug Cooper) 16. Consideration of accepting the City of San Angelo’ s FY2010 Com prehensive Annual Financial Report (CAFR) as presented through the City’s Audit Committee (Presentation by Chief Accountant Bill Smith) 17. Consideration of an appeal from Planning Com mission’s March 21, 2011 decision to approve a Conditional Use allowing sales of alcoholic beverages for on-prem ise consumption at 6005-6007 Knickerbocker Road on southwest corner of Red Bl and Knickerbocker Roads, specifically on Lot uff 2 in Block 2 of Lake Nasworthy Addition Group 21 (Presentation by Planning Manager AJ Fawver)City Council Agenda Page 3 of 4 May 3, 2011
  4. 4. 18. First Public Hearing and consideration of introduction of an Ordinance amending Chapter 12, Exhibit “A” (Zoning Ordinance) of the Code of Ordinances, City of San Angelo Z 11-04: Sherri and John Jones, Jr. AN ORDINANCE AMENDING CHAPTER 12, EXHIBIT “A” OF THE CODE OF ORDINANCES, CITY OF SAN ANGELO, TEXAS, WHICH SAID EXHIBIT “A” OF CHAPTER 12 ADOPTS ZONING REGULATIONS, USE DISTRICTS AND AZONING MAP, IN ACCORDANCE WITH A COMPREHENSIVE PLAN, BY CHANGING THE ZONING AND CLASSIFICATION OF THE FOLLOWING PROPERTY, TO WIT: 6005-6007 Knickerbocker Road at southwest corner of Red Bluff and Knickerbocker Roads, specifically on Lot 2 in Block 2 of Lake Nasworthy Addition Group Twenty-One, changing the zoning classification from Neighborhood Commercial (CN) to General Commercial (CG) District; PROVIDING FOR SEVERABILITY AND PROVIDINGA PENALTY (Presentation by Planning Manager AJ Fawver) 19. Public hearing of comments for and against proposed annexation of approximately 200 acres located southwest of San Angelo’s existing city limits, encompassing the Lake Nasworthy Power Station at 6465 Knickerbocker Road, an adjacent electric substation, an approximately 500-foot wide strip of land occupied by parallel arrays of electric powertransmission lines, and anapproximately 0.34-mile segment of right-of-way for Red Bluff Road (Presentation by Planning Manager AJ Fawver) 20. Discussion of matters related to parking on unimproved surfaces (Requested by Councilmember Adams) 21. Consideration of adopting an Ordinance declaring a local state of disaster in the City San Angelo as of an emergency measure pursuant to Government Code Section 418.108 and Section 2.113 of the City of San Angelo Code of Ordinances to proclaim a local state of disaster and order an imposition of a burn ban within the city limits as a control on activities which tend to increase the likelihood of fires in order to protect and preserve life and property the city and its inhabitants foran indefinite period of with the consent of the citycouncil as authorized under Texas Government Code Section 418.108 and to authorize removal of the burn ban by the City Manager as conditions warrant; and to provide for exceptions to the burn ban for certain commercial establishments and public events as approved bythe Fire Chief or his designee; said ordinance being an emergency measure pursuant to City Charter Sections 17 and 18; and providing for a penalty, and providing for an effective date (Presentation by City Manager Harold Dominguez) H. FOLLOW UP AND ADMINISTRATIVE ISSUES 22. Consideration of matters discussed in Executive/Session, if needed 23. Consideration of various Board nominations by Council and designated Councilmembers: a. Animal Services: Susan Parker (SMD5) to a first full term January 2013 b. Ft. Concho: Stephanie Harris (SMD6) to a first full term January 2014 24. Consideration of Future Agenda Items 25. Consideration of rescheduling or canceling the June 21, 2011 City Council meeting 26. Adjournment Given by order of the City Council and posted in accord ance with Title 5, Texas Governm Code, Chapter ent 551, Thursday, April 28, 2011, at 5:00 P.M. /s/________________________ Alicia Ramirez, City ClerkCity Council Agenda Page 4 of 4 May 3, 2011
  5. 5. PROCLAMATIONWHEREAS, The Concho Valley Workforce Development Board and Workforce Solutions Child Care Services and other organizations nationwide are recognizing Child Care Providers on this day; andWHEREAS, Of the 21.3 million children under age 6 in America, 13 million are in child care at least part time, and an additional 24 million school- age children are in some form of child care outside school time; andWHEREAS, By c alling at tention t o t he i mportance of hi gh quality child care services for all children and families within the San Angelo area, these groups hope to improve the quality and av ailability of such services; andWHEREAS, Our future depends on the quality of the early childhood experiences provided to young children today; andWHEREAS, High quality early childcare s ervices r epresent a worthy commitment to our children’s future;NOW, THEREFORE, I, Alvin New, Mayor of the City of San Angelo, Texas, acting onbehalf of the City Council, do hereby proclaim, Friday, May 6, 2011 as “CHILD CARE PROVIDER APPRECIATION DAY”in San Angelo, Texas, and urge all citizens to recognize Child Care Providers for theirimportant work. IN W ITNESS W HEREOF, I hav e hereunto s et m y hand and caused the Seal of the City to be affixed this 3rd day of May, 2011. THE CITY OF SAN ANGELO __________________________ ALVIN NEW, MAYOR
  6. 6. PROCLAMATIONWHEREAS, In 1962, President John F. Kennedy signed a pr oclamation which designated May 15 as Peace Officers Memorial Day, and the week in which it falls as Police Week; andWHEREAS, This week is dedicated to pay tribute to those officers who have died in the line of duty and the San Angelo Police Department will have a number of planned events to honor those who have made the ultimate sacrifice; andWHEREAS, The members of the law enforcement agencies of San Angelo and Tom Green County unceasingly provide vital public services and pl ay an essential role in safeguarding t he r ights and f reedoms of t he c itizens of San A ngelo and Tom Green County; andWHEREAS, It is important that all citizens know and understand the problems, duties, and responsibilities of their law enforcement agencies, and that members of our law enforcement agencies recognize their duty to serve the people by safeguarding life and property, by protecting them against violence and disorder, and by protecting the innocent against deception and the weak against oppression or intimidation; andNOW, THEREFORE, I, Alvin New, Mayor of the City of San Angelo, Texas, on behalf of theCity Council, do hereby proclaim May 15 through May 21, 2011, and May 15, 2011, as “POLICE WEEK” “PEACE OFFICERS MEMORIAL DAY”and call upon all citizens and organizations of San Angelo to observe this memorial occasionwith appr opriate c eremonies i n w hich al l of our pe ople m ay j oin i n c ommemorating lawenforcement officers, pas t and present, who by their faithful and loyal devotion t o theirresponsibilities have rendered a dedicated service to their communities; and, in honor of thosePeace O fficers w ho, t hrough t heir c ourageous de eds, hav e l ost t heir l ives or have becomedisabled in the performance of duty. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City to be affixed this 3rd day of May, 2011. THE CITY OF SAN ANGELO _________________________ ALVIN NEW, MAYOR
  7. 7. PROCLAMATIONWHEREAS, Our young Texans are our greatest hope for a br ight future, it is imperative that we equip them with the tools necessary to succeed in the future, ensuring they are capable to seize opportunities and overcome challenges that come their way; and, the most important thing we can do t o place them on t he path to lifelong success is to give them a quality, well-rounded education; andWHEREAS, Home schooling allows parents to develop and i mplement educational programs based on t he i ndividual ne eds of their c hildren and ar e c onducted w ithin t he framework of the family’s beliefs and values; andWHEREAS, Home schooling is accomplished within the framework of the family’s beliefs and values, this provides students with personalized attention and strengthens family bonds by i nvolving c hildren and adul t f amily m embers i n t he learning pr ocess; andWHEREAS, To br ing at tention t o t he be nefits and s ignificance of hom e s chooling, the San Angelo Christian Home School Association will sponsor an aw areness campaign and c onference o n May 20 thru 21, 2011 to reinforce throughout t his e ffort t he important r ole that ho me s chooling pl ays i n educating our c hildren and t he choice that it offers for parents; andWHEREAS, The opportunity lies with us today to make a difference for the future, let us, as a community, c ontinue t o e mbrace our r esponsibility t o our c hildren, focusing always on paving their path to lifelong excellence.NOW T HEREFORE, BE I T RES OLVED, I , A lvin N ew, M ayor of t he C ity of San Angelo,Texas, on behalf of the City Council, do hereby proclaim the month of May 2011 as “HOME SCHOOL MONTH”in San Angelo, Texas and urge the appropriate recognition whereof. IN WITNESS WHEREOF, I have hereunto set my hand and c aused the Seal of the City to be affixed this 3rd day of May, 2011. THE CITY OF SAN ANGELO __________________________ ALVIN NEW, MAYOR
