Finding Information for Foundation Degree in MVCO (DL) Students


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Slides for the 19th April lecture given to foundation degree in Managing Community & Voluntary Organisations - detailing data resources and good searching practice.

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  • Foundation Degree in Managing Voluntary and Community Organisations by Distance Learning
  • Finding Information for Foundation Degree in MVCO (DL) Students

    1. 1. Finding Information for Foundation Degree in MVCO (DL) Students Gareth Johnson [email_address] Sat 19 th Apr 2008
    2. 2. Session Outline <ul><li>10:30 - Part I </li></ul><ul><ul><li>Overview of services, help, resources and accessing information </li></ul></ul><ul><li>11:15 - Tea break </li></ul><ul><li>11:45 - Part II </li></ul><ul><ul><li>Creating effective searching strategies, worked examples and explore for yourself </li></ul></ul><ul><li>12.40 - Lunch </li></ul>
    3. 3. Part I: Details <ul><li>Services </li></ul><ul><ul><li>An overview of services available from the Distance Learning Service </li></ul></ul><ul><li>Resources </li></ul><ul><ul><li>Introduce key subject information resources available </li></ul></ul><ul><li>Accessing </li></ul><ul><ul><li>Explain access to physical and electronic information </li></ul></ul><ul><li>Time for questions </li></ul>
    4. 4. Services: Your Key Contacts <ul><li>Hywel Williams (Education Librarian) </li></ul><ul><ul><li>( [email_address] ) </li></ul></ul><ul><ul><li>Tel: (+44) 0116 252 5048 </li></ul></ul><ul><li>Distance Learners Enquiry service </li></ul><ul><ul><li>[email_address] </li></ul></ul><ul><ul><li>(+44) 0116 252 5051 </li></ul></ul><ul><li> </li></ul>
    5. 5. Services: Essential Things <ul><li>Your library number is on your student card under the barcode 075… </li></ul><ul><li>Your PIN is a 4 digit number </li></ul><ul><ul><li>Emailed or from an enquiry point </li></ul></ul><ul><li>Your CFS username and password </li></ul><ul><ul><li>Once registered with the Computer Centre </li></ul></ul><ul><ul><li> </li></ul></ul>
    6. 6. Services: Library Website <ul><li>Provides a lot of online information </li></ul><ul><ul><li>Contact information </li></ul></ul><ul><ul><li>What support and help is available </li></ul></ul><ul><ul><li>Information resources & catalogue </li></ul></ul><ul><ul><li>Leicester e-Link for journals </li></ul></ul><ul><ul><li>Passwords for off-campus access to resources </li></ul></ul><ul><li>Distance learning support </li></ul><ul><ul><li>Dedicated section </li></ul></ul><ul><ul><li>Details of all services open to you </li></ul></ul>
    7. 7. Resources: Library Catalogue <ul><li>Accessible globally without a password </li></ul><ul><ul><li>Offers simple and more advanced searches </li></ul></ul><ul><ul><li>Links to other library services </li></ul></ul><ul><ul><li>Access your library record on-line </li></ul></ul><ul><li>Tips </li></ul><ul><ul><li>Use author/title search when you know an item </li></ul></ul><ul><ul><ul><li>E.g. drennan risk management </li></ul></ul></ul><ul><ul><li>Use subject search to find books on specific topics </li></ul></ul><ul><li>Advanced searching options </li></ul><ul><ul><li>Boolean logic & Truncation $ </li></ul></ul><ul><ul><ul><li>e.g. educat$ for education , educated etc </li></ul></ul></ul><ul><li>Demo </li></ul>
    8. 8. Resources: Bibliographic Dbs <ul><li>To find specific articles in journals </li></ul><ul><ul><li>Need to search bibliographic databases </li></ul></ul><ul><li>Each one indexes lists of bibliographic information for publications </li></ul><ul><ul><li>Such as journal articles, reports, theses and some books </li></ul></ul><ul><ul><li>Some overlap in coverage </li></ul></ul><ul><li>Bibliographic information normally comprises: </li></ul><ul><ul><li>Author, title, source (journal title), year, volume, page numbers & abstract summary </li></ul></ul><ul><ul><li>Not full text of articles </li></ul></ul>
