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Finding Information for Foundation Degree in MVCO (DL) Students
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Finding Information for Foundation Degree in MVCO (DL) Students


Slides for the 19th April lecture given to foundation degree in Managing Community & Voluntary Organisations - detailing data resources and good searching practice.

Slides for the 19th April lecture given to foundation degree in Managing Community & Voluntary Organisations - detailing data resources and good searching practice.

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  • Foundation Degree in Managing Voluntary and Community Organisations by Distance Learning


  • 1. Finding Information for Foundation Degree in MVCO (DL) Students Gareth Johnson [email_address] Sat 19 th Apr 2008
  • 2. Session Outline
    • 10:30 - Part I
      • Overview of services, help, resources and accessing information
    • 11:15 - Tea break
    • 11:45 - Part II
      • Creating effective searching strategies, worked examples and explore for yourself
    • 12.40 - Lunch
  • 3. Part I: Details
    • Services
      • An overview of services available from the Distance Learning Service
    • Resources
      • Introduce key subject information resources available
    • Accessing
      • Explain access to physical and electronic information
    • Time for questions
  • 4. Services: Your Key Contacts
    • Hywel Williams (Education Librarian)
      • ( [email_address] )
      • Tel: (+44) 0116 252 5048
    • Distance Learners Enquiry service
      • [email_address]
      • (+44) 0116 252 5051
  • 5. Services: Essential Things
    • Your library number is on your student card under the barcode 075…
    • Your PIN is a 4 digit number
      • Emailed or from an enquiry point
    • Your CFS username and password
      • Once registered with the Computer Centre
  • 6. Services: Library Website
    • Provides a lot of online information
      • Contact information
      • What support and help is available
      • Information resources & catalogue
      • Leicester e-Link for journals
      • Passwords for off-campus access to resources
    • Distance learning support
      • Dedicated section
      • Details of all services open to you
  • 7. Resources: Library Catalogue
    • Accessible globally without a password
      • Offers simple and more advanced searches
      • Links to other library services
      • Access your library record on-line
    • Tips
      • Use author/title search when you know an item
        • E.g. drennan risk management
      • Use subject search to find books on specific topics
    • Advanced searching options
      • Boolean logic & Truncation $
        • e.g. educat$ for education , educated etc
    • Demo
  • 8. Resources: Bibliographic Dbs
    • To find specific articles in journals
      • Need to search bibliographic databases
    • Each one indexes lists of bibliographic information for publications
      • Such as journal articles, reports, theses and some books
      • Some overlap in coverage
    • Bibliographic information normally comprises:
      • Author, title, source (journal title), year, volume, page numbers & abstract summary
      • Not full text of articles
  • 9. Resources: Journal Articles
    • Prince, John (2004) Keeping the conversation going: voluntary associations in the public sphere. Media International Australia 111 (May) p145-158
    • Look for whether it has
    • An ____________ & a _____________
    • A ______________ & an _________________
    Article Title Journal Title Volume Number Issue Number/month
  • 10. Resources: Bibliographic Dbs
    • Three major education bibliographic databases
      • British Education Index (BEI)
      • ERIC
      • Australian Educational Index (AEI)
    • Each one specifically covers literature
      • In the field of education and training
      • Overlaps to a degree with each other
      • Use all for comprehensive searching
      • Can search all three at once
  • 11. Resources: Bibliographic Dbs
    • Web of Knowledge
      • Covers all subjects
      • Sophisticated but easy to learn interface
      • Very useful filtering tools
      • Best when researching cross-disciplinary areas
    • PsycINFO
      • Indexes educational psychology articles
    • ASSIA
      • Indexes social sciences articles, including some aspects of education
  • 12. Resources: Bibliographic Dbs
    • Demo!
