NOTICE OF A PUBLIC MEETING                             AN AGENDA OF A REGULAR MEETING OF THE CITY COUNCIL                 ...
financing opportunities offered by the Texas Water Development Board, and supporting proposition 2,             a proposed...
ZONING REGULATIONS, USE DISTRICTS AND A ZONING MAP, IN ACCORDANCE WITH A             COMPREHENSIVE PLAN, BY CHANGING THE Z...
segment of City Hall Plaza; A 32’ x 215’ segment of City Hall Plaza, extending north from its             intersection wit...
(Presentation by City Clerk Alicia Ramirez)         21. Discussion and possible action regarding employee alternate work s...
CITY COUNCIL MINUTE RECORDThe City of San Angelo                                                                          ...
Page 2                                                                                    MinutesVol. 103                 ...
Minutes                                                                                        Page 3September 6, 2011    ...
Page 4                                                                                             MinutesVol. 103        ...
Minutes                                                                                                 Page 5September 6,...
Page 6                                                                                             MinutesVol. 103        ...
Minutes                                                                                               Page 7September 6, 2...
Page 8                                                                                               MinutesVol. 103      ...
City of San AngeloMemo Date:                 September 16, 2011 To:                   Mayor and Councilmembers From:      ...
City of San Angelo                                                           Bid Sheet                       RFB No. REC-0...
37   393-053 Margarine Solids Pure Veg                                   30/1 lb     13 $   24.44   $    317.7238   380-06...
COM#      Description                                 Brand         Unit Size      QTY     Bid Each $   Extended $        ...
77   375-015   Green Mixed Chopped Fancy                                   6/ #10    8   $   23.70   $    189.6078   390-0...
82    375-015   Pasta Macaroni Elbow                                          1/20 lb        4   $    18.46   $     73.848...
125 393-054 Spinach Chopped Fancy                                           6/#10   23 $   21.86   $    502.78126 393-054 ...
COM#  Description                                     Brand         Unit Size      QTY     Bid Each $   Extended $        ...
168 390-020 Brisket Ch Heavy Bnls                                          6/11 #up     7 $    2.18   $     15.26169 390-0...
171   390-020   Ham Buffet Smoked H&W                                     2/10-12#CW          14 $    1.99        $      2...
Payment Discount:              Authorized Signature              DateY:COUNCILElectronic Agendas201109-20-11PUR REC-02-11 ...
City of San AngeloMemo Date:         8/26/11 To:           Mayor and Councilmembers From:         Chief Tim Vasquez Subjec...
A RESOLUTION BY THE SAN ANGELO CITY COUNCIL ACCEPTING THE        U.S. DEPARTMENT OF JUSTICE FY 2011 JUSTICE ASSISTANCE GRA...
Department of Justice                                                           Office of Justice Programs                ...
Department of Justice                                                            Office of Justice Programs               ...
Enforcing Civil Rights LawsAll recipients of Federal financial assistance, regardless of the particular funding source, th...
Department of Justice                        Office of Justice Programs                                                   ...
Department of Justice                       Office of Justice Programs                    AWARD CONTINUATION              ...
City Council September 20, 2011 Agenda Packet
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City Council September 20, 2011 Agenda Packet

  1. 1. NOTICE OF A PUBLIC MEETING AN AGENDA OF A REGULAR MEETING OF THE CITY COUNCIL THE CITY OF SAN ANGELO, TEXAS 9:00 A.M. - Tuesday, September 20, 2011 McNease Convention Center, South Meeting Room 500 Rio Concho DriveTHE MCNEASE CONVENTION CENTER IS ACCESSIBLE TO PERSONS WITH DISABILITIES.ACCESSIBLE ENTRIES AND SPECIALLY MARKED PARKING SPACES ARE AVAILABLE AT BOTHMAIN ENTRANCES AT SURBER DRIVE AND RIO CONCHO DRIVE. IF ADDITIONAL ASSISTANCEIS NEEDED TO OBSERVE OR COMMENT, PLEASE NOTIFY THE OFFICE OF THE CITY CLERK,ROOM 202, CITY HALL, 657-4405, AT LEAST 24 HOURS PRIOR TO THE MEETING.City Council meetings are broadcast on Channel 17-Government Access at 10:30 A.M. and 6:30 P.M. everyday for two weeks beginning on the Thursday after each meeting. As a courtesy to those in attendance, please place your cell phone on “Silent” or “Vibrate” Thank You!I. OPEN SESSION (9:00 A.M.) A. Call to Order B. Prayer and Pledge "Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible.” C. Public Comment The Council takes public comment on all items in the Regular Agenda. Public input on a Regular Agenda item will be taken at its appropriate discussion. Public input on an item not on the Agenda or Consent Agenda may be identified and requested for consideration by the Council at this time. The Council may request an item to be placed on a future agenda, or for a Consent Agenda item, to be moved to the Regular Agenda for public comment.II. CONSENT AGENDA 1. Consideration of approving the September 6, 2011 City Council Regular meeting minutes 2. Consideration of awarding bid REC-02-11 for Food Products for Senior Services Nutrition Program to Ben E. Keith (Abilene, TX) in the amount of $83,833.57 as the primary vendor and to Performance Food Service as the secondary (Temple, TX) in the amount of $85,915.49; and authorizing the City Manager or his designee to execute any necessary related documents 3. Consideration of adopting a Resolution by the San Angelo City Council accepting the U.S. Department of Justice FY 2011 Justice Assistance Grant in the sum of Thirty-Three Thousand Six Hundred Twenty-Nine and NO/100 Dollars ($33,629.00), and authorizing the City Manager or his designee to execute such grant award and related documents as may be necessary or convenient for acceptance of the grant 4. Consideration of ratifying a Resolution of the City of San Angelo Development Corporation acknowledging the critical water supply and water quality needs of the state of Texas and of the communities of West Texas, the infrastructure required to meet those needs, the necessity for cost effective programs to assist local government in financing water related projects, the effectiveness ofCity Council Agenda Page 1 of 5 September 20, 2011
  2. 2. financing opportunities offered by the Texas Water Development Board, and supporting proposition 2, a proposed Texas constitutional amendment providing for water financial assistance bonds 5. Second Hearing and consideration of adoption of an Ordinance amending Chapter 12, Exhibit “A” (Zoning Ordinance) of the Code of Ordinances, City of San Angelo Z 11-11: ATMOS Energy AN ORDINANCE AMENDING CHAPTER 12, EXHIBIT “A” OF THE CODE OF ORDINANCES, CITY OF SAN ANGELO, TEXAS, WHICH SAID EXHIBIT “A” OF CHAPTER 12 ADOPTS ZONING REGULATIONS, USE DISTRICTS AND A ZONING MAP, IN ACCORDANCE WITH A COMPREHENSIVE PLAN, BY CHANGING THE ZONING AND CLASSIFICATION OF THE FOLLOWING PROPERTY, TO WIT: 1730 North Main Street, an approximately 2.6 acre tract of property formed by segments of surveys, bordered by North Emerick Street on the west, East 18th Street on the north, North Main Street on the east, and East 14th Street on the south, in north central San Angelo, changing the zoning classification from Neighborhood Commercial (CN) to Planned Development (PD) District for a combination of office, aggregate and materials storage, accessory parking, and contractor usage; PROVIDING FOR SEVERABILITY AND PROVIDING A PENALTY 6. Second Hearing and consideration of adoption of an Ordinance amending Chapter 12, Exhibit “A” (Zoning Ordinance) of the Code of Ordinances, City of San Angelo Z 11-13: City of San Angelo AN ORDINANCE AMENDING CHAPTER 12, EXHIBIT “A” OF THE CODE OF ORDINANCES, CITY OF SAN ANGELO, TEXAS, WHICH SAID EXHIBIT “A” OF CHAPTER 12 ADOPTS ZONING REGULATIONS, USE DISTRICTS AND A ZONING MAP, IN ACCORDANCE WITH A COMPREHENSIVE PLAN, BY CHANGING THE ZONING AND CLASSIFICATION OF THE FOLLOWING PROPERTY, TO WIT: 501 Rio Concho Drive, a roughly 9.1-acre tract at the northwest corner of Rio Concho & Surber Drives, specifically occupying Lots 17 & 18 (except the south 357’) and a segment of the north part (a portion of River Drive) of the Fort Concho River Lots Addition, changing the zoning classification from Single Family Residential (RS-1) to Planned Development (PD) District; PROVIDING FOR SEVERABILITY AND PROVIDING A PENALTY 7. Second Hearing and consideration of adoption of an Ordinance amending Chapter 12, Exhibit “A” (Zoning Ordinance) of the Code of Ordinances, City of San Angelo Z 11-14: City of San Angelo Planning Commission AN ORDINANCE AMENDING CHAPTER 12, EXHIBIT “A” OF THE CODE OF ORDINANCES, CITY OF SAN ANGELO, TEXAS, WHICH SAID EXHIBIT “A” OF CHAPTER 12 ADOPTS ZONING REGULATIONS, USE DISTRICTS AND A ZONING MAP, IN ACCORDANCE WITH A COMPREHENSIVE PLAN, BY CHANGING THE ZONING AND CLASSIFICATION OF THE FOLLOWING PROPERTY, TO WIT: Area generally bounded by North Oakes Street on the west, East/West 3rd Street on the north, Gillis Street on the west, and East/West College Avenue on the south, in addition to one block generally bounded by Gillis Street on the west, West 2nd Street on the north, North Irving Street on the west, and West 1st Street on the south, changing the zoning classification from Multi-Familiy Residence and General Commercial/Heavy Commercial, (RM-1 and CG/CH) to Central Business District (CB) District; PROVIDING FOR SEVERABILITY AND PROVIDING A PENALTY 8. Second Hearing and consideration of adoption of an Ordinance amending Chapter 12, Exhibit “A” (Zoning Ordinance) of the Code of Ordinances, City of San Angelo Z 11-16: First National Bank AN ORDINANCE AMENDING CHAPTER 12, EXHIBIT “A” OF THE CODE OF ORDINANCES, CITY OF SAN ANGELO, TEXAS, WHICH SAID EXHIBIT “A” OF CHAPTER 12 ADOPTSCity Council Agenda Page 2 of 5 September 20, 2011
