This document provides guidelines for a Devry PROJ 586 Week 3 project in Microsoft Project. It outlines three steps: 1) updating MS Project with resource information like setting up the project schedule and formatting; 2) allocating resources to tasks; and 3) analyzing the project schedule and resource allocation to answer two essay questions. The document provides detailed instructions for completing each step, such as how to assign resources to tasks and check for over-allocated resources.

1. DEVRY PROJ 586 Week 3 Project Guidelines Microsoft Project
NEW
Check this A+ tutorial guideline at
http://www.uopassignments.com/proj-586-devry/proj-
586-week-3-project-guidelines-microsoft-project-recent
For more classes visit
http://www.uopassignments.com/
This Tutorial contains mpp file only
Week 3 Project Guidelines Microsoft Project
Congratulations! You have just completed the project charter
and scope statement. Now that you know what needs to be
done, as the Project Manager, you are now ready to begin
planning your project schedule.
This week, you will have two deliverables to complete for the
project.
Using MS Project, create a project schedule and align resources
—35 points
Analyze project schedule and resource allocation: two essay
questions—20 points
Please provide these two deliverables (MS Project file and MS
Word document) to the Week 3 Dropbox. Please refer to the
course Syllabus for your due date.
To help guide you through these deliverables, please follow the
three step process below.
Step 1: Update MS Project with Resource Information
The following steps should be followed when setting up your
Course Project with Microsoft Project 2013.

2. Set the basic project information
Open MS Project.
Click on the File button (top left), select Save as and enter the
file name as (your name) cp1. For example, SmithJanecp1.mpp.
Click on the Project tab and select Project Information. In the
Project Information dialogue box, set the start date of your
project.
Leave other dates as is. Click on OK.
Set basic Gantt chart format (use also for tracking Gantt chart
view).
Right click on the mouse in the gray area of the Gantt chart on
the right side of the screen where the dates in month and days
are for the menu and select Timescale.
In the Timescale dialogue box:
Select the Middle Tier tab set Units to Quarters.
Select the Bottom Tier tab set Units to Months.
Click on OK.
Setup the default task units to weeks
Click the File tab, and then click Options.
In the Project Options dialog box, click Schedule.
Under Scheduling options in this project, set the following.
New tasks created select Auto Scheduled
Duration is entered in select Weeks
Default task type select Fixed Duration
Click OK to close the dialog box.
Set up the Resource Sheet. Once you have set the defaults, we
are ready to move on. If you have not done so already, you need
to create the project’s work packages and activities from the
Project’s WBS. Once this is done, insert your project name,
deliverables, work packages, and activities in the column Task
Name in MS Project.
Enter the task durations in the Duration Column.
Enter the predecessor(s) for each task in the predecessors
column. If there is no duration or predecessor listed, leave the

3. column blank. Note: If you do not see the Predecessors Column,
move the vertical line between the Entry Form and the Gantt
chart to the right to reveal the column. Click on the line and
drag to move it. Columns can be expanded or contracted
individually to accommodate information the same way column
width is adjusted in MS Excel.
Analyze your Schedule and Network Diagram
To see the network diagram, click on View, then select Network
Diagram. Activities on the Critical Path are outlined in red,
while noncritical path activities are outlined in blue. You will
need this information to answer the essay question in Step 3.
Step 2: Allocate Resources
Once you have the WBS created in MS Projects, you need to
assign resources to each activity. Remember only assign
resources to activities, not other items on the WBS. Before you
can do this, you need to create a resources sheet in MS Projects.
To create a Resource sheet, click on View, Resource Sheet.
Enter the Resource name, whether it is a human resource, a
cost, or a material. Once this is finished, one can tie these
resources to individual activities. Don’t worry about costs, as
that is next week’s work.
To assign your resources to the aligned tasks in MS Project,
follow the steps below.
Assign hourly resources and costs to the tasks that you have
already entered.
Choose View—Gantt Chart. Place active window on the first
task.
Click on the Double Headed icon on the upper tool bar (Assign
Resources), or click Alt-F10.
In the resource assignment window, select the appropriate
resource for each activity.
Repeat for all resources and activities according to the
Resource List above.
Analyze Your Resource Allocation and Assignments

4. There are several methods to check for over-allocated
resources.
Click onView, Resource Sheet—Resource(s) in red color are
over-allocated.
Click onView, Resource Usage—Resource(s) in red color are
over-allocated resource(s) by date.
Click onProject, Reports. A dialog box appears, click on
Assignments then Select. Then click the report for
Overallocated Resources, and then Select to print or view.
Remember with resources you need to assign how much time
(by a percentage) each resource will be allocated to each
activity. Simply lowering a given percentage may clear an over-
allocation, but in real life this is not possible. One must come up
with a better method do clear resource over-allocations.
You will need this information to answer the essay question in
Step 3.