When the Workplace is Every Place: Virtual Teams in the Workplace of the Future

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Companies are exploring ways to cut costs, attract top talent and get the most out of their workforce. Working from home, or any remote location is an option many employers are advocating and exploring to reduce operating costs, eliminate geographic barriers to talent and improve employee morale. But is the virtual workplace all it’s cracked up to be? Is it viable for every type of business? Whether you are for, against, or still on the fence, this session presents the benefits and unique challenges of managing productive virtual teams including trust, engagement, motivation, and morale. You will examine case studies of companies who employ the practice and the reasoning behind companies who do not support virtual team environments. Anastasia has been working in and managing virtual teams for over 7 years as a Chief Executive Officer with a global virtual team and working for various companies and clients remotely.

Recruiting & HR

The
Workplace of
the Future
When the
Workplace
is
Everyplace

Positive Instigator
Radical Changemaker
Challenger of Old School
Thinking
Team Motivator
Business Builder
Marketer
Anastasia
Valentine
anastasia-valentine.com
@avv

Commuting
Ain’t Nobody Got Time for That!
15.4 million Canadians commute to work each day.
Roughly 82% travel by car, 12% take the bus & 6% walk or cycle
Average commute in Canada is 25 minutes.
Estimated 32 Days lost in commuting time
Losses of Over 10 Billion Dollars to our economy.

What is a Virtual Team?
A virtual team (also known as a geographically dispersed team,
distributed team, or remote team) is a group of individuals who work
across time, space and organizational boundaries with links
strengthened by webs of communication technology.

100% Virtual
Everyone in the company or
on the project works remote.
Hybrid
Some team members work
remotely.
Flexible
Team members can work in
office/on site or remotely.
How to Structure a Virtual Team
“Telecommuting is the future of work”

What is Driving People to Work Virtually?
Work and life “balance”
Technology
Accessibility
Freedom
Variety
Commute time

● Flex time
● Reduced or Part-Time
● Compressed Work Week
● Telework / Telecommuting
● Banking Hours
● Gradual Retirement
People Want
Flexibility
“Telecommuting is
the future of work”

The Challenges
● Working across timezones
● Language barriers
● Keeping teams motivated, challenged & engaged
● Lack of time to bond with individuals & as a team
● Harder to develop relationships & trust
● Lack of organic conversations & impromptu meetings
● Hiring takes longer and more effort.
● Loneliness and isolation

The Perks
● No geographic boundaries to attract top talent.
● Flexibility to travel / Location independence
● Flexible hours
● Work / Life “balance”
● No commute
● Low cost for employer and employee
● Increased job satisfaction

● Web conferencing
● Web Conferencing
● Online Collaboration
● Daily Standups
● Create a Digital Culture
● Create Digital
Boundaries
● Rewards
Leading & Nurturing Virtual Teams
● Walk & Talks
● Lunch or Coffee “Dates”
● Face to Face IRL
Meetings
● Monthly Performance
Reviews
● Rewards & Recognition
● Accountability
● Clear Measures of
Success

Who CAN & Who Shouldn’t Be a Virtual Employee
● Self Starters /Motivated
● Risk takers
● Individual Contributors
● Leaders
● Introverts
● Extroverts
● Communicators
Who CAN be on a Virtual Team
● Commitment
● Loyal
● Reliable
● Emotionally Mature
● Ownership
● Responsive
● Flexible

Companies with 100% Virtual Teams
This new media company says employees can “work from home,
from a coffee shop, from a coworking space—anywhere with
good enough Internet to do a Google Hangout.”
This marketing and technology company says it has "no
committees or bureaucracy of any kind," and that "team members
can live anywhere – and they do – in 18 U.S. states and
Canada."
At this project management tool provider, “many of us love
working remotely."

Jennifer Baker
Chief of Staff
“On Virtual teams we
focus on managing
results, not activities.
Sometimes being in an
office setting inspires
people to do busy
work.”
ca.com

3 Things Required with Virtual Teams
Trust
Commitment
Professionalism

Thank you
Ask me Anything!
Let’s Connect!
@AVV

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When the Workplace is Every Place: Virtual Teams in the Workplace of the Future

1. The Workplace of the Future When the Workplace is Everyplace

2. Positive Instigator Radical Changemaker Challenger of Old School Thinking Team Motivator Business Builder Marketer Anastasia Valentine anastasia-valentine.com @avv

3. Times are Changing

4. Challenge Old School Thought

5. ?

6. Commuting Ain’t Nobody Got Time for That! 15.4 million Canadians commute to work each day. Roughly 82% travel by car, 12% take the bus & 6% walk or cycle Average commute in Canada is 25 minutes. Estimated 32 Days lost in commuting time Losses of Over 10 Billion Dollars to our economy.

7. What is a Virtual Team? A virtual team (also known as a geographically dispersed team, distributed team, or remote team) is a group of individuals who work across time, space and organizational boundaries with links strengthened by webs of communication technology.

8. 100% Virtual Everyone in the company or on the project works remote. Hybrid Some team members work remotely. Flexible Team members can work in office/on site or remotely. How to Structure a Virtual Team “Telecommuting is the future of work”

9. What is Driving People to Work Virtually? Work and life “balance” Technology Accessibility Freedom Variety Commute time

10. ● Flex time ● Reduced or Part-Time ● Compressed Work Week ● Telework / Telecommuting ● Banking Hours ● Gradual Retirement People Want Flexibility “Telecommuting is the future of work”

11. The Challenges ● Working across timezones ● Language barriers ● Keeping teams motivated, challenged & engaged ● Lack of time to bond with individuals & as a team ● Harder to develop relationships & trust ● Lack of organic conversations & impromptu meetings ● Hiring takes longer and more effort. ● Loneliness and isolation

12. The Perks ● No geographic boundaries to attract top talent. ● Flexibility to travel / Location independence ● Flexible hours ● Work / Life “balance” ● No commute ● Low cost for employer and employee ● Increased job satisfaction

13. ● Web conferencing ● Web Conferencing ● Online Collaboration ● Daily Standups ● Create a Digital Culture ● Create Digital Boundaries ● Rewards Leading & Nurturing Virtual Teams ● Walk & Talks ● Lunch or Coffee “Dates” ● Face to Face IRL Meetings ● Monthly Performance Reviews ● Rewards & Recognition ● Accountability ● Clear Measures of Success

14. Who CAN & Who Shouldn’t Be a Virtual Employee ● Self Starters /Motivated ● Risk takers ● Individual Contributors ● Leaders ● Introverts ● Extroverts ● Communicators Who CAN be on a Virtual Team ● Commitment ● Loyal ● Reliable ● Emotionally Mature ● Ownership ● Responsive ● Flexible

15. Companies with 100% Virtual Teams This new media company says employees can “work from home, from a coffee shop, from a coworking space—anywhere with good enough Internet to do a Google Hangout.” This marketing and technology company says it has "no committees or bureaucracy of any kind," and that "team members can live anywhere – and they do – in 18 U.S. states and Canada." At this project management tool provider, “many of us love working remotely."

16. Jennifer Baker Chief of Staff “On Virtual teams we focus on managing results, not activities. Sometimes being in an office setting inspires people to do busy work.” ca.com

17. Karen Cheung Digital Marketing Manager “Virtual teams work out of office, just like our brand does. Benefits? More flexibility and independence to own your work.” teasetea.com

18. 3 Things Required with Virtual Teams Trust Commitment Professionalism

19. Thank you Ask me Anything! Let’s Connect! @AVV

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