  3. 3. ZONING REGULATIONS, USE DISTRICTS AND A ZONING MAP, IN ACCORDANCE WITH A COMPREHENSIVE PLAN, BY CHANGING THE ZONING AND CLASSIFICATION OF THE FOLLOWING PROPERTY, TO WIT: 1814 Ward Street, about 122’ southeast from the intersection of Ward Street and Pecos Street. An approximately 0.0845 acre tract (specifically Lot 14 and a 36’ section out of the abutting Lots of 15 and 13, Dawson-Eddiemann subdivision), in central San Angelo, changing the zoning classification from Two-Family Residence (RS-2) to Office Commercial (CO) District; PROVIDING FOR SEVERABILITY AND PROVIDING A PENALTYIII. REGULAR AGENDA: F. EXECUTIVE/CLOSED SESSION Executive Session under the provision of Government Code, Title 5. Open Government; Ethics, Subtitle A. Open Government, Chapter 551. Open Meetings, Subchapter D. Exceptions to Requirement that Meetings be Open, Section 551.072 to deliberate the purchase, exchange, lease, or value of real property Executive Session under the provision of Government Code, Title 5. Open Government; Ethics, Subtitle A. Open Government, Chapter 551. Open Meetings, Subchapter D. Exceptions to Requirement that Meetings be Open, Section 551.071 to consult with attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter Executive Session under the provision of Government Code, Title 5. Open Government; Ethics, Subtitle A. Open Government, Chapter 551. Open Meetings, Subchapter D. Exceptions to Requirement that Meetings be Open, Section 551.087 to discuss an offer of financial or other incentive to a company or companies with whom the City of San Angelo is conducting economic development negotiations and which the City of San Angelo seeks to have, locate, stay or expand in San Angelo G. PUBLIC HEARING AND COMMENT 9. Presentation of Downtown San Angelo 2nd Quarterly Report and any action in connection thereto (Presentation by DSA Executive Director Genora Young) 10. Discussion and authorization to rename 50th Street and any action in connection thereto (Requested by Councilmember Morrison and presentation by City Engineer Clinton Bailey) 11. Consideration of approving recommended changes to the Community & Housing Support Housing Guidelines for CDBG and HOME housing programs and any action in connection thereto (Presentation by Neighborhood and Family Services Director Bob Salas) 12. Consideration of allowing placement of a freestanding sign within public right-of-way at 37 East Harris Avenue (First Baptist Church), as addressed in Chapter 12 Section 12.617.1.E of the City of San Angelo’s Code of Ordinances (Presentation by Community and Economic Development Director Shawn Lewis) 13. First Public Hearing and consideration of introduction of an Ordinance authorizing abandonment of public right-of-way around City Hall in downtown San Angelo, AN ORDINANCE PROVIDING FOR THE ABANDONMENT AND CLOSING OF THE FOLLOWING STREET SEGMENT, TO WIT: A 201’ x 20’ alley segment extending NE from Farr Street, approximately 106’ NE from the intersection of Farr Street and West 1st Street; 199’ x 32’ strip of property immediately adjacent to and south of West 2nd Street, beginning at the SE corner of the intersection of West 2nd & Farr Streets, and extending NE; A 80’ x 218’ tract of property between the eastern and western segments of City Hall Plaza with West 1st Street and south of the intersection of North Irving and West 1st Streets, and including a 236’ segment of West 1st Street and an 83’City Council Agenda Page 3 of 5 September 20, 2011
  4. 4. segment of City Hall Plaza; A 32’ x 215’ segment of City Hall Plaza, extending north from its intersection with West College Avenue, immediately east of City Hall; A 29’ x 70’ segment of Irving Street extending north from its intersection with West 1st Street, immediately north of City Hall; A 36’ x 93’ segment of West 1st Street, extending west from its intersection with Gillis Street, immediately north of City Hall; A 101’ x 56’ tract of property between the western segment of City Hall Plaza and Gillis Street in downtown San Angelo; AUTHORIZING THE CONVEYANCE THEREOF TO THE ABUTTING PROPERTY OWNERS; PROVIDING FOR THE TERMS AND CONDITIONS OF ABANDONMENT AND CONVEYANCE; AND PROVIDING FOR THE MAYOR TO EXECUTE AND DELIVER A QUIT CLAIM DEED TO THE ABUTTING PROPERTY OWNERS (Presentation by Community and Economic Development Director Shawn Lewis) 14. Consideration of a request to allow an attached sign larger than the maximum 16 square feet as allowed in Section 12.604(b)(2)(C)(iv) of San Angelo’s Sign Ordinance, to permit an approximately 18 square foot attached sign to be located at 221 South Chadbourne Street (Presentation by Community and Economic Development Director Shawn Lewis) 15. Second Public Hearing and consideration of adoption of an Ordinance levying property taxes for the City of San Angelo for the 2011 tax year: AN ORDINANCE LEVYING TAXES AND PROVIDING FOR THE ASSESSMENT AND COLLECTION THEREOF AND PROVIDING FOR EXEMPTIONS, IN AND FOR THE CITY OF SAN ANGELO, TEXAS, FOR THE 2011-2012 BUDGET YEAR (Presentation by Finance Director Michael Dane) 16. First Public hearing and consideration of introduction of an Ordinance Amending Fire Department Staffing Positions AN ORDINANCE AMENDING CHAPTER 2 ENTITLED “ADMINISTRATION” OF THE CODE OF ORDINANCES OF THE CITY OF SAN ANGELO BY AMENDING ARTICLE 2.1500, ENTITLED “CLASSIFIED SERVICE,” SECTION 2.1502, ENTITLED “CLASSIFICATION PLAN,” PARAGRAPH (b), ENTITLED “STAFFING LEVELS,” SUBPARAGRAPH (1)(A), ENTITLED “FIRE DEPARTMENT,” TO CHANGE THE NUMBER OF AUTHORIZED POSITIONS FOR THE FIRE DEPARTMENT BY INCREASING THE NUMBER OF FIRE LIEUTENANT FROM EIGHTEEN (18) TO TWENTY (20), AND DECREASING THE NUMBER OF FIRE FIGHTER FROM NINETY-FIVE (95) TO NINETY-ONE (91), SAID CHANGE TO BE EFFECTIVE ON OCTOBER 4, 2011 AND; PROVIDING FOR SEVERABILITY, AND PROVIDING EFFECTIVE DATES (Presentation by Fire Chief Brian Dunn) 17. Discussion of stormwater quality data collected during August 13, 2011 storm event (Presentation by City Engineer Clinton Bailey) 18. Discussion, review, and possible action on the Water Conservation/Drought Contingency Plan options (Presentation by Water Utilities Director Will Wilde) 19. Discussion and possible action on the consolidation of various City’ Boards and Commissions a. Parks & Recreation b. Community & Economic Development Planning (Presentation by City Manager Harold Dominguez and related City Board’s Liaisons) 20. Consideration of adopting a Resolution designating polling places within the election precincts within the City of San Angelo, Texas for elections ordered; providing for pre-clearance and all other necessary actions; and providing for an effective dateCity Council Agenda Page 4 of 5 September 20, 2011
  5. 5. (Presentation by City Clerk Alicia Ramirez) 21. Discussion and possible action regarding employee alternate work schedule (Presentation by Human Resources Director Lisa Marley) 22. Presentation and discussion on the format of the Water Utility Statement and any action in connection thereto (Presentation by Water Utilities Director Will Wilde) 23. Consideration of designating a marker name, to wit: Hughes Point, at Lake Nasworthy at the end of Camper Road as Hughes Point (Requested by Councilmember Farmer and presentation by City Manager Harold Dominguez) 24. Discussion and consideration of offering financial, technical, and related (personnel, and equipment) assistance to rural fire departments and any action in connection thereto (Requested by Councilmember Hirschfeld and presentation by Councilmember Farmer) 25. Discussion of Council Policy and Procedure For Meetings (Requested by Councilmember Morrison) H. FOLLOW UP AND ADMINISTRATIVE ISSUES 26. Consideration of matters discussed in Executive/Session, if needed 27. Consideration of Future Agenda Items 28. Adjournment Given by order of the City Council and posted in accordance with Title 5, Texas Government Code, Chapter 551, Friday, September 16, 2011, at 5:00 P.M. /s/________________________ Alicia Ramirez, City ClerkCity Council Agenda Page 5 of 5 September 20, 2011
