DOCFLOW EPROCS: correspondence tracking
ā¢
0 likesā¢519 views
DocFlow provides solutions for streamlining document management and workflows. It has developed applications that conform to Italian regulations for electronic document management. The system allows for registering, tracking, and archiving documents and includes features like digital signatures, scanning, and interoperability through XML. It provides a customizable workflow and document management system for organizations.
Recommended
Recommended
More Related Content
Viewers also liked
Viewers also liked (14)
Similar to DOCFLOW EPROCS: correspondence tracking
Similar to DOCFLOW EPROCS: correspondence tracking (20)
More from DOCFLOW
More from DOCFLOW (20)
Recently uploaded
Recently uploaded (20)
DOCFLOW EPROCS: correspondence tracking
- 1. DOCFLOW The eDocument Specialist Protocol & Correspondance Tracking DocFlow Italia Spa Tel 02 57 50 33 66 marketing@docflow.it www.docflow.com SOLUZIONI AGILI PER IMPRESE AGILI SĀ OĀ LĀ UĀ ZĀ IĀ OĀ NĀ IĀ Ā Ā AĀ GĀ IĀ LĀ IĀ Ā Ā PĀ EĀ RĀ Ā Ā IĀ MĀ PĀ RĀ EĀ SĀ EĀ Ā Ā AĀ GĀ IĀ LĀ IĀ wĀ wĀ wĀ .Ā dĀ oĀ cĀ fĀ lĀ oĀ wĀ .Ā cĀ oĀ m
- 2. References DocFlowĀ has developed an application that conforms to theĀ CNIPAĀ regulations ,for theĀ ManagementĀ &Ā InformationĀ Registering by theĀ administrations. DPR 428-98 DPR 445-2000 GEDOC 1 e 2 CNIPA Rules Interoperability......... Technical basic rules SĀ OĀ LĀ UĀ ZĀ IĀ OĀ NĀ IĀ Ā Ā AĀ GĀ IĀ LĀ IĀ Ā Ā PĀ EĀ RĀ Ā Ā IĀ MĀ PĀ RĀ EĀ SĀ EĀ Ā Ā AĀ GĀ IĀ LĀ IĀ wĀ wĀ wĀ .Ā dĀ oĀ cĀ fĀ lĀ oĀ wĀ .Ā cĀ oĀ m
- 3. Timing ā¢ Italy 1/1/2004 AllĀ theĀ governmentĀ institutionsĀ mustĀ adoptĀ aĀ recordĀ managementĀ system ā¢ GB 31/12/2004 AllĀ theĀ governmentĀ institutionsĀ mustĀ beĀ compliantĀ withĀ theĀ PROĀ rules,Ā privateĀ subjectsĀ areĀ invitedĀ toĀ adopt ā¢ GB 31/12/2008 AllĀ theĀ governmentĀ institutionsĀ mustĀ dismissĀ paperĀ records ā¢ Italy and GB today AllĀ subjectsĀ mustĀ acceptĀ electronicĀ documentĀ digitallyĀ signed SĀ OĀ LĀ UĀ ZĀ IĀ OĀ NĀ IĀ Ā Ā AĀ GĀ IĀ LĀ IĀ Ā Ā PĀ EĀ RĀ Ā Ā IĀ MĀ PĀ RĀ EĀ SĀ EĀ Ā Ā AĀ GĀ IĀ LĀ IĀ wĀ wĀ wĀ .Ā dĀ oĀ cĀ fĀ lĀ oĀ wĀ .Ā cĀ oĀ m
