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The Stars Like Dust: Establishing and Maintaining an Effective Independent UK Repository Workers Organisation

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Slides from talk given at OR2012 (Open Repositories) at the University of Edinburgh; detailing the creation and work of the UK repository worker's professional body UKCoRR.

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The Stars Like Dust: Establishing and Maintaining an Effective Independent UK Repository Workers Organisation

  1. 1. The Stars Like DustEstablishing and Maintaining an EffectiveIndependent UK Repository WorkersOrganisation Gaz J Johnson Chair, UK Council of Research Repositories @llordllama @ukcorr Open Repositories 2012, Edinburghwww.ukcorr.org 9th July 2012
  2. 2. Pebble in the Sky “UKCoRR has a vision of the work of repository management as a professionally recognised and supported role within UK research institutions.” Independent body for UK repository workers Three key drivers 1. Promotes repository management as a recognised and respected profession 2. Provides a forum for discussion and exchange of experience 3. Collectively represents the views and concerns the membership
  3. 3. Foundation 2006  SHERPA Plus programme of events and activity 2007  May: Launch meeting and Website established  June: UKCoRR Discussion list launched  Nov: Managing committee established 2009  April: First elected committee meeting and Governing Charter  May: Blog rolled out
  4. 4. Foundation’s Edge 2011  UKCoRR wins UKeIG Jason Farradane Award 2012  Jan: Members’ meeting and governance review begins  March: Memorandum of understanding with DRF, Japan  April: Website upgraded and relaunched  May: Charter revised  Nov: Members’ meeting at Teesside 2013  January: New Committee structure and governance in place
  5. 5. The Caves of Steel Membership of UKCoRR  Individual not institutional  Limited to people currently working as UK repository administrators, practitioners, and managers  Open to professional and para-professional staff  Free of charge New applicants are lightly vetted  Exceptions to the norm discussed by Committee  Periodic membership reviews to check continued eligability Safe harbour and Chatham House Rules on list  Remains key membership USP  Some membership reports and blog open access
  6. 6. Members 0 25 50 75 100 125 150 175 200 225 250 275May-07 Jul-07Sep-07Nov-07Jan-08Mar-08May-08 Jul-08Sep-08Nov-08Jan-09Mar-09May-09 Jul-09Sep-09Nov-09Jan-10Mar-10May-10 Jul-10 UKCoRR Membership LevelsSep-10Nov-10Jan-11Mar-11May-11 Jul-11Sep-11Nov-11 265Jan-12Mar-12 Representing 121 organisationsMay-12 Jul-12
  7. 7. Foundation and Empire Lightweight operational ethos  “More a set of guidelines…”  Governance encourages flexibility and adaptability  Ethical, transparent, consultative and accountable 5 Committee Officer posts  Light nomination and election process  Chair, Secretary, Web & Publicity, Technical and External Liaison  Yearly terms of office (can stand indefinitely unless challenged)  Committee rarely meet face to face Governance review in progress  Slight expansion of Committee planned for 2013-  Office terms to become 2 years
  8. 8. All the Troubles of the World No fee means no funding  Independence from funding assures no conflicts of interest  No membership paywall – “£1 too much!”  But induces constraints on activity Lack of membership fee a USP for UKCoRR  But are there opportunities for a funded UKCoRR?  Membership in paying organisations not an option Ethics of accepting funding a hot Committee topic  With (great) funding comes great responsibility (obligation?)
  9. 9. Satisfaction Guaranteed Facilitating exchange of best repository practice Lobbying scholarly publishing sector stakeholders Advocacy & representation of repository worker Popularity communitys interests Publication of briefing papers or position statements Conducting research into activities across sector Seeking funding for activities and development Membership recruitment Source: UKCoRR Membership Survey 2011
  10. 10. Forward the Foundation Facilitate exchange of best practice, concerns and solutions  Discussion list and annual members meeting  Engage membership regularly for insight on their concerns  Annual membership survey seeks zeitgeist Communication within and without  Enable membership representation on committees and projects  Facilitate stakeholder communication Raise visibility and impact of UKCoRR  Raising awareness and challenging assumptions  Positional statements and responses to developments or news  To be more impactful, must increase our brand recognition
  11. 11. The Last Question The Finch Report and reactions to it Terminology and parlance for end users Repositories and CRIS interactions Repository search engines and optimization Scholarly exchange and open access journals The Academic Spring
  12. 12. The Stars Like DustEstablishing and Maintaining an EffectiveIndependent UK Repository WorkersOrganisation Gaz J Johnson Chair, UK Council of Research Repositories @llordllama @ukcorr Open Repositories 2012, Edinburghwww.ukcorr.org 9th July 2012

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