      • Education Indexes
      • Web of Knowledge
    • Subject Rooms
      • Lists other useful databases
      • Portal to trusted educational resources on the web
      • Includes guidance, tutorials and contacts
  • 13. Resources: Open Access
    • A move from academics annoyed over journal prices
      • No passwords, subscriptions or access restrictions
      • Full text (not just abstracts) in most cases
    • Researchers make articles available for free
      • Outside of journals and held in online repositories
      • 100,000s of articles
      • Still include peer-reviewed materials
      • Very useful when journal not available
    • Can easily be searched
      • OpenDOAR Search or BASE
      • Demo!
  • 14. Accessing: Information Resources
    • Off Campus access (ATHENS)
      • Start at Library Home Page | Digital Library
      • Login to Athens (
      • Use your CFS ID and password
    • From an information resource homepage
      • Click Alternative Login
      • Search for Leicester
      • Click University of Leicester & follow link
      • Takes you to local Athens Login page
    • More information
  • 15. Accessing: Journal Articles
    • Use Leicester e-Link to check if journal is available
      • Links on Library Web page, Catalogue and from databases
    • If articles are not available via Leicester e-Link
      • Try finding an Open Access version
      • Check the library catalogue to see if available in print
      • Request a photocopy through Document Supply
    • Limits
      • 20 requests a year paid for by Library
      • Additional ones may be purchased (£7.30-£57.30)
      • No more than one article from a single journal
  • 16. Accessing: Books (Worldwide)
    • Search Library Catalogue to see if we have the text
      • We welcome suggestions for purchase!
    • Postal Loan Service
      • Up to 4 books by post on loan for 6 weeks
      • You are responsible for postage costs incurred when returning
      • Short Loan and Reference items cannot be borrowed by post
      • Alternatively individual chapters (or 5%) of texts can be photocopied for you
  • 17. Accessing: Other Libraries
    • Take advantage of access schemes
      • SCONUL Access scheme
      • Application form on Web site
    • Tips
      • Check opening hours before you go
      • Search online catalogues beforehand
      • Have your Leicester ID or library card with you
      • If unsure contact Leicester Enquiry service
      • Take money (for photocopying)
      • Remember – their rules bind you not ours!
  • 18. Questions?
  • 19. And now…
  • 20. Searching for Journal Articles Part II
  • 21. Part II: Details
    • Searching
      • Introduce successful approaches to searching
    • Systematic Searches
      • Explore Boolean logic and truncation
    • Refining
      • Examine refining and limiting search results
    • Next Steps
      • Review searching the Web and evaluating sites
      • Hands-on time for yourself
    • Time for questions
  • 22. Searching: Types of Search
    • Author Search
      • When you are looking for material published by key names in a field
        • Identified in lectures, books, review journal or other articles
      • Question: To find an article by Dr Gawen RT Jenkin
      • Search on Jenkin G*
        • May or may not publish with middle initials
        • Journals may or may not other initials
    • Keyword/Subject Search
      • When you are looking for material on a particular subject
      • Need to be systematic in your searches
      • Ensures accurate results and avoid information-overload
  • 23. Searching: Planning a Strategy
    • Step by step process
      • Step 1 Consider resources
      • Step 2 Identify keywords
      • Step 3 Build search
      • Step 4 Test search
      • Step 5 Refine results
      • Step 6 Evaluate
      • Step 7 Locate and read!
    Revise search
  • 24. Searching: Concepts
    • Question: Find out about Managing Voluntary and Community Organisations
      • Identify the important concepts and words in the question:
        • managing
        • voluntary, community
        • organisations
    • Use general resources to help
      • Thesaurus, dictionaries, encyclopedias
      • Text books
      • Wikipedia (with care!)
  • 25. Searching: Keywords & Variants
    • Think about variations of the keywords you’re using…
    • Managing
      • supervising, administrating, overseeing, organise, direct, control
    • Voluntary/Community
      • volunteers, unsalaried, local, neighbourhood
    • Organisations
      • group, association, authority, charity, federation
    • Not all of these might be appropriate
  • 26. Systematic: Truncation
    • Saves typing!
