Part3 quistionare

UNIVERSITAS TEKNOKRAT INDONESIA
SECRETARIAL PRACTICE
Want to find out what your coworkers want for lunch? Need
to get feedback for your training session, Want to find out which
movie your friends want to see on Saturday, Do you need a
database of your club member's phone numbers, all can be done
with the google Forms (Marziah Karch 2016).
Forms in Google Docs are easy to create. You can embed
forms on Web pages or on your blog, or you can send the link out
in an email. It looks far more professional than a lot of free survey
tools out there.
Forms feed their results directly into a spreadsheet in
Google Docs. That means you can take the results and publish
them, use spreadsheet gadgets or charts with them, or export the
results to use in Excel or another desktop spreadsheet program.
To get started, log into Google Docs and select New: Form from
the upper left menu.
Questionnaire with Google Forms
14
http://www.fnresearch.co.uk/consultancies/questionnaire-design/
 Student are able to
Create Questionnaire
Form Google Form.
Choose Setting and
Preview Form.
Send Form via Email
or Link Code.
Analyze respon
 Students are able to
Print a form
im
portantCOURSE OBJECTIVES
What can you do with Forms ?
Manage event registrations, create a quick opinion poll, and
much more. With Google Forms, you can create and analyze
surveys right in your mobile or web browser—no special software
required. You get instant results as they come in. And, you can
summarize survey results at a glance with charts and graphs (G
Suite Learning Center 2018).
Part: 3
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3.1 Introduction Form
In this section, you learn how to :
Name Your Form
Give your new form a name and start adding questions. You can choose as many or as few questions as
you'd like in your survey, and you can switch question types later. Each answer will be a new column in
your spreadsheet.
Many people think of Google Drive as a cloud storage and sync service, and it is that but it also encompasses a
suite of online office apps that are comparable with Microsoft Office. Google Docs, Google Sheets and Google
Slides can import and export Microsoft Office files, and you can use them to work together with colleagues on a
document, spreadsheet or presentation, in real time if you wish (Howard Wen.2017).
• Name Your Form
• Choose From a List Questions
• Check Boxes
• Text Forms
• Paragraphs
• Form Becomes a Spreadsheet
Choose From a List Questions
Choose from a list questions let you create a drop down box with a list of choices. Users can only select
one choice from the list. As with all questions on a form, there is a check box if you want to require
everyone to answer this question. Otherwise they can just skip it and move on.
Check boxes
Check boxes let you pick more than one item from a list and check the box next to the item to indicate their
choices. For most form questions, you can just start typing your questions in the blank and a new blank will
appear. The blank box at the bottom of the list is slightly transparent to show you that it's not visible. As
soon as you click on a blank, it becomes visible in your form. If you make a mistake and end up with too
many blanks, click on the X to the right of the blank to delete it.
Text Forms
Text forms are for short text answers of a couple words or less. Things like names or phone numbers work
well as text forms, although if you ask for names, you might want to ask for first and last names separately.
That way you'll have a column for each in your spreadsheet, which will make sorting the list by name easier.
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Paragraphs
If you want a longer response, use a paragraph question. This gives your user a larger area for answering
a question, like "Do you have any feedback for our performers?"
Share Your Form
When you're done adding questions, you can save your form. Don't be alarmed if the save button is
already grayed out. This just means that Google has auto-saved the form for you. Now you can choose
how you'd like to share your form. You can share the form in one of three ways, linking, embedding, and
emailing. The public URL for your form is on the bottom of the page, and you can use this for linking to the
form. You can get the code to embed your form into a Web page by clicking on the More actions button on
the top right of the screen. Clicking the Email this form button lets you enter a list of email addresses to
send the form.
Form Becomes a Spreadsheet
As soon as you're done and your form has been saved, you can go ahead and close this window. Your
form will feed into a spreadsheet in Google Docs. The spreadsheet is private by default, even though your
form is public. If you wish, you can share the spreadsheet with others or publish it, but the choice is yours.
You can also go in and manually add data to your spreadsheet without having to rely on the form or use
the data to make charts. You can even make a chart that is public while leaving the spreadsheet itself
private. This way you could graph the results of your survey or show a map of where respondents are
located without having to show everyone the raw data.
https://www.lifewire.com
Picture 17. Form Becomes a Spreadsheet
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Create Form
Create a new form
Give your new form a name and start adding questions. You can choose as many or as few questions as
you'd like in your survey, and you can switch question types later. Each answer will be a new column in
your spreadsheet.
