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City Council Agenda Page 1 of 4 January 21, 2014
NOTICE OF A PUBLIC MEETING
INCLUDING ADDENDUM
AN AGENDA OF A REGULAR MEET...
City Council Agenda Page 2 of 4 January 21, 2014
On public hearing items, public input will be received on each item immed...
City Council Agenda Page 3 of 4 January 21, 2014
III. REGULAR AGENDA:
F. EXECUTIVE/CLOSED SESSION
Executive Session under ...
City Council Agenda Page 4 of 4 January 21, 2014
16. Consideration of an agreement between the City of San Angelo and HPN ...
PROCLAMATION
WHEREAS, The mission of public schools is to meet the diverse educational needs of all
children and to empowe...
City of San Angelo
Memo
Date: January 13, 2014
To: Alicia Ramirez, City Clerk
From: Lisa Marley, Director of Human Resourc...
Letters are awarded to departments or divisions that reduce either auto accidents or workers’
compensation injuries by 25%...
CITY COUNCIL MINUTE RECORD
The City of San Angelo Page 113
Tuesday, January 7, 2014 Vol. 105
OPEN SESSION
BE IT REMEMBERED...
Page 114 Minutes
Vol. 105 January 7, 2014
Motion, to approve the Consent Agenda, with the exception of the NRP and RSVP it...
Minutes Page 115
January 7, 2014 Vol. 105
Interim Development Services Director AJ Fawver presented background information...
Page 116 Minutes
Vol. 105 January 7, 2014
RECESS
At 10:26 A.M., Mayor Morrison called a recess.
RECONVENE
At 10:47 A.M., C...
Minutes Page 117
January 7, 2014 Vol. 105
Agreement; Section 551.072 to deliberate the purchase, exchange, lease, or value...
Page 118 Minutes
Vol. 105 January 7, 2014
THIS PAGE INTENTIONALLY LEFT BLANK.
City of San Angelo
Memo
Date: January 6, 2014
To: Mayor and Council members
From: Roger D. Havlak, Parks Division Superint...
Y:13-RFXParksPK0113 Irrigation PartsBid Tabulaltion
No. Description* Unit
Est.
Qty Unit Price Extended Unit Price Extended...
City of San Angelo
Memo
Date: January 9, 2014
To: Mayor and Councilmembers
From: Sandra Aguilar, Recreation Supervisor-Sen...
City of San Angelo
Memo
Date: January 8, 2014
To: Mayor and Councilmembers
From: Robert F. Bluthardt
Subject: Agenda Item ...
Presentation: None
Publication: NA
Reviewed by
Director:
Carl White, Director of Parks and Recreation
Approved by Legal: D...
City of San Angelo
Memo
Date: January 14, 2014
To: Mayor and Councilmembers
From: Kevin Krueger, Assistant Director of Wat...
14785 Preston Road, Suite 950, Dallas, Texas 78759
P. 972.239.9949 F. 972.239.9117
pw://Carollo/Documents/Client/TX/San An...
Y:13-RFXWater UtilitiesWU2113 Well Field Expansion 2Bid Tab-WU2113-draft-Summary
C I T Y O F S A N A N G E L O
BID TABULAT...
Y:13-RFXWater UtilitiesWU2113 Well Field Expansion 2Bid Tab-WU2113-draft-Detail 2 of 2
City of San Angelo
BID TABULATION *...
City of San Angelo
Memo
Date: December 26, 2013
To: Mayor and Councilmembers
From: Cindy Preas, Real Estate Administrator
...
City of San Angelo
Memo
Date: December 30, 2013
To: Mayor and Councilmembers
From: Karl Bednarz. P.E. City Engineer
Subjec...
Leica SmartNet Summary
(GPS) Global Positioning System is what most surveyors use for topographic work and GIS
mapping gra...
A RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF SAN
ANGELO, TEXAS, AUTHORIZING THE CITY MANAGER TO
EXECUTE A LICENSE AGRE...
City of San Angelo
Fund Balance Policy
Revised for GASB 54
Purpose
The purpose of this policy is to establish a key elemen...
Policy
Committed Fund Balance
- The City Council is the City’s highest level of decision-making authority and the formal a...
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN ANGELO,
TEXAS (“CITY”) AUTHORIZING THE ADOPTION OF GOVERNMENTAL
ACCOUN...
cannot be used for other purposes unless the Council removes or changes the
constraints via the same type of action used t...
City of San Angelo
Memo
Date: December 18, 2013
To: Mayor and Councilmembers
From: Tina Bunnell, Finance Director
Subject:...
BY STEPHEN J. GAUTHIER
FUND BALANCE
N E W A N D I M P R O V E D
April 2009 | Government Finance Review 11
T
here is probably no single item in a typical state or
local government’s financ...
12 Government Finance Review | April 2009
restricted net assets used in the context of government-
wide financial reporting...
GASB Statement No.54,paragraph 20,places serious limits on
what qualifies as a stabilization arrangement for this purpose:
...
14 Government Finance Review | April 2009
Reserved fund balance. Currently, reserved fund balance
comprises three elements...
TO: Appointing Agencies
Angelo State University- President
City of San Angelo-City Council
San Angelo Independent School D...
City of San Angelo
Memo
Date: October 27, 2011
To: Mayor and Councilmembers
From: Alicia Ramirez, City Clerk
Subject: Agen...
City of San
Angelo
Memo
Meeting Date: January 7, 2014
To: City Council members
From: Roxanne Johnston, Planner
Subject: Be...
THEREOF TO THE ABUTTING PROPERTY OWNERS; PROVIDING FOR
THE TERMS AND CONDITIONS OF ABANDONMENT AND
CONVEYANCE; AND PROVIDI...
Existing Land Use: vacant property
Surrounding Zoning/Land Use:
North: CG/CH Vacant property
West: CG Stripes Corporate of...
Basis for Recommendation
South Bryant Boulevard is identified on the Thoroughfare Plan as
an arterial. The minimum width r...
In conclusion, by abandoning this segment of Ben Ficklin right-of-
way, the property owner will be able to achieve a more ...
MINUTE RECORD OF THE CITY OF SAN ANGELO PLANNING COMMISSION
MEETING HELD ON MONDAY, DECEMBER 16, 2013 AT 9:00 AM IN THE SO...
AN ORDINANCE PROVIDING FOR THE ABANDONMENT AND CLOSING
OF THE FOLLOWING STREET SEGMENT, TO WIT: A variable width
portion o...
THENCE continuing in a northward direction along the west boundary of said Lot 9 of
Tract 1 and continuing vertically alon...
____________________________________
Dwain Morrison, Mayor
ATTEST:
________________________________
Alicia Ramirez, City C...
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January 21, 2014 Agenda packet

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January 21, 2014 Agenda packet

  1. 1. City Council Agenda Page 1 of 4 January 21, 2014 NOTICE OF A PUBLIC MEETING INCLUDING ADDENDUM AN AGENDA OF A REGULAR MEETING OF THE CITY COUNCIL THE CITY OF SAN ANGELO, TEXAS 9:00 A.M. - Tuesday, January 21, 2014 McNease Convention Center, South Meeting Room 500 Rio Concho Drive San Angelo, TX 76903 THE MCNEASE CONVENTION CENTER IS ACCESSIBLE TO PERSONS WITH DISABILITIES. ACCESSIBLE ENTRIES AND SPECIALLY MARKED PARKING SPACES ARE AVAILABLE AT BOTH MAIN ENTRANCES AT SURBER DRIVE AND RIO CONCHO DRIVE. IF ADDITIONAL ASSISTANCE IS NEEDED TO OBSERVE OR COMMENT, PLEASE NOTIFY THE OFFICE OF THE CITY CLERK, ROOM 208, CITY HALL, 657-4405, AT LEAST 24 HOURS PRIOR TO THE MEETING. City Council meetings are broadcast on Channel 17-Government Access at 10:30 A.M. and 7:00 P.M. every day for two weeks beginning on the Thursday after each meeting. As a courtesy to those in attendance, please place your cell phone on “Silent” or “Vibrate” Thank You! I. OPEN SESSION (9:00 A.M.) A. Call to Order B. Prayer and Pledge "Honor the Texas flag; I pledge allegiance to thee, Texas, one state under God, one and indivisible.” C. Proclamations “School Board Recognition Month”, January 2014, to be accepted by Max Parker, San Angelo Independent School District Board Vice President D. Recognitions Various departments and employees for completing and obtaining the Occupation Safety Health Academy Program certifications: James Alley – Lake Operations, Charles Hagen – Risk Management, Richard Lancaster – Water Reclamation, Anthony Chambliss – Water Distribution, Diana Faulkner – Recreation, Mike Hitchcock – Park Operations, Robert Karch – Traffic Operations, Jose Mata – Stormwater, Cpt. Wade Millsap – Fire, Michael Neeley – Water Distribution, Lt.T Tim Pucci – Police, Airport (Luis Elguezabal), Facility Maintenance (Ron Lewis), Fairmount Cemetery (Oscar Mota), Fire Prevention (Ross Coleman), GIS (Mike Smith), Municipal Court (Allen Gilbert), Park Operations (Roger Havlak), Planning (AJ Fawver), Stormwater (Art Gonzales), Street & Bridge (Gary Ayers), Twin Buttes (Greg Hasty), Utility Maintenance (Greg Gilbert), Vehicle Maintenance (Ryan Kramer), and Water Conservation (Toni Fox),Animal Services (Julie Vrana), Civic Events (Angelica Pena), Code Compliance (James Flores), Fort Concho (Bob Bluthardt), Police (Tim Vasquez), Recreation (MaryAnn Vasquez), Traffic Operations (Alonzo Carrasco), Water Distribution/Collection (Simon Cuellar), and Water Production (Charles McGuire) E. Public Comment The Council takes public comment on all items in the Regular Agenda. Public input on a Regular Agenda item will be taken at its appropriate discussion. Public input on an item not on the Agenda or Consent Agenda may be identified and requested for consideration by the Council at this time. The Council may request an item to be placed on a future agenda, or for a Consent Agenda item, to be moved to the Regular Agenda for public comment.