- 4. Architecture Document Data Server DBMS Repository DocsAdmin DocsAdmin Scan/Fax Application Server(s) Application Server(s) Documents Document Document Management Management (DOCSFusion) (DOCSFusion) ADMIN PROCEDURAL ADMIN PROCEDURAL REGISTERING REGISTERING Intranet users Digital signature Work Integration Work Integration Application Server(s) Application Server(s) Workflow Workflow Desktop/Mail Management Client Management XML connectors XML connectors RUPA SĀ OĀ LĀ UĀ ZĀ IĀ OĀ NĀ IĀ Ā Ā AĀ GĀ IĀ LĀ IĀ Ā Ā PĀ EĀ RĀ Ā Ā IĀ MĀ PĀ RĀ EĀ SĀ EĀ Ā Ā AĀ GĀ IĀ LĀ IĀ wĀ wĀ wĀ .Ā dĀ oĀ cĀ fĀ lĀ oĀ wĀ .Ā cĀ oĀ m
- 5. TechnologiesĀ used INTEGRATED WORKFLOW MODULE DIGITAL SIGNATURE PDF PUBLISHER WEB IMAGING XML SĀ OĀ LĀ UĀ ZĀ IĀ OĀ NĀ IĀ Ā Ā AĀ GĀ IĀ LĀ IĀ Ā Ā PĀ EĀ RĀ Ā Ā IĀ MĀ PĀ RĀ EĀ SĀ EĀ Ā Ā AĀ GĀ IĀ LĀ IĀ wĀ wĀ wĀ .Ā dĀ oĀ cĀ fĀ lĀ oĀ wĀ .Ā cĀ oĀ m
- 6. Functional Components REGISTERING REGISTERING PROCEDURAL MANAGEMENT PROCEDURAL MANAGEMENT ARCHIVING ARCHIVING INTEROPERABILITY INTEROPERABILITY SECURITY SECURITY SĀ OĀ LĀ UĀ ZĀ IĀ OĀ NĀ IĀ Ā Ā AĀ GĀ IĀ LĀ IĀ Ā Ā PĀ EĀ RĀ Ā Ā IĀ MĀ PĀ RĀ EĀ SĀ EĀ Ā Ā AĀ GĀ IĀ LĀ IĀ wĀ wĀ wĀ .Ā dĀ oĀ cĀ fĀ lĀ oĀ wĀ .Ā cĀ oĀ m
- 7. Registering Acquisition Stamping Register Annulment Folder organization Classification Security guarantee SĀ OĀ LĀ UĀ ZĀ IĀ OĀ NĀ IĀ Ā Ā AĀ GĀ IĀ LĀ IĀ Ā Ā PĀ EĀ RĀ Ā Ā IĀ MĀ PĀ RĀ EĀ SĀ EĀ Ā Ā AĀ GĀ IĀ LĀ IĀ wĀ wĀ wĀ .Ā dĀ oĀ cĀ fĀ lĀ oĀ wĀ .Ā cĀ oĀ m
- 8. Registering DOCUMENT TO BE REGISTERED REGISTERING STAMPING REGISTER scanner Scanner CLASSIFICATION FILING ASSIGNATION SĀ OĀ LĀ UĀ ZĀ IĀ OĀ NĀ IĀ Ā Ā AĀ GĀ IĀ LĀ IĀ Ā Ā PĀ EĀ RĀ Ā Ā IĀ MĀ PĀ RĀ EĀ SĀ EĀ Ā Ā AĀ GĀ IĀ LĀ IĀ wĀ wĀ wĀ .Ā dĀ oĀ cĀ fĀ lĀ oĀ wĀ .Ā cĀ oĀ m
- 9. Organization Chart ā¢ TheĀ highest positionĀ inĀ Ā theĀ gerarchy oversees all theĀ documents andĀ files given by theĀ employees. ā¢ TheĀ application involves theĀ managementĀ of theĀ organization chartĀ of theĀ publicĀ institutiom. SĀ OĀ LĀ UĀ ZĀ IĀ OĀ NĀ IĀ Ā Ā AĀ GĀ IĀ LĀ IĀ Ā Ā PĀ EĀ RĀ Ā Ā IĀ MĀ PĀ RĀ EĀ SĀ EĀ Ā Ā AĀ GĀ IĀ LĀ IĀ wĀ wĀ wĀ .Ā dĀ oĀ cĀ fĀ lĀ oĀ wĀ .Ā cĀ oĀ m
- 10. Procedural Management Management of organization chart Document and Workflow management Digital signature SĀ OĀ LĀ UĀ ZĀ IĀ OĀ NĀ IĀ Ā Ā AĀ GĀ IĀ LĀ IĀ Ā Ā PĀ EĀ RĀ Ā Ā IĀ MĀ PĀ RĀ EĀ SĀ EĀ Ā Ā AĀ GĀ IĀ LĀ IĀ wĀ wĀ wĀ .Ā dĀ oĀ cĀ fĀ lĀ oĀ wĀ .Ā cĀ oĀ m