1. Choose an option:
a. From https://docs.google.com, click Blank or choose a template.
b. From drive.google.com, click New > More.
Next to Google Forms, click Blank form or From a template.
To start, we’ll create a new form and add questions. Forms automatically saves every change you make.
• Create a new form
• Add questions
• Edit questions
a
Picture 18. Star a new form
3.2
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b. From drive.google.com, click > More.
Next to Google Forms, click Blank form or From a template.
b
Next
Next
2. Name your form: In the top-left corner, click Untitled form or the template form name and enter a new name.
3. (Optional) Do any of the following actions:
a. Add a description: Under the form name, add your text.
b. Change the banner image, theme or background color, or font style: Click Color Palette palette and
then choose your options.
2
3.a
3.b
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Add Question
If you’re using a template, you can skip to Section 1.3 to edit your form. You can always come back here if
you want to add or edit existing questions.
Select a question and do any of the following actions:
1. Drag to reorder a question. You can also drag and reorder answers.
2. Delete a question.
3. Click More to : Add a description or hint, Shuffle the answer orde
4. To shuffle the question order, click > Check the Shuffle question order
5. Add an image to a question. You can also add images to answers or forms.
Description
1
2 3
4
5
6 7 8 9 10
11
12 13
No Description No Description
6 Add Question 10 Add Section
7 Add Titlle and Description 11 Duplicate Question
8 Add Image 12 Question Titlle
9 Add Video 13 Type Question
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Choose form settings
Picture 22. Choose Settings and preview
When you’re done adding questions, you can choose your form's settings and preview your changes
before sending it out.
• Choose form settings
• Preview your form
Click Settings settings > General and choose from the following options:
• Collect email addresses—Collect respondents’ email addresses
• Response receipts—Send copies of responses on request or automatically.
• Restrict to your organization’s users—Limit your form’s audience to your organization. Uncheck this
box to distribute your form externally.
• Limit to 1 response—Allow people to complete your form only once.
• Edit after submit—Let people change their answers after submitting them.
• See summary charts and text responses —Let people see a summary of everyone’s answers.
When you’re done making changes, click Save.
Let people review and edit your form:
At the top right, click More more_vert > Add collaborators.
1. Under Invite people, enter the email addresses of the people you want to share with.
2. Click Send.
Whoever you invite can edit any part of your form, including responses and where they are saved.
3.3 Choose settings and preview
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Preview your form
Picture 23. Preview form
While you’re changing your form’s settings, you can preview it to see what the changes look like. You’ll also
want to preview it when you’re done.
1. At the top right, click Preview
2. The preview opens in a new window.
3. To edit the form, click Edit or go back to your editing window.
1
2
3
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Send your form
Picture 24. send your form
Now, you’re ready to send out your form and start collecting responses.
• Send your form
• Pause or stop response collection
When you’re ready to send out your form, you can send it by email, copy and paste a link in a chat or email
message, embed it on a website, or share a link on social media.
1. At the top right, click send.
2. (Optional) To collect email addresses, choose an option:
• If the form’s audience is limited to your organization, check Automatically collect respondent’s
your organization email address.
• If you’re distributing the form externally, check Collect email addresses.
1. Choose how you want to send the form:
3.4 Send your form
a. Email-Click Email . Enter email addresses in the To field. You can customize the subject and
message contents.
b. Link-Click Link . You can shorten the URL. Click Copy and paste the link into a chat, conversation,
or email.
c. Website content-Click Embed You can specify inline frame dimensions. Click Copy and paste
the HTML into your website or blog.
d. Social media-Click one of the social media icons
a b c d
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Pause or stop response collection
When you create a new form, response collection is automatically turned on. You can pause or stop it. For
example, if you find a mistake after sending out a form, you can pause response collection until the error is
fixed.
Pause or stop response collection:
1. In your form, click Responses.
2. Click Accepting responses. It changes to Not accepting responses.
3. (Optional) Add a message that people see if they try to reply. If you’re pausing response collection, you
might add something like: "This form is currently paused. Please try again later."
1
2
2
Picture 25. Pause or Stop respon
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After you send out your form, you’ll see responses on the Responses tab. You can also get an email when
new responses arrive.