  2. 2. City Council Agenda Page 2 of 4 January 21, 2014 On public hearing items, public input will be received on each item immediately following the Council discussion and prior to any action on the item. Each member of the public should make their remarks from the podium and begin by stating their name. Remarks by each citizen will be limited to three to five minutes, unless waived by a council member for all speaking on that matter. No individual will be allowed to speak more than once on any one subject until every citizen wishing to comment has done so. II. CONSENT AGENDA 1. Consideration of approving the January 7, 2014 City Council Regular meeting minutes 2. Consideration of awarding bids and authorizing the City Manager to execute any necessary related documents a. REC-01-13: SeniorServicesNutritionProgramFoodProducts,SyscoWestTexas(Lubbock,TX.),notto exceed $83,461.00 (M.Vasquez) b. PK-01-13: Irrigation Parts, All-Tex Irrigation and Supply (San Angelo, Texas), Morrison Supply Company (San Angelo, Texas), and Watermaster Irrigation Supply (Lubbock, Texas), estimated annual expenditures City-wide of $200,000 per year of the contract (R.Havlak) 3. Consideration of awarding WU-21-13, Hickory Well Field ExpansionPackage2fortheHickory Aquifer Water Supply Project to to Red River Construction Company (Wylie, Tx) in the amount of $9,764,300.00, and authorizing the City Manager to execute said contract, in substantially the attached form, and related documents (K.Kruegar) 4. Consideration of rejecting all bids relating to RFB: TWD-01-13/Carpet Replacement for the city owned Texas Workforce Building, located at 202 Henry O Flipper Street, San Angelo, TX (R.Bluthardt) 5. Consideration of authorizing the sale of Lake Nasworthy property located at 6678 Knickerbocker Road, Lot 104, Group Shady Point, $23,523.00 (Hammit) for the appraised value and authorizing the City Manager to execute all legal documents necessary to convey the surface estate only in the subject property, subject to completion of all curative requirements (C.Preas) 6. Consideration of adopting a Resolution authorizing the City Manager to execute a license agreement with Leica Geosystems, Inc. (“Leica”), in substantially the attached form, pursuant to which City, as host, grants Leica a license to install and operate a North America reference network reference station at City Hall, and Leica grants City a Smartnet GPS Network License (R.Ward) 7. Consideration of adopting a Resolution authorizing the adoption of Governmental Accounting Standards Board Statement No. 54 (GASB 54), by adopting a fund balance policy, committing unclassified revenues for specific purposes (T.Bunnell) 8. Consideration of confirming appointments to MHMR Service for the Concho Valley Board of Trustees recommended by Liaison Representative Committee (A.Ramirez) 9. Second Hearing and consideration of adopting an Ordinance authorizing abandonment of a variable width portion of the unimproved public right-of-way of Ben Ficklin Road, extending approximately 400 feet from the southeast corner of South Bryant Boulevard and South Jackson Street and immediately adjacent to the western border of the Century Park Addition, Tract 1, northeastern 22 feet of Lot 14 and Lots 2 through 9, in south central San Angelo (A.Fawver) AN ORDINANCE PROVIDING FOR THE ABANDONMENT AND CLOSING OF THE FOLLOWING UNIMPROVED STREET SEGMENT TO WIT: a complete unimproved public right- of-way, variable in width, for Ben Ficklin Road, extending approximately 400 feet from the southeast corner of South Bryant Boulevard and South Jackson Street and immediately adjacent to the western border of the Century Park Addition, Tract 1, northeastern 22 feet of Lot 14 and Lots 2 through 9 in south central San Angelo, AUTHORIZING THE CONVEYANCE THEREOF TO THE ABUTTING PROPERTY OWNERS; PROVIDING FOR THE TERMS AND CONDITIONS OF ABANDONMENT AND CONVEYANCE; AND PROVIDING FOR THE MAYOR TO EXECUTE AND DELIVER A QUIT CLAIM DEED TO THE ABUTTING PROPERTY OWNERS
  3. 3. City Council Agenda Page 3 of 4 January 21, 2014 III. REGULAR AGENDA: F. EXECUTIVE/CLOSED SESSION Executive Session under the provision of Government Code, Title 5. Open Government; Ethics, Subtitle A. Open Government, Chapter 551. Open Meetings, Subchapter D. Exceptions to Requirement that Meetings be Open under the following sections: • Section 551.071(2) to consult with its attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter regarding quarterly invoices dated 12/9/2013 and 1/9/14 for services rendered pursuant to the Interlocal Agreement between cities of Abilene, Midland and San Angelo effective 4/9/2011 (West Texas Water Partnership) and subject to confidentiality under said Interlocal Agreement; and, to consult with its attorney regarding West Texas Water Partnership and West Texas Christian Foundation property, AKA Christian Village • Section 551.072 to deliberate the purchase, exchange, lease, or value of real property regarding West Texas Water Partnership and West Texas Christian Foundation property, AKA Christian Village • Section 551.087 to discuss an offer of financial or other incentive to a company or companies with whom the City of San Angelo is conducting economic development negotiations and which the City of San Angelo seeks to have, locate, stay or expand in San Angelo • Section 551.074(a)(1) to deliberate the evaluation and duties of the City Manager G. PUBLIC HEARING AND COMMENT 10. Update on participation and status of Employee Wellness Program (Presentation by Human Resources Director Lisa Marley and Sheryl Pfluger, Director of Business Development, San Angelo Community Medical Center) 11. Update and discussion on matters related to the 2013 Seal Coat Project (Presentation by Operations Director Shane Kelton and City Engineer Karl Bednarz) 12. Public comments for and against annexation of certain properties situated immediately west/southwest of San Angelo and encompassing the Community of Faith subdivision, being 4 acres of Section 3 , Block 1, Lot 3 extending southwest from Southland Boulevard, and located directly east of an 8.995 acre tract annexed to the City Limits on March 5, 2013 that comprises the Prestonwood Addition, Section Two (Presentation by Interim Development Services Director AJ Fawver) 13. Consideration of approving a permit, pursuant to the Code of Ordinances Chapter 5, Article 5.1400 Carnivals, authorizing the San Angelo Stock Show and Rodeo Association and Carnival Americana to operate a carnival during February 14, 2014 through March 2, 2014 (Presentation by Civic Events Manager Angelica Pena) 14. Consideration of adopting a Resolution approving and adopting the Neighborhood and Family Services Department December 2013 update to the City of San Angelo Neighborhood Revitalization Plan (NRP) adopted January 2005 (Presentation by Neighborhood and Family Services Director Bob Salas) 15. Consideration of authorizing staff to negotiate an amendment to an agreement between the City of San Angelo and McLaughlin Advertising, extending the term five (5) years, and authorizing the City Manager to execute said agreement (Presentation by Public Information Officer Anthony Wilson)
  4. 4. City Council Agenda Page 4 of 4 January 21, 2014 16. Consideration of an agreement between the City of San Angelo and HPN Books authorizing the production of a coffee table book, and authorizing the Mayor and/or City Manager to execute said agreement (Presentation by Public Information Officer Anthony Wilson) Discussion regarding the absence of Zoning Ordinance regulations to address requests for secondary utility meters on lots in residential zoning districts (Requested by Councilmember Self) H. FOLLOW UP AND ADMINISTRATIVE ISSUES 17. Consideration of and possible action on matters discussed in Executive/Closed Session, if needed 18. Consideration of approving various Board nominations by Council and designated Councilmembers: a. Ft. Concho Museum Board: Martha King (SMD2) to a 1st full term January 2017, Lori Barton (SMD3) to a 1st full term January 2017, and Ken Heineman (SMD5) to a 2nd full term January 2017, and Joe Spano (SMD6) to a 1st full term January 2017 b. Planning Commission: Ryan Smith (SMD1) to a 1st full term January 2017 and Darlene Jones (SMD6) to a 2nd full term January 2017 c. Zoning Board of Adjustments: Louis Rork (SMD5) to a 1st full term January 2016 and John Rowland (SMD6) to a 3rd full term January 2016 19. Consideration of confirming the Civil Service Commission nominee, Keith Hildalgo, by City Manager and approval of same by City Council 20. Announcements and consideration of Future Agenda Items 21. Adjournment The City Council reserves the right to consider business out of the posted order, and at any time during the meeting, reserves the right to adjourn into executive session on any of the above posted agenda items which are not listed as executive session items and which qualify to be discussed in closed session under Chapter 551 of the Texas Government Code. Given by order of the City Council and posted in accordance with Title 5, Texas Government Code, Chapter 551, Wednesday, January 15, 2014, at 5:00 P.M. ________________________ Alicia Ramirez, City Clerk ADDENDUM
  5. 5. PROCLAMATION WHEREAS, The mission of public schools is to meet the diverse educational needs of all children and to empower them to become competent, productive contributors to a democratic society and an ever-changing world; and WHEREAS, Local school board members are committed to children and believe all children can be successful life-long learners and that the best education is tailored to the individual needs of each child; and WHEREAS, Local school board members work closely with parents, educational professionals, and other community members to create the educational vision we want for our students; and WHEREAS, Local school board members are responsible for ensuring the structure that provides a solid foundation for our school system; and WHEREAS, Local school board members are strong advocates for public education and are responsible for communicating the needs of the school district to the public and the public’s expectations to the district; NOW THEREFORE, I, Dwain Morrison, Mayor of the City of San Angelo, on behalf of the City Council, do hereby declare our appreciation to the members of the San Angelo Independent School Board and proclaim the month of January 2014, as “SCHOOL BOARD RECOGNITION MONTH” in San Angelo and urge all citizens to join us in recognizing the dedication and hard work of local school board members and in working with them to mold an education system that meets the needs of both today’s and tomorrow’s children. IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City to be affixed this 21st day of January, 2014. THE CITY OF SAN ANGELO ____________________________________ Dwain Morrison, Mayor
  6. 6. City of San Angelo Memo Date: January 13, 2014 To: Alicia Ramirez, City Clerk From: Lisa Marley, Director of Human Resources and Risk Management Subject: Recognition Item for January 21, 2014 Council Meeting _________________________________________________________________________________ The OSHAcademy is an online training curriculum that is endorsed by the National Safety Management Society and recognized by the Institute for Safety and Health Management. The following Safety Committee Members have completed the 132-hour Occupation Safety Health Professional Program which consists of a manager program; specialist program; trainer program; supervisor program; committee leader program; and committee member program. James Alley – Lake Operations Charles Hagen – Risk Management Richard Lancaster – Water Reclamation The following Safety Committee Members have completed the OSHAcademy 36-hour Committee Leader Program which consists of seven courses: safety management; safety committee operations; accident investigation; analysis and control; committee meetings; ergonomics; and emergency action plans. Anthony Chambliss – Water Distribution Diana Faulkner – Recreation Mike Hitchcock – Park Operations Robert Karch – Traffic Operations Jose Mata - Stormwater CPT Wade Millsap – Fire Michael Neeley – Water Distribution LT Tim Pucci – Police Charles Hagen, Safety Coordinator in Risk Management, has met the credentialing requirements set by the Institute for Safety and Health Management and has been awarded the “Associate Safety and Health Manager Certification”. The Safety Committee has established a goal of reducing accidents and injuries from the previous year by 25%. In 2013, city departments and divisions have placed an effort to decrease accidents and injuries through monthly safety meetings and weekly tailgate training. The departments and divisions with the highest risk of accidents or injuries, due to the physical demands of the work required, are issued letters or certificates based upon the safety improvements achieved.
  7. 7. Letters are awarded to departments or divisions that reduce either auto accidents or workers’ compensation injuries by 25% from the previous year. Letters are awarded to the following departments/divisions for 2013: Airport (Luis Elguezabal), Facility Maintenance (Ron Lewis), Fairmount Cemetery (Oscar Mota), Fire Prevention (Ross Coleman), GIS (Mike Smith), Municipal Court (Allen Gilbert), Park Operations (Roger Havlak), Planning (AJ Fawver), Stormwater (Art Gonzales), Street & Bridge (Gary Ayers), Twin Buttes (Greg Hasty), Utility Maintenance (Greg Gilbert), Vehicle Maintenance (Ryan Kramer), and Water Conservation (Toni Fox). Certificates are awarded to departments or divisions that reduce both auto accidents and workers’ compensation injuries by 25% from the previous year. Certificates are awarded to the following departments/divisions for 2013: Animal Services (Julie Vrana), Civic Events (Angelica Pena), Code Compliance (James Flores), Fort Concho (Bob Bluthardt), Police (Tim Vasquez), Recreation (MaryAnn Vasquez), Traffic Operations (Alonzo Carrasco), Water Distribution/Collection (Simon Cuellar), and Water Production (Charles McGuire).
  8. 8. CITY COUNCIL MINUTE RECORD The City of San Angelo Page 113 Tuesday, January 7, 2014 Vol. 105 OPEN SESSION BE IT REMEMBERED City Council convened in a regular meeting at 9:01 A.M., Tuesday, January 7, 2014, in the San Angelo McNease Convention Center, 500 Rio Concho Drive, San Angelo, Texas. All duly authorized members of the Council, to-wit: Mayor, Dwain Morrison Councilmember Rodney Fleming Councilmember Marty Self Councilmember Johnny Silvas Councilmember Don Vardeman Councilmember H.R. Wardlaw Councilmember Charlotte Farmer were present and acting, with the exception of Mayor Morrison, thus constituting a quorum. Whereupon, Mayor Pro Tempore Councilmember Farmer facilitated the meeting and the following business was transacted: An invocation was given by Councilmember Silvas and pledge was led by Karli Bucks, 6th Grader at TLC Academy. PUBLIC COMMENT Public comment was made by Citizen Max Jacobs regarding property. Council directed Mr. Jacobs to Real Estate Administrator Cindy Preas. Further comments were made by Mark Bathune, Executive Director of COG, regarding direct utility assistance for the citizens of San Angelo and invited all to their event on January 14, 2014 at 6:00 p.m. in the Community Room of the Tom Green County Library. Councilmember Silvas informed of a citizen’s concern regarding the large bush within the right of way of the Target Store parking lot on Sunset Drive. Councilmember Farmer shared her resolution for the year. CONSENT AGENDA APPROVAL OF THE DECEMBER 17, 2013 CITY COUNCIL REGULAR MEETING MINUTES POSTPONEMENT OF APPROVING THE UPDATE TO THE CITY’S NEIGHBORHOOD REVITALIZATION PLAN (NRP) (R.SALAS) CONSIDERATION OF AUTHORIZING THE CITY MANAGER TO EXECUTE A MEMORANDUM OF UNDERSTANDING (MOU) WITH THE WEST TEXAS RETIRED SENIOR VOLUNTEER PROGRAM (WEST TEXAS RSVP) TO PROVIDE VOLUNTEER SERVICES FOR THE CITY OF SAN ANGELO (L.MARLEY) Councilmember Farmer noted the NRP item has been postponed at the request of staff and a Councilor requested the RSVP item be discussed in the Regular session.