  8. 8. PROCLAMATIONWHEREAS, historic preservation is an effective tool for managing growth and sustainable de velopment, r evitalizing ne ighborhoods, fostering local pride and maintaining community character while enhancing livability; andWHEREAS, historic preservation is relevant for communities across the nation, both urban and rural, and for Americans of all ages, all walks of life and all ethnic backgrounds; andWHEREAS, it is important to celebrate the role of history in our lives and the contributions made by dedicated individuals in helping to preserve the tangible aspects of the heritage that has shaped us as a people; andWHEREAS, "Celebrating A mericas T reasures" is the them e for N ational Preservation Month 2011, cosponsored by Downtown San Angelo, Inc. and the National Trust for Historic Preservation.NOW, THEREFORE, I, Alvin New, Mayor of the City of San Angelo, Texas, on behalfof the City Council, do hereby proclaim May 2011 as “NATIONAL PRESERVATION MONTH”!and call upon the people of San Angelo to join their fellow citizens across the UnitedStates in recognizing and participating in this special observance! IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City to be affixed this 3RD day of May, 2011. THE CITY OF SAN ANGELO ___________________________ Alvin New, Mayor
  9. 9. THE FESTIVAL MISS WOOL RIVER PARADE AND
  10. 10. PROCLAMATIONWHEREAS, Habitat f or H umanity of San A ngelo i s an ecumenical, grass-roots Christian ministry with a goal of e liminating pov erty hous ing i n San Angelo; andWHEREAS, Habitat f or H umanity of San A ngelo i s par t of Habitat for Humanity International and s hares t he dr eam of bui lding c ommunity relationships that transcend the boundaries of culture, status, and race; andWHEREAS, Habitat for Humanity of San Angelo is committed to building houses in a partnership with low-income families with children by providing long term, no interest loans that will establish home ownership; andWHEREAS, Habitat for Humanity of San Angelo seeks to maintain the West Texas tradition of neighbors helping ne ighbors and t o i nvolve i nterested individuals, organizations, businesses and c ongregations i n H abitat’s efforts to provide simple decent housing for all people; andWHEREAS, Habitat f or H umanity of San A ngelo s eeks t o continue its outreach to those in need in our community w ith s everal adde d e vents d uring National Women Build Week and Habitat for Humanity Month.NOW THEREFORE, I, A lvin New, M ayor of the City of San Angelo, Texas, onbehalf of the C ity C ouncil, do he reby pr oclaim the w eek of May 1 -7, 2011 and t hemonth of May 2011 as “NATIONAL WOMEN BUILD WEEK” “HABITAT FOR HUMANITY MONTH”in San Angelo, and urge the appropriate recognition thereof. IN W ITNESS W HEREOF, I hav e hereunto s et m y hand and caused the Seal of t he C ity t o be af fixed this 3rd day of May, 2011. THE CITY OF SAN ANGELO __________________________ ALVIN NEW, MAYOR
  11. 11. CITY COUNCIL MINUTE RECORDThe City of San Angelo Page 625Tuesday, April 19, 2011 Vol. 102 OPEN SESSIONBE IT REMEMBERED City Council convened in a regular meeting at 9:08 A.M., Tuesday, April 19, 2011, inthe San Angelo McNease Convention Center, 500 Rio Concho Drive, San Angelo, Texas. All duly authorizedmembers of the Council, to-wit: Mayor, Alvin New Councilmember Paul Alexander Councilmember Dwain Morrison Councilmember Johnny Silvas Councilmember Fredd B. Adams, II Councilmember Kendall Hirschfeld Councilmember Charlotte Farmerwere present and acting, thus constituting a quorum. Whereupon, the following business was transacted:An invocation was given by Rev. Karen Shmeltekopf and pledge was led by Emma and Dylan 2nd Graders atAngelo Catholic Church.PROCLAMATION AND RECOGNITION“Epsilon Sigma Alpha Founders’ Week”, Week of May 2, 2011, was accepted by Laura Martin, President ofTheta Alpha Chapter #1503-ESA“Cheyenne Winters” for her advocacy and involvement in Crime Victims’ Rights Week. Ms. Jennifer Shawkersang In the Arms of an Angelo by Artist Sarah Mclachlan.PUBLIC COMMENTNo one came forward to comment publicly.CONSENT AGENDAAPPROVAL OF THE APRIL 5, 2011 CITY COUNCIL REGULAR MEETING MINUTESAPPROVAL OF A RE SIDENTIAL LEASE RENEWAL AT LOT 114, GROUP RED BLUFF, 3265 REDBLUFF WEST (HITT), AND AUTHORIZING THE WATER UTILITIES DIRECTOR TO EXECUTE THESAMEACCEPTANCE OF T HE TEXAS DE PARTMENT OF T RANSPORTATION CL ICK I T OR T ICKETGRANT IN THE AMOUNT OF $4,000.00 AND AUTHORIZATION FOR THE CITY MANAGER OR HISDESIGNEE TO E XECUTE S AID GRANT AGRE EMENT AND ANY NE CESSARY RE LATEDDOCUMENTSAPPROVAL OF A COOPERATIVE ASSISTANCE AGRE EMENT BETWEEN THE CITY OF SANANGELO AND THE UNITED S TATES DE PARTMENT OF T HE I NTERIOR BURE AU OFRECLAMATION AUTHORIZING ASSISTANCE IN F ENCING CRITICAL ARE AS OF T HE T WINBUTTES RESERVOIR AND AUT HORIZING THE MAYOR AND/OR THE CITY MANAGER TOEXECUTE SAID AGREEMENT AND ANY NECESSARY RELATED DOCUMENTS
  12. 12. Page 626 MinutesVol. 102 April 19, 2011ADOPTION OF A RE SOLUTION AUT HORIZING T HE CI TY MANAGER OR HI S DE SIGNEE T ONEGOTIATE AND E XECUTE AN INTERLOCAL AGRE EMENT WITH HARRI S COUNT YDEPARTMENT OF E DUCATION, W HICH S PONSORS CHOI CE FACILITY PARTNERS, ANDAUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO MAKE USE OF THE SYSTEM FORAPPROVED PURCHASES (ANNEX A, PAGE 633, RESOLUTION 2011-04-038R)AUTHORIZATION FOR T HE CITY MANAGER TO EXECUTE A MUTUAL AID AGREEMENTBETWEEN THE CITY OF SAN ANGELO AND GOODF ELLOW AIR FORCE BASE CONCERNINGHAZARDOUS MATERIAL AND WEAPONS OF MASS DESTRUCTIONSECOND HEARING AND ADOPTION OF AN ORDINANCE AMENDING CHAPTER 12, EXHIBIT “A”(ZONING ORDINANCE) OF THE CODE OF ORDINANCES, CITY OF SAN ANGELO (ANNEX B,PAGE 635, ORDINANCE 2011-04-039)Z 11-03: Elite Electrical ServicesAN ORDINANCE AMENDING CHAPTER 12, EXHIBIT “A” OF THE CODE OF ORDINANCES, CITYOF SAN ANGELO, TEXAS, WHICH SAID EXHIBIT “A” OF CHAP TER 1 2 ADOP TS Z ONINGREGULATIONS, USE DI STRICTS AND A Z ONING M AP, I N ACCORDANCE W ITH ACOMPREHENSIVE P LAN, BY CHANGI NG T HE Z ONING AND CL ASSIFICATION OF T HEFOLLOWING PROPERTY, TO WIT: lot at southwest corner of South Bryant Boulevard and West Avenue Uin south central San Angelo, specifically being Lot 7 in Block 8 of LaVillita Heights Addition to San Angelo,changing the zoning classification from a Neighborhood Commercial (CN) to an Office Warehouse (OW)District; PROVIDING FOR SEVERABILITY AND PROVIDING A PENALTYSECOND HEARING AND ADOPTION OF AN ORDINANCE REPEALING THE MILES WATER RATE(ANNEX C, PAGE 637, ORDINANCE 2011-04-040)AN ORDINANCE AMENDING APPENDIX A, ARTICLE 8.000 OF THE CODE OF ORDINANCES, CITYOF SAN ANGELO, TEXAS, SECTION 8.200 (a)(1) MONTHLY WATER RATES BY DELETING THEEXISTING M ILES WATER RAT E; P ROVIDING F OR S EVERABILITY AND P ROVIDING FOR ANEFFECTIVE DATESECOND HEARING AND ADOPTION OF AN ORDINANCE AMENDING THE 2010-2011 BUDGETFOR CAPITAL PROJECTS AND NEW PROJECTS (ANNEX D, PAGE 639, ORDINANCE 2011-04-041)AN ORDINANCE OF THE CITY OF SAN ANGELO AMENDING THE BUDGET FOR THE FISCALYEAR BEGINNING OCTOBER 1, 2010, AND ENDING SEPTEMBER 30, 2011, FOR NEW PROJECTS,EXISTING PROJECTS, GRANTS, INCREASED REVENUE AND RELATED EXPENSEMotion, to approve the Consent Agenda, as presented, was made by Councilmember Adams and seconded byCouncilmember Hirschfeld. Motion carried unanimously.REGULAR AGENDA: PUBLIC HEARING AND COMMENTPUBLIC HEARING AND COMMENTFIRST PUBLIC HEARING AND INTRODUCTION OF AN ORDINANCE AMENDING CHAPTER 10(TRAFFIC CONTROL) IN THE CODE OF ORDINANCES, CITY OF SAN ANGELOAN ORDINANCE AMENDING CHAPTER 10, ARTICLE 10.100 ENTITLED “PARKING RESTRICTEDIN RESIDENTIAL DISTRICTS,” SECTION 10.1005 ENTITLED “EXCEPTIONS,” OF THE CODE OFORDINANCES, CITY OF SAN ANGELO, TEXAS, BY AMENDING SECTION 10.1005 AND ADDINGSUBSECTION 10.1005(5) TO THE LIST OF EXCEPTIONS ALLOWED FROM THE GENERALPROHIBITION ON P ARKING T RAILERS, S EMI-TRAILERS, P OLE T RAILERS, COM MERCIAL