3.5 Anallyze Responses
• See responses in Forms
• See responses in Sheets
• Send responses to an existing spreadsheet:
• Download responses as a CSV file
See responses in Forms
You can see a summary of all responses or look at individual responses on the Response tab. To switch
between individual responses, click the individual’s email.
1. Navigation Responses
2. Print Responses
3. Delete Responses
1 1
Picture 26. See Responses in forms
See responses in Sheets
To analyze your responses further, you can send them to a spreadsheet. The spreadsheet is linked to your
form, so responses appear in real time.
Send responses to a new spreadsheet:
1. On the Responses tab, click More > Select response destination.
2. Click Create new spreadsheet.
3. (Optional) To change the name, enter a new one.
4. Click Create.
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1
2 3
4
Picture 27. See responses in Sheets
Send responses to an existing spreadsheet
To analyze your responses further, you can send them to a spreadsheet. The spreadsheet is linked to your
form, so responses appear in real time.
Send responses to a new spreadsheet:
1. On the Responses tab, click More > Select response destination.
2. Click Select existing spreadsheet.
3. Click Select.
4. Select your spreadsheet and click Select.
2
3
4
Picture 28. Send responses to an existing spreadsheet
To open your spreadsheet from Forms, click View responses in Sheets . The spreadsheet opens in a
new window. To go back to Forms, click Form > Show summary of responses or go back to the Forms
window.
Stop sending responses to a spreadsheet:
1. On the Responses tab, click More > Unlink form.
2. Click Unlink to confirm.

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It’s easy to print a form or the form with responses.
• Print a form and responses
Print a form and responses
1. At the top of the form, click Questions or Responses.
2. (Responses only) Click Summary or Individual.
3. At top, click More more_vert > Print.
4. For a form and individual responses, choose your settings, then click Print.
5. For a summary of responses, from your browser, click File > Print.
Print a form3.6
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EXERCISE
1Question : The Department Of European Languages And Literatures Is Conducting a Self-Study In Order To
Improve Its Program. Gathering Information From Students Is a Vital Part Of This Process. Please Fill Out Both
Parts Of This Questionnaire. after this questionnaire is made, send this questionnaire to email:
sekretaris@teknokrat.ac.id
Choose the appropriate answer for each question.
In Which Ell Program (French, German, Italian, Modern Greek, Russian) Do You Primarily Take Classes?
1. What Is Your Class Standing?
a) Non-Matriculated,
b) Freshman
c) Sophomore
d) Junior
e) Senior
2. If You Have a Job, How Many Hours Per Week Do You Work ?
a) 1-14 hours
b) 15-24 hours
c) 25-34 hours
d) 35+ hours
e) I do not have a job
4. The time demands for the homework of a typical ELL course (French, German, Italian, Modern Greek,
Russian) at the 200 or 300 level are
a) less than 2 hours per week
b) between 2 and 5 hours per week
c) between 5 and 10 hours per week
d) between 10 and 15 hours per week
e) more than 15 hours per week
5. The assignments in ELL classes (French, German, Italian, Modern Greek, Russian) are
a) relevant to the objectives of the course
b) help me grow intellectually
c) not relevant to the objectives of the course
d) there are no assignments
e) excessive
6. How would you rate the quality of feedback provided by grading (i.e. do you receive written or oral
assessments regarding your work)?
a) excellent
b) good
c) fair
d) none
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EXERCISE
2Question : as an example of the questionnaire below, create a questionnaire by using google form
FORMULIR PENILAIAN PELANGGAN
TERHADAP PELAYANAN
Nama Lembaga : Universitas Teknokrat Indonesia
Alamat : Jalan Z.A. Pagar Alam No 9-11 Kedaton –
Bandarlampung
No. Telepon & Fax : 0721-702022
Variabel
Penilaian
Keterangan
1 2 3 4 5
Mutu Layanan
Kecepatan
Keindahan
Kebersihan
Keramahan
Keamanan
Penanganan Keluhan
Kesopanan
Kerapihan
Kesiapan
Saran :
..................................................................................................................................................
..................................................................................................................................................
Skala Penilaian :
1. Tidak Puas
2. Kurang Puas
3. Cukup Puas
4. Puas
5. Sangat Puas
Bandarlampung,............