  9. 9. Page 114 Minutes Vol. 105 January 7, 2014 Motion, to approve the Consent Agenda, with the exception of the NRP and RSVP items, as presented, was made by Councilmember Silvas and seconded by Councilmember Vardeman. Motion carried unanimously. REGULAR AGENDA: PUBLIC HEARING AND COMMENT AUTHORIZATION FOR THE CITY MANAGER TO EXECUTE A MEMORANDUM OF UNDERSTANDING (MOU) WITH THE WEST TEXAS RETIRED SENIOR VOLUNTEER PROGRAM (WEST TEXAS RSVP) TO PROVIDE VOLUNTEER SERVICES FOR THE CITY OF SAN ANGELO Human Resources Director Lisa Marley presented background information noting the program would provide volunteer assistance to various departments within the City. She explained legal staff has reviewed and approved the template MOU. Ms. Marley noted a new MOU would be requested by the individual departments and signed by the City Manager. Motion, to approve the MOU template for future RSVP volunteer services for the City of San Angelo, was made by Councilmember Silvas and seconded by Councilmember Self. Motion carried unanimously. FIRST PUBLIC HEARING AND INTRODUCTION OF AN ORDINANCE AUTHORIZING ABANDONMENT OF A VARIABLE WIDTH PORTION OF THE UNIMPROVED PUBLIC RIGHT-OF- WAY OF BEN FICKLIN ROAD, EXTENDING APPROXIMATELY 400 FEET FROM THE SOUTHEAST CORNER OF SOUTH BRYANT BOULEVARD AND SOUTH JACKSON STREET AND IMMEDIATELY ADJACENT TO THE WESTERN BORDER OF THE CENTURY PARK ADDITION, TRACT 1, NORTHEASTERN 22 FEET OF LOT 14 AND LOTS 2 THROUGH 9, IN SOUTH CENTRAL SAN ANGELO AN ORDINANCE PROVIDING FOR THE ABANDONMENT AND CLOSING OF THE FOLLOWING UNIMPROVED STREET SEGMENT TO WIT: a complete unimproved public right-of-way, variable in width, for Ben Ficklin Road, extending approximately 400 feet from the southeast corner of South Bryant Boulevard and South Jackson Street and immediately adjacent to the western border of the Century Park Addition, Tract 1, northeastern 22 feet of Lot 14 and Lots 2 through 9 in south central San Angelo, AUTHORIZING THE CONVEYANCE THEREOF TO THE ABUTTING PROPERTY OWNERS; PROVIDING FOR THE TERMS AND CONDITIONS OF ABANDONMENT AND CONVEYANCE; AND PROVIDING FOR THE MAYOR TO EXECUTE AND DELIVER A QUIT CLAIM DEED TO THE ABUTTING PROPERTY OWNERS Interim Development Services Director AJ Fawver presented background information. A copy of the presentation is part of the Permanent Supplemental Record. Motion, to introduce the Ordinance, was made by Councilmember Fleming and seconded by Councilmember Silvas. Responding to a question from Councilmember Wardlaw, Ms. Fawver stated the owners would reimburse the City at the fair market value. A vote was taken on the motion on the floor. Motion carried unanimously. POSTPONEMENT OF ADOPTING A RESOLUTION AUTHORIZING THE CITY MANAGER OR HIS DESIGNEE TO EXECUTE A TEMPORARY NONEXCLUSIVE SIDEWALK USE LICENSE AGREEMENT WITH GARRICK ENGLE FOR AN OUTSIDE SIDEWALK CAFÉ OR LOUNGE, TO INCLUDE THE DISPENSATION, SALE AND CONSUMPTION OF ALCOHOLIC BEVERAGES IN COMPLIANCE WITH ALL APPLICABLE STATE LAW AND CITY ORDINANCES ADJACENT TO THE EAST SIDE OF THE PROPERTY LOCATED AT 217 SOUTH CHADBOURNE STREET, AND SUCH OTHER INSTRUMENTS AS MAY BE NECESSARY OR CONVENIENT FOR CARRYING OUT SUCH PURPOSES; AND, FINDING A PUBLIC PURPOSE AND BENEFIT THEREIN
  10. 10. Minutes Page 115 January 7, 2014 Vol. 105 Interim Development Services Director AJ Fawver presented background information. A copy of the presentation is part of the Permanent Supplemental Record. General discussion was held on the potential risks due to outdoor alcohol sales, how many infractions or citiation on record, applying the same rules and regulation to all requestors for such license, and issuing or revoking a temporary revocable license agreement. Motion, to adopt the Resolution, as presented, was made by Councilmember Fleming and seconded by Councilmember Silvas. Public comments were made by Mary Palos with Disability Connections regarding wheelchair access. Council directed staff to verify the Americans with Disability Access (ADA) requirements, accessibility, and practicality of the area. Councilmember Fleming and Councilmember Silvas withdrew their motion and recommended staff present their findings regarding future streetscape and ADA accessibility. Parks and Recreation Director Carl White informed the Arts in Uncommon Places group is proposing to install art work within the streetscape. He noted the proposal will be reviewed and if approved, will be recommended to the City Council for approval at a future meeting. APPROVAL OF THE 2014 RIVER FEST EVENT WITH NO FINANCIAL SUPPORT FROM THE CITY OF SAN ANGELO, AND SPONSORED AND COORDINATED BY THE CITY OF SAN ANGELO PARKS AND RECREATION DEPARTMENT Parks and Recreation Director Carl White presented background information. A copy of the presentation is part of the Permanent Supplemental Record. General discussion was held on the loss of the project, the subsidized payment from the Parks Department, future budget allocations, obtaining and securing sponsorships to fund the project, success of certain events, and the revenue earned. Councilmembers spoke in opposition of the City’s financial support and directed staff to seek future sponsorships for multiple years. Motion, to approve the 2014 event with no financial support from the COSA, was made by Councilmember Wardlaw and seconded by Councilmember Vardeman. Councilmember Fleming suggested staff reallocate funds from the successful events to cover the shortfall. Assistant City Manager Rick Weise expressed his concerns regarding Council’s decision to provide no financial support for the event, the potential risks for future events, utilizing limited Hotel Occupancy Tax (HOT) funds, limited personnel and funds to coordinate the event, and possibly requesting support from the Color Run event sponsors. Public comments were made by DTSA Executive Director Del Velasquez, Citizens Jerry Sea, Alex Vega, and YAZ Executive Director Samford Mouton in support of the event. City Manager Daniel Valenzuela spoke in support of staff, the event as a morale booster, the downtown area, future support of the event, and possibly building a fund balance for the event. Mayor Pro Tem Farmer spoke in support of the event, but commented on potential sponsorships. She recommended staff present an update in June regarding the sponsorships. A vote was taken on the motion on the floor. AYE: Fleming, Silvas, Vardeman, Wardlaw, and Farmer. NAY: Self. Motion carried 5-1.
  11. 11. Page 116 Minutes Vol. 105 January 7, 2014 RECESS At 10:26 A.M., Mayor Morrison called a recess. RECONVENE At 10:47 A.M., Council reconvened, and the following business was transacted: AUTHORIZATION FOR STAFF TO NEGOTIATE CHANGES TO THE UNDERWATER FOOTBALL, LLC, D/B/A THE SAN ANGELO BANDITS LEASE AGREEMENT Civic Events Manager Angelica Pena presented background information. A copy of the presentation is part of the Permanent Supplemental Record. Ms. Pena noted the Civic Events Board approved the following recommended changes: 1) Reduce rent to $1,000 a game, 2) Remove the attendance requirement to share in concessions proceeds, 3) No charge for practice, 4) Allow two games in which concession promos take place, resulting in $0 concessions for City and Bandits, and 5) Allow the Bandits to paint the home team locker room. General discussion was held on the proposal, the investment by the City, rental agreements, Civic Events Board recommendations, concessionaire’s fair revenue, attendance numbers, and post-game revenue settlement. Councilmember Wardlaw recalled the pro hockey group and the legal issues related to their contract with the City. He questioned the company’s financial responsibility. Motion, to accept the Civic Events Board’s recommendations as presented and authorize staff to negotiate the agreement, was made by Councilmember Fleming and seconded by Councilmember Silvas. Farmer suggested staff present the expected/estimated revenue of economic impact as part of the background on these type of items. Public comments were made by Lone Star Football League representative Darlene Jones, Bandit’s President Tim White, and Bandits Owner Ron Sanders. A vote was taken on the motion on the floor. AYE: Fleming, Self, Silvas, Vardeman, and Farmer. NAY: Wardlaw. Motion carried 5-1. CONFIRMATION OF THE CIVIL SERVICE COMMISSION NOMINEE, TERESA SPECIAL, BY CITY MANAGER AND APPROVAL OF SAME BY CITY COUNCIL Motion, to confirm the board nominee by Council and designated Councilmembers, was made by Councilmember Silvas and seconded by Councilmember Fleming. Motion carried unanimously. RECESS At 11:38 A.M., Mayor Pro Tem Farmer called a recess. RECONVENE At 11:48 A.M., Council reconvened, and the following business was transacted: EXECUTIVE/CLOSED SESSION At 11:48 P.M., Council convened in Executive Session under the provision of Government Code, Title 5. Open Government; Ethics, Subtitle A. Open Government, Chapter 551. Open Meetings, Subchapter D. Exceptions to Requirement that Meetings be Open, Section 551.071(2) to consult with its attorney on a matter in which the duty of the attorney to the governmental body under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with this chapter regarding quarterly invoices dated 12/9/2013 for services rendered pursuant to the Interlocal Agreement between cities of Abilene, Midland and San Angelo effective 4/9/2011 (West Texas Water Partnership) and subject to confidentiality under said Interlocal
  12. 12. Minutes Page 117 January 7, 2014 Vol. 105 Agreement; Section 551.072 to deliberate the purchase, exchange, lease, or value of real property regarding West Texas Water Partnership and Lake Nasworthy; and Section 551.071(1) and Section 551.072 to deliberate the purchase, exchange, lease or value of real property regarding the West Texas Christian Foundation property, AKA Christian Village, on Loop 306 access road and to consult with an attorney concerning contemplated litigation in connection with such property. RECESS At 12:35 P.M., Mayor Morrison called a recess. RECONVENE At 12:38 P.M., Council reconvened, and the following business was transacted: FOLLOW UP AND ADMINISTRATIVE ISSUES CONSIDERATION OF MATTERS DISCUSSED IN EXECUTIVE/CLOSED SESSION No action was taken on matters discussed in Executive/Closed Session. ANNOUNCEMENTS AND CONSIDERATION OF FUTURE AGENDA ITEMS City Manager Daniel Valenzuela distributed the proposed January 21, 2014 Agenda and solicited Council comments and suggestions. Councilmember Vardeman requested an update on the special meeting or workshop to discuss the half cent sales tax, stormwater, and recreational vehicle park issues. City Clerk Alicia Ramirez reminded City Council of the tentative special meeting with the local governing entities on January 28, 2014. City Manager Daniel Valenzuela stated staff will conduct a preliminary meeting next week with the entity’s representative to cover the subject matter. Councilmember Silvas requested an update on the Convention Center markee installation. ADJOURNMENT Motion, to adjourn, was made by Councilmember Wardlaw and seconded by Councilmember Self. Motion carried unanimously. The meeting adjourned at 12:41 P.M. THE CITY OF SAN ANGELO ___________________________________ Dwain Morrison, Mayor ATTEST: _______________________________ Alicia Ramirez, City Clerk In accordance with Chapter 2, Article 2.300, of the Official Code of the City of San Angelo, the minutes of this meeting consist of the preceding Minute Record and the Supplemental Minute Record. Details on Council meetings may be obtained from the City Clerk’s Office or a video of the entire meeting may be purchased from the Public Information Officer at 481-2727. (Portions of the Supplemental Minute Record video tape recording may be distorted due to equipment malfunction or other uncontrollable factors.)
