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![eBook package bib records in Sirsi
Brief bib record
Appended with [staff processing record]
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Elsevier ebook chemical engineering pre-2007 [staff processing record]
Elsevier ebook chemical engineering frontfile [staff processing record]](https://image.slidesharecdn.com/whenthereisnomagicbulletaninterlockingapproachofmanagingebooks-160612214832/75/When-There-Is-no-Magic-Bullet-an-Interlocking-Approach-of-Managing-Ebooks-12-2048.jpg)
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When There Is no Magic Bullet: an Interlocking Approach of Managing Ebooks
This document outlines the ebook management practices at NC State University Libraries, emphasizing the need for an integrated approach in handling acquisitions, cataloging, and access. It draws an analogy between ebook management and LEGO building, highlighting the importance of assembling the necessary pieces and addressing unmet needs. The document also details workflows for purchasing, licensing, and managing ebooks, along with insights on improving existing library systems.
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When There Is no Magic Bullet: an Interlocking Approach of Managing Ebooks
- 1. When There IsNo Magic Bullet: An Interlocking Approach of Managing eBooks Xiaoyan Song E-Resource Librarian Acquisition and Discovery Department NC State University Libraries
- 2. The Libraries https://www.lib.ncsu.edu/ ● FTE:29,873 ● Two main libraries ● Three branches
- 3. Library Collections ● 5million volumes ● eBooks 550,000 ● Over 10 million collection budget
- 4. Acquisition and DiscoveryDepartment Core functions Perform acquisition, cataloging, and provide access to materials for all NCSU Libraries and branches Integrated E-Resource Management (ERM) system Three units (25 full time) Monographs (9) Serials (9) Data Projects and Partnerships (6)
- 5. Lego© Workshop Image courtesyof Debbie Currie
- 6. The task Describe yourselfas a librarian and then build it
- 7. Myself as alibrarian Resourceful for your areas of job responsibility Friendly Multi-tasking Networking/collaboration Adapt to changes
- 9. How does ebookmanagement related to Lego© building Lego© building Goal to build an object What do you need Collect pieces needed Build it up Missing pieces? eBook management Goal to manage ebooks Needs to manage ebooks Matchup needs with systems Connect the dots Needs not met?
- 10. How do webuy eBooks Individual title firm order DDA Consortia: NCLIVE and TRLN eBook packages / collections (77 packages purchased in FY2014)
- 11.
- 12. eBook package bibrecords in Sirsi Brief bib record Appended with [staff processing record] Example: Elsevier ebook chemical engineering pre-2007 [staff processing record] Elsevier ebook chemical engineering frontfile [staff processing record]
- 13. eBook package order/invoicein Sirsi Process order and invoice in Sirsi
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- 15.
- 16. Workflows for monographsindividual titles Collection managers initiate purchase request and send to Specialist Specialist distribute requests to staff Staff place orders on GOBI or through other vendors Staff pay invoice in Sirsi Cataloging
- 17. eBook package acquisitionworkflow Collection Managers approve the purchase Specialist or librarians encumber money in Sirsi Librarians perform license negotiation Specialist or librarians request and pay invoice Librarians set-up access
- 18. Problems with access Whichdatabase to activate? When is the database shown in Serials Solutions? What titles did you just purchase?
- 19. Remaining issues Workflow management Admininfo for eBook package Relationships: organization/contacts, resources, licensing Title list certification Coop with title changes in packages https://www.pinterest.com/pin/1970393561032925/
- 20. Our involvement withCORAL Monographs order distribution IT development Serials new order process Grant funded development 2013 December 2015 May 2015 November 2016 March
- 21. Monographs order managementin CORAL
- 22. eBook package workflowmanagement
- 23. E-Resource Hub foreBook Packages Admin
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- 25. eBook package profiletemplate
- 26. eBook Reconciliation MS. Accessdatabase Two goals: eBook package title list certification Access verification
- 27.
- 28. Take-aways Start with yourexisting systems Examine what your system can and cannot do Focus on needs not met Explore other solutions for needs not met
- 29. minifig-scale rendition ofHogwarts School of Witchcraft & Wizardry http://www.brothers-brick.com/2013/02/26/alice-finch-builds-massive-lego-hogwarts-from-400000-bricks/ Questions? xsong9@ncsu.edu
Editor's Notes
- #4 550 thousand ebooks Over 10 million collection budget
- #6 Last November, I attended the logo© workshop, led by a visiting librarian, Megan Lotts of Rutgers University's Art Library. The workshop was using LEGOs blocks to facilitate teamwork, active learning, creative thinking, and problem solving within academic libraries. The workshop is based on the The LEGO Serious Play methodology, which is a process designed to enahnce innovation. It’s a different process from what you do with a logo box you bought from Target, which has step-by-step instructions. At the workshop, we were given a list of tasks to design and build things either independently or as a team.
- #15 We store and map out licenses in local ERM. But we can’t link the license with ebook packages because they are not loaded into the ERM. So we need to somehow link the licenses with ebook packages.
- #16 This is how organization and contacts are related in e-matrix, as well as with resources and licensing. Again, we mainly use our ERM for e-journals and databases, but not ebook packages. That’s another relationship we need to manage.
- #18 There are more people involved with the workflow. When you are part of multi-member a workflow, the issue is to keep the process transparent to all involved. We need a tool or way to do that.
- #22 How does coral help us with monograph order workflow. This is coral resource module. When Specialist receives order request, they created a record for each title that need to be ordered and assign it to a staff member. We have almost 3000 records since we first started to use it two and a half years ago.
- #24 To keep track of all the ebook packages that we purchased, we created monographic e-resource hub on our internal Wiki as part of the department-wide e-resource hub. eBook packages are organized by publishers.
- #26 The ebook package profile provides the one-stop shop with pointers to all systems related to this package. We use it to track what we have purchased, look up information we needed for ebook access troubleshooting, and history. CM rely on it when they review potential purchases.
- #27 The database compares vendor title lists against ILS list to identify missing titles and generate reports with mismatches. The database helps to ensure that all of our purchased ebook package content is available in the ILS and throughout the Libraries discovery layers and to create definitive title lists that associate ebook titles with package purchases.
- #28 This is a list of reconciled mismatch titles for a ebook package. Staff work through the list, identify issues for each mismatch title and resolve the issue. It makes the workload much more manageable because the reconciliation generate only a small percentage of mismatches ranging from 2 to 10%.
- #30 at BrickCon 2012, Seattle-area builder Alice Finch unveiled what just might be the largest LEGO structure built by a single person, a near-complete minifig-scale rendition of Hogwarts School of Witchcraft & Wizardry from J.K. Rowling’s Harry Potter series of books and the corresponding movies.