  6. 6. CITY COUNCIL MINUTE RECORDThe City of San Angelo Page 1Tuesday, September 6, 2011 Vol. 103 OPEN SESSIONBE IT REMEMBERED City Council convened in a regular meeting at 9:04 A.M., Tuesday, September 6, 2011,in the San Angelo McNease Convention Center, 500 Rio Concho Drive, San Angelo, Texas. All dulyauthorized members of the Council, to-wit: Mayor, Alvin New Councilmember Paul Alexander Councilmember Dwain Morrison Councilmember Johnny Silvas Councilmember Fredd B. Adams, II Councilmember Kendall Hirschfeld Councilmember Charlotte Farmerwere present and acting, with the exception of Councilmember Adams, thus constituting a quorum.Whereupon, the following business was transacted:An invocation was given by Councilmember Morrison and pledge was led by Gracie Wilson, 6th Grader at LeeMiddle School, and daughter of Anthony Wilson, Civic Events Manager.PROCLAMATION AND RECOGNITIONS“Day of Community Prayer for the Success of the 2011 United Way Campaign in the Concho Valley”, wasaccepted by Donna Brosh, Campaign Director for the United Way of the Concho Valley and Samantha Batten-Crumrine, Administrative Assistant for the United Way of the Concho Valley.“Consider Compassion, 2011 Season of Peace”, was accepted by Ambassadors of Peace representatives.“Constitution Week Sept. 18-24, 2011”, was accepted by Shirley Huntley Dobson, Second Vice Regent,Pocahontas Chapter, National Society Daughters of the American Revolution.“Adopt a Shelter Pet Month”, September 2011, was accepted by Mary Golder, Board Member, Morgan Trainer,Pet Foster Parent, and Caitlin Wylie, Pet Foster Parent.Kenneth C. Landon, Director of the International Waterlily Collection at San Angelo, Texas, and creator of thebeautiful waterlily, Nymphaea “Texas Dawn”; and, on April 26, 2011, the 82nd Legislature of the State ofTexas formally designated Nymphaea “Texas Dawn” as the official waterlily of the State of Texas“Mariachi Alma Mexicana, 10th Anniversary”, was accepted by Tommy Navarro and Mercy Perez, Sponsors ofMariachi Alma Mexicana.PUBLIC COMMENTPublic comments were made by citizen Allan Priest.CONSENT AGENDAAPPROVAL OF THE AUGUST 30, 2011 CITY COUNCIL REGULAR MEETING MINUTESADOPTION OF A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE TAX DEED FOR THESALE OF TAX LOT NEXT TO 324 E 12TH STREET, (GARCIA), 36 ½’ X 117’ O/O, M. HIMMERSURVEY #321, MILES ADDITION, $1,300, SUIT NO. TAX91-0211B (ANNEX A, PAGE 9,
  7. 7. Page 2 MinutesVol. 103 September 6, 2011ORDINANCE #2011-09-091R)APPROVAL OF RENTAL LEASES FOR WOMEN, INFANT’S AND CHILDREN’S SUPPLEMENTALNUTRITION PROGRAM (WIC) CLINIC SPACES IN BALLINGER AND COLEMAN, TEXASADOPTION OF A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN ANGELO, TEXAS,ACKNOWLEDGING THE CRITICAL WATER SUPPLY AND WATER QUALITY NEEDS OF THESTATE OF TEXAS AND OF THE COMMUNITIES OF WEST TEXAS, THE INFRASTRUCTUREREQUIRED TO MEET THOSE NEEDS, THE NECESSITY FOR COST EFFECTIVE PROGRAMS TOASSIST LOCAL GOVERNMENT IN FINANCING WATER RELATED PROJECTS, THEEFFECTIVENESS OF FINANCING OPPORTUNITIES OFFERED BY THE TEXAS WATERDEVELOPMENT BOARD, AND SUPPORTING PROPOSITION 2, A PROPOSED TEXASCONSTITUTIONAL AMENDMENT PROVIDING FOR WATER FINANCIAL ASSISTANCE BONDS(ANNEX B, PAGE 11, ORDINANCE #2011-09-092R)ADOPTION OF A RESOLUTION ACCEPTING THE FEDERAL AVIATION ADMINISTRATION’S FY-2011 GRANT NO. 3-48-0191-032-2011 ESTIMATED AT $1,089,278.00 FOR PROJECT COSTS FORTERMINAL BUILDING IMPROVEMENTS, AND AUTHORIZING THE CITY MANAGER OR HISDESIGNEE TO NEGOTIATE AND EXECUTE A GRANT AGREEMENT THEREFORE, INCLUDINGPROVISION OBLIGATING THE CITY OF SAN ANGELO TO PAY UP TO 5% OF PROJECT COSTSFUNDED BY THE GRANT, NOT TO EXCEED $54,464.00; AND, PROVIDING AN EFFECTIVE DATE (ANNEX C, PAGE 13, ORDINANCE #2011-09-093R)ADOPTION OF A RESOLUTION AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TOEXECUTE AN AMENDMENT TO THE CITY OF SAN ANGELO PARS SECTION 457 RICAALTERNATIVE RETIREMENT PLAN TO COMPLY WITH RECENT LEGISLATION ANDREGULATIONS APPLICABLE TO THE PLAN, AND TO TAKE SUCH ADDITIONAL ACTIONSNECESSARY TO MAINTAIN THE CITY’S PARTICIPATION IN PARS AND TO MAINTAIN PARSCOMPLIANCE WITH APPLICABLE REGULATIONS ISSUED OR AS MAY BE ISSUED (ANNEX D,PAGE 15, ORDINANCE #2011-09-094R)ADOPTION OF A RESOLUTION AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TONEGOTIATE AND EXECUTE A PUBLIC TRANSPORTATION MASTER GRANT AGREEMENT;RATIFYING THE EXECUTION OF THE PUBLIC TRANSPORTATION MASTER GRANTAGREEMENT; APPROVING THE TERMS AND CONDITIONS OF THE MASTER GRANTAGREEMENT; AND, PROVIDING AN EFFECTIVE DATE (ANNEX E, PAGE 17, ORDINANCE #2011-09-095R)SECOND HEARING AND INTRODUCTION OF AN ORDINANCE AMENDING CHAPTER 12,EXHIBIT “A” (ZONING ORDINANCE) OF THE CODE OF ORDINANCES, CITY OF SAN ANGELO(ANNEX F, PAGE 19, ORDINANCE #2011-09-096)Z 11-10: San Angelo Planning CommissionAN ORDINANCE AMENDING CHAPTER 12, EXHIBIT “A” OF THE CODE OF ORDINANCES, CITYOF SAN ANGELO, TEXAS, WHICH SAID EXHIBIT “A” OF CHAPTER 12 ADOPTS ZONINGREGULATIONS, USE DISTRICTS AND A ZONING MAP, IN ACCORDANCE WITH ACOMPREHENSIVE PLAN, BY CHANGING THE ZONING AND CLASSIFICATION OF THEFOLLOWING PROPERTY, TO WIT: lot at northwest corner of Country Club Road and US Hwy 277,specifically 8.614 acres of the J. Burkhardt Subdivision, abstract number 0037, changing the zoningclassification from a Single-Family Residential (RS-1) to a Neighborhood Commercial (CN) District;PROVIDING FOR SEVERABILITY AND PROVIDING A PENALTY
  8. 8. Minutes Page 3September 6, 2011 Vol. 103Councilmember Farmer commented on two clarifications to minutes. Council concurred to the changeswithin the minutes.Motion, to approve the Consent Agenda, as presented and amended, was made by Councilmember Silvas andseconded by Councilmember Hirschfeld. Motion carried unanimously.REGULAR AGENDA: PUBLIC HEARING AND COMMENTPRESENTATION BY THE AQUA SQUAD STUDENT GROUPThe Student Group and Christy Youker, PhD, Education Director for the Upper Colorado River Authoritypresented background information.SECOND PUBLIC HEARING AND ADOPTION OF AN ORDINANCE OF THE CITY OF SAN ANGELOAPPROVING AND ADOPTING THE BUDGET FOR THE FISCAL YEAR BEGINNING OCTOBER 1,2011, AND ENDING SEPTEMBER 30, 2012; ADOPTING EMPLOYEE COMPENSATION SCHEDULES;PROVIDING FOR THE GENERAL APPROPRIATION OF FUNDS; RESERVING UNTO THE CITYCOUNCIL THE AUTHORITY TO TRANSFER APPROPRIATIONS BUDGETED; RATIFYINGTRANSFERS OF APPROPRIATIONS OCCURRING IN THE 2010-2011 FISCAL YEAR ANDAMENDING THAT BUDGET ORDINANCE ACCORDINGLY; RESERVING UNTO THE CITYCOUNCIL THE POWER, ONLY AS PERMITTED BY LAW, TO AMEND OR MAKE CHANGES IN THEBUDGET FOR MUNICIPAL PURPOSES; PROVIDING AUTHORITY FOR THE CITY MANAGER ORHIS DESIGNEE TO MAKE CERTAIN ADJUSTMENTS FROM TIME TO TIME IN OR BETWEENBUDGETED ALLOCATIONS; AND, PROVIDING FOR FILING OF THE BUDGET (ANNEX G, PAGE23, ORDINANCE #2011-09-097)THIS BUDGET WILL RAISE LESS TOTAL PROPERTY TAXES THAN LAST YEAR’S BUDGET BY$163,572.00 (-0.60%), AND OF THAT AMOUNT, $530,877.00 IS TAX REVENUE TO BE RAISED FROMNEW PROPERTY ADDED TO THE ROLL THIS YEARFinance Director Michael Dane presented background information. He explained corrections to the exhibitstatements.Public comment was made by Citizen Allen Priest.Motion, to adopt the Ordinance, was made by Councilmember Farmer and seconded by CouncilmemberHirschfeld. Motion carried unanimously.FIRST PUBLIC HEARING AND INTRODUCTION OF AN ORDINANCE LEVYING PROPERTY TAXESFOR THE CITY OF SAN ANGELO FOR THE 2011 TAX YEAR:AN ORDINANCE LEVYING TAXES AND PROVIDING FOR THE ASSESSMENT AND COLLECTIONTHEREOF AND PROVIDING FOR EXEMPTIONS, IN AND FOR THE CITY OF SAN ANGELO, TEXAS,FOR THE 2011-2012 BUDGET YEARFinance Director Michael Dane presented background information.Motion, to introduce the Ordinance, was made by Councilmember Morrison and seconded by CouncilmemberSilvas. Motion carried unanimously.SECOND PUBLIC HEARING AND ADOPTION OF AN ORDINANCE AMENDING CHAPTER 12,EXHIBIT “A” (ZONING ORDINANCE) OF THE CODE OF ORDINANCES, CITY OF SAN ANGELO(ANNEX H, PAGE 31, ORDINANCE #2011-09-098)Z 11-09: City of San AngeloAN ORDINANCE AMENDING CHAPTER 12, EXHIBIT “A” OF THE CODE OF ORDINANCES, CITYOF SAN ANGELO, TEXAS, WHICH SAID EXHIBIT “A” OF CHAPTER 12 ADOPTS ZONING
  9. 9. Page 4 MinutesVol. 103 September 6, 2011REGULATIONS, USE DISTRICTS AND A ZONING MAP, IN ACCORDANCE WITH ACOMPREHENSIVE PLAN, BY CHANGING THE ZONING AND CLASSIFICATION OF THEFOLLOWING PROPERTY, TO WIT: lot located on the northeast corner of Knickerbocker Road andAmerican Legion Road, specifically Lot 1 and a portion of an abandoned alley in Block C in the LakeNasworthy Subdivision, changing the zoning classification from a Single-Family Residential (RS-1) to aNeighborhood Commercial (CN) District; PROVIDING FOR SEVERABILITY AND PROVIDING APENALTYPlanning Manager AJ Fawver presented background information.Motion, to adopt the Ordinance, was made by Councilmember Farmer and seconded by CouncilmemberAlexander.Public comments were made by Citizens Richard and Donna Crisp of 1911 Cove Road, Gary Cox, CharlotteRuffenacht, and Peg Finnegan.A vote was taken on the motion on the floor. Motion carried unanimously.RECESSAt 10:26 A.M., Mayor New called a recess.RECONVENEAt 10:36 A.M., Council reconvened, and the following business was transacted:FIRST PUBLIC HEARING AND INTRODUCTION OF AN ORDINANCE AMENDING CHAPTER 12,EXHIBIT “A” (ZONING ORDINANCE) OF THE CODE OF ORDINANCES, CITY OF SAN ANGELOZ 11-11: ATMOS EnergyAN ORDINANCE AMENDING CHAPTER 12, EXHIBIT “A” OF THE CODE OF ORDINANCES, CITYOF SAN ANGELO, TEXAS, WHICH SAID EXHIBIT “A” OF CHAPTER 12 ADOPTS ZONINGREGULATIONS, USE DISTRICTS AND A ZONING MAP, IN ACCORDANCE WITH ACOMPREHENSIVE PLAN, BY CHANGING THE ZONING AND CLASSIFICATION OF THEFOLLOWING PROPERTY, TO WIT: 1730 North Main Street, an approximately 2.6 acre tract of propertyformed by segments of surveys, bordered by North Emerick Street on the west, East 18th Street on the north,North Main Street on the east, and East 14th Street on the south, in north central San Angelo, changing thezoning classification from Neighborhood Commercial (CN) to Planned Development (PD) District for acombination of office, aggregate and materials storage, accessory parking, and contractor usage; PROVIDINGFOR SEVERABILITY AND PROVIDING A PENALTYPlanning Manager AJ Fawver presented background information. A copy of the presentation is part of thepermanent supplemental minute record.General discussion was held on the type of fencing and whether such should be wood or metal, the securityconcern of based on the type of fencing, and the comparison of type of fencing to other surrounding neighbors,specifically the nearby retirement community.Public comment was made by Atmos Representative Shelley Burnett.Motion, to introduce the Ordinance, as presented and amended to replace the verbiage “wooden fence” with“privacy fence”, was made by Councilmember Hirschfeld and seconded by Councilmember Morrison. Motioncarried unanimously.FIRST PUBLIC HEARING AND INTRODUCTION OF AN ORDINANCE AMENDING CHAPTER 12,EXHIBIT “A” (ZONING ORDINANCE) OF THE CODE OF ORDINANCES, CITY OF SAN ANGELO