  13. 13. Page 118 Minutes Vol. 105 January 7, 2014 THIS PAGE INTENTIONALLY LEFT BLANK.
  14. 14. City of San Angelo Memo Date: January 6, 2014 To: Mayor and Council members From: Roger D. Havlak, Parks Division Superintendent Subject: Agenda Item for January 21, 2014 Council Meeting Contact: Roger D. Havlak, Parks Division, 325/234-0259 Shane Kelton, Operations Director, 325/657-4206 Caption: Consent Agenda Item Consideration of awarding RFB PK-01-13/Irrigation Parts to All-Tex Irrigation and Supply (San Angelo, Texas), Morrison Supply Company (San Angelo, Texas), and Watermaster Irrigation Supply (Lubbock, Texas) for estimated annual expenditures City-wide of $200,000 per year of the contract, and authorizing the City Manager and/or his designee to execute any necessary related documents Summary: The purpose of the RFB PK-01-13/Irrigation Parts was to obtain bids on specific irrigation parts that are normally used for installation and repairs on various City- wide projects and/or sites including, but not limited to: parks, sports fields, cemetery, street centers, esplanades, lake sites, open spaces, landscape beds, gardens, etc. The estimated annual expenditures City-wide per year of the contract is $200,000. History: Irrigation parts are normally purchased from vendors on an as-needed basis in small quantities, depending on the project/task. Financial Impact: Through the RFB process, the City is able to obtain lower cost per item prices on specific irrigation parts when purchased in greater quantities. Savings of up to 65% per item have been observed with the three bids that were received. Funding sources will vary by department/division. Other Information/ Recommendation: Staff recommends awarding the bids for the lowest and second lowest bids for each of the irrigation parts to the following 3 vendors with an option to extend the contract by one year: All-Tex Irrigation and Supply (San Angelo, Texas), Morrison Irrigation Company (San Angelo, Texas), and Watermaster Irrigation Supply (Lubbock, Texas). Attachments: RFB PK-01-13/Irrigation Parts Bid Tabulation Presentation: Roger D. Havlak, Parks Superintendent Shane Kelton, Operations Director Reviewed by: Shane Kelton, Operations Director Patrick Frerich, Assistant Operations Director Roger Banks, Purchasing Director
  15. 15. Y:13-RFXParksPK0113 Irrigation PartsBid Tabulaltion No. Description* Unit Est. Qty Unit Price Extended Unit Price Extended Unit Price Extended 1 Harco, 6" Swivel Tee (8065405) EA 96 $83.39 $ 8,005.44 $ 99.15 $ 9,518.40 $ 97 30 $ 9,340 80 2 Harco, 3" x 6" Lateral Isolation Valve (8413062 PN) EA 96 223.91 21,495.36 266.20 25,555.20 261 28 25,082 88 3 Harco, 3" x 3" Male Adaptor (80370) EA. 96 31.98 3,070.08 38.05 3,652.80 37 31 3,581.76 4 Harco, Spigot x Male NPT Adaptor (8740612) EA. 96 24.56 2,357.76 29.20 2,803.20 40.15 3,854.40 5 Harco, 3" Knuckle Restraint (60-100-03) EA. 96 21.13 2,028.48 25.15 2,414.40 24 66 2,367 36 6 Harco, 6" Clamshell Restraint (820611) EA. 192 61.68 11,842.56 73.35 14,083.20 71 98 13,820.16 7 Harco, Swivel Extension Male Swivel X Female Swivel (87106) EA. 192 16.56 3,179.52 19.70 3,782.40 19 33 3,711 36 8 Netafim, 323 Electric Valve (V07323IGTH04B01) EA. 96 158.74 15,239.04 195.65 18,782.40 175 52 16,849 92 9 Rain-Master, Decoder EA. 96 No bid No bid No bid No bid 98.75 9,480 00 10 NDS, Jumbo Valve Box EA. 96 38.49 3,695.04 29.50 2,832.00 25 30 2,428 80 11 NDS, Meter Box EA. 34 17.25 586.50 13.55 460.70 11.78 400 52 12 NDS , 10 Round Valve Box EA. 96 8.27 793.92 6.16 591.36 5 36 514 56 13 Rain Bird, (44NP) Quick Coupler Valve EA. 34 64.14 2,180.76 69.40 2,359.60 61 97 2,106 98 14 Spears, 6” Compression Coupling EA. 25 69.85 1,746.25 66.00 1,650.00 44 55 1,113.75 15 Spears, 4" x 3" PVC Bell Reducer EA. 96 8.31 797.76 7.90 758.40 9 02 865 92 16 Feet of 3" SCH 40 PVC Pipe FT 500 1.39 695.00 1.10 550.00 1 33 665 00 17 Feet of 4" SCH 40 PVC Pipe FT 500 1.79 895.00 1.55 775.00 1 91 955 00 18 Feet of 6" SCH 40 PVC Pipe FT 960 3.59 3,446.40 3.59 3,446.40 3 35 3,216 00 Total Bid 82,054.87$ 94,015.46$ 100,355.17$ = Low 2nd Lowest Delivery Days (Calendar Days) 65 30 30 Vendor Agrees to allow Piggy-Back Procurements (Y/N) No +F31 Yes Payment Terms/Discounts (if any) Net 15 Net 30 Net 30 Will you accept a City Purchasing Card (MASTERCARD) for payment? No Yes Yes Will you offer a payment discount if a Purchasing Card is utilized? N/A No No If Yes, how much? 0% 0% 0% Bids Mailed To All-Tex Irrigation & Supply, San Angelo, TX Morrison Supply Company, San Angelo, TX John Deere Green Tech, Houston, TX Watermaster BID SHEET * RFB NO: PK-01-13/Irrigation Parts * December 30, 2013 C I T Y O F S A N A N G E L O All-Tex Morrison Supply
  16. 16. City of San Angelo Memo Date: January 9, 2014 To: Mayor and Councilmembers From: Sandra Aguilar, Recreation Supervisor-Senior Services MaryAnn Vasquez, Recreation Manager Subject: Agenda Item for January 21, 2014 Council Meeting Contact: Sandra Aguilar, 481-2798 Caption: Consent Agenda Item Consideration of awarding “Rec-01-13” Food Products for the Senior Services Nutrition Program to Sysco West Texas from Lubbock, TX, not to exceed $83,461, and authorizing the Mayor or City Manager to execute any necessary related documents Summary: Award of bid will be for one (1) year with an option to renew terms for various food supplies under the Senior Services nutrition program. The program provides a hot meal for lunch at the Santa Fe Crossing Senior Center, Christian Village, and Plaza Del Sol #2. History: The Nutrition Program has been in existence for 35 years providing meals to seniors of the community. The federal program allows participants an opportunity to donate based on their ability. The only criteria is that a person must be 60 years of age and complete the required paperwork. Financial Impact: Funding for the Nutrition Program is in the FY2013-2014 budget. The Area Agency on Aging of the Concho Valley purchases a set number of meals, which covers the food cost and cost related to the preparation. Contributions and general fund dollars cover the meals that are not funded under the Title III C-1, Congregate. The allocated amount for raw food proposed in FY2013-2014 is $83,461. Other Information/ Recommendation: The City received bids from Sysco West Texas and Ben E. Keith. After reviewing the costs of goods needed for the Nutrition programs, Sysco West Texas proposed the lowest priced items overall, and staff recommends the bid be awarded to them. Sysco also provides menus that meet the state requirement for the Nutrition Program. Attached is the proposed cost per item. Attachments: Bid Tabulation Reviewed by Director: Carl White, Parks & Recreation,
  17. 17. City of San Angelo Memo Date: January 8, 2014 To: Mayor and Councilmembers From: Robert F. Bluthardt Subject: Agenda Item for January 21, 2014 Council Meeting Contact: Robert F. Bluthardt, Fort Concho (325) 481-2730 Caption: CONSENT Item Consideration of rejecting all bids relating to RFB: TWD-01-13/Carpet Replacement for the city owned Texas Workforce Building, located at 202 Henry O Flipper Street, San Angelo, TX Summary: This project was for the replacement 16,082 square feet of carpet and flooring at the Texas Workforce Building, 202 Henry O Flipper Street, San Angelo, TX in cooperation with the Lessor. However, the Lessor is unable to provide the necessary labor to relocate/move their furniture at this time. A new bid will be published and presented for award, when the Lessor’s space can be made available for the removal and installation of the new flooring. Staff is recommending that all bids be rejected and a new bid published when the Lessor is available for service. Texas Local Government Code, section 252.043 requires that bids be rejected by the governing body. History: The Texas Workforce dba Concho Valley Workforce has been leasing a building from the City of San Angelo for its offices since 2001. This project was to fulfill the condition of the lease that requires that carpet and flooring be replaced every ten years. Financial Impact: None Related Vision Item (if applicable): NA Other Information/ Recommendation: Staff recommends rejection of all bids. Attachments: Bid Tabulation
  18. 18. Presentation: None Publication: NA Reviewed by Director: Carl White, Director of Parks and Recreation Approved by Legal: December 2, 2013
  19. 19. City of San Angelo Memo Date: January 14, 2014 To: Mayor and Councilmembers From: Kevin Krueger, Assistant Director of Water Utilities Subject: Agenda Item for January 21, 2014 Council Meeting Contact: Ricky Dickson, Water Utilities Director, 657-4209 Caption: Consideration of awarding Water Utility Bid WU-21-13, Hickory Well Field Expansion Package 2 for the Hickory Aquifer Water Supply Project to Red River Construction Company, Wylie, Texas in the amount of $9,764,300.00, and authorizing the City Manager to execute said contract, in substantially the attached form, and related documents. Summary: Two Bids have been received for the construction of the Hickory Well Field Expansion – Package 2 Project. This Package 2 project includes installation of pumps in the six new wells, installation of well field piping to connect new wells to the existing system, construction of well field access roads and installation of an additional pump at the existing booster pump station. Bids were received from Red River Construction Company and Archer Western Construction, LLC (bid amount $10,398,000.00). Low bid for the project was submitted by Red River Construction Company in the amount of $9,764,300.00 and the bid had no exceptions to the specifications. History: The current phase of the Hickory Water Supply project was originally designed to provide 6 MGD with planned increases of 9 MGD in 2026 and 10.7 MGD in 2036. City Council directed city staff to increase production capacity by adding new wells and infrastructure necessary to produce, transmit and treat additional water. During the August 6, 2013 council meeting, the drilling of six new wells was approved for construction. Currently three drill rigs are in the process of drilling the first three wells. This Package 2 project will construct the remaining improvements necessary to complete the expansion of the well field. Financial Impact: Bid amount $9,764,300.00. Funded from Texas Water Development loan program proceeds in the amount of $120,000,000. Related Vision Item (if applicable): Long term water supply. Other Information/Recommendation: It is recommended that the low bid from Red River Construction Company be accepted and the City Manager, Water Utilities Director or City Manager Designee be authorized to negotiate and execute a contract and related documents. Attachments: Bid Tabulation, award recommendation, and Draft Agreement Reviewed by Service Area Director: Ricky Dickson, Water Utilities Director January 14, 2014 Approved by Legal: December 2013
  20. 20. 14785 Preston Road, Suite 950, Dallas, Texas 78759 P. 972.239.9949 F. 972.239.9117 pw://Carollo/Documents/Client/TX/San Angelo/8173D10/Bid Assistance/Package 2 - Red River - Award Letter.docx carollo.com January 14, 2014 Mr. Ricky Dickson Water Utilities Director 72 West College Avenue San Angelo, TX 76903 Subject: Hickory Water Supply Project – Well Field Expansion Package 2 RFB No. WU-21-13 Texas Water Development Board #: 21695 CID 07 Dear Mr. Dickson: On January 9, 2014, two (2) bids were received by the City of San Angelo (COSA) in conjunction with the above referenced project. Bids were reviewed for completeness and accuracy by COSA and Carollo Engineers. The bids received from the two general contractors are summarized in the attached Bid Tabulation spreadsheet. The following is a summary of the findings: • COSA received two bids from general contractors, from $9,764,300.00 to $10,398,000.00. • Red River Construction Company was the apparent low responsive bidder for the project with a Total Base Bid Price of $9,764,300.00. • Red River Construction Company completed the required bid forms and provided references, resumes, and additional information required. • Carollo Engineers checked the additional references provided by Red River Construction Company and found no objection to Red River Construction Company or the proposed personnel on the project. Based on the bid evaluation and information provided, we find no reason not to award the Hickory Water Supply Project – Well Field Expansion Package 2 to Red River Construction Company for $9,764,300.00. If you have any questions, please do not hesitate to contact me. Sincerely, CAROLLO ENGINEERS, INC. Hisham (Hutch) Musallam, P.E. Project Manager Enclosures: Bid Tabulation cc: David Yager, P.E., Texas Water Development Board File
  21. 21. Y:13-RFXWater UtilitiesWU2113 Well Field Expansion 2Bid Tab-WU2113-draft-Summary C I T Y O F S A N A N G E L O BID TABULATION * RFB NO: WU-21-13 * January 9, 2014 Well Field Expansion Description Archer Red River Construction Well Field Expansion $ 10,398,000.00 $ 9,764,300.00 Bid Bond: Yes Yes Bids Mailed To: Alsay Incorporated San Antonio TX Archer-Western Contr. Arlington TX AUI Fort Worth TX Bar Constructors Lancaster TX Barnard Construction Company, Ltd. Bozeman MT Boyer, Inc. Houston TX BRH-Garver Construction, LP Houston TX Bryan Construction Bryan TX Cajun Constrctors, Inc. Baton Rouge LA Craig, Sheffield and Austin Houston TX Darnell Construction, LLC San Angelo TX