  13. 13. Minutes Page 627April 19, 2011 Vol. 102VEHICLES, TRUCK TRACTORS AND RE CREATIONAL VEHICLES ON A S TREET OR L OT IN ARESIDENTIAL DISTRICT; PROVIDING FOR SEVERABILITY AND PROVIDING FOR AN EFFECTIVEDATECommunity and Economic Development Director Shawn Lewis presented background information.General discussion was held on adding language to clearly delineate the trailer with reflective tape or place asafety cone for public safety concerns an d awareness, ex isting st ate l aws t hat a lready ad dress su ch, andadjusting the parking time allowable under the proposed ordinance.Motion, to introduce the Ordinance, as presented, was made by Councilmember Morrison and seconded byCouncilmember Silvas.Further discussion was held on an emergency provision. Councilmember Morrison and Councilmember Silvaswithdrew their motion.Motion, to accept, as presented and amended by adding an emergency provision under item 5b, was made byCouncilmember Morrison and seconded by Councilmember Silvas. Motion carried unanimously.Public comment was made by Citizens David Nowlin and John Bariou.A vote was taken on the motion on the floor. Motion carried unanimously.RECESSAt 10:05A.M., Mayor New called a recess.RECONVENEAt 10:15 A.M., Council reconvened, and the following business was transacted:DIRECTION TO STAFF TO WORK WITH THE TOM GREEN COUNTY TAX APPRAISAL DISTRICTTO ESTABLISH A FAIR HOUSING VALUE METHODOLOGY FOR ACCESSING PROPERTY TAXESON AF FORDABLE HOUS ING P ROGRAM UNI TS I N THE RE VITALIZATION TARGETNEIGHBORHOODSRequested Councilmember Adams and Presentation by Neighborhood and Family Services Director Bob Salaspresented background information. A copy of the presentation is part of the Permanent Supplemental Record.Motion, to d irect s taff to work with th e T ax A ppraisal to establish a fair h ousing value methodology foraccessing p roperty t axes on the A ffordable H ousing P rogram, w as m ade b y Councilmember A dams andseconded by Councilmember Silvas.Councilmember Hirschfeld suggested lowering the construction cost of a home from 100K to 80K.Discussion was held on the construction cost, graduated formulas to achieve the comp market value, length oftime to achieve the full market value, program improvementsPublic comments were made by West Texas Organizing Strategy representatives Craig Meyers, Sallie Ayala,Anna Ballard, Sally Meyers, Beatrice Torres, Linda Horton, Vicki Boulden, Tim Davenport Hurst, MannyCampos, Deborah Michalewicz, Jerry Sea, Terry Calderon, and Jerry Bowman.A vote was taken on the motion on the floor. Motion carried unanimously.FIRST P UBLIC HE ARING AND I NTRODUCTION OF AN ORDINANCE AMENDING F IREDEPARTMENT CLASSIFIED POSITIONS, SPECIFICALLY DRIVER POSITION
  14. 14. Page 628 MinutesVol. 102 April 19, 2011AN ORDI NANCE AM ENDING CHAP TER 2 E NTITLED “ ADMINISTRATION” OF T HE CODE OFORDINANCES OF T HE CITY OF SAN ANGELO BY AM ENDING ART ICLE 2.1500, ENTITLED“CLASSIFIED SERVICE,” SECTION 2.1502, ENTITLED “CLASSIFICATION PLAN,” PARAGRAPH (b),ENTITLED “STAFFING LEVELS,” SUBPARAGRAPH (1)(A), ENTITLED “FIRE DEPARTMENT,” TOCHANGE THE NUMBER OF AUT HORIZED P OSITIONS FOR T HE F IRE DE PARTMENT BYDECREASING THE NUMBER OF FIRE ENGINEER (DRIVER) FROM SIXTY-SIX (66) TO THIRTY-THREE (33), AND INCREASING T HE NUM BER OF F IRE F IGHTER F ROM S IXTY-TWO (6 2) T ONINETY-FIVE (95), SAID CHANGE TO BE EFFECTIVE ON M AY 3, 2011 AND; PROVIDING FORSEVERABILITY, AND PROVIDING EFFECTIVE DATESFire Chief Brian Dunn presented background information.Councilmember Farmer left the meeting at 11:32 A.M. and returned at 11:38 A.M.Motion, to introduce the Ordinance, as presented, was made by Councilmember Morrison and seconded byCouncilmember Hirschfeld.Public comment was made by Fire Department Drivers Charles (Bubba) Barnett and Donald White.General discussion was held on the funding mechanism, future savings from the classification changes, futurebudget adjustments based on Chief Dunn’s assumptions, and future City Council action required to further fundthe adjustments.Based on the discussion, Councilmember Hirschfeld rescinded his seconded motion. Motion was seconded byCouncilmember Adams.A vote was taken on the motion on the floor. AYE: Morrison, Silvas, Adams, and Farmer NAY: New,Alexander, and Hirschfeld. Motion carried 4-3.RECESSAt 11:55 A.M., Mayor New called a recess.RECONVENEAt 12:17 P.M., Council reconvened, and the following business was transacted:EXECUTIVE/CLOSED SESSIONAt 12:17 P.M., Council convened in Executive Session under the provision of Government Code, Title 5.Open Government; Ethics, Subtitle A. Open Government, Chapter 551. Open Meetings, Subchapter D.Exceptions to Requirement that Meetings be Open, Section 551.087 to discuss an offer of financial or otherincentive to a company or companies with whom the City o f S an Angelo i s conducting economicdevelopment negotiations and which the City of San Angelo seeks to have, locate, stay or expand in SanAngelo; Section §551.071 to receive advice from counsel regarding the City’s redistricting obligations; andSection 551.072 to discuss the purchase, sale, exchange, lease, or value of real property.OPEN SESSION (continued)At 2:46 P.M. City Council concluded the Executive/Closed Session whereupon the following business wastransacted:RECESSAt 2:46 P.M., Mayor New called a recess.RECONVENEAt 2:54 P.M., Council reconvened, and the following business was transacted:
  15. 15. Minutes Page 629April 19, 2011 Vol. 102PRESENTATION AND DISCUSSION OF MATTERS RELATED TO THE 2010 CENSUS DATA ANDREDISTRICTING:City Attorney Lysia H. Bowling and Sydney W. Falk, Jr. of Bickerstaff Heath Delgado Acosta LLP presentedbackground information. A copy of the presentation is part of the Permanent Supplemental Record.Public comment was made by Citizen Jerry Bowman.PRESENTATION AND DISCUSSION OF INITIAL ASSESSMENT REGARDING THE NEED TOREDISTRICT THE CITY COUNCILMEMBER DISTRICTS BAS ED ON RECENTLY ISSUED 2010CENSUS DATAADOPTION OF A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN ANGELO, TEXASADOPTING CRITERIA FOR THE USE IN THE REDISTRICTING 2011 PROCESS; AND PROVING FORAN EFFECTIVE DATE (ANNEX E, PAGE 643, RESOLUTION 2011-04-042R)Motion, to adopt Resolution, was made by Councilmember Adams and seconded by Councilmember Farmer.Motion carried unanimously.ADOPTION OF A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN ANGELO, TEXASESTABLISHING GUIDELINES F OR P ERSONS S UBMITTING COM MENTS AND S PECIFICREDISTRICTING PROPOSALS; AND PROVIDING FOR AN EFFECTIVE DATE (ANNEX F, PAGE 645,RESOLUTION 2011-04-043R)Motion, to adopt the R esolution, as presented, w as m ade by Councilmember Farmer and s econded byCouncilmember Hirschfeld. Motion carried unanimously.ADOPTION OF A RESOLUTION DIRECTING PUBLICATION OF NOTICE OF INTENTION TO ISSUECOMBINATION TAX AND REVENUE CERTIFICATES OF OBLIGATION (ANNEX G, PAGE 647,RESOLUTION 2011-04-044R)Finance Director Michael Dane presented background information.Motion, to adopt the R esolution, as presented, w as m ade by Councilmember Farmer and s econded byCouncilmember Adams. Motion carried unanimously.POSTPONEMENT OF THE FIRST PUBLIC HEARING AND INTRODUCTION OF AN ORDINANCEAMENDING CHAPTER 12, EXHIBIT “A” (ZONING ORDINANCE) OF THE CODE OF ORDINANCES,CITY OF SAN ANGELOZ 11-04: Sherri and John Jones, Jr.AN ORDINANCE AMENDING CHAPTER 12, EXHIBIT “A” OF THE CODE OF ORDINANCES, CITYOF SAN ANGELO, TEXAS, WHICH SAID EXHIBIT “A” OF CHAPTER 12 ADOPTS ZONINGREGULATIONS, USE DI STRICTS AND A Z ONING M AP, I N ACCORDANCE W ITH ACOMPREHENSIVE P LAN, BY CHANGI NG T HE Z ONING AND CL ASSIFICATION OF T HEFOLLOWING PROPERTY, TO WIT: 6005-6007 Knickerbocker Road at southwest corner of Red Bluff andKnickerbocker Roads, specifically on Lot 2 in B lock 2 of Lake N asworthy A ddition G roup T wenty-One,changing the zoning classification from Neighborhood Commercial (CN) to General Commercial (CG) District;PROVIDING FOR SEVERABILITY AND PROVIDING A PENALTYMayor New stated staff requested this item be postponed due to the receipt of petitions by proponents andopponents on the item. Council concurred.ACCEPTANCE OF S TAFF’S RE COMMENDATION T O WITHHOLD ISSUING A WATER FEESREBATE AND REVISIT REBATE OPTION IN NOVEMBER 2011 AS REQUIRED BY ORDINANCEFinance Director Michael Dane presented background information. A copy of the presentation is part of thePermanent Supplemental Record.