  10. 10. Minutes Page 5September 6, 2011 Vol. 103Z 11-13: City of San AngeloAN ORDINANCE AMENDING CHAPTER 12, EXHIBIT “A” OF THE CODE OF ORDINANCES, CITYOF SAN ANGELO, TEXAS, WHICH SAID EXHIBIT “A” OF CHAPTER 12 ADOPTS ZONINGREGULATIONS, USE DISTRICTS AND A ZONING MAP, IN ACCORDANCE WITH ACOMPREHENSIVE PLAN, BY CHANGING THE ZONING AND CLASSIFICATION OF THEFOLLOWING PROPERTY, TO WIT: 501 Rio Concho Drive, a roughly 9.1-acre tract at the northwest cornerof Rio Concho & Surber Drives, specifically occupying Lots 17 & 18 (except the south 357’) and a segment ofthe north part (a portion of River Drive) of the Fort Concho River Lots Addition, changing the zoningclassification from Single Family Residential (RS-1) to Planned Development (PD) District; PROVIDING FORSEVERABILITY AND PROVIDING A PENALTYPlanning Manager AJ Fawver presented background information. A copy of the presentation is part of thepermanent supplemental minute record.Motion, to introduce the Ordinance, as presented, was made by Councilmember Morrison and seconded byCouncilmember Hirschfeld.General discussion was made on how the special conditions are tracked, staff audit procedure to ensurecompliance is conducted throughout the fiscal year, and possibly adding other requirements to the proposedconditions.A vote was taken on the motion on the floor. AYE: Alexander, Morrison, and Hirschfeld. NAY: New, Silvas,and Farmer. Motion tied 3-3.General discussion was held on the adding further restrictions, specifically to include a 100’ foot setback fromthe property line on the west and south side should storage facilities be installed.Motion, to introduce, as presented, with the additional special use condition to include a 100’ foot setback forany storage from the western and southern part of the location, was Mayor New and seconded byCouncilmember Silvas. Motion carried unanimously.FIRST PUBLIC HEARING AND CONSIDERATION OF INTRODUCTION OF AN ORDINANCEAMENDING CHAPTER 12, EXHIBIT “A” (ZONING ORDINANCE) OF THE CODE OF ORDINANCES,CITY OF SAN ANGELOZ 11-14: City of San Angelo Planning CommissionAN ORDINANCE AMENDING CHAPTER 12, EXHIBIT “A” OF THE CODE OF ORDINANCES, CITYOF SAN ANGELO, TEXAS, WHICH SAID EXHIBIT “A” OF CHAPTER 12 ADOPTS ZONINGREGULATIONS, USE DISTRICTS AND A ZONING MAP, IN ACCORDANCE WITH ACOMPREHENSIVE PLAN, BY CHANGING THE ZONING AND CLASSIFICATION OF THEFOLLOWING PROPERTY, TO WIT: Area generally bounded by North Oakes Street on the west, East/West3rd Street on the north, Gillis Street on the west, and East/West College Avenue on the south, in addition to oneblock generally bounded by Gillis Street on the west, West 2nd Street on the north, North Irving Street on thewest, and West 1st Street on the south, changing the zoning classification from Multi-Familiy Residence andGeneral Commercial/Heavy Commercial, (RM-1 and CG/CH) to Central Business District (CB) District;PROVIDING FOR SEVERABILITY AND PROVIDING A PENALTYPlanning Manager AJ Fawver presented background information. A copy of the presentation is part of thepermanent supplemental minute record.Motion, to introduce the Ordinance, as presented, was made by Councilmember Silvas and seconded byCouncilmember Farmer. Motion carried unanimously.
  11. 11. Page 6 MinutesVol. 103 September 6, 2011FIRST PUBLIC HEARING AND INTRODUCTION OF AN ORDINANCE AMENDING CHAPTER 12,EXHIBIT “A” (ZONING ORDINANCE) OF THE CODE OF ORDINANCES, CITY OF SAN ANGELOZ 11-16: First National BankAN ORDINANCE AMENDING CHAPTER 12, EXHIBIT “A” OF THE CODE OF ORDINANCES, CITYOF SAN ANGELO, TEXAS, WHICH SAID EXHIBIT “A” OF CHAPTER 12 ADOPTS ZONINGREGULATIONS, USE DISTRICTS AND A ZONING MAP, IN ACCORDANCE WITH ACOMPREHENSIVE PLAN, BY CHANGING THE ZONING AND CLASSIFICATION OF THEFOLLOWING PROPERTY, TO WIT: 1814 Ward Street, about 122’ southeast from the intersection of WardStreet and Pecos Street. An approximately 0.0845 acre tract (specifically Lot 14 and a 36’ section out of theabutting Lots of 15 and 13, Dawson-Eddiemann subdivision), in central San Angelo, changing the zoningclassification from Two-Family Residence (RS-2) to Office Commercial (CO) District; PROVIDING FORSEVERABILITY AND PROVIDING A PENALTYPlanning Manager AJ Fawver presented background information. A copy of the presentation is part of thepermanent supplemental minute record.Motion, to introduce the Ordinance, was made by Councilmember Hirschfeld and seconded by CouncilmemberMorrison.General discussion was held on the use of the building and noted the current use was not conducive forresidential purposes.A vote was taken on the motion on the floor. Motion carried unanimously.ACCEPTANCE OF THE PHASE II OF THE HISTORIC RESOURCES SURVEYPlanning Manager AJ Fawver and Preservation Consultant Mary Saltarelli presented background information. Acopy of the presentation is part of the permanent supplemental minute record.General discussion was held on the recommendations by the consultant and the Historic PreservationCommittee; the action required to accept the document and noting that further action would be required todesignate the proposed properties based on the various recommendations by the related boards; and onceaccepted, staff would with the various proposed recommendations one at a time.Councilmember Hirschfeld advised that he may have a conflict of interest and may be required to abstain fromthe vote. City Attorney Lysia H. Bowling advised him to complete and submit the form.Motion, to accept the non-binding recommendations, as presented, was made by Councilmember Alexander andseconded by Councilmember Farmer. Motion carried unanimously.TABLING OF THE DISCUSSION, REVIEW, AND POSSIBLE ACTION ON THE WATERCONSERVATION/DROUGHT CONTINGENCY PLAN OPTIONSMotion, to table the item, was made by Councilmember Farmer and seconded by Councilmember Morrison.Motion carried unanimously.TABLING OF THE FIRST PUBLIC HEARING AND INTRODUCTION OF AN ORDINANCEAMENDING THE WATER CONSERVATION/DROUGHT CONTINGENCY PLANAN ORDINANCE AMENDING CHAPTER 11, ARTICLE 11.200 OF THE CODE OF ORDINANCES,CITY OF SAN ANGELO, TEXAS, ENTITLED “WATER CONSERVATION AND DROUGHTCONTINGENCY PLAN”, BY REPEALING ARTICLE 11.200 IN ITS ENTIRETY, AND ADOPTING ANEW ARTICLE 11.200; PROVIDING FOR SEVERABILITY AND PROVIDING FOR AN EFFECTIVEDATE
  12. 12. Minutes Page 7September 6, 2011 Vol. 103Motion, to table the item, was made by Councilmember Farmer and seconded by Councilmember Morrison.Motion carried unanimously.EXECUTIVE/CLOSED SESSIONAt 12:30 P.M., Council convened in Executive Session under the provision of Government Code, Title 5. OpenGovernment; Ethics, Subtitle A. Open Government, Chapter 551. Open Meetings, Subchapter D. Exceptions toRequirement that Meetings be Open, Section 551.072 to deliberate the purchase, exchange, lease, or value ofreal property and Section 551.087 to discuss an offer of financial or other incentive to a company or companieswith whom the City of San Angelo is conducting economic development negotiations and which the City of SanAngelo seeks to have, locate, stay or expand in San AngeloRECESSAt 2:29 P.M., Mayor New called a recess.RECONVENEAt 2:29 P.M., Council reconvened, and the following business was transacted:OPEN SESSION (continued)At 2:36 P.M. City Council concluded the Executive/Closed Session whereupon the following business wastransacted:PUBLIC HEARING AND COMMENTPRESENTATION AND UPDATE ON THE EMPLOYEE WELLNESS PROGRAM AND DIRECTIONFROM CITY COUNCIL ON HOW TO ADDRESS NON-PARTICIPATION IN THE HEALTH RISKASSESSMENT (HRA) AND HEALTH SCREENING WELLNESS PROGRAMHuman Resources Director Lisa Marley presented background information. A copy of the presentation is partof the permanent supplemental minute record.General discussion was held on the pilot committee, the perception of penalizing someone for not participatingin the program, and the ownership of the survey information and data submitted. Ms. Marley explained theprovider, and not the City, was the sole owner of the information.Council directed staff to apply a 20% premium increase to those non-participative employees in the HRA.PRESENTATION AND UPDATE ON THE EARLY RETIREE REINSURANCE PROGRAM (ERRP)Human Resources Director Lisa Marley presented background information. A copy of the presentation is partof the permanent supplemental minute record.TABLING OF THE CONSOLIDATION OF VARIOUS CITY’ BOARDS AND COMMISSIONSParks & RecreationDevelopment ServicesCouncil suggested tabling the item to the next meeting.Motion, to table the time, was made by Councilmember Hirschfeld and seconded by Councilmember Farmer.Motion carried unanimously.FOLLOW UP AND ADMINISTRATIVE ISSUESCONSIDERATION OF MATTERS DISCUSSED IN EXECUTIVE/CLOSED SESSIONNo action was taken on matters discussed in Executive/Closed Session.
  13. 13. Page 8 MinutesVol. 103 September 6, 2011CONSIDERATION OF FUTURE AGENDA ITEMSCity Manager Harold Dominguez distributed the proposed September 20, 2011 Agenda and solicited Councilcomments and suggestions.ADJOURNMENTMotion, to adjourn, was made by Councilmember Morrison and seconded by Councilmember Hirschfeld.Motion carried unanimously.The meeting adjourned at 2:41 P.M. THE CITY OF SAN ANGELO ___________________________________ Alvin New, MayorATTEST:_______________________________Alicia Ramirez, City ClerkAnnexes A-HIn accordance with Chapter 2, Article 2.300, of the Official Code of the City of San Angelo, the minutes of thismeeting consist of the preceding Minute Record and the Supplemental Minute Record. Details on Councilmeetings may be obtained from the City Clerk’s Office or a video of the entire meeting may be purchased fromthe Public Information Officer at 481-2727. (Portions of the Supplemental Minute Record video tape recordingmay be distorted due to equipment malfunction or other uncontrollable factors.)