  22. 22. Y:13-RFXWater UtilitiesWU2113 Well Field Expansion 2Bid Tab-WU2113-draft-Detail 2 of 2 City of San Angelo BID TABULATION * RFB NO: WU-21-13 * January 9, 2014 Well Field Expansion No Item Description Units Qty Unit Cost Extended Unit Cost Extended 1 Booster Pump Station Mechanical, including: piping and valves, pump, coating, and mechanical appurtenances and accessories, testing, start-up, and training. LS 1 145,000.00$ $ 145,000.00 140,000.00$ $ 140,000 00 2 Booster Pump Station Electrical, Instrumentation and Controls for the added pumps. LS 1 179,000.00 179,000.00 197,000.00 197,000 00 3 Well Field pumps and columns including: installation of well pumps and pump columns at wells no. 12, 13, 14, 17, 20, & 22. 1 1,477,000.00 1,477,000.00 1,600,000.00 1,600,000 00 4 Equipment and labor required to lower the pump setting of an existing pump Each 3 25,000.00 75,000.00 28,000.00 84,000 00 5 Regrade repeater sites 1 and 2 and add TX DOT Flexbase and other improvements as shown on the drawings. 1 15,000.00 15,000.00 15,000.00 15,000 00 6 Well Field civil, mechanical, structural, and architectural, including: piping and valves, construction of electrical buildings, HVAC, fences and gates, site grading for wells no. 12, 13, 14, 17, 20 and 22, and the construction and regrading of access road from the booster pumpt stations to wells no. 12, 13, 14, 17, 20 and 22 and throughout the well field, and associated civil, mechanical, structural, and architectural appurtenances and accessories, testing start-up, and training. 7. Regrading the existing access roads Lump 1 $ LS 1 6,613,000.00 6,613,000.00 5,500,000.00 5,500,000 00 7 Regrading the existing access roads from FM 2028 to the Booster Pump Station and from the Booster Pump Station to Wells 1-9 LS 1 784,000.00 784,000.00 490,000.00 490,000 00 8 Installation of fiber optic cable from the entrance of Ford Ranch on FM 2028 to he Existing Booster Pump Station Electrical Building LS 1 4,000.00 4,000.00 5,000.00 5,000 00 9 Software and Training LS 1 37,000.00 37,000.00 40,000.00 40,000 00 10 Trench safety LS 1 10,000.00 10,000.00 21,500.00 21,500 00 11 All Other Items for completeand Operational Prjoect 1 309,000.00 309,000.00 921,800.00 921,800 00 11 Allowance for Miscellaneous Additional Work LS 1 750,000.00 750,000.00 750,000.00 750,000 00 TOTAL 10,398,000.00$ 9,764,300.00$ Bids Mailed To: Alsay Incorporated San Antonio TX Eagle Contracting Keller TX Archer-Western Contr. Arlington TX Garney Companies, Inc. Kansas City MO AUI Fort Worth TX Gracon Construction Mesquite TX Bar Constructors Lancaster TX Housley Communication Inc San Angelo TX Barnard Construction Company, Ltd. Bozeman MT Lambda Construction San Antonio TX Boyer, Inc. Houston TX Laughlin-Thyssen, Inc. Houston TX BRH-Garver Construction, LP Houston TX McCarthy Dallas TX Bryan Construction Bryan TX Oscar Renda Contracting Roanoke TX Cajun Constrctors, Inc. Baton Rouge LA PCL Construction, Inc. Irving TX Craig, Sheffield and Austin Houston TX Pepper-Lawson Houston TX Darnell Construction, LLC San Angelo TX Purcell Contracting Meridian TX Dickson Underground U ility Construction San Angelo TX Red River Construction Wylie TX Western Summit Constructors Fort Wor h TX SJ Louis 9 San Antonio TX Archer Red River Construction
  23. 23. City of San Angelo Memo Date: December 26, 2013 To: Mayor and Councilmembers From: Cindy Preas, Real Estate Administrator Subject: Agenda Item for January 7, 2014 Council Meeting Contact: Cindy Preas, Real Estate Administrator Caption: Consent Item Consideration of authorizing the sale of the following Lake Nasworthy property for the appraised value and authorizing the City Manager or his designee to execute all legal documents necessary to convey the surface estate only in the subject property, subject to completion of all curative requirements. Summary: John D. Hammit 6678 Knickerbocker Road Lot 104, Group Shady Point $23,523 History: None. Financial Impact: Upon approval, proceeds from the sale of residential lake lots will be placed in the Lake Nasworthy Trust Fund. Related Vision Item (if applicable): None. Other Information/Recommendation: If the sales are approved at the appraised value, a title examination will be performed and legal staff will prepare a Real Estate Contract of Sale, Special Warranty Deed and Surrender of Lease, as previously approved by City Council. Staff recommends approval. Attachments: Appraisal Report (Hammit) Presentation: None. Publication: None. Reviewed by Service Area Director: Lysia H. Bowling. Reviewed by City Attorney: Lysia H. Bowling
  24. 24. City of San Angelo Memo Date: December 30, 2013 To: Mayor and Councilmembers From: Karl Bednarz. P.E. City Engineer Subject: Agenda Item for 01/21/2014 Council Meeting Contact: Ryan Ward, S.I.T., COSA Engineering Services, 657-4434 Caption: CONSENT Item Consideration of adopting a Resolution authorizing the City Manager to execute a license agreement with Leica Geosystems, Inc. (“Leica”) pursuant to which City, as host, grants Leica a license to install and operate a North America reference network reference station at City Hall, and Leica grants City a Smartnet GPS Network License Summary: This is in reference to a Contract for GPS hosting/network services with SmartNet. For the future survey needs of the City, this will be a beneficial tool to expand the Global Positioning System (GPS) that we use. At this time we have our own system mounted to City Hall, but the range of this existing station is limited. By granting Leica the rights to host a GPS base station on City Hall, this networked coverage will allow our survey functions to expand, much like having better coverage with a cell phone company, allows its users to connect to their service from more locations. This will also free up our existing GPS base station to allow us more mobility for other survey projects. History: First hearing Financial Impact: This service is provided for free in exchange for hosting the unit on City Hall. Related Vision Item (if applicable): N/A Other Information/ Recommendation: By allowing Leica to host this unit at City Hall, the City of San Angelo will be given one license to connect to the SmartNet GPS network, free of charge, indefinitely. This in turn will allow the Water, Survey and GIS departments to function more efficiently, and extend the current range of data collection. This will also afford the City an extra base unit to be used on long distance projects such as the Hickory Aquifer Project. Along with being beneficial to the city, the community will also be able to subscribe to this network through Leica for future survey needs. Staff recommends approval. Attachments: Contract, Resolution and Leica SmartNet Summary Presentation: N/A Publication: N/A Reviewed by Director: A.J. Fawver,Intrrim Director of Development Services Approved by Legal: 12/23/2013
  25. 25. Leica SmartNet Summary (GPS) Global Positioning System is what most surveyors use for topographic work and GIS mapping grade surveys. In short, it is a collection of satellites that triangulate a known position on the surface of the earth. To communicate with these satellites, a receiver, an antenna, and CPU device are needed to collect this data. This installation will consist of mounting the receiver (a unit the size of a DVD player) in the catwalk of the theater of City Hall (where the existing unit is currently), and the attachment of an antenna to the top of City Hall on the upper roof (where the existing antenna is currently mounted). Leica will be responsible for maintaining this equipment; all the City will be responsible for is an electrical outlet to plug the unit into, and granting access to our current IT network. This has been discussed with our IT group and they have no foreseeable issue with this being on the network because of its lack of accessibility from outside sources (i.e. computer hackers – it’s considered a dummy box). Benefit to the City as a whole is great. Leica will give one free license for use of this network, with which our current Trimble Inc. survey equipment will communicate with. It will also allow local businesses and citizens the opportunity to pay a monthly fee to Leica and have use of this service. This will ultimately give our Survey; Water and GIS departments more range to incorporate the daily tasks of data collection. For example: Location of water meters, sewer lines, etc. Roadway surveys, Project design data collection Mapping features needed to update the GIS maps The existing base station is only a radio link system that is not connected to a wide network, which in turn limits its long range ability and accuracy. This means that multiple base stations are connected together all around Texas, much like Cellular Towers are interconnected. This existing base station will remain in place, since the City owns it.
  26. 26. A RESOLUTION OF THE CITY COUNCIL FOR THE CITY OF SAN ANGELO, TEXAS, AUTHORIZING THE CITY MANAGER TO EXECUTE A LICENSE AGREEMENT WITH LEICA GEOSYSTEMS, INC. (“LEICA”) PURSUANT TO WHICH CITY, AS HOST, GRANTS LEICA A LICENSE TO INSTALL AND OPERATE A NORTH AMERICA REFERENCE NETWORK REFERENCE STATION AT CITY HALL, AND LEICA GRANTS CITY A SMARTNET GPS NETWORK LICENSE WHEREAS, the City of San Angelo has its own Global Positioning System (GPS) station mounted at City Hall, which GPS station has a limited range; and, WHEREAS, the license agreement with Leica Geosystems, Inc. (LEICA) to host a North America Reference Network Reference station and granting City a SmartNet GPS network license will expand the range of the City’s GPS, and free up the City’s existing GPS base station, thereby permitting additional mobility for other City survey projects; NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SAN ANGELO, TEXAS THAT: 1. The above recitals are true and correct and incorporated herein. 2. The City Manager is hereby authorized to enter into and execute an agreement with Leica Geosystems, Inc., (LEICA) pursuant to which City, as host, grants LEICA a license to install and operate a North America Reverence Network Reference Station at City Hall, and LEICA grants City a SmartNet GPS Network license. PASSED, APPROVED, and ADOPTED on this the day of January, 2014. CITY OF SAN ANGELO ATTEST: ________________________ Dwain Morrison, Mayor Alicia Ramirez, City Clerk APPROVED AS TO CONTENT: APPROVED AS TO FORM: __________________________ ____________________________ Karl Bednarz, City Engineer Lysia H. Bowling, City Attorney
  27. 27. City of San Angelo Fund Balance Policy Revised for GASB 54 Purpose The purpose of this policy is to establish a key element of the financial stability of the City by setting guidelines for fund balance. Unassigned fund balance is an important measure of economic stability. It is essential that the City maintain adequate levels of unassigned fund balance to mitigate financial risk that can occur from unforeseen revenue fluctuations, unanticipated expenditures, and similar circumstances. The fund balance also provides cash flow liquidity for the City’s general operations. Definitions Fund Equity – A fund’s equity is generally the difference between its assets and its liabilities. Fund Balance – An accounting distinction is made between the portions of fund equity that are spendable and nonspendable. These are broken up into five categories: 1) Nonspendable fund balance – includes amounts that are not in a spendable form or are required to be maintained intact. Examples are inventory or permanent funds. 2) Restricted fund balance – includes amounts that can be spent only for the specific purposes stipulated by external resource providers either constitutionally or through enabling legislation. Examples include grants and child safety fees. 3) Committed fund balance – includes amounts that can be used only for the specific purposes determined by a formal action of the government’s highest level of decision-making authority. Commitments may be changed or lifted only by the government taking the same formal action that imposed the constraint originally. 4) Assigned fund balance – comprises amounts intended to be used by the government for specific purposes. Intent can be expressed by the governing body or by an official or body to which the governing body delegates the authority. In governmental funds other than the general fund, assigned fund balance represents the amount that is not restricted or committed. This indicates that resources in other governmental funds are, at a minimum, intended to be used for the purpose of that fund. 5) Unassigned fund balance – is the residual classification of the general fund and includes all amounts not contained in other classifications. Unassigned amounts are technically available for any purpose.