  16. 16. Page 630 MinutesVol. 102 April 19, 2011Motion, to accept staff’s recommendation to withhold a water fee rebate and revisit rebate option in Novemberas required by ordinance, was made by Councilmember Alexander and seconded by Councilmember Farmer.Motion carried unanimously.RECESSAt 3:49 P.M., Mayor New called a recess.RECONVENEAt 3:56 P.M., Council reconvened, and the following business was transacted:PRESENTATION AND DISCUSSION ON THE CONSERVATION CREDIT PORTION OF THE WATERRATE STRUCTUREFinance Director Michael Dane presented background information. A copy of the presentation is part of thePermanent Supplemental Record.Council suggested that such an option be included in the customer’s monthly water invoice.ACCEPTANCE AND APPROVAL OF AN ARCHITECTURAL AND PROFESSIONAL SERVICESCONTRACT ( RFQ P D-01-10) WITH WIGINGTON HOO KER JEFFRY ARCHITECTS P.C. FOR AFEASIBILITY STUDY AND DESIGN DE VELOPMENT FOR A FUTURE L AW ENFORCEMENTCENTER IN THE AMOUNT OF $118,000 PLUS REIMBURSABLE EXPENSES AND AUTHORIZATIONFOR THE CITY MANAGER TO EXECUTE SAID CONTRACTAssistant Police Chief Jeff Fant, Assistant City Manager Elizabeth Grindstaff, and Architect Lance Meltonpresented background information. A copy of the presentation is part of the Permanent Supplemental Record.City Manager Harold Dominguez stated the funding for the project would come from savings from consolidatedsavings and cancelled Capital Improvement Projects, specifically the Operations M aintenance buildingconstruction project.Motion, to accept and authorize request for proposal PD-01-10, as presented, was made by CouncilmemberAdams and seconded by Councilmember Alexander. Motion carried unanimously.FOLLOW UP AND ADMINISTRATIVE ISSUESAPPROVAL TO RECONSIDER THE ORDINANCE LIMITING THE NUMBER OF ANNUAL GARAGESALES AP PROVED AND A DOPTED BY CI TY COUNC IL ON M ARCH 2 2, 2 011 AND I NACCORDANCE TO CHAPTER 1, SECTION 1.1002 OF THE CODE OF ORDINANCERequested by Councilmember Morrison.Motion, to reconsider the Ordinance, as presented, was made by Councilmember Morrison and seconded byCouncilmember Farmer. AYE: Morrison, Silvas, Adams, Hirschfeld, and Farmer NAY: New and Alexander.Motion carried 5-2.CONSIDERATION OF MATTERS DISCUSSED IN EXECUTIVE/CLOSED SESSIONNo action was taken on matters discussed in Executive/Closed Session.AUTHORIZATION FOR THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE TASK ORDER NO.15, AND ALL RELATED DOCUMENTS, BE TWEEN T HE CI TY OF S AN ANGE LO AND KS AENGINEERS FOR AIR SERVICE MARKETING SERVICES IN THE AMOUNT OF $62,325 AT SANANGELO REGIONAL AIRPORT
  17. 17. Minutes Page 631April 19, 2011 Vol. 102Airport Director Luis Elguezabal and SH&E Aviation Consultant Elizabeth Jaedicke presented backgroundinformation. A copy of the presentation is part of the Permanent Supplemental Record.Motion, to authorize, as presented, was made by Councilmember Hirschfeld and seconded by CouncilmemberFarmer. AYE: New, Alexander, Silvas, Adams, Hirschfeld, and Farmer. NAY: Morrison. Motion carried 6-1.DENIAL OF ADOPTION OF A RE SOLUTION AUT HORIZING T HE CI TY M ANAGER OR HI SDESIGNEE TO NEGOTIATE AND EXECUTE A LEASE AGREEMENT AND RELATED DOCUMENTSWITH PALM BEACH JET GROUP, INC. FOR PROPERTY LOCATED AT THE SAN ANGELOREGIONAL AIRPORTCity Manager Harold Dominguez and Airport Director Luis Elguezabal presented background information.Motion, to deny the Resolution, was made by Councilmember Adams and seconded by Councilmember Farmer.Public comment was made by Ranger Aviation owner John Fields and Palm Beach Jet Group owner BG Sykes.AYE: Morrison, Silvas, Adams, and Farmer NAY: New, Alexander, and Hirschfeld. Motion carried 4-3.NO CONSIDERATION OF ADOPTION OF A RESOLUTION AUTHORIZING THE CITY MANAGER ORHIS DESIGNEE TO NEGOTIATE AND EXECUTE A TERMINATION OF LEASE AGREEMENT ANDRELEASE OF CLAIM WITH SKYLINE AVIATION, INC.No consideration o r action n ecessary d ue to City C ouncil’s denial of P alm B each J et G roup, I nc. l easeagreement.EMERGENCY AGENDAADOPTION OF AN ORDINANCE DECLARING A LOCAL STATE OF DISASTER IN THE CITY OFSAN ANGELO BY THE MAYOR OF THE CITY OF SAN ANGELO; INVOKING THE AUTHORITY OFGOVERNMENT CODE, CHAPTER 418, VERNON’S TEXAS CIVIL STATUTES AND CHAPTER 2,SECTION 2.113 OF THE CODE OF ORDINANCES OF THE CITY OF SAN ANGELO; AUTHORIZINGTHE EXERCISE OF ALL POWERS PERMITTED UNDER ALL LAWS, WHICH POWERS AREREASONABLY NECESSARY TO PROTECT THE HEALTH, SECURITY, SAFETY, PEACE, LIFE ANDPROPERTY OF THE CITY AND ITS INHABITANTS; PROVIDING FOR THE PROMPT AND GENERALPUBLICITY OF ANY REGULATIONS SO IMPOSED; AND ORDERING A BURN BAN WITHIN THECITY LIMITS; AND PROVIDING THAT PERSONS VIOLATING THE BURN BAN ORDER SHALL BEPROSECUTED IN ACCORDANCE WITH S TATUTES AND P ROCEDURES GOVE RNINGMISDEMEANORS; AND DE CLARING T HIS ORDI NANCE T O BE AN EMERGENCY MEASUREPURSUANT TO CITY CHART ER S ECTIONS 1 7 AND 1 8 IN T HE INTEREST OF P UBLIC P EACE,PROPERTY, HEALTH, SAFETY AND WELFARE OF THE CI TIZENS OF SAN ANGE LO; ANDPROVIDING FOR A PENALTY, AND PROVIDING FOR AN EFFECTIVE DATE (ANNEX H, PAGE 649,ORDINANCE 2011-04-045)CONSIDERATION OF FUTURE AGENDA ITEMSCity M anager H arold D ominguez distributed the proposed May 3, 2011 Agenda and solicited Councilcomments and suggestions.City Manager Harold Dominguez announced the April 29, 2011 Neighborhood Blitz and welcomed Council toparticipate.NO CONSIDERATION OF RESCHEDULING OR CANCELING THE JUNE 21, 2011 CITY COUNCILMEETINGNo consideration was made. Item will be postponed to the next meeting.
  18. 18. Page 632 MinutesVol. 102 April 19, 2011ADJOURNMENTMotion, to adjourn, was made by Councilmember Morrison and seconded by Councilmember Silvas. Motioncarried unanimously.The meeting adjourned at 5:13 P.M. THE CITY OF SAN ANGELO ___________________________________ Alvin New, MayorATTEST:_______________________________Alicia Ramirez, City ClerkAnnexes A-HIn accordance with Chapter 2, Article 2.300, of the Official Code of the City of San Angelo, the minutes of thismeeting consist of the preceding Minute Record and the Supplemental Minute Record. Details on Councilmeetings may be obtained from the City Clerk’s Office or a video of the entire meeting may be purchased fromthe Public Information Officer at 481-2727. (Portions of the Supplemental Minute Record video tape recordingmay be distorted due to equipment malfunction or other uncontrollable factors.)