  14. 14. City of San AngeloMemo Date: September 16, 2011 To: Mayor and Councilmembers From: LaRonda Trammel, Recreation Supervisor – Senior Division Subject: Agenda Item for September 20, 2011 Council Meeting Contact: LaRonda Trammel Caption: Consent Consideration of awarding “Rec-02-11” Food Products for Senior Services Nutrition program authorizing the Mayor or City Manager to execute any necessary related documents Summary: Award of bid will be for six months with an option to extend for six months if agreeable to both parties for various food supplies under the Senior Services nutrition program. The program provides a hot meal for lunch at the at the Santa Fe Crossing Senior Center, Christian Village, and Plaza Del Sol #2. History: The Nutrition Program has been in existence for 34 years providing meals to seniors of the community. The federal program allows the participants an opportunity to donate based on their ability; the only criteria is that you must be 60 years of age and complete the required paperwork. Financial Impact: Funding is in the FY2011-2012 budget. The Area Agency on Aging of the Concho Valley purchases a set number of meals, which covers the food cost and the cost related to the preparation. Contributions and the general fund dollars cover the meals that are not funded under the Title III C-1, Congregate. The allocated amount for raw food proposed in FY2011-2012 budget is $87,386. Year-to-date actual general fund dollars contributed to the program is $78,091. Related Vision Item n/a (if applicable): Other Information/ Staff recommends the bid be awarded to Ben E. Keith based on the fact that the Recommendation: majority of the lowest priced items were proposed by Ben E. Keith and they provide menus that meet the state requirements. Request Performance Foodservice be the secondary vendor for items. Attached is the proposed cost per item. Attachments: Bid Tabulation Presentation: None Publication: None Reviewed by Carl White, Parks & Recreation, August 31, 2011 Director: Approved by Legal:
  15. 15. City of San Angelo Bid Sheet RFB No. REC-02-11 2012 Food Products Ben E. KeithItem COM# Description Brand Unit Size QTY Bid Each $ Extended $ FROZEN FRUITS AND DESSERT1 395-003 Cobbler Cherry (Mrs. Smith) Mrs. Smith 4/5lb 6 $ 31.40 $ 188.402 395-003 Cobbler Peach (Mrs. Smith) Mrs.Smith 4/5lb 17 $ 31.71 $ 539.073 395-003 Dough Cookies Raisn 240/1oz 4 $ 33.99 $ 135.964 395-003 Dough Cookies Sugar 240/1oz 3 $ 28.60 $ 85.805 395-003 Fruit Mix ( frozen) 2/5lb 4 $ 17.88 $ 71.526 395-003 Pie, Apple 11 $ 34.46 $ 379.067 395-003 Pie, Banana Cream 11 $ 30.44 $ 334.848 395-003 Pie Lemon Cream 10" 6/34oz 3 $ 29.98 $ 89.949 395-003 Pie Sweet Potato 6 ct 6 $ 37.50 $ 225.0010 395-003 Pie Pumpkin - 10" prebaked 6/6.5 lb 6 $ 33.74 $ 202.4411 395-003 Strawberries ( whole) Frozen 2/5 lb 6 $ 16.59 $ 99.5412 395-003 Strawberry sliced 4-1 Markon 6/6lb 8oz 6 $ 55.62 $ 333.72 TOTAL FROZEN FRUITS $ 2,685.29 CANNED FRUITS AND DESSERT13 393-053 Apple Sliced N.W. Fancy 6/#10 16 $ 33.22 $ 531.5214 393-053 Applesauce Fcy Unsweetened 6/#10 3 $ 26.88 $ 80.6415 393-053 Apricot Hlvs In Pear Juice 6/#10 12 $ 33.98 $ 407.7616 393-053 Cherry Maraschino 6/1/2 gal 6 $ 52.66 $ 315.9617 393-053 Fruit Cocktail Choice LS Dole 6/#10 27 $ 32.95 $ 889.6518 393-053 Fruit Tropical Lt Syrup Dole 6/#10 6 $ 32.62 $ 195.7219 393-053 Oranges, Marnderine 6/#10 15 $ 32.69 $ 490.3520 393-053 Peach Sliced Irregular LS Dole 6/#10 30 $ 28.20 $ 846.0021 393-053 Pear Halves in Juice 30/35 Dole 6/#10 17 $ 29.98 $ 509.6622 393-053 Pear Sliced Light Syrup Dole 6/#10 16 $ 30.12 $ 481.9223 393-053 Pineapple Chunchs in juice Dole 6/#10 6 $ 29.88 $ 179.2824 393-053 Pineapple ( crushed ) 6/#10 5 $ 30.77 $ 153.8525 393-053 Pineapple Sliced 66 ct Dole 6/#10 12 $ 31.91 $ 382.9226 393-053 Pudding Banana RTS 6/#10 12 $ 29.44 $ 353.2827 393-053 Pudding Chocolate RTS 6/#10 12 $ 27.82 $ 333.8428 393-053 Pudding Tapioca RTS 6/#10 9 $ 28.88 $ 259.9229 393-053 Pudding Vanilla RTS 6/#10 3 $ 29.92 $ 89.76 TOTAL CANNED FRUITS $ 6,502.03 COM# Description Brand Unit Size QTY Bid Each $ Extended $ DAIRY PRODUCTS30 380-075 Cheese Cheddar Shrd Milk Com Source 4/5 lb 4 $ 32.49 $ 129.9631 393-053 Cheese Sauce Mild Cheddar 6/#10 7 $ 43.66 $ 305.6232 393-053 Cheese, Cream 3 lb 4 $ 6.92 $ 27.6833 393-053 Cottage Cheese sm/Lg Curd 4/#5 7 $ 34.60 $ 242.2034 393-053 Ice Cream in a Cup (vanilla) 48ct 4 $ 15.56 $ 62.2435 393-053 Ice Cream in a Cup (sherbert) 48ct 11 $ 14.26 $ 156.8636 393-053 Margarine Reddies 1/12 lb 10 $ 15.88 $ 158.80 Y:COUNCILElectronic Agendas201109-20-11PUR REC-02-11 BID TAB- rev Page 1 of 10
  16. 16. 37 393-053 Margarine Solids Pure Veg 30/1 lb 13 $ 24.44 $ 317.7238 380-065 Milk 2% 4/1 Gal 1200 $ 18.46 $ 22,152.0039 393-053 Sour Cream 5lb 11 $ 8.46 $ 93.06 TOTAL DAIRY PRODUCTS $ 23,646.14 Authorized Signature DateY:COUNCILElectronic Agendas201109-20-11PUR REC-02-11 BID TAB- rev Page 2 of 10
  17. 17. COM# Description Brand Unit Size QTY Bid Each $ Extended $ PRODUCE40 390-065 Banana 1/40# 10 $ 28.00 $ 280.0041 390-065 Green Cabbage 1/50# 12 $ 16.82 $ 201.8442 390-065 Cole Slaw Mix 4/5# 5 $ 17.60 $ 88.0043 390-065 Salad Mix 4/5# 6 $ 18.43 $ 110.5844 390-065 Lemon Choice 1/7# 8 $ 16.23 $ 129.8445 390-065 Potato Red 1/50# 5 $ 36.20 $ 181.0046 390-065 Potato Russet 1/50# 10 $ 26.72 $ 267.20 TOTAL PRODUCE $ 1,258.46 COM# Description Brand Unit Size QTY Bid Each $ Extended $ JUICE47 390-090 Juice, Lemon 1/1gt 3 $ 8.98 $ 26.9448 390-090 Juice Orange Pure Pack 70/4 oz 3 $ 12.40 $ 37.20 TOTAL JUICE $ 64.14 COM# Description Brand Unit Size QTY Bid Each $ Extended $ BREAD49 375-015 Tortilla flour 6" pressed 24/12ct 4 $ 22.76 $ 91.0450 375-015 Bread, Garlic Toast (slices) 12pkg 17 $ 28.86 $ 490.6251 375-015 Bread Sandwich White Loaf 8/24 oz 31 $ 12.40 $ 384.4052 375-015 Bread Sandwich Wheat Loaf 8/24 oz 150 $ 13.60 $ 2,040.0053 375-015 Bun Hot Dog 12 ct 6/12 ct 4 $ 11.86 $ 47.4454 375-015 Buns Hamburger White 4 Inc 4/12 ct 25 $ 8.66 $ 216.5055 375-015 Dumplings 2/2.5lb 3 $ 19.94 $ 59.8256 375-015 Honey Wheat Rolls Ht & Serv 72ct 68 $ 15.99 $ 1,087.3257 375-015 Hushpuppies reg Round 36/3 oz 6 $ 12.79 $ 76.7458 375-015 Rolls Sweet yeast parbaked 120ct 42 $ 27.69 $ 1,162.98 TOTAL BREAD $ 5,656.86 COM# Description Brand Unit Size QTY Bid Each $ Extended $ DRY GOODS59 393-053 Butter Flavor Oil 3/1 gal 5 $ 36.23 $ 181.1560 375-015 Corn Bread Mix 6/5lb 20 $ 27.62 $ 552.4061 375-015 Cookies Chocolate Chips 1/10 lb 13 $ 20.94 $ 272.2262 375-015 Cookie Oatmeal Homestyle 1/10 lb 5 $ 18.84 $ 94.2063 375-015 Cookies-Oreo 120/2 ct 6 $ 19.96 $ 119.7664 375-015 Cookies Sugar Homestyle 1/10 lb 15 $ 17.74 $ 266.1065 375-015 Cookies Vanilla Wafers 1/5 lb 8 $ 11.99 $ 95.9266 375-015 Cracker Graham 200/2 ct 5 $ 19.65 $ 98.2567 375-015 Flour Hotel & Rest 1/25 lb 4 $ 7.85 $ 31.4068 375-015 Food Release Aerosol 6/14 oz 5 $ 22.99 $ 114.9569 375-015 Gelatin Mix Asst Citrus 12/24 oz 5 $ 26.76 $ 133.8070 375-015 Gelatin Mix Asst Red 12/24 oz 4 $ 26.56 $ 106.2471 375-015 Gravy Mix Brown 6/13 oz 28 $ 17.10 $ 478.8072 375-015 Gravy Mix Pork 6/13 oz 10 $ 24.68 $ 246.8073 375-015 Gravy Mix Peppered Conesto 2/24 oz 9 $ 18.46 $ 166.1474 375-015 Gravy Mix Poultry 6/12 oz 13 $ 21.62 $ 281.0676 375-015 Greens-Turnips 6/#10 8 $ 22.62 $ 180.96Y:COUNCILElectronic Agendas201109-20-11PUR REC-02-11 BID TAB- rev Page 3 of 10
  18. 18. 77 375-015 Green Mixed Chopped Fancy 6/ #10 8 $ 23.70 $ 189.6078 390-022 Lemon Pepper 28 oz 3 $ 10.40 $ 31.2079 375-015 Marshmellow 12/1lb 4 $ 17.42 $ 69.6880 390-022 Oats 12/42 oz 3 $ 28.46 $ 85.3881 375-015 Pasta Bowtie 2/5 lb 6 $ 16.49 $ 98.94 Authorized Signature DateY:COUNCILElectronic Agendas201109-20-11PUR REC-02-11 BID TAB- rev Page 4 of 10