    9. 9. Resources: Journal Articles <ul><li>Prince, John (2004) Keeping the conversation going: voluntary associations in the public sphere. Media International Australia 111 (May) p145-158 </li></ul><ul><li>Look for whether it has </li></ul><ul><li>An ____________ & a _____________ </li></ul><ul><li>A ______________ & an _________________ </li></ul>Article Title Journal Title Volume Number Issue Number/month
    10. 10. Resources: Bibliographic Dbs <ul><li>Three major education bibliographic databases </li></ul><ul><ul><li>British Education Index (BEI) </li></ul></ul><ul><ul><li>ERIC </li></ul></ul><ul><ul><li>Australian Educational Index (AEI) </li></ul></ul><ul><li>Each one specifically covers literature </li></ul><ul><ul><li>In the field of education and training </li></ul></ul><ul><ul><li>Overlaps to a degree with each other </li></ul></ul><ul><ul><li>Use all for comprehensive searching </li></ul></ul><ul><ul><li>Can search all three at once </li></ul></ul>
    11. 11. Resources: Bibliographic Dbs <ul><li>Web of Knowledge </li></ul><ul><ul><li>Covers all subjects </li></ul></ul><ul><ul><li>Sophisticated but easy to learn interface </li></ul></ul><ul><ul><li>Very useful filtering tools </li></ul></ul><ul><ul><li>Best when researching cross-disciplinary areas </li></ul></ul><ul><li>PsycINFO </li></ul><ul><ul><li>Indexes educational psychology articles </li></ul></ul><ul><li>ASSIA </li></ul><ul><ul><li>Indexes social sciences articles, including some aspects of education </li></ul></ul>
    12. 12. Resources: Bibliographic Dbs <ul><li>Demo! </li></ul><ul><ul><li>Education Indexes </li></ul></ul><ul><ul><li>Web of Knowledge </li></ul></ul><ul><li>Subject Rooms </li></ul><ul><ul><li>Lists other useful databases </li></ul></ul><ul><ul><li>Portal to trusted educational resources on the web </li></ul></ul><ul><ul><li>Includes guidance, tutorials and contacts </li></ul></ul>
    13. 13. Resources: Open Access <ul><li>A move from academics annoyed over journal prices </li></ul><ul><ul><li>No passwords, subscriptions or access restrictions </li></ul></ul><ul><ul><li>Full text (not just abstracts) in most cases </li></ul></ul><ul><li>Researchers make articles available for free </li></ul><ul><ul><li>Outside of journals and held in online repositories </li></ul></ul><ul><ul><li>100,000s of articles </li></ul></ul><ul><ul><li>Still include peer-reviewed materials </li></ul></ul><ul><ul><li>Very useful when journal not available </li></ul></ul><ul><li>Can easily be searched </li></ul><ul><ul><li>OpenDOAR Search or BASE </li></ul></ul><ul><ul><li>Demo! </li></ul></ul>
    14. 14. Accessing: Information Resources <ul><li>Off Campus access (ATHENS) </li></ul><ul><ul><li>Start at Library Home Page | Digital Library </li></ul></ul><ul><ul><li>Login to Athens ( </li></ul></ul><ul><ul><li>Use your CFS ID and password </li></ul></ul><ul><li>From an information resource homepage </li></ul><ul><ul><li>Click Alternative Login </li></ul></ul><ul><ul><li>Search for Leicester </li></ul></ul><ul><ul><li>Click University of Leicester & follow link </li></ul></ul><ul><ul><li>Takes you to local Athens Login page </li></ul></ul><ul><li>More information </li></ul><ul><ul><li> </li></ul></ul>
