This document discusses various time management techniques including activity logs, Pareto analysis, and prioritization matrices. It recommends keeping activity logs to audit your time use, identify time wasters, and ensure you spend at least 20% of your time on the highest impact activities. The document also introduces "To Do" lists and prioritization matrices to categorize tasks by importance and urgency in order to focus on important urgent tasks first. Effective time management requires analyzing how you currently spend your time, setting goals for time use, and using tools like logs, lists, and matrices to structure your schedule optimally.

1. Time Management
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2. Time Management –
Manage the “Now”
"Time is the scarcest resource of the
manager; if it is not managed, nothing
else can be managed.”
Peter.F.Drucker, (1909-2005), Management Guru

3. Activity – Time Limit

4. Do we feel this way often?
I wish I have more than 24 hours per day so that I can
get more things done!

5. The Clock and the Compass

6. Activity Logs
• Activity logs helps you
to:
– To audit the way that you
use your time
– Identify
and
eliminate
time-wasting or low-yield
jobs

7. Organizing Your Time
Pareto Principle, Job Analysis

8. Activity Logs and Pareto Analysis
• Compare the activity log that you have
just constructed with your Job Role chart
and identify the 20% of your activities
that contribute to 80% of your results

9. Analyzing Your Activity Log
• Which activities do I need to spend more time on or
less time on?
• What time did I start my number one priority each
day?
• What did I do that could be eliminated or delegated to
someone else?
• What else should I be doing?
• How do these activities relate to my long term goals
and objectives?

10. Activity Log
• How would you like your activity log to
look six months from now?
• Create this activity log for the future and
identify the key areas where you need to
spend more time and the areas that you
need to spend lesser time

11. ‘To Do’ Lists
• An Effective Tool to Manage Time

12. Prioritization:
The Time Management Matrix
Based on work by Stephen Covey

13. Time Management Matrix
Urgent
Important
Not
Important
Quadrant 1
Quadrant 3
Not Urgent
Quadrant 2
Quadrant 4
Tasks can
be divided
into 4
categories
depending
on
importance
and
urgency

14. Activity
• Slot the activities of your To-do list into
the 4 quadrants

15. Thank You
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