  19. 19. City of San AngeloMemo Date: April 28, 2011 To: Mayor and Councilmembers From: Clinton Bailey, Engineering Services Subject: Agenda Item for May 3, 2011 Council Meeting Contact: Blake Wilde, Engineering Services, Phone # 481-2749 Caption: Consent Item Consideration of awarding bid and authorizing the City Manager or his designee to execute any necessary related documents for ES-02-11 Sealcoat Program 2011, Blacktopper Technology, Inc., Blanco, TX, $563,362.24. Summary: The following bids were opened on April 14, 2011: 1. Blacktopper Technology, Inc. $563,362.24 2. Northeastern Pavers $604,774.72 3. Ronald R. Wagner & Co. L.L.C. $625,480.96 4. Ploch Construction $697,952.80 5. Brannan Paving Co $704,854.88 History: This contract is for the City’s yearly sealcoat program. Financial Impact: $563,362.24 from the City of San Angelo General Funds. Related Vision Item: Transportation Vision Other Information/ Staff recommends the bid from Blacktopper Technology, Inc., in the amount of Recommendation: $563,362.24 be accepted and authorizing the City Manager or his designee to execute any necessary related documents to the contract. Attachments: PUR ES-02-11 Sealcoat Program 2011 Bid Tab.pdf Presentation: None Publication: None Reviewed by Shawn Lewis, Development Services Director, April 20, 2011 Director: Approved by Legal: Lysia H. Bowling, City Attorney, April 20, 2011
  20. 20. CITY OF SAN ANGELO BID TABULATION * RFB NO: ES-02-11 * Sealcoating April 14, 2011 Blacktopper Technology Brannan Paving Co Northeastern Pavers Ploch Construction Ronald Wagner & Co Quantity Unit (SY) Description Unit Price Total Amount Unit Price Total Amount Unit Price Total Amount Unit Price Total Amount Unit Price Total Amount1 345,104 PB-4 / AC-20-5TR, AC-20XP, AC- $1.56 $538,362.24 $1.97 $679,854.88 $1.68 $579,774.72 $1.95 $672,952.80 $1.74 $600,480.96 15P, OR AC-10-2TR installed complete in place Contingency Of Twenty Five2 Lump Sum Thousand Dollars And No Cents. $25,000.00 $25,000.00 $25,000.00 $25,000.00 $25,000.00 Total Base Bid $563,362.24 $704,854.88 $604,774.72 $697,952.80 $625,480.96 Bid Bond? Y Y Y Y Y
  21. 21. City of San AngeloMemo Date: April 1, 2011 To: Mayor and Council Members From: Roger Banks, Purchasing Director Subject: Agenda Item for May 3, 2011 Council Meeting Contact: Diana Farris, Property Manager, Purchasing Department, 657-4212 Caption: Consent Item Consideration of adopting a Resolution authorizing the Mayor to execute a Resolution authorizing sale of Tax Lot(s): A. 415 N Adams, (Morales), Lot 3, Block 91, Angelo Heights Addition, Suit No. B-01-0144-T Summary: The subject properties were auctioned with no offers received. Subsequently, the properties were struck off to the City as Trustee for itself and the other taxing entities. The lot size, amount of offers, and what the offer will satisfy are as follows: SIZE OFFER OFFER WILL SATISFY… A. 50’ x 140’ $ 3,500.00 Offer satisfies all court costs and a small portion of the taxes History: Listed below are the breakdowns of amounts owed: A. Taxes: $8,3784.75 B. Taxes: $ 0.00 C. Taxes: $ 0.00 Sheriff Fees $ 100.00 Sheriff Fees $ 0.00 Sheriff Fees $ 0.00 District Clerk $ 463.00 District Clerk $ 0.00 District Clerk $ 0.00 Attorney Fees $ 345.00 Attorney Fees $ 0.00 Attorney Fees $ 0.00 Administration $ 350.00 Administration $ 0.00 Administration $ 0.00 Municipal Liens $ 1,098.42 Municipal Liens $ 0.00 Municipal Liens $ 0.00 $10,731.17 $ 0.00 $ 0.00 Financial Impact: All Properties will be reinstated back onto tax roll. Other I nformation/Recommendation: It has bee n verified by all en tities t hat n o o utstanding bal ance ex ist f or t he Prospective Buyers. It is recommended that the above offers be accepted. Attachments: Resolution, Tax-Resale Deed, and Property Location Map Presentation: N/A Reviewed by Service Area Director: Michael Dane, Administration Service Director
  22. 22. RESOLUTION AUTHORIZING SALE OF REAL PROPERTY (Less than Adjudged Value or Judgment) WHEREAS, on the day of , 2011 at a regularly scheduledmeeting of t he C ity Council of t he C ity of S an A ngelo, T exas, t here was pr esented t o saidCouncil the proposal for the City to sell a parcel of land situated within the city limits of the Cityof San Angelo, said parcel being described as follows: Lot 3, Block 91, Angelo H eights A ddition, C ity of S an A ngelo, Tom G reen C ounty, T exas, a nd de scribed i n d eed r ecorded i n V olume 730, Page 465, Deed Records of Tom Green County, Texas. WHEREAS, said l ot(s) are held by the C ity o f S an Angelo, as T rustee by vi rtue ofSheriff’s Tax Deed, recorded on Instrument Number 629150, of the Official Public Records ofReal Property, Tom Green County, Texas; and WHEREAS, the City Council has determined that it is in the best interest of the City ofSan Angelo as Trustee to sell said lot(s) for an amount that is less than the lesser of the marketvalue specified in the Judgment of f oreclosure or t he amount of t he judgment(s) against s aidproperty. NOW THEREFORE BE I T R ESOLVED B Y TH E C ITY C OUNCIL O F TH ECITY OF SAN ANGELO: That the Mayor of the City of San Angelo is hereby authorized inhis capacity as representative of the City of San Angelo, Trustee to execute a Quitclaim Deed tothe a bove de scribed l ot(s) t o Jose G uadalupe & M artha M orales, a married c ouple, for t heconsideration of Three Thousand Five Hundred and 00/100 Dollars ($3,500.00) and that the salefor said amount is also hereby authorized and approved.APPROVED AND ADOPTED ON THE DAY OF , 2011. THE CITY OF SAN ANGELO ______________________________ Alvin New, MayorAttest:_____________________Alicia Ramirez, City ClerkApproved As to Form: Approved As to Content:______________________ ____________________________Lysia H. Bowling, City Attorney Roger S. Banks, Purchasing Managero:2011 agenda packets05-03-11pur tax lot (morales) resolution.doc
  23. 23. City of San AngeloMemo Date: April 15, 2011 To: Mayor and Councilmembers From: Will Wilde, Water Utilities Director Subject: Agenda Item for May 3, 2011 Council Meeting Contact: Will Wilde, Water Utilities Director, 657-4209 Caption: Consent Item Consideration of aut horizing t he s ale of t he f ollowing r esidential pr operty for t he appraised value and authorizing the Mayor, City Manager, or Water Utilities Director to execute all necessary legal documents pertaining to the sale of subject properties, subject to completion of all curative requirements. Summary: Ronnie D. and Sharon Mecklenburg 2462 Fishermans Road Lot 11, Group 14 $102,000 History: None. Financial Impact: Proceeds from the sale of lake lots go into the Lake Nasworthy Trust Fund. Related Vision Item (if applicable): None. Other In formation/Recommendation: If t he s ale i s ap proved at t he ap praised v alue, a title examination will be per formed and l egal s taff w ill pr epare a R eal E state C ontract o f S ale, S pecial Warranty Deed and Surrender of Lease, as previously approved by City Council. Staff recommends approval. Attachments: Appraisal Report (Mecklenburg) Presentation: None. Publication: None. Reviewed by Service Area Director: Will Wilde, Water Utilities Director, April 15, 2011.