    15. 15. Accessing: Journal Articles <ul><li>Use Leicester e-Link to check if journal is available </li></ul><ul><ul><li>Links on Library Web page, Catalogue and from databases </li></ul></ul><ul><li>If articles are not available via Leicester e-Link </li></ul><ul><ul><li>Try finding an Open Access version </li></ul></ul><ul><ul><li>Check the library catalogue to see if available in print </li></ul></ul><ul><ul><li>Request a photocopy through Document Supply </li></ul></ul><ul><li>Limits </li></ul><ul><ul><li>20 requests a year paid for by Library </li></ul></ul><ul><ul><li>Additional ones may be purchased (£7.30-£57.30) </li></ul></ul><ul><ul><li>No more than one article from a single journal </li></ul></ul>
    16. 16. Accessing: Books (Worldwide) <ul><li>Search Library Catalogue to see if we have the text </li></ul><ul><ul><li>We welcome suggestions for purchase! </li></ul></ul><ul><li>Postal Loan Service </li></ul><ul><ul><li>Up to 4 books by post on loan for 6 weeks </li></ul></ul><ul><ul><li>You are responsible for postage costs incurred when returning </li></ul></ul><ul><ul><li>Short Loan and Reference items cannot be borrowed by post </li></ul></ul><ul><ul><li>Alternatively individual chapters (or 5%) of texts can be photocopied for you </li></ul></ul>
    17. 17. Accessing: Other Libraries <ul><li>Take advantage of access schemes </li></ul><ul><ul><li>SCONUL Access scheme </li></ul></ul><ul><ul><li>Application form on Web site </li></ul></ul><ul><li>Tips </li></ul><ul><ul><li>Check opening hours before you go </li></ul></ul><ul><ul><li>Search online catalogues beforehand </li></ul></ul><ul><ul><li>Have your Leicester ID or library card with you </li></ul></ul><ul><ul><li>If unsure contact Leicester Enquiry service </li></ul></ul><ul><ul><li>Take money (for photocopying) </li></ul></ul><ul><ul><li>Remember – their rules bind you not ours! </li></ul></ul>
    18. 18. Questions?
    19. 19. And now…
    20. 20. Searching for Journal Articles Part II
    21. 21. Part II: Details <ul><li>Searching </li></ul><ul><ul><li>Introduce successful approaches to searching </li></ul></ul><ul><li>Systematic Searches </li></ul><ul><ul><li>Explore Boolean logic and truncation </li></ul></ul><ul><li>Refining </li></ul><ul><ul><li>Examine refining and limiting search results </li></ul></ul><ul><li>Next Steps </li></ul><ul><ul><li>Review searching the Web and evaluating sites </li></ul></ul><ul><ul><li>Hands-on time for yourself </li></ul></ul><ul><li>Time for questions </li></ul>
    22. 22. Searching: Types of Search <ul><li>Author Search </li></ul><ul><ul><li>When you are looking for material published by key names in a field </li></ul></ul><ul><ul><ul><li>Identified in lectures, books, review journal or other articles </li></ul></ul></ul><ul><ul><li>Question: To find an article by Dr Gawen RT Jenkin </li></ul></ul><ul><ul><li>Search on Jenkin G* </li></ul></ul><ul><ul><ul><li>May or may not publish with middle initials </li></ul></ul></ul><ul><ul><ul><li>Journals may or may not other initials </li></ul></ul></ul><ul><li>Keyword/Subject Search </li></ul><ul><ul><li>When you are looking for material on a particular subject </li></ul></ul><ul><ul><li>Need to be systematic in your searches </li></ul></ul><ul><ul><li>Ensures accurate results and avoid information-overload </li></ul></ul>
    23. 23. Searching: Planning a Strategy <ul><li>Step by step process </li></ul><ul><ul><li>Step 1 Consider resources </li></ul></ul><ul><ul><li>Step 2 Identify keywords </li></ul></ul><ul><ul><li>Step 3 Build search </li></ul></ul><ul><ul><li>Step 4 Test search </li></ul></ul><ul><ul><li>Step 5 Refine results </li></ul></ul><ul><ul><li>Step 6 Evaluate </li></ul></ul><ul><ul><li>Step 7 Locate and read! </li></ul></ul>Revise search