    • Picks up multiple terms from foreshortened word-stem
    Charity Charities Charitable Charitably charit* Some resources use other symbols
  • 27. Systematic: Boolean Logic
    • Allows more sophisticated searching than keywords alone
    • AND
      • voluntary and community <- focuses down
    • OR
      • voluntary or community <- broadens a search
    • NOT
      • voluntary not community <- eliminates terms
      • (handle with care!)
  • 28. Systematic: Boolean Logic
    • AND
      • This is used to combine search terms to narrow your search
    voluntary and community voluntary community
  • 29. Systematic: Boolean Logic
    • OR
      • This is used where various terms might describe the same object
    voluntary community voluntary or community
  • 30. Systematic: Boolean Logic
    • NOT
      • This is used when you wish to exclude a word from your search
    voluntary community voluntary not community Eliminated articles of possible interest
  • 31. Systematic: Parentheses ()
    • management and voluntary or community
      • Is NOT the same as
    • management and (voluntary or community)
    • Order of precedence (mathematical)
      • Generally (first-last) NOT AND OR
      • Search 1 = 16,249 results (broad, inaccurate)
      • Search 2 = 104 results (specific, focussed)
    • Parentheses isolate elements of searches
      • Simple rule of thumb OR linked statements inside brackets
  • 32. Refining: Revising Searches
    • management and (voluntary or community)
      • Simple, will find a broad range of results
      • Not all will be relevant to the topic
    • manag* and (volunt* or communit*)
      • Better, will find more accurate results
      • May need to limit/refine
    • ((manag* or superv* or administ*) and (volunt* or communit*)) not charit*
      • Best! But might need tweaking…
  • 33. Refining: Tools & Filters
    • You can also use limits/filters
      • To narrow and focus your search results
        • E.g. by date, publication type, language etc.
    • Can include before or after a search
      • Helps avoid potentially overwhelming levels of results
      • Easier to chose the pick of the crop
    • Available filters/limits
      • Depend on the database software
  • 34. Next Steps: Internet Searching
    • Use more than one search engine
      • They use different searching algorithms
      • Results can be quite different
    • Use the advanced search features (E.g. on Google & Yahoo)
      • Phrase searching – “ Phrase ”
      • Search a specific field e.g. title or URL
      • Limit by language, file type, domain
    • Use the options for specific media
      • e.g. images, groups, news…etc.
  • 35. Next Steps: Google Scholar
    • “ Searches specifically for scholarly literature ”
      • No definition as to what Google classify as scholarly!
      • There are some odd gaps/omissions
    • http://
    • Often links to full text
      • Might not link to the version of the full text available to the University
      • On-campus e-link option will show whether you can access the full text for free
    • Good first place to see what is available and what keywords to use
      • But use bibliographic databases in your subject too!
  • 36. Next Steps: Evaluating Websites
    • Intended Audience
      • Is the site aimed at researchers or the general public?
    • Authority and Reputation
      • Is the resource well known?
      • Is it an academic site?
      • Is it factual or opinion based?
      • Does the information have a basis in research and is a bibliography provided?
    • Subject Coverage
      • Is the site an overview or does it cover the subject in-depth?
    • Currency –
      • Has the site been recently updated?
  • 37. Next Steps: Top Tips
    • Explore resources yourselves
      • Experiment with searches
    • Get in contact with the library for support
      • General assistance (e.g. books, accessing resources and general difficulties)
        • Contact the enquiry service
      • Expert advice and assistance with searching information resources
        • Contact the Education Librarian
    • If in doubt – ask!
  • 38. Next Steps: Top Tips
    • Remember to record
      • The sources you used
      • The keywords and searches you used
      • Full references citations
      • Keep a back up
    • Tools to help
      • Record or import citations using software
      • EndNote or RefWorks are used on campus
      • Learn your departmental style
  • 39. In Conclusion
    • Library provides access to physical and electronic resources
    • The library catalogue contains books on broad topics of interest
    • Use bibliographic databases and other resources when looking for specific subject information
    • Time invested searching increases the quality of results
  • 40. Questions?
  • 41. Finding Information for Foundation Degree in MVCO (DL) Students Gareth Johnson [email_address] Sat 19 th Apr 2008