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The future of remote teams: how to fine-tune virtual collaboration?

The expansion of remote collaboration is one of the prominent trends that are shaping the future of project management. How soon will workers be ready to shift to a 100% virtual office? What are the main bottlenecks of collaboration across distances and time zones? In this presentation, Andrew Filev, CEO at Wrike, answers these questions based on the results of a survey with 1,000 respondents and provides efficiency tips for managers of virtual teams.

Andrew Filev originally delivered this presentation at PMI Global Congress North America 2012.

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The future of remote teams: how to fine-tune virtual collaboration?

  1. 1. The future of remote teams:how to fine-tune virtual collaboration? a presentation by Andrew Filev, CEO at Wrike
  2. 2. Presentation outline1. Introduction2. Findings of Wrike’s survey on remote collaboration  Current state of virtual teams  Future prospects of remote collaboration3. How to fine-tune collaboration across distances  7 efficiency tips for managers of remote teams4. Closing
  3. 3. Wrike’s survey on remote collaboration Run in December 2011; Gathered input from 1,074 international respondents: 15% 37% Team members Managers 15% Executives Business owners 33% (representing companies of various size and industry)
  4. 4. Survey findings: current state of remote collaboration• 83% work remotely at least an hour or two daily;• 43% spend more time working remotely than 2-3 years ago: Team members 36% Managers 47% Executives 50% Business owners 47%
  5. 5. Survey findings: main benefits of remote work 20% 41% Saving time Increased productivity10% Focus on work, not office policies Other 29%
  6. 6. Survey findings: role of software• 87% find collaboration tools like GoToMeeting, Wrike, etc., important or mission critical for remote teams;• 57% use social communication tools for work (Facebook, Twitter, IM, etc.) less than 1h daily.
  7. 7. Survey findings: future prospects of remote collaboration• Two thirds believe their office will go fully virtual in the future;• 25% think this will happen in just 1-2 years;• Such a rapid shift is predicted by 44% of business owners.
  8. 8. Survey findings: value of remote work• 89% see telecommuting as an important fringe benefit;• “Sacrifices” people are ready to accept for it: 78% 54% 31% 25% Reduction in Reduction in Forgo paid Forgo free salary vacation cellphone plan meals
  9. 9. Survey findings: challenges of virtual teams 22% 38% Lack of direct communication Hindered data accessibility19% Poor visibility into colleagues actions Other 21%
  10. 10. Efficiency tip 1: Keep unification and personalization in balance Common ground rules in work organization + individual approach to every worker (esp. important for global teams)
  11. 11. Efficiency tip 2: Communicate instead of checking Constant conversation to keep every worker engaged makes a positive impact both operationally and administratively
  12. 12. Efficiency tip 3: Remember the value of face-to-face interaction Online and offline team meetings help to increase bonding between colleagues
  13. 13. Efficiency tip 4: Add praise and motivation to the mix Not just verbal appreciation, but more extensive recognition practices as well
  14. 14. Efficiency tip 5: Take a granular approach to workload management Smaller assignments are easier to understand, tackle and monitor
  15. 15. Efficiency tip 6: Develop sharing into a working habit Data shouldn’t get “siloed” in people’s personal storage – sharing is vital for visibility
  16. 16. Efficiency tip 7: Focus on creativityas much as on getting things done Gather ideas and synergize through collective intelligence
  17. 17. Contact informationAndrew Filev, CEO at Thank you for your attention!