  19. 19. 82 375-015 Pasta Macaroni Elbow 1/20 lb 4 $ 18.46 $ 73.8483 375-015 Pasta Spaghetti Long 1/20 lb 5 $ 18.46 $ 92.3084 390-022 Pudding Mix-Bread 8/1.27 L 6 $ 23.46 $ 140.7685 375-015 Rice Long Grain 1/25 lb 17 $ 9.69 $ 164.7386 375-015 Rice-Pilaf 6/36 oz 3 $ 26.84 $ 80.5287 390-022 Seasoning Onion Powder 20oz 3 $ 4.95 $ 14.8588 390-022 Seasoning Rotisserie Chicken 24oz 3 $ 11.32 $ 33.9689 390-022 Stuffing Mix 6/3.5lb 4 $ 59.87 $ 239.4890 393-053 Shortening Clear Fry Liquid 1/35 lb 8 $ 25.88 $ 207.0491 393-053 Sugar Light Brown in Bags 12/2 lb 5 $ 24.62 $ 123.1092 393-053 Sugar Pure Cane Grandulated 1/25 lb 20 $ 18.62 $ 372.4093 393-053 Tea Iced Brew Bags Lipton 96/1 oz 12 $ 22.68 $ 272.1694 393-053 Topping Whip Mix 6/16 oz 12 $ 19.42 $ 233.0495 393-053 Vinegar White 40 grain 4/1 gal 4 $ 7.31 $ 29.24 TOTAL DRY GOODS $ 5,972.37 COM# Description Brand Unit Size QTY Bid Each $ Extended $ SOUPS AND SAUCES96 390-025 Chili No Beans 6/#10 4 $ 64.62 $ 258.4897 390-025 Dressing Buttermilk Ranch 4/1 gal 3 $ 38.80 $ 116.4098 390-025 Mayonnaise 4/1 gal 3 $ 29.69 $ 89.0799 390-025 Sauce Hot Louisiana 24/6 oz 11 $ 13.70 $ 150.70100 390-025 Sauce Marinara Chunky RTU 6#10 8 $ 38.13 $ 305.04101 390-025 Sauce Orange 4/.5 gal 4 $ 39.62 $ 158.48102 390-025 Sauce Picante Mild 4/1 gal 7 $ 29.96 $ 209.72103 390-025 Sweet & Sour Sauce 6/1/2gal 4 $ 33.88 $ 135.52104 390-025 Tomato Sauce Fancy Calid 6#10 6 $ 19.00 $ 114.00105 385-002 Tomatoe Diced in Juice 6/#10 9 $ 20.20 $ 181.80 TOTAL SOUPS AND SAUCES $ 1,719.21 COM# Description Brand Unit Size QTY Bid Each $ Extended $ CANNED VEGETABLE106 393-054 Beans Refried 6/#10 11 $ 26.05 $ 286.55107 393-054 Bean Baked Oven Prepared 6/#10 5 $ 36.77 $ 183.85108 393-054 Bean Chuck Wagon Mex Style 6/#10 8 $ 24.86 $ 198.88109 393-054 Bean Green Cut MX/SV 6/#10 10 $ 23.96 $ 239.60110 393-054 Bean Green Lima small 6/#10 3 $ 28.46 $ 85.38111 393-054 Beans- Navy 6/#10 12 $ 23.92 $ 287.04112 393-054 Beans Pinto 6/#10 21 $ 24.62 $ 517.02113 393-054 Beets Sliced Salad 6#10 13 $ 21.76 $ 282.88114 393-054 Onions Dried Minced 3 lb. 18 $ 10.88 $ 195.84115 393-054 Pea Blackeye Fresh Shelled 6/#10 9 $ 24.72 $ 222.48116 393-054 Pepper Diced Red 24/#300 8 $ 31.91 $ 255.28117 393-054 Pickle Dill Hamburger Slices 1/1 gal 4 $ 5.88 $ 23.52118 393-054 Potato Au Gratin 20Lb 4 $ 47.76 $ 191.04119 393-054 Potato-Pearl 6/3.5 oz 11 $ 44.90 $ 493.90120 393-054 Potato Scalloped 24/7 oz 5 $ 46.46 $ 232.30121 393-054 Potaot Sweet LA cut Fancy 6/#10 25 $ 30.88 $ 772.00122 393-054 Potato Salad 2/12# 15 $ 34.76 $ 521.40123 393-054 Potato Sliced New 6/#10 8 $ 23.76 $ 190.08124 393-054 Potato Whole New Diced 6/#10 4 $ 23.76 $ 95.04 Y:COUNCILElectronic Agendas201109-20-11PUR REC-02-11 BID TAB- rev Page 5 of 10
  20. 20. 125 393-054 Spinach Chopped Fancy 6/#10 23 $ 21.86 $ 502.78126 393-054 Tomatoes-Stewed 6/#10 9 $ 21.86 $ 196.74 TOTAL CANNED VEGETABLE $ 5,973.60 Authorized Signature Date Y:COUNCILElectronic Agendas201109-20-11PUR REC-02-11 BID TAB- rev Page 6 of 10
  21. 21. COM# Description Brand Unit Size QTY Bid Each $ Extended $ MEAT PRECOOKED127 390-020 Pork Diced Boneless 1/10 lb 8 $ 26.46 $ 211.68128 393-054 Tuna Chunk in Water 6/66.5 oz 4 $ 54.56 $ 218.24 TOTAL MEAT PRECOOKED $ 429.92 COM# Description Brand Unit Size QTY Bid Each $ Extended $ FROZEN VEGETABLES129 385-002 Baby Lima Beans 12/2.5 lb 3 $ 35.35 $ 106.05130 385-005 Bean Green Italian Cut 12/2 lb 20 $ 26.20 $ 524.00131 385-005 Bean, Green Regular 12/2 lb 12 $ 22.88 $ 274.56132 385-005 Bean Green Whole 12/2 lb 15 $ 26.92 $ 403.80133 385-002 Broccoli Cuts 1/20 lb 8 $ 18.44 $ 147.52134 385-002 Broccoli Flore 12/2 lb 13 $ 33.76 $ 438.88135 385-002 Broccoli Spear 12/2 lb 2 $ 26.83 $ 53.66136 385-002 Brussel Sprouts Medium 12/2 lb 8 $ 29.69 $ 237.52137 385-002 Carrots Baby Whiole 1/20 lb 12 $ 22.88 $ 274.56138 385-002 Carrots Crinkle Cut 1/20 lb 13 $ 16.70 $ 217.10139 385-002 Carrots Smooth Sliced 1/20 lb 8 $ 16.62 $ 132.96140 385-002 Cauliflower IQF 1/20 lb 6 $ 20.89 $ 125.34141 385-005 Corn Cut 12/2.5 lb 24 $ 18.69 $ 448.56142 385-002 Corn Fire Roast 1/20 lb 5 $ 28.65 $ 143.25143 385-002 French Fries 6/5 lb 2 $ 17.63 $ 35.26144 385-002 Green Collard 12/3 lb 2 $ 27.62 $ 55.24145 385-002 Hashbrown County 6/6 lb 2 $ 33.42 $ 66.84146 385-002 Okra Cut Half Inch (Breaded) 1/20 lb 3 $ 16.88 $ 50.64147 385-002 Okra Cut Half Inch (unbreaded) 12/2 lb 8 $ 23.86 $ 190.88148 385-002 Spinach Chopped 12/3 lb 4 $ 28.86 $ 115.44149 385-002 Pea Green 1/20 lb 35 $ 18.69 $ 654.15150 385-002 Potato Wedge 6/5 lb 5 $ 32.96 $ 164.80151 385-002 Potato Roasted 4/3 lb 4 $ 21.41 $ 85.64152 385-002 Potato Diced 4/3 lb 6 $ 36.88 $ 221.28153 385-002 Squash Yellow Sliced IGF 12/2 lb 37 $ 23.60 $ 873.20154 385-002 Squash Zucchini Sliced IQF 12/2 lb 22 $ 23.62 $ 519.64155 385-002 Vegetable Blend California 1/20 lb 26 $ 20.66 $ 537.16156 385-002 Vegetable Corn & Pepper 6/2.5 lb 8 $ 27.99 $ 223.92157 385-002 Vegetable Blend - Caribbean 6/4 lb 10 $ 31.48 $ 314.80158 385-002 Vegetable Blend Peas & Carrots 1/20 lb 13 $ 17.91 $ 232.83159 385-005 Vegetable Blend - Normandy 6/4 lb 13 $ 32.88 $ 427.44160 385-002 Vegetable Stir Fry 12/2 lb 2 $ 28.79 $ 57.58161 385-005 Vegetable Venetitian 6/4 lb 5 $ 36.96 $ 184.80162 385-005 Vegetable Blend - Winter Mix 1/20 lb 14 $ 21.76 $ 304.64163 385-002 Vegetable Mixed 5-way 1/20 lb 38 $ 17.94 $ 681.72 TOTAL FROZEN VEGETABLES $ 9,525.66 COM# Description Brand Unit Size QTY Bid Each $ Extended $ MEATS164 390-020 Beef Salisbury Charbroiled 80/3 oz 13 $ 45.88 $ 596.44165 390-020 Beef Steak Chopped Carbroiled 76/3 oz 39 $ 40.62 $ 1,584.18166 390-020 Beef Steak Finger PC 160/1 oz 5 $ 22.62 $ 113.10167 390-020 Beef Steak Fritter 4/1 40/4 oz 4 $ 22.91 $ 91.64 Y:COUNCILElectronic Agendas201109-20-11PUR REC-02-11 BID TAB- rev Page 7 of 10
  22. 22. 168 390-020 Brisket Ch Heavy Bnls 6/11 #up 7 $ 2.18 $ 15.26169 390-020 Burrito Beef & Beans 72/3.25 oz 5 $ 37.46 $ 187.30170 390-020 Enchilada Beef IQF 90/1.75 oz 10 $ 26.74 $ 267.40 Authorized Signature Date Y:COUNCILElectronic Agendas201109-20-11PUR REC-02-11 BID TAB- rev Page 8 of 10
  23. 23. 171 390-020 Ham Buffet Smoked H&W 2/10-12#CW 14 $ 1.99 $ 27.86172 390-020 Lasagna-meat 4/96 oz 16 $ 63.62 $ 1,017.92173 390-020 Meatball Charbroiled Cn 320/0.5 oz 17 $ 30.60 $ 520.20174 390-020 Meatloaf Portioned PC 76/3.20 oz 15 $ 43.62 $ 654.30175 390-020 Pork Fritters 50/3 oz 12 $ 26.99 $ 323.88176 390-020 Salmon Croquet 53/3 oz 8 $ 37.96 $ 303.68177 390-020 Stuffed Pepper 4/5 lb 24 $ 51.16 $ 1,227.84178 390-020 Tamale-Pork 2/5 doz 15 $ 26.88 $ 403.20 TOTAL MEATS $ 5,075.60 COM# Description Brand Unit Size QTY Bid Each $ Extended $ RAW MEATS179 390-020 BBQ Beef Chopped w/a6% TVP 4/5 lb 7 $ 48.23 $ 337.61180 390-020 Beef Ground Fine 80/20 16/#5 pkg 16 $ 1.98 $ 31.68181 390-020 Beef Patties 75/25 - 4/1 40/4 oz 53 $ 20.66 $ 1,094.98182 390-020 Beef Stew Meat 1/10 lb 9 $ 37.62 $ 338.58183 390-020 Beef Tips Frozen 1/10 lb 29 $ 47.69 $ 1,383.01184 390-020 Catfish Fillet 4oz BRD 40/4 oz 26 $ 53.55 $ 1,392.30185 390-020 Chicken Breast BLSLv40 oz IF 2/5 lb 104 $ 21.88 $ 2,275.52186 390-020 Chicken Breast Strips 2/5 lb 24 $ 19.85 $ 476.40187 390-020 Chicken Diced 3/4" IQF 1/10 lb 63 $ 30.94 $ 1,949.22188 390-020 Chicken Drumstick IQF Raw 96/3.5 oz 21 $ 41.66 $ 874.86189 390-020 Chicken Fajita Thigh Meat 2/5 lb 23 $ 37.60 $ 864.80190 390-020 Chicken Thigh IQF 96/4.2 oz 21 $ 47.69 $ 1,001.49191 390-020 Cod-Loin Fillet 40/4oz 15 $ 43.88 $ 658.20192 390-020 Pollock Fish Sticks 1/10lbs 3 $ 24.00 $ 72.00193 390-020 Pork Chops Center Cut 4 oz 40/4 oz 45 $ 30.18 $ 1,358.10194 390-020 Pork Loin Roast 40Lbs 10 $ 2.94 $ 29.40195 390-020 Tilapia Fillet 1/10 lbs 32 $ 33.77 $ 1,080.64196 390-020 Turkey Hen 10-12 4/10-12 CW 5 $ 1.14 $ 5.70197 390-020 Turkey Breast SKNLS 2/10lbs 27 $ 3.45 $ 93.15198 390-020 Turkey Toms 24/26 lb 2/24-#26 CW 5 $ 1.33 $ 6.65 TOTAL RAW MEATS $ 15,324.29 INVENTORY SUMMERY FROZEN FRUITS AND DESSERT $ 2,685.29 CANNED FRUITS AND DESSERT $ 6,502.03 DAIRY PRODUCTS $ 23,646.14 PRODUCE $ 1,258.46 JUICE $ 64.14 BREAD $ 5,656.86 DRY GOODS $ 5,972.37 SOUPS AND SAUCES $ 1,719.21 CANNED VEGETABLE $ 5,973.60 MEAT PRECOOKED $ 429.92 FROZEN VEGETABLES $ 9,525.66 MEATS $ 5,075.60 RAW MEATS $ 15,324.29 GRAND TOTAL $ 83,833.57 Estimated Delivery Time (In Calendar Days): Y:COUNCILElectronic Agendas201109-20-11PUR REC-02-11 BID TAB- rev Page 9 of 10
  24. 24. Payment Discount: Authorized Signature DateY:COUNCILElectronic Agendas201109-20-11PUR REC-02-11 BID TAB- rev Page 10 of 10
  25. 25. City of San AngeloMemo Date: 8/26/11 To: Mayor and Councilmembers From: Chief Tim Vasquez Subject: Agenda Item for September 20, 2011 Council Meeting Contact: Chief Tim Vasquez, 657-4336 Caption: Consent Item Consideration of adopting a Resolution by the San Angelo City Council accepting the U.S. Department of Justice FY 2011 Justice Assistance Grant in the sum of Thirty-Three Thousand Six Hundred Twenty-Nine and NO/100 Dollars ($33,629.00), and authorizing the City Manager or his designee to execute such grant award and related documents as may be necessary or convenient for acceptance of the grant Summary: The U.S. Department of Justice announced that the City of San Angelo Police Department has been awarded funds from the FY 2011 Justice Assistance Grant. The grant is designed to help fund state and local initiatives, technical assistance, training, personnel, equipment, supplies, contractual support. The City of San Angelo and Tom Green County are awarded $33,629 jointly from the grant. The funds are divided by the number of authorized positions per department. The Police Department will receive $25,929 and the Tom Green County Sheriff’s Office will receive $7,700. The San Angelo Police Department will purchase mobile transportation units, digital cameras, and a camcorder. The Tom Green County Sheriff’s Office will purchase emergency light systems for vehicles and portable radios. History: The City and County have been receiving this grant since 2005. City Council approved applying for this grant and the Interlocal Agreement between the City of San Angelo and Tom Green County for this grant on July 5, 2011. Financial Impact: Tom Green County and the City of San Angelo are awarded $33,629. $7,700 is for the County to purchase emergency light systems for vehicles and portable radios. The remaining $25,929 will be utilized by the Police Department to purchase mobile transportation units, digital cameras, and a camcorder. There is no match requirement for this grant. Related Vision Item (if applicable): N/A Other Information/Recommendation: Staff recommends approval Attachments: Grant Agreement and Resolution Presentation: None Publication: N/A Reviewed by Director: Chief Tim Vasquez, Police Department, August 26, 2011