  24. 24. City of San AngeloMemo Date: April 28, 2011 To: Mayor and Council From: Shawn Lewis, Director of Community & Economic Development Subject: Agenda Item for 05/03/2011 Council Meeting Contact: Shawn Lewis 657-4210 Caption: Consent Agenda Item Consideration of a recommendation by City of San Angelo Development Corporation (COSADC) t o appr ove an amendment t o t he C OSADC- City of S an A ngelo S taff Services C ontract i ncreasing t he p ercentage of t he Director of C ommunity & Economic Development percentage of salary paid by COSADC from 51% to 70% Summary: At its regular meeting of January, 12, 2011 the COSADC Board received and approved a new staff services contract between COSADC and the City of San Angelo. The c ontract as appr oved stipulated t hat 51% of t he s alary and be nefits of t he Community & Economic D evelopment D irector, 70% of t he s alary/benefits of t he Development Coordinator, and 30% of the salary/benefits of the Senior Administrative Assistant would be paid by COSADC. This contract was approved by City Council at its r egular m eeting Mar ch 22, 20 11. The COSADC Board at the t ime of or iginal approval also directed that these salary percentages be reviewed on a semi -annual basis. I n ad dition, t he Board di rected s taff t o r eevaluate t he Director’s s alary percentage in April 2011. History: The C OSADC B oard in January generally expressed an i nterest in funding a l arger percentage of t he s alaries and benefits for the D irector and the Development Coordinator pos itions, as t hey ant icipated t hat t he director’s j ob i n par ticular would require more than 51% of the director’s time. In response to the Board’s concerns at that t ime ( and s taff’s r eview of t ime al located t o E conomic Development up t o t hat date), staff recommended and the board approved increasing the Development Coordinator’s s alary and be nefits percentage pa id b y COSADC t o 70%. However, staff and the board agreed to review the director’s salary allocation in six months (April, 2011). Per t he d irection of t he B oard, s taff has r eevaluated t he ac tual t ime s pent b y t he Director on C OSADC r elated bus iness i n c omparison t o t he per centage of his t ime spent on ot her C ity bus iness in managing and d irecting ot her di visions s uch as Planning, GIS, Engineering, Permits and Fire Prevention. Based on print job’s charged to COSADC, COSADC related e-mails and phone calls, meeting requests and attendance for COSADC related items, staff believes it is more appropriate to move the Director’s salary and benefits from 51% to 70%. This will also help keep COSADC in compliance with State law which requires all development corporations to reimburse City governments for all City staff work performed on behalf of the corporation. The COSADC Board approved the proposed amendment of the Staff Services Contract raising the percentage from 51% to 70% at its regular meeting of April 13, 2011 and recommended the amendment be submitted to City Council. Financial Impact: The total contract amount will be increased by $ 20,777.88 Recommendation: Staff recommends approval of the revised agreement. Attachments: Contract Amendment and COSADC Minute Record Excerpt
  25. 25. AMENDMENT TO CONTRACT BETWEEN CITY OF SAN ANGELO DEVELOPMENT CORPORATION AND THE CITY OF SAN ANGELO FOR REIMBURSEMENT FOR PROVISION OF ADMINISTRATIVE SERVICES This Amendment is made and entered into this the ____ day of ___________, 2011, betweenthe CITY O F S AN AN GELO E CONOMIC D EVELOPMENT C ORPORATION(“COSADC”), a T exas n on-profit c orporation and t he CITY O F S AN AN GELO(“PROVIDER”), a Texas a municipal corporation. WHEREAS, COSADC and Provider o riginally executed a Contract for provision ofadministrative services on XXXXXX (“Contract”), copy of which is attached to this Amendment asExhibit “A”, attached herein as for reference; and WHEREAS, the amount of $294,384.17 shown in Article 3 A. of the Contract is based onamong ot her c onsiderations, 51 % of t he s alary of t he D irectory of C ommunity a nd E conomicDevelopment to be paid by COSADC ; and WHEREAS, COSADC Board requested specific review and re-evaluation of the Director ofCommunity & Economic Development actual time spent on COSADC matters on April 1, 2011; and WHEREAS, Staff h aving p erformed a r eview o f ac tual t ime s pent b y t he D irector o nCOSADC r elated m atters d etermined t hat t he Director i s s pending about 7 0% o f h is t ime o nCOSADC related business; NOW THEREFORE, COSADC and Provider agree as follows:Contract shall be amended as follows:Article 3. Compensation A. COSADC shall to reimburse Provider for all services provided under Article 2 above, in the total amount of $315,162.05 (Three Hundred Fifteen Thousand, One Hundred Sixty Two and 05/100) and in the allocations set forth herein. Such r eimbursement of t he t otal a mount of $315,162.05 T hree Hundred Fifteen Thousand, One Hundred Sixty-Two and 05/100) shall be made in 2 (two) equal payments of up t o $ 157,581.02 (One H undred Fifty-Seven Thousand, Five Hundred Eighty-One Dollars a nd 02 /100) du e a nd pa yable on or about M arch 31, 2011 and September 30, 2011. The amount COSADC is required to reimburse Provider under this contract shall not exceed the actual cost for such services. The dollar amounts allocated above shall be reviewed April 1, 2011 to ensure that estimated salary costs allocated to COSADC above accurately reflect actual time spent on COSADC projects. B. For t he s ervices of t he employees de scribed in Article 2, S ection A above, t he t otal amount of $ 235,819.05 (Two Hundred Thirty-Five Thousand, Eight H undred N ineteen and 05/100) shall be reimbursed to Provider.
  26. 26. IN WITNESS WHEREOF, the parties hereto have made and executed in duplicate this Amendedto Contract this ____ day of , 2010.OWNER: PROVIDER:CITY OF SAN ANGELO ECONOMIC DOWNTOWN SAN ANGELO, INC.DEVELOPMENT CORPORATIONBy:__________________________ By:___________________________Harold Dominguez, City ManagerATTEST: ATTEST:By: _____________________ By: _____________________Alicia Ramirez, City ClerkAPPROVED AS TO CONTENT: APPROVED AS TO FORM:____________________ _ ____________________________Shawn Lewis, Development Services Director Lysia H. Bowling, City Attorney
  27. 27. City of San AngeloMemo Date: April 28, 2011 To: Mayor and Councilmembers From: Bob Schneeman, Development Coordinator Subject: Agenda Item for 01-11-2011 Council Meeting Contact: Shawn Lewis, Director; Bob Schneeman, Development Coordinator Caption: Consent Agenda Item Consideration of amending t he appr oval b y C ouncil o n J anuary 11, 201 1 of t he economic development agreement providing ad valorem property tax rebates totaling $572,250.00 to Ethicon, Inc. on the improved value of real property at 3348 Pulliam Street t o i nclude capital i nvestment i n bot h real an d bu siness per sonal pr operty i n order t o c oordinate with t he T om G reen C ounty Appraisal D istrict t reatment of r eal and per sonal pr operty s eparately f or ad v alorem t ax pu rposes and t o i ncrease t he amount of the rebate to $676,259 Summary: On January 11, 2011 San Angelo City Council approved a tax rebate for Ethicon, Inc. Staff has det ermined t hat t his age nda item f ailed t o include per sonal business property in addition to the real property City tax rebates typically involve. Ethicon, I nc. located at 3348 Pulliam Street, is planning capital investment improvements t o r eal and p ersonal business property valued between s ixteen million dollars ($16,000,000.00) and twenty eight million dollars ($28,000,000.00). Of that total investment, Phase I is in progress and is valued at over 8.6 million dollars. Phase II of the project will be between ten and twenty million dollars and will be invested by December 31, 2011. This item will correct the oversight from January 11, 2011 to include both real and personal property taxes in the rebate. History: Having a lso a pplied a nd been approved for des ignation as a T exas Enterprise Zone, Ethicon has requested tax abatements in two p hases based on the increase in taxes for the above referenced capital investments. The rebate will be provided in two phases of four years duration each with 100% of taxes rebated in Year One, 75% in Year Two, 50% in Year Three and 25% in Year Four. Phase 1 will c ommence 2011 and end 20 14 an d P hase 2 will c ommence 2012 and en d 2015. The rebate as approved by City Council on January 11, 2011 included only ad valorem i ncreases i n r eal property t ax. T he J anuary 11, 2011 a pproval i s hereby am ended t o include c apital i nvestments f or r eal and per sonal business property to be in coordination with the Tom Green County practice of identifying the two classifications separately. ` Ethicon, I nc, c urrently em ploys o ver 50 0 per sons at t heir San Angelo p lant. I n addition, t hey are planning for and c urrently making some improvements to t heir facilities of between 16 and 28 million dollars over this and the next several years dependent upon approval by their corporate headquarters. In June 2010, Ethicon approached t he City, expressing an interest in obtaining t ax aba tements or rebates r elative t o t hat pr oposed c apital i nvestment. On July 8, 2 010 economic development s taff—after c onsulting with COSADC, City C ouncil and Tom G reen County—provided Ethicon an offer letter for tax abatements based on the value of their improvements as follows: 100% abatement Year One, 75% abatement Year 2, 50 % ab atement Year 3 an d 2 5% a batement Year 4. Discussions bet ween