  28. 28. Policy Committed Fund Balance - The City Council is the City’s highest level of decision-making authority and the formal action that is required to be taken to establish, modify, or rescind a fund balance commitment is a resolution approved by the Council at the City’s Council meeting. The resolution must either be approved or rescinded, as applicable, prior to the last day of the fiscal year for which the commitment is made. The amount subject to the constraint may be determined in the subsequent period. Assigned Fund Balance - The City Council has retained the responsibility to assign funds. Minimum Unassigned Fund Balance It is the goal of the City to achieve and maintain an unassigned fund balance in the general fund equal to seventy-five days of the following year’s expenditures. Order of Expenditure of Funds When multiple categories of fund balance are available for expenditure (for example, a construction project is being funded partly by a grant, funds set aside by the City Council, and unassigned fund balance), the City will start with the most restricted category and spend those funds first before moving down to the next category with available funds. Stabilization (or “Rainy Day”) Fund If the City has this type of fund, the City will describe in specific detail the resources committed and the circumstances that define the use of the funds. If the City does not have a more specific policy, the fund will be reported as part of the general fund as committed. The amount will be committed as an action of the City Council as specified above.
  29. 29. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF SAN ANGELO, TEXAS (“CITY”) AUTHORIZING THE ADOPTION OF GOVERNMENTAL ACCOUNTING STANDARDS BOARD STATEMENT NO. 54 (GASB 54), BY ADOPTING A FUND BALANCE POLICY, COMMITTING UNCLASSIFIED REVENUES FOR SPECIFIC PURPOSES WHEREAS, the Governmental Accounting Standards Board adopted Statement No. 54 (GASB 54) in 2009, a new standard for governmental fund balance reporting and governmental fund type definitions that became effective in governmental fiscal years starting after June 15, 2010, and; WHEREAS, the City of San Angelo, Texas has implemented GASB 54 requirements as of September 30, 2010 and now wishes to formally adopt these requirements, and a fund balance policy, and to continue to apply such requirements to its financial statements, and; WHEREAS, prior to GASB 54, ending fund balances were specified as reserved, designated, or unreserved, and; WHEREAS, GASB 54 requires classification of the ending fund balances into five categories: non-spendable, restricted, committed, assigned and unassigned, and; WHEREAS, GASB 54 requires that a policy for use of financial resources be developed and adopted, and; WHEREAS, as resources are received, it may be necessary to assign unclassified revenues to specific purposes when appropriate. NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF SAN ANGELO THAT: SECTION 1. Recognizing that fund balance measures the net financial resources available to finance expenditures of future periods, it is ordered and directed that the City of San Angelo, Texas to formally adopt Governmental Accounting Standards Board Statement 54 (GASB 54). To comply with this provision, the following policies will be adopted: • The City shall report governmental fund balances per GASB 54 definitions in the balance sheet as follows: o Non-spendable - This classification includes amounts that cannot be spent because they: (a) are not in spendable form (e.g. inventories and prepaid items); (b) are not expected to be converted into cash within the current period or at all (e.g., long-term receivables); or (c) are legally or contractually required to be maintained intact (e.g., the non-spendable corpus of an endowment). o Restricted - This classification includes amounts subject to usage constraints that have either been: (a) externally imposed by creditors (e.g., through a debt covenant), grantors, contributors, or laws or regulations of other governments; or (b) imposed by law through constitutional provisions or enabling legislation. o Committed - This classification includes amounts that are constrained to use for specific purposes pursuant to formal action of the City Council. These amounts
  30. 30. cannot be used for other purposes unless the Council removes or changes the constraints via the same type of action used to initially commit them. o Assigned - This classification includes amounts intended by the City for use for a specific purpose but which do not qualify for classification as either restricted or committed. The intent can be expressed by City Council or by a Council designee. This classification applies to the positive unrestricted and uncommitted fund balances of all governmental funds except the General Fund. o Unassigned - This classification applies to the residual fund balance of the General Fund and to any deficit fund balances of other governmental funds. • The City Council shall approve all commitments by formal action. The action to commit funds must occur prior to fiscal year-end, to report such commitments in the balance sheet of the respective period, even though the amount may be determined subsequent to fiscal year-end. A commitment can only be modified or removed by the same formal action. • When it is appropriate for fund balances to be assigned, the City Council retains the responsibility to assign funds. Assignments may occur subsequent to fiscal year-end. • The City Council will utilize funds in the following spending order: o Restricted o Committed o Assigned o Unassigned PASSED, APPROVED and ADOPTED on this the day of ________, 2014. CITY OF SAN ANGELO ATTEST: Dwain Morrison, Mayor Alicia Ramirez, City Clerk Approved as to Content: Approved as to Form: Tina Bunnell Lysia H. Bowling Finance Director City Attorney
  31. 31. City of San Angelo Memo Date: December 18, 2013 To: Mayor and Councilmembers From: Tina Bunnell, Finance Director Subject: Agenda Item for January 21, 2014 Council Meeting Contact: Tina Bunnell, Finance Director, 657-4268 Caption: Consent Item Consideration of adopting an updated Fund Balance Policy and Resolution Summary: GASB 54 was issued in February 2009 and was required to be implemented for financial statements for periods beginning after June 15, 2010. Per the GASB, the objective of the Statement is to enhance the usefulness of fund balance information by providing clearer fund balance classifications that can be more consistently applied and by clarifying the existing governmental fund type definitions. The Statement establishes fund balance classifications that comprise a hierarchy based primarily on the extent to which a government is bound to observe constraints imposed upon the use of the resources reported in governmental funds. This item has been placed on the consent agenda, but please feel free to call with any questions. History: Although the City’s financial statements have been prepared and presented as required by GASB 54, the policy and resolution have not yet been formally adopted. Financial Impact: N/A Related Vision Item (if applicable): None Other Information/Recommendation: Staff recommends that the policy and resolution be adopted as presented. Attachments: Fund Balance Policy as Updated for GASB 54 Fund Balance Resolution Article: “Fund Balance: New and Improved” Presentation: No special equipment is required. Publication: None Reviewed by Service Area Director: Michael Dane, Assistant City Manager/CFO
  32. 32. BY STEPHEN J. GAUTHIER FUND BALANCE N E W A N D I M P R O V E D
  33. 33. April 2009 | Government Finance Review 11 T here is probably no single item in a typical state or local government’s financial statements that attracts more attention than fund balance. In February 2009, the Governmental Accounting Standards Board (GASB) issued GASB Statement No. 54, Fund Balance Reporting and Governmental Fund Type Definitions.This latest GASB standard will not affect the calculation of fund balance,but will funda- mentally alter the various components used to report it. BACKGROUND Accountants use the term fund balance to describe the arithmetic difference between the assets and liabilities reported in a governmental fund (e.g., general fund). The categories that have been used until now to present fund bal- ance have focused on whether resources were available for appropriation (i.e., budgeting). Thus, the traditional presenta- tion of fund balance distinguished unreserved fund balance (i.e., available for appropriation) from reserved fund balance (i.e.,not available for appropriation). Fund balance might not be available for appropriation (i.e., reserved) for a variety of reasons. Some resources of a govern- mental fund, by their very nature, cannot be spent (e.g.,prepaid rent and inventories of supplies). Other resources may convert to spendable form only at a much later date (e.g., the long-term portion of notes receivable). Still other resources may be available for spending,but their use is externally restricted to a purpose narrower than the purpose of the fund in which they are reported. In addition, governing bodies themselves frequently place their own limitations on how they will use resources other- wise available for appropriation (e.g.,“earmarking”).Likewise, a government’s management may have tentative plans for all or a portion of those resources. In either case, a government traditionally has had the option of indicating these tentative managerial plans and self-imposed limitations by presenting a portion of unreserved fund balance as designated. This traditional approach to classifying fund balance is summarized in Exhibit 1. Three considerations led the GASB to undertake its recent reexamination of the components used to report fund balance. First, the traditional terminology was not self-explanatory and has frequently led to misunderstandings.Second,govern- ments often have applied the different categories inconsis- tently in practice. Finally, some have questioned whether the historic focus on availability for appropriation best serves the needs of financial statement users. NEW GUIDANCE Focus. GASB Statement No. 54 will shift the focus of fund balance reporting from the availability of fund resources for budgeting to“the extent to which the government is bound to honor constraints on the specific purposes for which amounts in the fund can be spent.”1 Components of fund balance. GASB Statement No. 54 establishes five components of fund balance. Because circumstances differ among governments, not every government or every governmental fund will report all of those components. Constraints on how amounts can be spent are not really an issue for resources that are inherently nonspendable.Examples include inventories and prepaids;the long- term portion of loans receivable2 ;and non- financial assets held for resale.3 Still other resources cannot be spent because legal or contractual provisions require that they be maintained intact (e.g., the principal of an endowment). GASB Statement No. 54 directs that the portion of fund balance reflecting both be labeled nonspendable fund balance. Not all limitations on how resources may be used have the same force. Some limitations are externally enforceable and lie beyond the power of the government to change unilat- erally (e.g.,restrictions imposed by a grant contract or a bond covenant). Other limitations are self-imposed, but would require formal action at the highest level of the government to remove (e.g.,resources legally“earmarked”for a given project by the governing body).Still other limitations are less binding and function more as a declaration of intent.GASB Statement No.54 has created a separate category to accommodate each of these situations. ■ Restricted fund balance. The term restricted fund balance will encompass net fund resources subject to externally enforceable legal restrictions.It is no accident that the term restricted fund balance so closely resembles the term There is probably no single item in a typical state or local government’s financial state- ments that attracts more attention than fund balance.