  26. 26. A RESOLUTION BY THE SAN ANGELO CITY COUNCIL ACCEPTING THE U.S. DEPARTMENT OF JUSTICE FY 2011 JUSTICE ASSISTANCE GRANT IN THE SUM OF THIRTY-THREE THOUSAND SIX HUNDRED TWENTY- NINE AND NO/100 DOLLARS ($33,629.00), AND AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE SUCH GRANT AWARD AND RELATED DOCUMENTS AS MAY BE NECESSARY OR CONVENIENT FOR ACCEPTANCE OF THE GRANT WHEREAS, the City of San Angelo applied for and has been awarded jointly withTom Green County a U.S. Department of Justice FY 2011 Edward Byrne Memorial JusticeAssistance Grant (JAG) in the amount of Thirty-Three Thousand Six Hundred Twenty-Nineand No/100 Dollars ($33,629.00) for purposes of funding local initiatives, technicalassistance, training, personnel, equipment, supplies, and contractual support; and, WHEREAS, the portion of the award to be received by the City of San Angelo isTwenty-Five Thousand Nine Hundred Twenty-Nine and No/100 Dollars ($25,929.00); and, WHEREAS, the grant application and award is recurring and has been accepted andso utilized in the past: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF SANANGELO, TEXAS THAT: That the award of the U.S. Department of Justice FY 2011 Justice Assistance Grantjointly to the City of San Angelo and Tom Green County in the sum of Thirty-ThreeThousand Six Hundred Twenty-Nine and No/100 Dollars ($33,629.00), Twenty-FiveThousand Nine Hundred Twenty-Nine and No/100 Dollars ($25,929.00) of which will bereceived by the San Angelo Police Department, is hereby accepted. The City Manager orhis designee is hereby authorized to execute such grant award and related documents asmay be necessary or convenient to accept the grant funds and provide for their applicationfor the purposes stated. PASSED and APPROVED THIS DAY OF , 2011. CITY OF SAN ANGELO, TEXASATTEST: Alvin New, MayorAlicia Ramirez, City ClerkAPPROVED AS TO CONTENT APPROVED AS TO FORMTim Vasquez Lysia H. BowlingChief, San Angelo Police Department City Attorney
  27. 27. Department of Justice Office of Justice Programs Bureau of Justice AssistanceOffice of Justice Programs Washington, D.C. 20531August 24, 2011Mr. Harold DominguezCity of San Angelo115 W 1st StreetP.O. Box 1751San Angelo, TX 76903Dear Mr. Dominguez:On behalf of Attorney General Eric Holder, it is my pleasure to inform you that the Office of Justice Programs has approvedyour application for funding under the FY 11 Edward Byrne Memorial Justice Assistance Grant (JAG) Program LocalSolicitation in the amount of $33,629 for City of San Angelo.Enclosed you will find the Grant Award and Special Conditions documents. This award is subject to all administrative andfinancial requirements, including the timely submission of all financial and programmatic reports, resolution of all interimaudit findings, and the maintenance of a minimum level of cash-on-hand. Should you not adhere to these requirements, youwill be in violation of the terms of this agreement and the award will be subject to termination for cause or other administrativeaction as appropriate.If you have questions regarding this award, please contact: - Program Questions, Carrie Booth, Program Manager at (202) 305-7426; and - Financial Questions, the Office of the Chief Financial Officer, Customer Service Center (CSC) at (800) 458-0786, or you may contact the CSC at ask.ocfo@usdoj.gov.Congratulations, and we look forward to working with you.Sincerely,Denise ODonnellDirectorEnclosures
  28. 28. Department of Justice Office of Justice Programs Office for Civil Rights Washington, D.C. 20531August 24, 2011Mr. Harold DominguezCity of San Angelo115 W 1st StreetP.O. Box 1751San Angelo, TX 76903Dear Mr. Dominguez:Congratulations on your recent award. In establishing financial assistance programs, Congress linked the receipt of Federal funding tocompliance with Federal civil rights laws. The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justiceis responsible for ensuring that recipients of financial aid from OJP, its component offices and bureaus, the Office on Violence AgainstWomen (OVW), and the Office of Community Oriented Policing Services (COPS) comply with applicable Federal civil rights statutes andregulations. We at OCR are available to help you and your organization meet the civil rights requirements that come with JusticeDepartment funding.Ensuring Access to Federally Assisted ProgramsAs you know, Federal laws prohibit recipients of financial assistance from discriminating on the basis of race, color, national origin,religion, sex, or disability in funded programs or activities, not only in respect to employment practices but also in the delivery of services orbenefits. Federal law also prohibits funded programs or activities from discriminating on the basis of age in the delivery of services orbenefits.Providing Services to Limited English Proficiency (LEP) IndividualsIn accordance with Department of Justice Guidance pertaining to Title VI of the Civil Rights Act of 1964, 42 U.S.C. § 2000d, recipients ofFederal financial assistance must take reasonable steps to provide meaningful access to their programs and activities for persons with limitedEnglish proficiency (LEP). For more information on the civil rights responsibilities that recipients have in providing language services toLEP individuals, please see the website at http://www.lep.gov.Ensuring Equal Treatment for Faith-Based OrganizationsThe Department of Justice has published a regulation specifically pertaining to the funding of faith-based organizations. In general, theregulation, Participation in Justice Department Programs by Religious Organizations; Providing for Equal Treatment of all JusticeDepartment Program Participants, and known as the Equal Treatment Regulation 28 C.F.R. part 38, requires State Administering Agenciesto treat these organizations the same as any other applicant or recipient. The regulation prohibits State Administering Agencies from makingaward or grant administration decisions on the basis of an organizations religious character or affiliation, religious name, or the religiouscomposition of its board of directors.The regulation also prohibits faith-based organizations from using financial assistance from the Department of Justice to fund inherentlyreligious activities. While faith-based organizations can engage in non-funded inherently religious activities, they must be held separatelyfrom the Department of Justice funded program, and customers or beneficiaries cannot be compelled to participate in them. The EqualTreatment Regulation also makes clear that organizations participating in programs funded by the Department of Justice are not permitted todiscriminate in the provision of services on the basis of a beneficiarys religion. For more information on the regulation, please see OCRswebsite at http://www.ojp.usdoj.gov/ocr/etfbo.htm.State Administering Agencies and faith-based organizations should also note that the Safe Streets Act, as amended; the Victims of CrimeAct, as amended; and the Juvenile Justice and Delinquency Prevention Act, as amended, contain prohibitions against discrimination on thebasis of religion in employment. Despite these nondiscrimination provisions, the Justice Department has concluded that the ReligiousFreedom Restoration Act (RFRA) is reasonably construed, on a case-by-case basis, to require that its funding agencies permit faith-basedorganizations applying for funding under the applicable program statutes both to receive DOJ funds and to continue considering religionwhen hiring staff, even if the statute that authorizes the funding program generally forbids considering of religion in employment decisionsby grantees.Questions about the regulation or the application of RFRA to the statutes that prohibit discrimination in employment may be directed to thisOffice.