    24. 24. Searching: Concepts <ul><li>Question: Find out about Managing Voluntary and Community Organisations </li></ul><ul><ul><li>Identify the important concepts and words in the question: </li></ul></ul><ul><ul><ul><li>managing </li></ul></ul></ul><ul><ul><ul><li>voluntary, community </li></ul></ul></ul><ul><ul><ul><li>organisations </li></ul></ul></ul><ul><li>Use general resources to help </li></ul><ul><ul><li>Thesaurus, dictionaries, encyclopedias </li></ul></ul><ul><ul><li>Text books </li></ul></ul><ul><ul><li>Wikipedia (with care!) </li></ul></ul>
    25. 25. Searching: Keywords & Variants <ul><li>Think about variations of the keywords you’re using… </li></ul><ul><li>Managing </li></ul><ul><ul><li>supervising, administrating, overseeing, organise, direct, control </li></ul></ul><ul><li>Voluntary/Community </li></ul><ul><ul><li>volunteers, unsalaried, local, neighbourhood </li></ul></ul><ul><li>Organisations </li></ul><ul><ul><li>group, association, authority, charity, federation </li></ul></ul><ul><li>Not all of these might be appropriate </li></ul>
    26. 26. Systematic: Truncation <ul><li>Saves typing! </li></ul><ul><li>Picks up multiple terms from foreshortened word-stem </li></ul>Charity Charities Charitable Charitably charit* Some resources use other symbols
    27. 27. Systematic: Boolean Logic <ul><li>Allows more sophisticated searching than keywords alone </li></ul><ul><li>AND </li></ul><ul><ul><li>voluntary and community <- focuses down </li></ul></ul><ul><li>OR </li></ul><ul><ul><li>voluntary or community <- broadens a search </li></ul></ul><ul><li>NOT </li></ul><ul><ul><li>voluntary not community <- eliminates terms </li></ul></ul><ul><ul><li>(handle with care!) </li></ul></ul>
    28. 28. Systematic: Boolean Logic <ul><li>AND </li></ul><ul><ul><li>This is used to combine search terms to narrow your search </li></ul></ul>voluntary and community voluntary community
    29. 29. Systematic: Boolean Logic <ul><li>OR </li></ul><ul><ul><li>This is used where various terms might describe the same object </li></ul></ul>voluntary community voluntary or community
    30. 30. Systematic: Boolean Logic <ul><li>NOT </li></ul><ul><ul><li>This is used when you wish to exclude a word from your search </li></ul></ul>voluntary community voluntary not community Eliminated articles of possible interest
    31. 31. Systematic: Parentheses () <ul><li>management and voluntary or community </li></ul><ul><ul><li>Is NOT the same as </li></ul></ul><ul><li>management and (voluntary or community) </li></ul><ul><li>Order of precedence (mathematical) </li></ul><ul><ul><li>Generally (first-last) NOT AND OR </li></ul></ul><ul><ul><li>Search 1 = 16,249 results (broad, inaccurate) </li></ul></ul><ul><ul><li>Search 2 = 104 results (specific, focussed) </li></ul></ul><ul><li>Parentheses isolate elements of searches </li></ul><ul><ul><li>Simple rule of thumb OR linked statements inside brackets </li></ul></ul>
    32. 32. Refining: Revising Searches <ul><li>management and (voluntary or community) </li></ul><ul><ul><li>Simple, will find a broad range of results </li></ul></ul><ul><ul><li>Not all will be relevant to the topic </li></ul></ul><ul><li>manag* and (volunt* or communit*) </li></ul><ul><ul><li>Better, will find more accurate results </li></ul></ul><ul><ul><li>May need to limit/refine </li></ul></ul><ul><li>((manag* or superv* or administ*) and (volunt* or communit*)) not charit* </li></ul><ul><ul><li>Best! But might need tweaking… </li></ul></ul>
    33. 33. Refining: Tools & Filters <ul><li>You can also use limits/filters </li></ul><ul><ul><li>To narrow and focus your search results </li></ul></ul><ul><ul><ul><li>E.g. by date, publication type, language etc. </li></ul></ul></ul><ul><li>Can include before or after a search </li></ul><ul><ul><li>Helps avoid potentially overwhelming levels of results </li></ul></ul><ul><ul><li>Easier to chose the pick of the crop </li></ul></ul><ul><li>Available filters/limits </li></ul><ul><ul><li>Depend on the database software </li></ul></ul>