  34. 34. 12 Government Finance Review | April 2009 restricted net assets used in the context of government- wide financial reporting.In both cases,the restrictions con- cerned would be either 1) externally imposed by credi- tors (such as through debt covenants),grantors,contribu- tors,or laws or regulations of other governments,or 2) imposed by law through constitutional provisions or enabling legislation.4 Note that there is no need for the limitation to be narrower than the purpose of the fund.5 ■ Committed fund balance. The term committed fund bal- ance will be used to describe the portion of fund balance that represents resources whose use is constrained by lim- itations that the government imposes upon itself at its highest level of decision making (normally the governing body) and that remain binding unless removed in the same manner.The underlying action that imposed the lim- itation would need to occur no later than the close of the reporting period.Note,once again,that there is no require- ment that the limitation be narrower than the purpose of the fund.6 ■ Assigned fund balance. The assigned fund balance cate- gory will cover the portion of fund balance that reflects a government’s intended use of resources.Such intent would have to be established at either the highest level of deci- sion making,or by a body (e.g.,finance committee) or an official designated for that purpose.7 Logically speaking,a government cannot assign resources that it does not have; therefore,the amount reported as assigned fund balance could never exceed total fund balance less its nonspend- able,restricted,and committed components.Once again, note that there is no requirement that the limitation be narrower than the purpose of the fund. Of course,the general fund,as the principal operating fund of a government,may have net resources in excess of what is properly categorized in one of the four categories just already described.If so,the surplus will be presented as unassigned fund balance. A positive amount of unassigned fund bal- ance,however,will never be reported in a governmental fund other than the general fund, because GASB Statement No. 54 prohibits reporting resources in another fund unless they are at least assigned to the purpose of that fund. All the same, funds other than the general fund could report a negative amount of unassigned fund balance should the total of nonspendable fund balance, restricted fund balance, and committed fund balance exceed the total net resources of the fund. The new components of fund balance are summarized in Exhibit 2. Stabilization arrangements. Governments often establish “rainy day funds”or“contingency funds”to provide a financial cushion against unanticipated adverse financial or economic circumstances. The appropriate classification of such resources within fund balance depends on the specific nature of the arrangement. On the one hand, if the use of the resources is limited in a way that is legally enforceable by an outside party, classifica- tion as restricted fund balance would be appropriate.On the other hand,if the limitation was imposed by the highest level of decision making and can only be removed by formal action equivalent to the action taken to impose it, the use of the committed fund balance classification would be appro- priate.It would never be appropriate,however,to classify such resources as assigned fund balance. Exhibit 1:Traditional Components of Fund Balance (Focus on Availability for Appropriation) ■ Reserved fund balance (not available for appropriation) • Portion of net resources that cannot ever be spent because of their form • Portion of net resources that cannot yet be spent • Portion of net resources that cannot be spent for any and all fund-related purposes because of external limitations ■ Unreserved fund balance (available for appropriation) • Designated unreserved fund balance (available for appropriation, with a limitation on use imposed by the government itself) ■ Portion of net resources subject to limitations imposed by the governing body ■ Portion of net resources set aside by management in connection with its tentative plans • Undesignated unreserved fund balance (available for appropriation, with no external or internal limitation)
  35. 35. GASB Statement No.54,paragraph 20,places serious limits on what qualifies as a stabilization arrangement for this purpose: The formal action that imposes the parameters for spending should identify and describe the specific cir- cumstances under which a need for stabilization arises. Those circumstances should be such that they would not be expected to occur routinely. For example, a stabiliza- tion amount that can be accessed “in an emergency” would not qualify to be classified within the committed category because the circumstances or conditions that constitute an emergency are not sufficiently detailed,and it is not unlikely that an “emergency” of some nature would routinely occur. Similarly, a stabilization amount that can be accessed to offset an “anticipated revenue shortfall”would not qualify unless the shortfall was quan- tified and was of a magnitude that would distinguish it from other revenue shortfalls that occur during the nor- mal course of governmental operations. Appropriated fund balance. Not infrequently, govern- ments balance their budget by appropriating a portion of existing fund balance to bridge the gap between appropria- tions and estimated revenues. The portion of fund balance thus appropriated for the following year would properly be classified as assigned fund balance. Flow assumptions. Frequently resources for a single proj- ect will come from multiple sources. For example, a city may elect to finance a new bridge partially from restricted grant proceeds (restricted fund balance), partially from earmarked revenues (committed fund balance), and partially from other available resources expressly set aside for the purpose (assigned fund balance).In that case,flow assumptions would be needed: ■ When both restricted resources and other resources are to be used,how are outlays allocated to each (e.g., restricted resources presumed to be spent first? Spending presumed to occur on a pro rata basis?)? ■ When committed,assigned,and unassigned resources are to be used,how are outlays allocated among the various categories? COMPARISON OF OLD AND NEW Perhaps the best way to gain an understanding of the new fund balance categories is to contrast how certain specific items are reported today with how those same items will be reported in the future under GASB Statement No.54. April 2009 | Government Finance Review 13 Exhibit 2: New Components of Fund Balance — GASB Statement No. 54 (Focus on Extent to which Government Is Bound to Honor Constraints on the Specific Purposes forWhich Amounts Can Be Spent) ■ Nonspendable fund balance (inherently nonspendable) • Portion of net resources that cannot be spent because of their form • Portion of net resources that cannot be spent because they must be maintained intact ■ Restricted fund balance (externally enforceable limitations on use) • Limitations imposed by creditors, grantors, contributors, or laws and regulations of other governments • Limitations imposed by law through constitutional provisions or enabling legislation ■ Committed fund balance (self-imposed limitations set in place prior to the end of the period) • Limitation imposed at highest level of decision making that requires formal action at the same level to remove ■ Assigned fund balance (limitation resulting from intended use) • Intended use established by highest level of decision making • Intended use established by body designated for that purpose • Intended use established by official designated for that purpose ■ Unassigned fund balance (residual net resources) •Total fund balance in the general fund in excess of nonspendable, restricted, committed, and assigned fund balance (i.e., surplus) • Excess of nonspendable, restricted, and committed fund balance over total fund balance (i.e., deficit)
  36. 36. 14 Government Finance Review | April 2009 Reserved fund balance. Currently, reserved fund balance comprises three elements: ■ Resources that by their very nature cannot be spent (e.g., prepaid rent) ■ Resources that are not yet available for spending (e.g., long-term portion of loans receivable) ■ Resources externally restricted to a purpose narrower than the fund The first of these elements will always be reported as non- spendable fund balance.The second element normally would be reported as nonspendable fund balance (i.e.,unless there was a limitation on how the amounts eventually received could be used, in which case the classification would be restricted, committed, or assigned fund balance, as appropri- ate).The third element will be reported as restricted fund bal- ance. Designated unreserved fund balance. Currently this cat- egory comprises two elements: ■ Limitations that the government places upon itself ■ Tentative management plans Net resources currently reflected in the first category will be reported in the future as either committed fund balance or as assigned fund balance,depending upon the source of the lim- itation.The latter will be reported as either assigned fund bal- ance (if management is designated to make such assign- ments) or unassigned fund balance. Undesignated unreserved fund balance. Today this residual category includes resources whose use is limited,but not for a purpose narrower than the purpose of the fund. Under GASB Statement No. 54, there is no requirement that a limitation be narrower than the purpose of the fund. Accordingly, items that are restricted, committed, or assigned simply for the purpose of the fund will be reported as restrict- ed,committed,or assigned fund balance. Also, reporting designated unreserved fund balance today is optional.Under GASB Statement No.54,the use of the equiv- alent category (i.e., assigned fund balance) will be required. Therefore, many governments that today do not report desig- nated unreserved fund balance will report as assigned fund balance a portion of what today is labeled simply unreserved fund balance. EFFECTIVE DATE Governments will need to implement GASB Statement No. 54 starting with the fiscal period that ends June 30,2011.In the statistical section of the comprehensive annual financial report, retroactive implementation is encouraged, but not required. If a government declines to restate amounts from previous years in the statistical section,it will need to provide an explanation.❙ Notes 1.GASB Statement No.54,paragraph 5. 2.Assuming that there are not constraints on the use of the amounts eventu- ally collected. 3.Assuming that there are not constraints on the use of the proceeds of the eventual sale. 4.The criteria for restricted net assets set forth in GASB Statement No.34, Basic Financial Statements — and Management's Discussion and Analysis — for State and Local Governments,paragraph 34,are identical to the cri- teria for restricted fund balance in GASB Statement No.54,paragraph 8. 5.If the use of the amounts to be collected on long-term loans receivable and the amounts resulting from the sale of nonfinancial assets is subject to restrictions,then those items should be reflected in restricted fund bal- ance,rather than in nonspendable fund balance. 6.If the use of the amounts to be collected on long-term loans receivable and the amounts resulting from the sale of nonfinancial assets is commit- ted,then those items should be reflected in committed fund balance, rather than in nonspendable fund balance. 7.If the use of the amounts to be collected on long-term loans receivable and the amounts resulting from the sale of nonfinancial assets is assigned,then those items should be reflected in assigned fund balance, rather than in nonspendable fund balance. STEPHEN J. GAUTHIER is director of the GFOA’sTechnical Services Center in Chicago, Illinois.
  37. 37. TO: Appointing Agencies Angelo State University- President City of San Angelo-City Council San Angelo Independent School District-Board of Trustees Tom Green County-Commissioners Court FROM: Appointing Agencies - Liaison Representatives Dr. Bradley Petty, Angelo State University Mr. Johnny Silvas, City of San Angelo Mr. Aubrey DeCordova, Tom Green County Mr. Art Hernandez, San Angelo Independent School District SUBJECT: Appointments to the Board of Trustees of the MHMR Services for the Concho Valley DATE: November 20, 2013 The Liaison Representatives nominates the following persons for re-appointment to the MHMR Services for the Concho Valley Board of Trustees for an unexpired term ending October 31, 2015: Gibson, Jeffrey-November 1, 2013 through October 31, 2015 (re-appointment) Kujawski, Linda–November 1, 2013 through October 31, 2015 (re-appointment) Spieker, Dianna–November 1, 2013 through October 31, 2015 (re-appointment) Trevino, Pat–November 1, 2013 through October 31, 2015 (re-appointment) Stokes, John–November 1, 2012 through October 31, 2014 (re-appointment) Official appointment of these nominees is requested by the Liaison Representatives to provide a duly constituted Board of Trustees as required by the Texas Laws Relating Mental Health and Mental Retardation. Documentation (notarized meeting minutes where applicable) of the appointments should be sent to the Executive Director’s Office, MHMR Services for the Concho Valley, 1501 West Beauregard, San Angelo, Texas 76901. If you have any questions, please feel free to contact Ms. Annette Hernandez at (325) 658-7750 ext. 346.