  28. 28. economic dev elopment s taff and E thicon’s l egal r epresentatives l ed to t he proposal being r evised f rom a tax aba tement t o a t ax r ebate. The l etter also proposed ec onomic development incentives f or t he r etention an d/or r etraining of up t o 30 employees whose pos itions were i dentified as pot entially vulnerable. Proposed incentives r ange between $5,000 and $10,000 per position d ependent upon wage r ates a nd levels of j ob s kill a dvancement. The j ob r elated ec onomic development agreement was approved by Council at the January 25, 2011 Council meeting. According to representatives from the local Ethicon plant, these rebates will ensure that t he l ocal plant r emains c ompetitive with ot her Ethicon locations in obtaining investment capital for continued operation of the plant. Due to the fact that much of the capital investment will be in machinery and equipment to m odernize t he ex isting plant a nd d ue t o t he f act t hat t he T om Green C ounty Appraisal district i dentifies r eal pr operty and business personal pr operty separately, although t axing them at t he s ame r ate, the above amendment t o the previous Council approval is hereby requested. The total amount of the rebate has been increased based on actual expenditures in progress of over $8.6 million.Financial Impact: $676,259 total t ax r ebate on increased t axable v alue over two p hases of four years each, based upon final valuation from Tom Green County Appraisal DistrictRelated Vision Item N/A(if applicable):Other Information/ Staff recommends amending the previous Council approval of Ethicon tax rebatesRecommendation: over two phases each of which covers a four year period per the above proposal.Attachments: Minute record excerpt from January 11, 2011 Council meetingPresentation: N/APublication: N/AReviewed by Shawn Lewis, Director of Community & Economic DevelopmentDirector:Approved by Legal: N/A
  29. 29. Page 448 MinutesVol. 102 January 11, 2011RECONVENEAt 2:10 P.M., Council reconvened, and the following business was transacted:DIRECTION TO STAFF TO REVIEW AND TO PROPOSE OPTIONS REGARDING THE REGULATIO NOF GARAGE SALES AS OUTLINED IN THE CITY OF SAN ANGELO CODE OF ORDINANCESPlanning Manager AJ Fawver and Code Compliance Manager James Flores presented background information.A copy of the presentation is part of the Permanent Supplemental Record.Discussion was held on the number of individuals that such recommended changes affected.Motion, to address Concern #1 regarding the am ount of time items are allowed outdoors and selectingOption 2to include more specificity, reviewing and revising the entire ordinance as previously recommended by CityCouncil, and to specifically include stated traffic regulations, was m ade by Councilm ember Farm er andseconded by Councilmember Adams.Public comments were made by Citizens Jim Turner, Ron Bariou, and Keith Perrine.General discussion was held on the current ordinance and its inadequacy to handle the issues presented, e.g.trash and items not stored away. Council directed staff to present their recom mendations, as stated, at a futuremeeting.Councilmembers Farmer withdrew her motion and Adams his second.AUTHORIZATION FOR A TAX REBATE PROVIDING AD VALOREM PROPERTY TAX REBATESTOTALING $572,250.00 TO ETHICON, INC. ON THE IMPROVED VALUE OF REAL PROPERTY AT3348 PULLIAM STREET; THE REBATE WILL BE PROVIDED IN TWO PHASES OF FOUR YEARSDURATION EACH WITH 100% OF TAXES REBATED IN YEAR ONE, 75% IN YEAR TWO, 50% INYEAR THREE AND 25% IN YEAR FOUR; PHASE 1 WILL COMMENCE 2011 AND END 2014 ANDPHASE 2 WILL COMMENCE 2012 AND END 2015; THE INCREASE IN VALUE TO REAL PR OPERTYIS ESTIMATED BETWEEN $16,000,000.00 AND $28,000,000.00 BETWEEN 2010 AND 2012;AUTHORIZING STAFF TO NEGOTIATE THE TERMS OF AN ECONOMIC DEVELOPMENTAGREEMENT; AND AUTHORIZATION FOR THE CITY MANAGER TO EXECUTE SAIDAGREEMENTCommunity and Econom ic Developm ent Director Shawn Lewis presented background information. A copy of thepresentation is part of the Permanent Supplemental Record.Discussion was held on the contract claw back provision.Motion, to authorize the tax rebate, as presented, was made by Councilmember Hirschfeld and seconded byCouncilmember Adams. Motion carried unanimously.POSTPONEMENT OF DISCUSSION AND REVIEW OF STAFF’ S BOARD & COMMISSIONAPPOINTMENT STRUCTURE AND RELATED MEMBER TERM PROPOSALMayor Pro Tem Farmer suggested postponement of the item. Council concurred.FOLLOW UP AND ADMINISTRATIVE ISSUESCONSIDERATION OF MATTERS DISCUSSED IN EXECUTIVE/CLOSED SESSIONNo action was taken on matters discussed in Executive/Closed Session.CONSIDERATION OF FUTURE AGENDA ITEMSCity Manager Harold Dominguez distributed the proposed January 25, 2011 Agenda and solicited Councilcomments and suggestions.Councilmember Silvas commented emails and calls received regarding the road work on Pulliam and Main
  30. 30. City of San Angelo Parks & RecreationMemorandum Date: April 28, 2011 To: Mayor and Councilmembers From: Carl White, Parks and Recreation Director Subject: Agenda Item for May 3, 2011, Council Meeting Contact: Carl White, Parks and Recreation Director, 657-4450 or 234-1724 Caption: Consent Agenda Item Consideration of approving an Agreement between the City of San Angelo and the rd San Angelo S ymphony Society f or I n-Kind Support f or t he J uly 3 Pops Concert, and authorizing the Mayor and/or the City Manager to execute said agreement. Summary: Staff recommends approval of an agreement between the City of San Angelo and the rd San Angelo Symphony Society for In-Kind services for the July 3 Pops Concert and authorization of the Mayor and/or City Manager to execute the agreement. Several meetings have been held internally and with the Symphony Society to develop this agreement and its details. We are confident this agreement protects the interests of the City and supports a popular and important community event that celebrates the birth of our nation. rd History: · The City has supported the July 3 Pops event since 1988. · The City Council adopted a Special Event Policy and in-kind support procedure in October 2008 to facilitate and regulate requests for public event support. · Under the new policy and procedure, the Symphony Society earned support for rd the July 3 event in 2009 and 2010. · City C ouncil ap proved, t hrough t he bu dget pr ocess, a moratorium on s pecial event in-kind support for Fiscal Year 2010-2011. · City S taff negotiated an a greement w ith t he S ymphony Society t o s upport t he rd July 3 Pops event. Financial Impact: There is no direct cost for approving this agreement. Approval of the agreement will authorize the commitment of up to $30,750 of in-kind services for the first three-year term of the agreement. Attachments: Agreement Presentation: Memorandum and Attachment. Publication: N/A Reviewed by Rick Weise, Assistant City Manager, April 21, 2011 Director: Approved by Legal: April 20, 2011
  31. 31. City of San Angelo Civic EventsMemo Date: April 28, 2011 To: Mayor and Councilmembers From: Anthony Wilson, Civic Events Manager Subject: Agenda Item for May 3, 2011, Council Meeting Contact: Anthony Wilson, Civic Events Manager, 653-5328 or 234-0014 Caption: Consent Item Consideration of authorizing in-kind support for an appreciation luncheon for Wildcat Fire responders, workers and volunteers at El Paseo de Santa Angela on May 22, 2011 Summary: The United Way of the Concho Valley will host an appreciation luncheon on May 22, 2011, at El P aseo d e Santa A ngela f or al l r esponders, w orkers and volunteers involved in the Wildcat Fire effort. The City of San Angelo would like to partner with the United Way in this event by providing the use of El Paseo’s pavilions and courtyard at no cost. History: Hundreds of local, state and federal employees teamed with an army of volunteers in the effort t o c ontain t he Wildcat F ire ( and t o pr ovide support s ervices) i n A pril. T he United Way of the Concho Valley is extending a “thank you” to those involved for their service by hosting an appreciation luncheon for them and their families from 11 a.m. to 2 p.m. on May 22, 2011, at El Paseo de Santa Angela. The West Texas Rehabilitation Center is co-sponsoring the event, and the United Way is seeking other community sponsors. The City of San Angelo wishes to partner with the United Way and the West Texas Rehab in this effort by providing the use of El Paseo’s pavilions at no cost. The U nited Way i s pl anning f or 1, 000 at tendees for t he c ome-and-go l uncheon of brisket sandwiches. The agency does not yet know total costs of the event. There will be no t icket s ales f or t he g eneral pub lic, but donations w ill b e ac cepted. O nce t he luncheon’s costs are covered, any remaining donations will be split equally between the Grape Creek and Water Valley volunteer fire departments. Financial Impact: El Paseo’s two pavilions typically rent for $100 apiece per day. The courtyard rents for $25 per day, meaning the value of the in-kind support would be $250. The rental fees cover all necessary services and staffing for an event. We would use as many part-time employees as possible to keep costs as low as possible. Related Vision Item The C ouncil’s V ision Work P lan f or nei ghborhoods includes f ostering a s ense o f community, which this event would do. (if applicable): Other Information/ The City provides the use of El Paseo at no cost for the annual Back the Badge Recommendation: luncheon for our community’s first-responders. Staff recommends approval. Attachments: Letter from Patti Breitreiter, President and CEO of the United Way of the Concho Valley
  32. 32. List of Wildcat Fire agencies invited to participate in luncheonPresentation: N/APublication: N/AReviewed by Carl White, Parks and Recreation Director, April 27, 2011Director:Approved by Legal: N/A
  33. 33. Departments and Agencies Responded to Wildcat Fire Water Valley VFD Carlsbad VFD Grape Creek VFD Quail Valley VFD East Concho VFD Wall VFD Christoval VFD Pecan Creek VFD Dove Creek VFD San Angelo Fire Department Goodyear Fire Department Miles VFD Sterling City VFD Irion County VFD Howard County VFD Eldorado VFD Millersview VFD Lohn VFD Brady VFD Eden VFD Robert Lee VFD Bronte VFD EMS from both Robert Lee and Bronte San Angelo Emergency Corps Red Cross Salvation Army Goodfellow Air Force Base fire station and fir training academy U.S. Customs & Border Protection Tom Green County Road & Bridge City of San Angelo staff Tom Green County staff National Weather Service staff Citizens Emergency Response Team members (Council of Governments) Texas Department of Transportation Texas Forest Service Southern Area Blue Team-Multi jurisdiction U.S. National Guard Wyoming Air National Guard
  34. 34. Texas Intrastate Fire & Mutual Aid SystemTexas Military – Black Hawk helicopter personnelU.S. Department of Defense – DC-10 and C-130s personnelTexas DPS officersTexas Division of Emergency Management officersSouthern Baptist Disaster ReliefTexas State operations centerTexas Army National GuardNational Park ServiceTexas Bureau of Land ManagementSan Angelo Stock Show & Rodeo AssociationHumane SocietyTom Green County Extension Agent staff
