Google docs[1] by Claire Pollok

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Learn how to use Forms in Google Docs along with some other of the basic tools.

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Google docs[1] by Claire Pollok

  1. 1. GOOGLE FORMSby Claire Pollok
  2. 2. Free Google AppGoogle Forms is a one of the many freeapps available to Google Apps.
  3. 3. Application Tool for GatheringInformation Suggested uses:  Registrations for Learning Camps  Creating a survey – How may I support your home education?  Weekly updates  Portfolio submission questions for; Health & Career Ed; PE.  Portfolio Date submissions
  4. 4. Google AccountFirst – setup a Google AccountRequires email addressRequires a password
  5. 5. Create a New Form
  6. 6. Steps...Create a  Go to “Create New”Form  Choose from drop down menu “Form”
  7. 7. Steps...Title Form  Give the Form a title  Include information/instructions (e.g. Learning camp – time, location, venue, etc...)
  8. 8. Steps...Question  Choose question typeType  Textbox  Paragraph  Multiply choice  Checkbox  Choose from a list  Scale  Grid
  9. 9. Textbox Short one or two word answers (e.g. Name; School)
  10. 10. Paragraph Questions Answers requiring sentences
  11. 11. Multiple Choice Question Choose one item from a list of given options
  12. 12. Checkbox Lets one pick more than one item from a list and check the box next to the item to indicate one’s choice.
  13. 13. Choose from a List Question Creates a drop down box with a list of choices. Users can only select one choice from the list.
  14. 14. Scale Question Lets people rate something on a scale of one to whatever number you would like (e.g. Rate your enjoyment of reading fictional novels; 1 being dislike to 5 being strongly enjoy).
  15. 15. Grid Question Gathers responses for a group of similar questions. Allows one to label a few columns and create as many rows as one likes.
  16. 16. Question Type Summary Textbox  Short one or two word answers (e.g. Name; School) Paragraph  Answers requiring sentences Multiply choice  Choose one item from a list of given options Checkbox  Lets one pick more than one item from a list, and check the box next to the item to indicate one’s choice. Choose from a list  Creates a drop down box with a list of choices. Users can only select one choice from the list. Scale  Lets people rate something on a scale of one to whatever number you would like (e.g. Rate your enjoyment of reading fictional novels; 1 being strongly dislike to 5 being highly enjoy). Grid  Gathers responses for a group of similar questions. Allows one to label a few columns and create as many rows as one likes.
  17. 17. Steps...Required  Check “Make this a requiredField question” to ensure recipient completes this field  Recipient cannot submit the form until this question is answered
  18. 18. Steps...Save & edit  Click done with question typequestiontype  To edit the question click on the pencil icon  To make a copy click on “two squares” icon  To delete click on trash can icon
  19. 19. StepsArranging  Drag question in the order you wishquestionorder answered.
  20. 20. StepsAssigning  To assign section headers click onHeaders “Add item” and choose Other; Section Header
  21. 21. Steps...Save!  Remember to Save form!  If the form has been automatically save the save option will be greyed (faded)
  22. 22. Steps...Arranging  To rearrange columns incolumns inspreadsheet spreadsheet mode, click on column header and drag to desired position, or click column header and then click on “Edit” command and choose “move column right or left”.  Columns can be deleted under “Edit”
  23. 23. Steps...Navigation  To navigate from edited form to spreadsheet go to “See responses” – “Spreadsheet”  To navigate from spreadsheet to edit form go to “Form” and choose “Edit form”
  24. 24. Steps...View  There are two ways to view thePublishedForm published form.  Ifin edit mode go to the bottom of the form and click on URL link  If in the spreadsheet mode “Form” and choose form down option “Go to live form”
  25. 25. Steps...Linking form  To include the link to the publishedin email form in an email, copy and paste the URL address from the window of the published/live form  In your email or flyer paste this link  You may alternately use a hyperlink option in your email/document/flyer
  26. 26. Steps...Hyperlinks  There are two ways to create a hyperlink to your form.  InWord/Email choose the “Insert” tab  Or highlight the word you wish to hyperlink and then right click (PC not Mac)
  27. 27. Steps...Hyperlink  In the hyperlink pop up window make sure the text (words) you wish to display are in the “Text to display” box and the URL address of your form is in the “Address” box
  28. 28. Steps...Emailing  You may choose to email the formfrom Google directly from the Google form  To do this you will be required to type the recipients email address
  29. 29. Steps...Re-opening  The form will be saved in your GoogleForm Docs account under Google Docs  You must log into your Google account to access it  When you open the spreadsheet you may “Edit”, “Send form”, “Go Live”, etc... From the Form command.
  30. 30. Steps...Summary of  To view summary of data collectedResponses go to “Form” “Show summary of responses”
  31. 31. Steps...Sharing  To give access to a fellow colleagueForm click, “Share” (top right in spreadsheet mode), and type the email address in the “Add people” field.  This will send them an invitation to view and edit your form.  You have the option of giving them editing powers or not
  32. 32. Steps...Choosing  Google gives you a number ofTheme themes to choose  In editing mode go to “Theme”
  33. 33. Documents Upload docs from Word Share doc with student, parent, or teacher Edit live with student or teacher Skye, create, and edit together Download to Word Doc
  34. 34. Upload from Word To Upload a file in Google Docs click on Upload and then choose Browse to find the file on your computer.To download file fromGoogle Docs click on File> Download as > andchoose Word.
  35. 35. Presentations To create a presentation choose Create new > Presentation Insert new slide Insert options include  Textbox  Images  Drawings  Videos  Tables  Shapes Play Presentation
  36. 36. Spreadsheets Choose Create new Spreadsheet Upload from Excel Download to Excel Share and edit together  Budgets  Registrations  worksheets
  37. 37. HAPPY CREATING!
  38. 38. Links and videos on Google DocsHow to. Google doc Help page. Google Docs in Plain English Introducing a New Google Docs Quick Video Clips on Google Apps.

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