  38. 38. City of San Angelo Memo Date: October 27, 2011 To: Mayor and Councilmembers From: Alicia Ramirez, City Clerk Subject: Agenda Item for January 21, 2014 Council Meeting Contact: Alicia Ramirez, City Clerk, 657-4405 Caption: Consent Consideration of confirming appointments to MHMR Service for the Concho Valley Board of Trustees recommended by Liaison Representative Committee Recommended Board of Trustee: Gibson, Jeffrey-November 1, 2013 through October 31, 2015 (re-appointment) Kujawski, Linda–November 1, 2013 through October 31, 2015 (re-appointment) Spieker, Dianna–November 1, 2013 through October 31, 2015 (re-appointment) Trevino, Pat–November 1, 2013 through October 31, 2015 (re-appointment) Stokes, John–November 1, 2012 through October 31, 2014 (re-appointment) Summary/History: Councilmember Silvas serves as the Council Representative to the MHMR Liaison Representative Committee which presented the nominations. Term appointments are from November 2013 to October 2015. Financial Impact: None Related Vision Item (if applicable): N/A Other Information/ Recommendation: Staff recommends approval. Attachments: Letter from MHMR Presentation: N/A Publication: N/A Reviewed by Director: N/A Approved by Legal: N/A
  39. 39. City of San Angelo Memo Meeting Date: January 7, 2014 To: City Council members From: Roxanne Johnston, Planner Subject: Ben Ficklin Road ROW, Partial Street Abandonment: Century Crest of San Angelo, JV requesting a partial street abandonment on the following property: Location: A variable width portion of the unimproved public right- of-way of Ben Ficklin Road, extending approximately 400 feet from the southeast corner of South Bryant Boulevard and South Jackson Street and immediately adjacent to the western border of the Century Park Addition, Tract 1, the northwestern 22 feet of Lot 14 and Lots 2 through 9, in south central San Angelo. Contacts: Russell Gully, SKG Engineering 325-655-1288 Roxanne Johnston, Planner 325-657-4210 Caption: First Public Hearing and consideration of introduction of an Ordinance authorizing abandonment of a variable width portion of the unimproved public right-of-way of Ben Ficklin Road, extending approximately 400 feet from the southeast corner of South Bryant Boulevard and South Jackson Street and immediately adjacent to the western border of the Century Park Addition, Tract 1, northeastern 22 feet of Lot 14 and Lots 2 through 9, in south central San Angelo. AN ORDINANCE PROVIDING FOR THE ABANDONMENT AND CLOSING OF THE FOLLOWING UNIMPROVED STREET SEGMENT TO WIT: a complete unimproved public right-of-way, variable in width, for Ben Ficklin Road, extending approximately 400 feet from the southeast corner of South Bryant Boulevard and South Jackson Street and immediately adjacent to the western border of the Century Park Addition, Tract 1, northeastern 22 feet of Lot 14 and Lots 2 through 9 in south central San Angelo, AUTHORIZING THE CONVEYANCE
  40. 40. THEREOF TO THE ABUTTING PROPERTY OWNERS; PROVIDING FOR THE TERMS AND CONDITIONS OF ABANDONMENT AND CONVEYANCE; AND PROVIDING FOR THE MAYOR TO EXECUTE AND DELIVER A QUIT CLAIM DEED TO THE ABUTTING PROPERTY OWNERS Summary: The City Council may: 1. Approve the proposed abandonment; or 2. Approve the proposed abandonment subject to conditions; or 3. Deny the proposed abandonment. Recommendation: City staff recommends approving the proposed street abandonment subject to conditions listed at the end of this report. Planning Commission recommended approval of this request by a vote of 6-0 on December 16, 2013. History and Background: Prior to the mid-1970’s, Ben Ficklin Road was one of the main thoroughfares leading in and out of the city to the south. The placement of South Bryant Boulevard bisected sections of Ben Ficklin, rending portions of them unused. The portion of Ben Ficklin Road that the applicant seeks to abandon is located east of South Bryant Boulevard and west of the Century Park Addition, Lots 2-9 and the northwest section of Lot 14. Sections of the Century Park Addition were platted in 1983, including Lots 2-14, after the installation of South Bryant Boulevard and before an abandonment of another segment of Ben Ficklin Road just north of the subject property was approved on October 23, 1984. The October 23, 1984, abandonment extends north from South Jackson Road and west of the Theo Alexander Subdivision, Tract 1. The main argument for this closure of a 0.241 acre portion was essentially that traffic had increased over the years and what was once an awkward intersection at South Bryant Boulevard and the newer sections of South Jackson Street, this area became not only confusing but eventually dangerous, resulting in 34 injuries from car accidents. General Information Existing Zoning: Neighborhood Commercial (CN)
  41. 41. Existing Land Use: vacant property Surrounding Zoning/Land Use: North: CG/CH Vacant property West: CG Stripes Corporate office South: CN Entrance to Century Park Apartments East: CN Commercial office Storm Water/Drainage: Abandoning the street segment is not expected to create any storm water or drainage changes for the area. Topography: Abandoning the street is not expected to change the topography of the area. Water/Sewer Utilities: A 20’ unobstructed utility easement needs to be retained to provide for existing services Fire Protection: Abandoning this street is not anticipated to prevent fire apparatus and emergency vehicle access. Access Management: Abandoning the street is not anticipated to cause any issues regarding property access as the applicant is the owner of property between two access points that the subject property is located upon. Additionally, the condition of a replat will ensure access from a public ROW.. Notification required: Yes Notifications Sent: 4 Received In favor 1 Received in opposition 1 Special Information Private Utilities: AEP has an overhead electric line running along the west line of this proposed abandonment area. Therefore, a 20’ wide easement needs to be reserved for this existing line.
  42. 42. Basis for Recommendation South Bryant Boulevard is identified on the Thoroughfare Plan as an arterial. The minimum width required in the Subdivision Ordinance of an arterial is 80 feet. Since South Bryant Boulevard is approximately 150 feet wide, it clearly exceeds the minimum width. Additionally, a review by Engineering staff reveals that there are no future plans to restore this portion of Ben Ficklin Road and add on to the width using this fragment of Ben Ficklin Road. The abandonment of Ben Ficklin Road in 1984 to the north of the property attests to the fact that the road is no longer viable, since that portion confused motorists and accidents occurred until it was abandoned. A better use of the land in question would be to include it into a functioning commercial use since the Vision Plan calls for the area to be commercial. Staff also notes that there is no development in the area that would be adversely impacted by this abandonment request. It is important to note that there are some utilities present in this abandonment area. The open and unobstructed easements, recommended as staff conditions, alongside and through this proposed abandonment are necessary so that growth to the east and north of the property is not hindered in the future. Electric and water are essential portions of any development on the commercial or residential side and discontinuing their progress northward will have serious implications on future development. Open and unobstructed easements on and in the area of this former street will need to be maintained so the facilities can be accessed, upgraded, and repaired in the future. The easements can be paved and parked over without any problem, however they do need to be kept free from buildings, fences, and structures so that future access can occur. Depending on where future buildings are to be placed, additional hydrants for firefighting may be installed as may be required for compliance with standards of the International Fire Code, ensuring adequate coverage for each new building site. New business to the area would, no doubt, attract additional traffic. This has been an option since the advent of the subdivision. Aside from possible traffic that would be generated once a business begins operating from the property, staff does not foresee any major change to the area residents and properties should this abandonment itself be approved.
  43. 43. In conclusion, by abandoning this segment of Ben Ficklin right-of- way, the property owner will be able to achieve a more cohesive land use pattern, especially with an area replat which would be a condition staff recommends at the end of this report. Since the property is no longer necessary as a through street, staff has no objections to this right-of-way being abandoned. It may be incumbent upon the applicant, however, to approach the adjacent property owner to this proposed abandonment should they desire to purchase the adjacent property owner’s half. Proposed Conditions 1. Maintain a 20' electric easement and right-of-way for existing line, This easement area needs to be 20 feet in width, being 10 feet on each side of the centerline of the existing electric line. 2. Replat Lots 9-2 and abandoned right-of-way into a logical configuration that falls in line with the development standards of the Subdivision Ordinance. 3. Maintain a 20’ unobstructed utility easement running north and south as depicted on the plat recorded in 1983. Attachments: excerpt from zoning map, highlighting the general location within the City of San Angelo; excerpt from zoning map, highlighting subject property; aerial photo, highlighting subject property; recent survey of subject area; citizen response letters; draft minute record of the 12/16/2013 Planning Commission meeting; and draft ordinance. Presentation: AJ Fawver, Planner AICP, Interim Director of Development Services
  44. 44. MINUTE RECORD OF THE CITY OF SAN ANGELO PLANNING COMMISSION MEETING HELD ON MONDAY, DECEMBER 16, 2013 AT 9:00 AM IN THE SOUTH MEETING ROOM OF THE SAN ANGELO CONVENTION CENTER, 500 RIO CONCHO DRIVE, SAN ANGELO, TEXAS PRESENT: Darlene Jones, Teri Jackson, Mark Crisp, Valerie Priess, Bill Wynne, Sammy Farmer ABSENT: John Young (AE) STAFF: AJ Fawver, Interim Director of Development Services Kevin Boyd, Planner Roxanne Johnston, Planner I. Call to order and establish that a quorum is present. The meeting was called to order at 9:04 AM, a quorum of 6 was present. IV. Consent Agenda: The Commission may request for a Consent Agenda item to be moved to the Regular Agenda for presentation and public comment. Otherwise the consent agenda will be considered in one vote. 3. Requests for Right-of-Way Abandonment. [Planning Commission makes recommendation; City Council has final authority for approval.] A. Street abandonment, Ben Ficklin Road: Century Crest of San Angelo, JV A request to abandon alleyway right-of-way on the following property: A variable width portion of the unimproved public right-of-way of Ben Ficklin Road, extending approximately 400 feet from the southeast corner of South Bryant Boulevard and South Jackson Street and immediately adjacent to the western border of the Century Park Addition, Tract 1, the northwestern 22 feet of Lot 14 and Lots 2 through 9, in south central San Angelo. 4. Approval of meeting schedule for 2014. Ms. Priess motioned approval of the consent agenda, seconded by Ms. Jackson. Motion passed unanimously.
  45. 45. AN ORDINANCE PROVIDING FOR THE ABANDONMENT AND CLOSING OF THE FOLLOWING STREET SEGMENT, TO WIT: A variable width portion of the unimproved public right-of-way of Ben Ficklin Road, extending approximately 400 feet from the southeast corner of South Bryant Boulevard and South Jackson Street and immediately adjacent to the western border of the Century Park Addition, Tract 1, northeastern 22 feet of Lot 14 and Lots 2 through 9, in south central San Angelo; AUTHORIZING THE CONVEYANCE THEREOF TO THE ABUTTING PROPERTY OWNERS; PROVIDING FOR THE TERMS AND CONDITIONS OF ABANDONMENT AND CONVEYANCE; AND PROVIDING FOR THE MAYOR TO EXECUTE AND DELIVER A QUIT CLAIM DEED TO THE ABUTTING PROPERTY OWNERS RE: abandonment of public right-of-way for Ben Ficklin Road, extending approximately 400 feet from the southeast corner of South Bryant Boulevard and South Jackson Street and immediately adjacent to the western border of the Century Park Addition, Tract 1, northeastern 22 feet of Lot 14 and Lots 2 through 9 in south central San Angelo. WHEREAS, the City Council of the City of San Angelo, acting pursuant to law, deems it advisable to abandon and convey the herein described tract of land to the abutting property owner(s) and is of the opinion that said land is not needed for public use, and that same should be abandoned and quit claimed to the abutting property owners as hereinafter provided; and WHEREAS, the City Council of the City of San Angelo is of the opinion that the best interest and welfare of the public will be served by abandoning and conveying same to the abutting property owner(s), subject to the conditions and restrictions contained herein; NOW, THEREFORE, BE IT ORDAINED BY THE CITY OF SAN ANGELO: 1. That the following described tract in the City of San Angelo, Tom Green County, Texas be and the same is hereby abandoned, vacated and closed insofar as the right, title and easement of the public are concerned; subject however, to the conditions and restrictions hereinafter more fully set out: The northwest 400 feet of public-right-of-way remaining for Ben Ficklin Road extending north from the east right-of-way line for South Bryant Boulevard and more particularly as follows: BEGINNING at a point in the southwest corner of Lot 9 in Tract 1 of Century Park Addition, as said Lot and Tract are shown on a subdivision plat of the Century Park Addition in the City of San Angelo, Tom Green County, Texas, recorded on June 22, 1983;
  46. 46. THENCE continuing in a northward direction along the west boundary of said Lot 9 of Tract 1 and continuing vertically along the westerly boundaries of Lots 9 through 2 in Tract 1 of Century Park Addition and continuing 22.51 feet through the northwest corner of Lot 12 of same subdivision to the southerly portion of the right-of-way for Jackson Street; THENCE continuing westward and horizontally along the southern border of the right-of-way for Jackson Street to the eastern portion of the South Bryant Boulevard right-of-way located 50 feet west of the northwest point of said Lot 12 of Century Park Addition; THENCE commencing in a southerly direction along the eastern right-of-way line for South Bryant Boulevard to the southwest corner of lot 9 of Tract 1 of said Century Park Addition BEING THE POINT OF BEGINNING. 2. That the abandonment and conveyance provided for herein is made and accepted subject to all present zoning and deed restrictions, if the latter exist, and all existing easements, if any, whether apparent or non-apparent, aerial, surface, underground or otherwise. 3. That the abandonment and conveyance provided for herein shall extend only to the public right, title, easement and interest and shall be construed to extend only to the interest which the governing body for the City of San Angelo may legally and lawfully abandon and vacate. 4. That the Mayor of the City of San Angelo is hereby authorized to execute and deliver a quit claim deed conveying the above-described tract to the abutting property owner(s). 5. That the Grantee(s) shall pay all reasonable costs associated with procedures necessitated by the request to abandon public right-of-way within the above- described tract, as well as a fee in compensation for the estimated market value of land in those portions of this right-of-way which were so dedicated with a subdivision plat of the Delmar Place Addition, based on 37.5% of the appraised unit value (per square foot, according to the Tom Green County Appraisal District) of comparable nearby properties. 6. That the terms and conditions contained in this ordinance shall be binding upon Grantee(s) and assigns. INTRODUCED on the 7th day of January, 2014 and finally PASSED, APPROVED AND ADOPTED on this the 21st day of January, 2014. THE CITY OF SAN ANGELO
  47. 47. ____________________________________ Dwain Morrison, Mayor ATTEST: ________________________________ Alicia Ramirez, City Clerk Approved As To Content: Approved As To Form: _________________________ ________________________ AJ Fawver, AICP, Interim Director Lysia H. Bowling, City Attorney of Development Services

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