The Stars My Destination


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Presentation delivered at the Winter 2010 UKCoRR meeting held at the University of Leicester, UK. Covers the activity and challenges faced by the local institutional repository.

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  • Me and Gully Foyle
  • The LRA and Leicester’s approachMaterials we’re seeing used and popularityDark forces
  • MandatesThe REFThe CRIS (RED)Staffing & joined up thinkingThroughputCopyright changesAcademic embrace
  • The repository as a service is up against an increasing number of external and internal pressuresAwareness of the repository remains lowMandates are helping drive material to usIntegration and centralisation seem to lie ahead – though from my perspective not
  • The Stars My Destination

    1. 1. The Stars My DestinationFrom idealism & aspiration to service delivery<br />Image © Chris Moore<br />Gareth J Johnson<br />Document Supply & Repository Manager<br />David Wilson Library<br />University of Leicester<br />19th Feb 2010<br /><br />
    2. 2. Gully Foyle<br />It is the study of a man completely lacking in imagination or ambition, Gulliver Foyle. Fate transforms &quot;Gully&quot; Foyle in an instant; shipwrecked in space, then abandoned by a passing luxury liner<br />Foyle becomes a monomaniacal and sophisticated monster bent upon revenge. Wearing many masks, learning many skills, this &quot;worthless&quot; man pursues his goals relentlessly; no price is too high to pay.<br />
    3. 3. Overview<br />
    4. 4. Leicester University<br />Top 20 in all National tables<br />91% student satisfaction rate<br />6th Highest citations rates relative to size<br />23,000 students<br />41% Distance Learners<br />Around 1000 academic staff<br />93% submitted for RAE ’08<br />87% determined to be producing internationally significant research<br />4 Colleges<br />Moved from faculty structure this academic year<br />
    5. 5. LRA Secret Origins<br />Founded as Library project 2006<br />Academic support but not direct involvement<br />Secondment of 0.5fte manager<br />Secondment 0.5fte administrator <br />Full-text purist at start<br />RAE 2007/8 ingest of 2000+ metadata records<br />2008 moves towards service<br />
    6. 6. The<br />LRA<br />TEAM<br />
    7. 7. The LRA Method<br />Fully mediated<br />Self-archiving option<br />Self archiving trial 2 years ago<br />Research and nothing else<br />Top level decision and ongoing ethos<br />Educational and non-scholalry objects sent elsewhere…<br />Contents<br />The usual melange of documents, images, software and data<br />Focus on author’s final versions unless © says otherwise<br />Author Licence <br />Signed first time<br />
    8. 8. Licence to Kill<br />
    9. 9. What’s in the LRA: Materials<br />Full text ~25-35%<br />
    10. 10. What’s Used in the LRA: Items<br />
    11. 11. LRA Today<br />Comprises<br />Over 4,400 items (&gt;25% full text)<br />RSS feeds for collections and departments<br />Commerce using it to ID & assess collaborators<br />Core team to enable archiving and provide advice<br />Webometrics<br />A measure of their visibility and scholarly regard<br />165th ranked HEI Repository globally<br />Highly ranked HEI Repository in the UK<br />#13 Cambridge<br />#14 Brunel<br />#15 SAS<br />#16 Leicester/LRA<br />#17 Huddersfield<br />#18 SOAS<br />
    12. 12. What’s in the LRA: College<br />
    13. 13. What’s Used in the LRA: College<br />
    14. 14. Who’s Using the LRA?<br />Visits<br />Dec 09 +25% <br />Jan 10 +20%<br />
    15. 15. Outreach & Engagement<br />Information librarians<br />Alerts and raising awareness<br />Personal visits<br />Dept Meetings & Champions<br />Research Office collaborations<br />Social networking<br />Twitter and RSS feeds<br />Twitter discussions with local community<br />Frequent blogged activities<br />
    16. 16. Dark Forces Rising<br />
    17. 17. Mandates @ Leicester<br />Leicester Research Publications Policy<br />Enacted by VC and Senate May 2009<br />Owned by the Research Office & Library jointly<br />Full-text to be deposited in LRA <br />Bibliographic data added to the Leicester RED<br />Where © doesn’t allow immediate deposit<br />Metadata only record created<br />Full-text added at appropriate time<br />Impact<br />Yet to bite home with many academics<br />Has seen a major upswing in deposits and enquiries<br />LRA more firmly on many (if not all) Dept. agendas<br />
    18. 18. Mandates @ Leicester<br />…from 1st June 2009, academic staff are required to submit their research publications to both the open access web-based Leicester Research Archive (LRA) and the internal central research publications database (RED). <br />applies to all publications from 1 January 2006 onwards, although staff are welcome to submit items published earlier than this. <br />This submission requirement is in addition to any specific requirements made by research funders, as a condition of receipt of funding.<br />
    19. 19. Theses Mandate<br />All theses 2008-&gt; mandated for e-deposit on LRA<br />Defined by Graduate Office & Senate<br />Final submitted, corrected version alongside print<br />Definite version remains printed copy(s) in archive<br />Submission and copyright declaration form<br />Student agrees to deposit in LRA & Ethos<br />Assures no 3rd Party © issues<br />3rd party copyright issues and awareness workshops<br />Support for academics as much as PhD students<br />Two options for postponement<br />Temporary Moratorium allowing up to three year delay<br />Permanent Embargo<br />Alternative -&gt; excised version on LRA<br />
    20. 20. Ethos<br />Retrospective digitisation requests <br />Requirement of contacting author & signing of author license<br />Funded for approx 100 items a year<br />Tracing authors major time and throughput constraint<br />Access to alumni database helping<br />More staff time available to chase<br />Most requests in 2009 unfulfilled<br />Issues outstanding with Ethos<br />Variable quality scans produced<br />Slow response to enquiries<br />First requestor pays funding stream<br />Academic confusion between LRA and Ethos<br />
    21. 21. CRIS & the LRA<br />REF Preparation WG<br />Moves to integrate LRA & RED<br />Technical and political challenges<br />Post-CRIS implementation<br />Role and integration of LRA<br />Merge, subsume, satellite or replace<br />Pan-institution information systems collaboration<br />Media contacts, consultancy and personal web spaces<br />
    22. 22. Closing Thoughts<br />
    23. 23. Gareth J Johnson, DS&R Manager<br /> 2039<br />Valérie, Margaret & Claire, LRA Administrators<br /> 2039<br />LRA sites<br />Contacts<br />Open access & the LRA<br /><br />LRA Repository Site<br /><br />