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Be More Productive with Microsoft Office 365


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Slides for "Be More Productive with Microsoft Office 365" for the event "Intensive IT Training Programme for the Academic Year 2019 for the New entrance of the Faculty of Arts, University of Colombo"

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Be More Productive with Microsoft Office 365

  1. 1. Be More Productive with Microsoft Office 365
  2. 2. About Me Suhail Jamaldeen Consultant & Trainer – Office 365 | Azure Microsoft MVP – Office Apps & Services Speaker Blogger – www.Suhail.Cloud #SuhailCloud
  3. 3. • Microsoft Office 365 • Office 365 vs Microsoft Office 2016 vs Office Online • Office 365 Applications • Q & A Agenda
  4. 4. • A collection of Microsoft applications in the cloud • Software as a Service (SaaS) Offering • Applications are available depending on the licensing • Be productive anywhere • Web based applications • Desktop applications • Mobile applications Microsoft Office 365
  5. 5. • Office 365 • is a subscription based service. • Most of the Office 365 plans include Office 2016 • Office 2016 is also sold as a one-time purchase • Office Online is the free version of Office that you can use in your web browser Office 365 vs Microsoft Office 2016 vs Office Online
  6. 6. Office 365 Applications
  7. 7. • Another authoring App in Office 365 Family Microsoft Sway What you can make in Sway - Sways Newsletters Presentations Communications
  8. 8. • No need of much, technical or design knowledge. • Sway can be shared easily via email, messaging apps or social media, with a link.
  9. 9. Demo Microsoft Sway
  10. 10. • Chat-based workspace in Office 365 • Integrated with the familiar Office applications • Exchange, OneNote, Planner, Delve, SharePoint and many others • Internal and external sharing is available • Will be replace Skype for Business in near future • Now Totally Free Microsoft Teams
  11. 11. Demo Microsoft Teams
  12. 12. • A rich, business-class email experience on phones, tablets, desktops, and the web. • Availability of Public folders • Public folders are designed for shared access and provide an easy and effective way to collect, organize, and share information with other people in your workgroup or organization. • Shared mailboxes • A shared mailbox is a mailbox that multiple designated users can access to read and send email messages and share a common calendar. Office 365 Outlook
  13. 13. • Groups • Groups (also called distribution groups) are a collection of two or more recipients who appear in the shared address book. When an email message is sent to a group, it’s received by all members of the group. Office 365 Outlook
  14. 14. Demo Office 365 Outlook
  15. 15. Microsoft Flow • Create and automate workflows across multiple applications and services • No need for developer help. • Multiple templates are available. • Can interact with other applications like MailChimp, DropBox, Twitter, SharePoint, and OneDrive. • Workflows builder in Graphical user interface
  16. 16. Demo Microsoft Flow
  17. 17. • Quickly and easily create custom quizzes, surveys, questionnaires, registrations and more. • Able to analyze the results individually and easily in Excel. Microsoft Forms
  18. 18. Demo Microsoft Forms
  19. 19. • Content management • Organize and manage content in libraries and lists with metadata, records management, and retention policies. • File sharing and storage • Sites with various templates • Team sites: Organize and collaborate on content, data, and news to stay on the same page • Communication sites: Broadly share and communicate your group’s message across the organization with beautiful, dynamic communication sites. SharePoint Online
  20. 20. • Sites with various templates • Blog site: Enables you or your organization to quickly share ideas and information. People can comment on the posts and rate your posts. • Real-time coauthoring • Display everyone's changes as they happen. • Search • Customize your enterprise search and results with enhanced features to surface resources across Office 365. SharePoint Online
  21. 21. Demo SharePoint Online
  22. 22. • Enables to store, share, and sync your files • Protect your data with advanced encryption, compliance, and security features. • Offline access is available upon auto sync. OneDrive for Business
  23. 23. Demo OneDrive for Business
  24. 24. • Planner is your everyday work management tool. • Create a new plan, build a team, assign tasks, and update status—in a few easy steps. • Each plan has its own board, where you can organize tasks into buckets • Helps teams organize their work visually. Office 365 Planner
  25. 25. Demo Office 365 Planner
  26. 26. Questions and Answers
  27. 27. Thank You www.Suhail.Cloud @SuhailCloud
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