    34. 34. Next Steps: Internet Searching <ul><li>Use more than one search engine </li></ul><ul><ul><li>They use different searching algorithms </li></ul></ul><ul><ul><li>Results can be quite different </li></ul></ul><ul><li>Use the advanced search features (E.g. on Google & Yahoo) </li></ul><ul><ul><li>Phrase searching – “ Phrase ” </li></ul></ul><ul><ul><li>Search a specific field e.g. title or URL </li></ul></ul><ul><ul><li>Limit by language, file type, domain </li></ul></ul><ul><li>Use the options for specific media </li></ul><ul><ul><li>e.g. images, groups, news…etc. </li></ul></ul>
    35. 35. Next Steps: Google Scholar <ul><li>“ Searches specifically for scholarly literature ” </li></ul><ul><ul><li>No definition as to what Google classify as scholarly! </li></ul></ul><ul><ul><li>There are some odd gaps/omissions </li></ul></ul><ul><li>http:// </li></ul><ul><li>Often links to full text </li></ul><ul><ul><li>Might not link to the version of the full text available to the University </li></ul></ul><ul><ul><li>On-campus e-link option will show whether you can access the full text for free </li></ul></ul><ul><li>Good first place to see what is available and what keywords to use </li></ul><ul><ul><li>But use bibliographic databases in your subject too! </li></ul></ul>
    36. 36. Next Steps: Evaluating Websites <ul><li>Intended Audience </li></ul><ul><ul><li>Is the site aimed at researchers or the general public? </li></ul></ul><ul><li>Authority and Reputation </li></ul><ul><ul><li>Is the resource well known? </li></ul></ul><ul><ul><li>Is it an academic site? </li></ul></ul><ul><ul><li>Is it factual or opinion based? </li></ul></ul><ul><ul><li>Does the information have a basis in research and is a bibliography provided? </li></ul></ul><ul><li>Subject Coverage </li></ul><ul><ul><li>Is the site an overview or does it cover the subject in-depth? </li></ul></ul><ul><li>Currency – </li></ul><ul><ul><li>Has the site been recently updated? </li></ul></ul>
    37. 37. Next Steps: Top Tips <ul><li>Explore resources yourselves </li></ul><ul><ul><li>Experiment with searches </li></ul></ul><ul><li>Get in contact with the library for support </li></ul><ul><ul><li>General assistance (e.g. books, accessing resources and general difficulties) </li></ul></ul><ul><ul><ul><li>Contact the enquiry service </li></ul></ul></ul><ul><ul><li>Expert advice and assistance with searching information resources </li></ul></ul><ul><ul><ul><li>Contact the Education Librarian </li></ul></ul></ul><ul><li>If in doubt – ask! </li></ul>
    38. 38. Next Steps: Top Tips <ul><li>Remember to record </li></ul><ul><ul><li>The sources you used </li></ul></ul><ul><ul><li>The keywords and searches you used </li></ul></ul><ul><ul><li>Full references citations </li></ul></ul><ul><ul><li>Keep a back up </li></ul></ul><ul><li>Tools to help </li></ul><ul><ul><li>Record or import citations using software </li></ul></ul><ul><ul><li>EndNote or RefWorks are used on campus </li></ul></ul><ul><ul><li>Learn your departmental style </li></ul></ul>
    39. 39. In Conclusion <ul><li>Library provides access to physical and electronic resources </li></ul><ul><li>The library catalogue contains books on broad topics of interest </li></ul><ul><li>Use bibliographic databases and other resources when looking for specific subject information </li></ul><ul><li>Time invested searching increases the quality of results </li></ul>
    40. 40. Questions?
    41. 41. Finding Information for Foundation Degree in MVCO (DL) Students Gareth Johnson [email_address] Sat 19 th Apr 2008