- 11. Check inĀ flow SĀ OĀ LĀ UĀ ZĀ IĀ OĀ NĀ IĀ Ā Ā AĀ GĀ IĀ LĀ IĀ Ā Ā PĀ EĀ RĀ Ā Ā IĀ MĀ PĀ RĀ EĀ SĀ EĀ Ā Ā AĀ GĀ IĀ LĀ IĀ wĀ wĀ wĀ .Ā dĀ oĀ cĀ fĀ lĀ oĀ wĀ .Ā cĀ oĀ m
- 12. Approval cycle ā¢ TheĀ final document must be approved before being sentĀ to theĀ receiver. ā¢ TheĀ signature must be placed onĀ theĀ document by theĀ person responsible for theĀ operation. SĀ OĀ LĀ UĀ ZĀ IĀ OĀ NĀ IĀ Ā Ā AĀ GĀ IĀ LĀ IĀ Ā Ā PĀ EĀ RĀ Ā Ā IĀ MĀ PĀ RĀ EĀ SĀ EĀ Ā Ā AĀ GĀ IĀ LĀ IĀ wĀ wĀ wĀ .Ā dĀ oĀ cĀ fĀ lĀ oĀ wĀ .Ā cĀ oĀ m
- 13. Archiving Record Management Discontinued records Procedure Manual SĀ OĀ LĀ UĀ ZĀ IĀ OĀ NĀ IĀ Ā Ā AĀ GĀ IĀ LĀ IĀ Ā Ā PĀ EĀ RĀ Ā Ā IĀ MĀ PĀ RĀ EĀ SĀ EĀ Ā Ā AĀ GĀ IĀ LĀ IĀ wĀ wĀ wĀ .Ā dĀ oĀ cĀ fĀ lĀ oĀ wĀ .Ā cĀ oĀ m
- 14. DataĀ Archiving The person RESPONSIBLE for the Register is also responsible for all activities involved in the information systems. The person RESPONSIBLE for the Register guarantees the correct procedure of the data saving on appropriate computer software in safe and different places. PROCEDURAL BACKUP must be done at least once a week. REGISTER must be saved daily on CD SĀ OĀ LĀ UĀ ZĀ IĀ OĀ NĀ IĀ Ā Ā AĀ GĀ IĀ LĀ IĀ Ā Ā PĀ EĀ RĀ Ā Ā IĀ MĀ PĀ RĀ EĀ SĀ EĀ Ā Ā AĀ GĀ IĀ LĀ IĀ wĀ wĀ wĀ .Ā dĀ oĀ cĀ fĀ lĀ oĀ wĀ .Ā cĀ oĀ m
- 15. Interoperability Exchange data via XML eGov Folder Return receipt SĀ OĀ LĀ UĀ ZĀ IĀ OĀ NĀ IĀ Ā Ā AĀ GĀ IĀ LĀ IĀ Ā Ā PĀ EĀ RĀ Ā Ā IĀ MĀ PĀ RĀ EĀ SĀ EĀ Ā Ā AĀ GĀ IĀ LĀ IĀ wĀ wĀ wĀ .Ā dĀ oĀ cĀ fĀ lĀ oĀ wĀ .Ā cĀ oĀ m
- 16. Interoperability TheĀ exchange of documents that must be registered is done by electronicĀ mailĀ through theĀ PublicĀ Administration network. Metadata areĀ transmitted by aĀ XMLĀ file. TheĀ Hash Compliant stamp is transmitted along with theĀ document to guarantee that theĀ document has inĀ noĀ wayĀ been changed during its transmission. R.U.P.A. ADMINISTRATION A ADMINISTRATION B HASH HASH DOCUMENT DOCUMENT FILE XML FILE XML SĀ OĀ LĀ UĀ ZĀ IĀ OĀ NĀ IĀ Ā Ā AĀ GĀ IĀ LĀ IĀ Ā Ā PĀ EĀ RĀ Ā Ā IĀ MĀ PĀ RĀ EĀ SĀ EĀ Ā Ā AĀ GĀ IĀ LĀ IĀ wĀ wĀ wĀ .Ā dĀ oĀ cĀ fĀ lĀ oĀ wĀ .Ā cĀ oĀ m