  29. 29. Enforcing Civil Rights LawsAll recipients of Federal financial assistance, regardless of the particular funding source, the amount of the grant award, or the number ofemployees in the workforce, are subject to the prohibitions against unlawful discrimination. Accordingly, OCR investigates recipients thatare the subject of discrimination complaints from both individuals and groups. In addition, based on regulatory criteria, OCR selects anumber of recipients each year for compliance reviews, audits that require recipients to submit data showing that they are providing servicesequitably to all segments of their service population and that their employment practices meet equal employment opportunity standards.Complying with the Safe Streets Act or Program RequirementsIn addition to these general prohibitions, an organization which is a recipient of financial assistance subject to the nondiscriminationprovisions of the Omnibus Crime Control and Safe Streets Act (Safe Streets Act) of 1968, 42 U.S.C. § 3789d(c), or other Federal grantprogram requirements, must meet two additional requirements:(1) complying with Federal regulations pertaining to the development of anEqual Employment Opportunity Plan (EEOP), 28 C.F.R. § 42.301-.308, and (2) submitting to OCR Findings of Discrimination (see 28C.F.R. §§ 42.205(5) or 31.202(5)). 1) Meeting the EEOP RequirementIn accordance with Federal regulations, Assurance No. 6 in the Standard Assurances, COPS Assurance No. 8.B, or certain Federal grantprogram requirements, your organization must comply with the following EEOP reporting requirements:If your organization has received an award for $500,000 or more and has 50 or more employees (counting both full- and part-timeemployees but excluding political appointees), then it has to prepare an EEOP and submit it to OCR for review within 60 days from thedate of this letter. For assistance in developing an EEOP, please consult OCRs website at http://www.ojp.usdoj.gov/ocr/eeop.htm. Youmay also request technical assistance from an EEOP specialist at OCR by dialing (202) 616-3208.If your organization received an award between $25,000 and $500,000 and has 50 or more employees, your organization still has to preparean EEOP, but it does not have to submit the EEOP to OCR for review. Instead, your organization has to maintain the EEOP on file andmake it available for review on request. In addition, your organization has to complete Section B of the Certification Form and return it toOCR. The Certification Form can be found at http://www.ojp.usdoj.gov/ocr/eeop.htm.If your organization received an award for less than $25,000; or if your organization has less than 50 employees, regardless of the amount ofthe award; or if your organization is a medical institution, educational institution, nonprofit organization or Indian tribe, then yourorganization is exempt from the EEOP requirement. However, your organization must complete Section A of the Certification Form andreturn it to OCR. The Certification Form can be found at http://www.ojp.usdoj.gov/ocr/eeop.htm. 2) Submitting Findings of DiscriminationIn the event a Federal or State court or Federal or State administrative agency makes an adverse finding of discrimination against yourorganization after a due process hearing, on the ground of race, color, religion, national origin, or sex, your organization must submit a copyof the finding to OCR for review.Ensuring the Compliance of SubrecipientsIf your organization makes subawards to other agencies, you are responsible for assuring that subrecipients also comply with all of theapplicable Federal civil rights laws, including the requirements pertaining to developing and submitting an EEOP, reporting Findings ofDiscrimination, and providing language services to LEP persons. State agencies that make subawards must have in place standard grantassurances and review procedures to demonstrate that they are effectively monitoring the civil rights compliance of subrecipients.If we can assist you in any way in fulfilling your civil rights responsibilities as a recipient of Federal funding, please call OCR at (202) 307-0690 or visit our website at http://www.ojp.usdoj.gov/ocr/. Sincerely, Michael L. Alston Director cc: Grant Manager Financial Analyst
  30. 30. Department of Justice Office of Justice Programs PAGE 1 OF 6 Bureau of Justice Assistance Grant 1. RECIPIENT NAME AND ADDRESS (Including Zip Code) 4. AWARD NUMBER: 2011-DJ-BX-3006 City of San Angelo 115 W 1st Street P.O. Box 1751 5. PROJECT PERIOD: FROM 10/01/2010 TO 09/30/2014 San Angelo, TX 76903 BUDGET PERIOD: FROM 10/01/2010 TO 09/30/2014 6. AWARD DATE 08/24/2011 7. ACTION 1A. GRANTEE IRS/VENDOR NO. 8. SUPPLEMENT NUMBER Initial 756000659 00 9. PREVIOUS AWARD AMOUNT $0 3. PROJECT TITLE 10. AMOUNT OF THIS AWARD $ 33,629 Public Safety Equipment Project 11. TOTAL AWARD $ 33,629 12. SPECIAL CONDITIONS THE ABOVE GRANT PROJECT IS APPROVED SUBJECT TO SUCH CONDITIONS OR LIMITATIONS AS ARE SET FORTH ON THE ATTACHED PAGE(S). 13. STATUTORY AUTHORITY FOR GRANT This project is supported under FY11(BJA - JAG) 42 USC 3750, et seq. 15. METHOD OF PAYMENT GPRS AGENCY APPROVAL GRANTEE ACCEPTANCE 16. TYPED NAME AND TITLE OF APPROVING OFFICIAL 18. TYPED NAME AND TITLE OF AUTHORIZED GRANTEE OFFICIAL Denise ODonnell Harold Dominguez City Manager Director 17. SIGNATURE OF APPROVING OFFICIAL 19. SIGNATURE OF AUTHORIZED RECIPIENT OFFICIAL 19A. DATE AGENCY USE ONLY 20. ACCOUNTING CLASSIFICATION CODES 21. KDJUGT1232 FISCAL FUND BUD. DIV. YEAR CODE ACT. OFC. REG. SUB. POMS AMOUNT X B DJ 80 00 00 33629OJP FORM 4000/2 (REV. 5-87) PREVIOUS EDITIONS ARE OBSOLETE.OJP FORM 4000/2 (REV. 4-88)
  31. 31. Department of Justice Office of Justice Programs AWARD CONTINUATION Bureau of Justice Assistance SHEET PAGE 2 OF 6 Grant PROJECT NUMBER 2011-DJ-BX-3006 AWARD DATE 08/24/2011 SPECIAL CONDITIONS 1. The recipient agrees to comply with the financial and administrative requirements set forth in the current edition of the Office of Justice Programs (OJP) Financial Guide. 2. The recipient acknowledges that failure to submit an acceptable Equal Employment Opportunity Plan (if recipient is required to submit one pursuant to 28 C.F.R. Section 42.302), that is approved by the Office for Civil Rights, is a violation of its Certified Assurances and may result in suspension or termination of funding, until such time as the recipient is in compliance. 3. The recipient agrees to comply with the organizational audit requirements of OMB Circular A-133, Audits of States, Local Governments, and Non-Profit Organizations, and further understands and agrees that funds may be withheld, or other related requirements may be imposed, if outstanding audit issues (if any) from OMB Circular A-133 audits (and any other audits of OJP grant funds) are not satisfactorily and promptly addressed, as further described in the current edition of the OJP Financial Guide. 4. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of the enactment, repeal, modification or adoption of any law, regulation or policy, at any level of government, without the express prior written approval of OJP. 5. The recipient must promptly refer to the DOJ OIG any credible evidence that a principal, employee, agent, contractor, subgrantee, subcontractor, or other person has either 1) submitted a false claim for grant funds under the False Claims Act; or 2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct involving grant funds. This condition also applies to any subrecipients. Potential fraud, waste, abuse, or misconduct should be reported to the OIG by - mail: Office of the Inspector General U.S. Department of Justice Investigations Division 950 Pennsylvania Avenue, N.W. Room 4706 Washington, DC 20530 e-mail: oig.hotline@usdoj.gov hotline: (contact information in English and Spanish): (800) 869-4499 or hotline fax: (202) 616-9881 Additional information is available from the DOJ OIG website at www.usdoj.gov/oig. 6. Recipient understands and agrees that it cannot use any federal funds, either directly or indirectly, in support of any contract or subaward to either the Association of Community Organizations for Reform Now (ACORN) or its subsidiaries, without the express prior written approval of OJP. 7. The recipient agrees to comply with any additional requirements that may be imposed during the grant performance period if the agency determines that the recipient is a high-risk grantee. Cf. 28 C.F.R. parts 66, 70.OJP FORM 4000/2 (REV. 4-88)

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