training by dr waseem zia

1. Microsoft WordDr. Muhammad Waseem Zia
LEARNING
TECHNOLOGY
LEARNING
TECHNOLOGY

2. Syed Ali Hassan Jafri
Introduction
Most Word Processor available today allows more than just creating and editing
documents. They have wide range of other tools and functions, which are used in
formatting the documents. The following are the main features of a Word Processor.
• Text is typing into the computer, which allows alterations to be made easily.
• Words and sentences can be inserted, amended or deleted.
• Paragraphs or text can be copied /moved throughout the document.
• Margins and page length can be adjusted as desired.
• Spelling can be checked and modified through the spell check facility.
• Multiple document/files can be merged.
• Multiple copies of letters can be generated with different addresses through the
mail-merge facility.

3. Syed Ali Hassan Jafri
Psychology of Microsoft Word
What we can do in MS-WORD What we can not do in MS-Word
1. We can make certificates in
Microsoft Word.
2. We can make reports in Microsoft
Word
3. We can make table of contents in
Microsoft Word.
4. We can make resumes in Microsoft
Word
5. We can make news letters in
Microsoft Word
1. We cannot make complex graph in
Word
2. We cannot make a long document in
Word in landscape size
3. We cannot put formulas in Microsoft
Word
4. We cannot make presentation in
Microsoft Word

4. Syed Ali Hassan Jafri
Activity: Fix the sample document Time: 30 minutes
Correct the sample document
which is available in your
‘activity1’ folders
List finding and issues on parking lot.

5. Syed Ali Hassan Jafri
Plan a document
• Use Commonsense.
• Think of document layout (page setup,
letter/A4, Landscape/Portrait).
• How will you organise your work.
• Think how your document look after printing.
• What type of work you are doing?
1.Report
2.Letter
3.Tables
4.Resume etc.

6. Syed Ali Hassan Jafri
Template
A rough "blueprint" for a document. A template usually
contains some combination of formatting and text.
Word comes with a wide variety of templates. The
Normal template (also called the Blank Document
template) is the default template that Word uses for all
new documents unless you specify otherwise. This
template contains the formatting for a standard
business document (Times New Roman, 12-point font,
single spacing, 8.5-by-11 inch paper, and so on).

7. Syed Ali Hassan Jafri
Activity: Template
Group 1: Create a Memo from the Template
save the work in your folder
Group 2: Create an Agenda from the Template
Group 3: Create an Brochure from the Template
Time: 15 minutes
Group 4: Create a Manual from Template
List finding and issues on parking lot.

8. Syed Ali Hassan Jafri
Activity: Downloading Online Template Time: 15 minutes
To download a template from Microsoft.com
• With Word open, on the File menu, click New.
• click New Document. If you do not see the task pane on the right side of the
screen, on the View menu, click Task Pane.
• In the New Document task pane, under New from Template, click Templates on
Microsoft Office Online
• Or you can directly visit http://office.microsoft.com/en-us/templates/default.aspx
• In the Template Gallery, click the Publications and Education category. Explore
the various templates in the category by clicking the links.
• You can save any templates that you want by using the Save As command on
the File menu.

9. Syed Ali Hassan Jafri
Mail Merge
Using mail merge features is easier than you
may think. Once you know how to use them,
you can send information to any number of
people quickly— from reaching customers
with newsletters, to pulling together cover
letters and resumes for your job search, to
sending out holiday greetings to friends and
family.

10. Syed Ali Hassan Jafri
What is Mail Merge
Suppose that you need to print a letter or a certificate for all
teachers/LAC which containing some text and other
information.
Creating each letter individually would take hours. That's where
mail merge comes in. Using mail merge, all you have to do is
create one document that contains the information that is the
same in each copy, and add some placeholders for the
information that is unique to each copy. Word takes care of the
rest.
Time: 30 minutes

11. Syed Ali Hassan Jafri
How Mail Merge Works
1. First you need a document with addresses.
Time: 30 minutes

12. Syed Ali Hassan Jafri
How Mail Merge Works
2. You have to type a letter / material to be sent.
Time: 30 minutes

13. Syed Ali Hassan Jafri
Activity: Mail Merge
1. Open a document and type the data of 3 to 4 persons in a
table, according to the following format
1. Name, designation, organization
2. Save the document with the name address in ‘LT Session’
folder.
3. Open another document and type letter. Leave 3 to 4 blanks
after To line
4. Save the document with the name letter
5. Now use mail merge feature to merge the documents. The
output must be displayed in the form of a merged document.
Time: 30 minutes

14. Syed Ali Hassan Jafri
Activity: Creating a Table of content Page
A table of contents, or TOC, gives
readers a brief outline of the topics
discussed in a document and helps
them find their way around it.
List finding and issues on parking lot.

15. Syed Ali Hassan Jafri
Before creating Table of Contents, make sure
• Use same styles for Headings
• Use same styles for Sub Headings

16. Syed Ali Hassan Jafri
Activity : TOC
Create a Table of Content page, a
sample document is available in your
‘activity3’ folder.
List finding and issues on parking lot.

17. Syed Ali Hassan Jafri
Identify the elements of a webpage
• Links (mention type of links, for e.g. links to
download document, links to move on same page,
links to move on next / new page, links to jump to
URLs)
• Images
• Animations (animated Images, Flash Movie)
Visit www.brainpop.com and identify the elements
in the given handout and this document is also
saved in ‘activity4’ folder

18. Syed Ali Hassan Jafri
Activity : Creating a Webpage
Create a webpage using Microsoft
Word, a sample webpage is available
in ‘activity4’ folder.
List finding and issues on parking lot.

19. Syed Ali Hassan Jafri
Convert a document into PDF
• Open your document
• On File menu click Print
• On printer settings Select Adobe PDF from
printer list
• Click Ok