- 17. eGov Folder TheĀ messages exchanged must be modified by internetĀ standards: ā HTTP,Ā SMTP,Ā MIME,Ā SOAP,Ā PKCS,Ā XMLĀ Signatureā¦ Legal documents canĀ be digitally signed ā Only by PKCSĀ #Ā 7Ā attachments for theĀ moment TheĀ other XMLĀ contents canĀ be digitally signed to proveĀ their origin SĀ OĀ LĀ UĀ ZĀ IĀ OĀ NĀ IĀ Ā Ā AĀ GĀ IĀ LĀ IĀ Ā Ā PĀ EĀ RĀ Ā Ā IĀ MĀ PĀ RĀ EĀ SĀ EĀ Ā Ā AĀ GĀ IĀ LĀ IĀ wĀ wĀ wĀ .Ā dĀ oĀ cĀ fĀ lĀ oĀ wĀ .Ā cĀ oĀ m
- 18. Security ā¢ AUTENTICATION ā UserId eĀ Password ā SmartCardĀ (CIE,Ā CNS,Ā ecc.) ā Token ā Biometrics devices ā Netegrity ā¢ CRYPTOGRAPHY ā By transmission ā Of theĀ archives ā¢ WATERMARKING SĀ OĀ LĀ UĀ ZĀ IĀ OĀ NĀ IĀ Ā Ā AĀ GĀ IĀ LĀ IĀ Ā Ā PĀ EĀ RĀ Ā Ā IĀ MĀ PĀ RĀ EĀ SĀ EĀ Ā Ā AĀ GĀ IĀ LĀ IĀ wĀ wĀ wĀ .Ā dĀ oĀ cĀ fĀ lĀ oĀ wĀ .Ā cĀ oĀ m
- 19. Persistence ā¢ For all records will be calculated andĀ stored an hash compliant SHAā1Ā ISOĀ standard. ā¢ Every timeĀ that aĀ document is showed theĀ hash codeĀ is verified. SĀ OĀ LĀ UĀ ZĀ IĀ OĀ NĀ IĀ Ā Ā AĀ GĀ IĀ LĀ IĀ Ā Ā PĀ EĀ RĀ Ā Ā IĀ MĀ PĀ RĀ EĀ SĀ EĀ Ā Ā AĀ GĀ IĀ LĀ IĀ wĀ wĀ wĀ .Ā dĀ oĀ cĀ fĀ lĀ oĀ wĀ .Ā cĀ oĀ m
- 20. ItalyĀ vsĀ GBĀ rules ITALY GB PROTOCOLLO REGISTER ARCHIVIAZIONE RECORD SOSTITUTIVA MANAGEMENT AIPA PROTOCOLLO SĀ OĀ LĀ UĀ ZĀ IĀ OĀ NĀ IĀ Ā Ā AĀ GĀ IĀ LĀ IĀ Ā Ā PĀ EĀ RĀ Ā Ā IĀ MĀ PĀ RĀ EĀ SĀ EĀ Ā Ā AĀ GĀ IĀ LĀ IĀ wĀ wĀ wĀ .Ā dĀ oĀ cĀ fĀ lĀ oĀ wĀ .Ā cĀ oĀ m
- 21. CommonĀ points ITALY GB Titolario Index Massimario di scarto Discontinued plan Gestione archivio cartaceo Paper Management Tracking del documento/ Document Tracking fascicolo Sicurezza di Integrity immodificabilitĆ SĀ OĀ LĀ UĀ ZĀ IĀ OĀ NĀ IĀ Ā Ā AĀ GĀ IĀ LĀ IĀ Ā Ā PĀ EĀ RĀ Ā Ā IĀ MĀ PĀ RĀ EĀ SĀ EĀ Ā Ā AĀ GĀ IĀ LĀ IĀ wĀ wĀ wĀ .Ā dĀ oĀ cĀ fĀ lĀ oĀ wĀ .Ā cĀ oĀ m
- 22. To be developed KeyĀ wordĀ (with synonymous) Additional dataĀ for folders Different form for different document type Other... SĀ OĀ LĀ UĀ ZĀ IĀ OĀ NĀ IĀ Ā Ā AĀ GĀ IĀ LĀ IĀ Ā Ā PĀ EĀ RĀ Ā Ā IĀ MĀ PĀ RĀ EĀ SĀ EĀ Ā Ā AĀ GĀ IĀ LĀ IĀ wĀ wĀ wĀ .Ā dĀ oĀ cĀ fĀ lĀ oĀ wĀ .Ā cĀ oĀ m
- 23. Thank you DOCFLOWĀ ITALIA www.docflow.com DocFlowĀ ItaliaĀ SpaĀ ā CentroĀ DirezionaleĀ Milanofiori StradaĀ 4Ā PalazzoĀ Q8Ā ā 20089Ā Rozzano MIĀ TelĀ 02Ā 57Ā 50Ā 33Ā 66Ā FaxĀ 02Ā 57Ā 50Ā 33Ā 69Ā marketing@docflow.it SĀ OĀ LĀ UĀ ZĀ IĀ OĀ NĀ IĀ Ā Ā AĀ GĀ IĀ LĀ IĀ Ā Ā PĀ EĀ RĀ Ā Ā IĀ MĀ PĀ RĀ EĀ SĀ EĀ Ā Ā AĀ GĀ IĀ LĀ IĀ wĀ wĀ wĀ .Ā dĀ oĀ cĀ fĀ lĀ oĀ wĀ .Ā cĀ oĀ m