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SCORING SHEET
ONLINE QUESTIONNAIRE COMPETENCIES
Student Name :
ID Number :
Email :
Questionnaire Data
Questionnaire Share to email
Questionnare Contents
Questionnaire Title
Stage of Assessment
Result
Yes No
Total
Note : Do All Parts in the assessment stage column, All parts in the assessment stage column will be
worth 1 (Yes) if done correctly, and 0 if wrong or not done.
........... ...........
...........
...........
...........
..........
...........
...........
...........
...........
SECRETARIAL PRACTICES
...............................
...............................
...............................
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REFERENCE
[ 1 ] H o w t e c h n o l o g y i s c h a n g i n g t h e r o l e o f t h e c o r p o r a t e s e c r e t a r y : [ O n l i n e ] ,
http://csj.hkics.org.hk/site/2017/03/13/how-technology-is-changing-the-role-of-the-corporate-secretary/,
Accesec on 19 August 2019).
[2] Company Secretaries Reduce the Time Needed for Administrative Tasks by Adopting Technology : [Online],
https://blog.eqs.com/the-impact-of-technology-on-the-company-secretarys-role, Accesed on 19 August 2019)
[3] Oksana. 2017. How to Optimize Your Work in Gmail: [Online], (https://mysignature.io/blog/optimize-work-gmail-
basics/, accessed on 1st August 2018).
[4] G Suite Learning Center. Gmail : [Online], (https://gsuite.google.com/learning-center, Accesed on 1 st August 2018)
[ 5 ] A l i s o n D o y l e . 2 0 1 8 . P r o f e s i o n a l L e t t e r a n d E m a i l W r i t i n g G u i d e l i n e s , [ O n l i n e ] ,
(https://www.thebalancecareers.com/professional-letter-and-email-writing-guidelines-2062309, Accesed on 1st
August 2018)
[6] Joe Stych. 2014. A Guide to Optimizing Gmail : 30 of the Best Email Tips, Tricks, and Hacks. [Online],
(https://zapier.com/blog/organize-search-automate-gmail-inbox/, accessed on 1st August 2018).
[7] Gregorio Bushman.Business email writing samples.[Online], (http://ausafahmad.info/29-business-email-writing-
samples-final/business-email-writing-samples-emails-examples-saxr-7-b-03-current-consequently-formal-
sample-cover-letter-saxr-7-b-03/, Accessed on 2st august 2018).
[8] Heinz Tschabitscher. 2018. Adding Signature in Gmail, [Online], (https://www.lifewire.com/how-to-add-a-signature-
in-gmail-1172100, Accesed on 4st August 2018)
[9] About google drive : [online], https://play.google.com/store/apps/details?id=com.google.android.apps.docs&hl=en,
Accesed on 3st August 2019)
[10] https://gsuite.google.com/learning-center/products/drive/get-started/#!/
[ 1 1 ] H o w a r d W e n . 2 0 1 7 . H o w t o u s e G o o g l e D r i v e f o r c o l l a b o r a t i o n , [ o n l i n e ] ,
(https://www.computerworld.com/article/3235104/collaboration/how-to-use-google-drive-for-
collaboration.html, Accessed on 5st August 2018)
[12] Marziah Karch.2018. How to Share folder and collaborate using googlde drive, [online],
(https://www.lifewire.com/share-folders-and-collaborate-google-drive-1616094, Accessed on 5August 2018)
[13] Marziah Karch.2016. Make Form and Quizzes in Google Docs, [online], (https://www.lifewire.com/make-forms-
quizzes-google-docs-1616959, Accessed on 5August 2018).
[ 1 4 ] Q u e e n s C o l l e g e . 2 0 1 8 . s a m p l e k u e s t i o n n a i r e , [ o n l i n e ] ,
(https://www.qc.cuny.edu/about/administration/Provost/Academic%20Program%20Review/Documents/Sample
%20Questionnaire.doc, accessed on 6st Augugst 2018)
[15] Marziah Karch.2018. Use Google Calendar. Internet Organization Was Never Easier, [Online],
(https://www.lifewire.com/google-calendar-1616582, Accesed on 11 august 2018)
[16] Marziah Karch.2018. How to Create a New Google Calendar , [Online], (https://www.lifewire.com/how-to-create-a-
new-calendar-in-google-calendar-1172175, Accesed on 11 august 2018)
[17] https://gsuite.google.com/learning-center/products/meet/get-started/#!/
[18] https://www.lifewire.com/use-google-keep-on-everything-4179044
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