  35. 35. United Way of the Concho Valley955 Turner StreetSan Angelo, Texas 76903325-949-3716April 26, 2011Mayor Alvin New andSan Angelo City Council MembersThe City of San AngeloPost Office Box 1751San Angelo, Texas 76902Re: Wildcat Fire Appreciation LuncheonDear Honorable Mayor and Council Members:A number of local organizations and businesses will join the United Way of the ConchoValley and West Texas Rehab on May 22 to honor firefighters and volunteers, whovaliantly battled the recent Wildcat Fire. A luncheon has been scheduled from 11 a.m.to 2 p. m., Sunday, May 22, at the San Angelo El Paseo.On behalf of the United Way of the Concho Valley I am requesting that the City of SanAngelo donate the usage of the entire El Paseo, as well as tables and chairs for thisevent. In addition, we would be most honored if as City Officials all of you would joinus to honor these individuals and their families.Attached you will find a list of departments and agencies that we will invite to join us.Sincerely,Patti BreitreiterPresident & CEOattachment
  36. 36. City of San Angelo Civic EventsMemo Date: April 28, 2011 To: Mayor and Councilmembers From: Carl White, Parks and Recreation Director Subject: Agenda Item for May 3, 2011, Council Meeting Contact: Anthony Wilson, Civic Events Manager, 653-5328 or 234-0014 Caption: Consent Item Consideration of aut horizing staff to negotiate an agreement between t he City of San Angelo and Gary Donaldson Architecture for architectural services for a new livestock bar n o n t he San Angelo F airgrounds an d a uthorizing t he M ayor an d/or City Manager to execute said agreement. Summary: Hiring an architect to design the new livestock barn on the San Angelo Fairgrounds is the f irst s tep t o beginning a nd c ompleting c onstruction of t he f acility, w hich v oters approved i n N ovember’s hal f-cent s ales t ax el ection. A R equest f or Q ualifications process determined that Gary Donaldson Architecture is the most qualified of the six firms that responded to the RFQ. History: Among t he h alf-cent s ales t ax pr ojects t hat voters a pproved on Nov. 2 was the construction of a 30,000-square-foot barn in which San Angelo Stock Show exhibitors could h ouse a nd wash t heir livestock. The f acility would r eplace t he much-smaller an d o utdated Q ualtrust bar n on t he southwest c orner of t he S an Angelo Fairgrounds. Construction of the bigger facility will allow the stock show to accommodate more exhibitors. The project has been allocated $1 m illion in h alf- cent sales tax dollars. The first step in beginning and completing that project is hiring an architect to design the f acility. C ity s taff i ssued a R equest f or Q ualifications ( RFQ) f or ar chitectural services and received six (6) responses prior to the March 16 deadline. A committee consisting of S an A ngelo S tock S how and R odeo A ssociation E xecutive D irector Justin Jonas, SASSRA board members Brian May, Tony Churchill and Larry Teague, Parks and Recreation Director Carl White, and Civic Events Manager Anthony Wilson reviewed and graded the six responses. On April 8, May, Teague, White and Wilson interviewed the two (2) top-scoring firms: Gary Donaldson Architecture of San Angelo and M WM A rchitects of L ubbock. D onaldson scored hi ghest i n t he r eview of responses to the RFQ (577 points to MWM’s 501) and in the interviews (368 points to 329). The committee recommends negotiating a contract with Donaldson, believing the firm is most qual ified an d c an c omplete t he project most e fficiently i n t erms of t ime and budget. Financial Impact: The project has been allocated $1 million in half-cent sales tax funds. Our experience has been that architecture fees typically represent 6 percent to 7 percent of a project’s total budget if a local firm is used. (Fees are typically 8 percent to 10 percent if an out- of-town architect is hired.) Related Vision Item N/A
  37. 37. (if applicable):Other Information/ Donaldson, t he SASSRA an d C ity s taff agr ee t his will b e a f airly s impleRecommendation: construction project that should not yield many design challenges. Donaldson has designed many of t he ot her f acilities an d i mprovements on the F airgrounds t hat are managed by the SASSRA. In addition to the depth of that experience, he has a k een knowledge and understanding of t he S ASSRA’s needs and op erations in relation to facilities. To ex pedite t he pr oject, s taff i s r equesting t hat i n addition t o authorizing negotiations w ith D onaldson, the C ouncil a lso au thorize t he Mayor and/or C ity Manager to execute any contract that results from those negotiations. This would allow D onaldson t o be gin his w ork sooner, and might result in t he f acility being finished in time for the 2012 San Angelo Stock Show next February. Should negotiations with Donaldson fail to yield an agreement, staff would seek to negotiate and execute a contract with MWM. The review c ommittee an d s taff r ecommend aut horizing n egotiations with G ary Donaldson Architects and the ex ecution of an y r esulting c ontract b y t he Mayor and/or City Manager.Attachments: Barn RFQ scoring sheet Justifications for RFQ scoring RFQ No. COL-01-11Presentation: N/APublication: N/AReviewed by Carl White, Parks and Recreation Director, April 13, 2011Director:Approved by Legal: N/A
  38. 38. City of San AngeloMemo To: Roger Banks, Purchasing Manager From: Anthony Wilson, Civic Events Manager CC: Carl White, Parks and Recreation Director Justin Jonas, SASSRA Executive Director Date: April 28, 2011 Re: RFQ COL-01-11 A six-member committee consisting of San Angelo Stock Show and Rodeo Association representatives Justin Jonas, Tony Churchill, Brian May and Larry Teague, and City staffers Carl White and m yself has r eviewed a nd gr aded t he s ix r esponses t o RFQ CO L-01-11/Architect S ervices f or Show Ba rn. That s creening l ed t o f our m embers of t he c ommittee ( May, T eague, White and m e) interviewing and again grading the top two scoring firms. Having completed this process, the committee recommends the City negotiate a contract for architectural services for the project with Gary Donaldson Architecture. We will offer that recommendation to the City Council on May 3. Following are t he scores and c omments that resulted from the initial review of the responses to the RFQ that lead to the committee interviewing Donaldson and MWM Architects: 1. Gary D onaldson Architecture, 577 p oints: C ommittee members w ere most familiar and comfortable with Donaldson, which has designed many SASSRA facilities on the Fairgrounds. That Donaldson is a local firm that has been in business 35 years and is intimately familiar with S ASSRA f acilities and operations l ed c ommittee members t o bel ieve D onaldson could complete the project more efficiently than any other respondent. 2. MWM A rchitects, 5 01 points: C ommittee members were i mpressed b y MWM’s r esume, which includes working with the Wall ISD and designing many livestock show facilities. They were also impressed by the designs the Lubbock firm highlighted, but noted this is a simple project t hat w ill not r equire creative pr esentation. While MWM i s v ery f amiliar w ith l ivestock facilities, it does not have first-hand knowledge of the SASSRA’s needs and operations. 3. BGR Architects, 389 points: BGR has done much work throughout West Texas, but does not have a great deal of experience with livestock show facilities. It boasts a very experienced staff and a long history of serving municipal customers, but listed only two similar facilities to the planned show barn – a vocational agriculture facility in the Frenship school district and a swine facility in the Lubbock ISD. 4. Priefert Complex Designs, 374 points: The committee was concerned by Priefert’s proposed $1.8 million budget for the project, which is nearly twice the $1 million in half-cent sales tax funds that voters approved for the show barn. Otherwise, the firm touts decades of experience specific to livestock facilities and operations. 1
  39. 39. 5. Vandergriff Group, 319 points: Some committee members have had personal experiences with V andergriff, and c haracterized t he f irm as slow t o r espond to c ustomers. V andergriff designed Midland County’s Horseshoe Arena, which i s recognized as a high-quality facility, along with livestock facilities in Glasscock County. The firm has been in business for 32 years. 6. NZ Architect, 286 points: NZ’s response did not include any experience related to livestock facilities, although it has designed an equestrian facility and some rural campsites.The interview of Donaldson and MWM on April 8 led to the following scores and comments. 1. Gary Donaldson Architecture, 368 points: Donaldson did not prepare a formal presentation, instead relating his vast working knowledge of and prior ex perience designing and l ivestock facilities on the San Angelo F airgrounds. H e ex pressed c onfidence t hat, bec ause t his is a simple project and he is a local architect and h e clearly under stands t he S ASSRA’s needs, that the project can be completed within the proposed budget and possibly in time for the 2012 stock show. 2. MWM Architects, 329 points: MWM gave a strong presentation, noting its familiarity with the area ( it has a nd c ontinues t o do work f or and w ith t he Wall I SD) an d i ts ex perience i n designing l ivestock facilities and pr e-engineered m etal bui ldings. I t would par tner with l ocal engineering f irm S KG and t ap P opulous, a f irm t hat s pecializes i n l ivestock bui ldings, f or expertise. M WM ex pressed s ome r eservation ab out t he pr oposed $1 m illion b udget. MWM definitely has a strong team and a good understanding of the project and the needs.Again, based upon our review of the responses to the RFQ plus the interviews, our committee on May3 w ill r ecommend t o t he C ity C ouncil t hat i t authorize the C ity t o negotiate a c ontract w ith G aryDonaldson Architecture for architectural services for the new livestock barn. Page 2
  40. 40. City of San Angelo Proposal Acknowledgment * RFQ: COL-01-11/Architect Services for Show Date: March 16, 2011 Proposals Received City, State 1 BGR Architects Lubbock, TX 2 Gary Donaldson Architecture San Angelo, TX 3 MWM Architects Lubbock, TX 4 NZ Architect Arlington, TX 5 Priefert Complex Designs Dallas, TX 6 Vandergriff Group Big Spring, TXNOTE: Include this form with your Agenda MemoO:2011 Agenda Packets05-03-11CE Barn RFQ scoring sheet

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