Google Docs allows users to create, edit, and collaborate on documents online for free. It includes word processing, spreadsheet, presentation, and drawing tools that are integrated with other Google services. Documents can be accessed from any device and shared with others to work simultaneously. Files can be downloaded in various formats or stored in Google Drive for access from any browser or device. Forms allow users to create surveys to collect responses.

1. USING GOOGLE DOCS err..DRIVE
Google Tools

2. WHAT IS GOOGLE DOCS?
• Web 2.0 Tool
• 4 Productivity Tools
o Word Processing
o Spreadsheet
o Presentation
o Drawing
o Forms (surveys or quizzes)
• Share or Collaborate
• Online Storage of any file type
• Think of MS Office…but online, and FREE!

3. WHY USE GOOGLE DOCS
• Access your files from anywhere
• Share in the work load
• Show complete writing process – revision history
• Upload and Download files in various formats
• Platform is not important (no Mac vs PC)
• Create a collaborative environment
o Asynchronous
o Synchronous
• It’s FREE

4. Google Docs vs Google Drive
Docs refers to the web-based Drive is a single place to manage all
editors to create, edit, and your files, including Google Docs.
share Google documents, Think of Google Drive as your
spreadsheets, presentations, personal stash of files and folders
drawings, and forms. that follows you wherever you go - it
lets you keep everything and share
These online documents are anything. Access files, folders, and
tightly integrated with other Google Docs from a web browser or
Google Apps services and any device where you've installed
provide very powerful real-time your Google Drive.
collaboration features.
You can use Google Drive to store
all file types, including documents,
presentations, music, photos, and
videos.

5. Docs Looks Like….

6. Drive Looks Like….
Take advantage of Drive by
downloading Google Drive
to your hard drive. You can
then access all your docs
offline.

7. Accessing Google Docs Offline
Once you install Google
Drive on your hard drive,
you will have a folder
where all your files will be
synced.
Adding your existing
documents to Google Drive
is as easy as dragging a
file to a folder.

8. GOOGLE DOCS ENVIRONMENT
Create new content or upload
existing content
Change Settings & Views
Folders to help organize Docs you have created or that are shared with you

9. WHAT CAN YOU DO?
1 2 3 4 5 6 7 8
Sort files
1 – Share selected files
2 – Create a new folder to organize your files
3 – Delete selected files
4 – Preview a selected file without opening it
5 – More… effects selected files
6 – Sort your documents
7 – View your documents in list or icon view
8 – Settings for your documents account

10. CREATING A NEW DOCUMENT
Create content from scratch by
clicking the Create button.
Upload content from an existing
file by clicking on the Upload
button
Click on From template to
access thousands of templates.

11. NEW WORD PROCESSING & SPREADSHEET
Click here to name your file
Notice your menus look similar to the menus in popular productivity tools
TIP: No need to click SAVE…your files are auto-saved

12. DOWNLOADING A DOCUMENT: WORD
PROCESSING
When you choose Download As…from
the File menu, you can choose from a
variety of file choices to export your
document.

13. DOWNLOADING A DOCUMENT:
SPREADSHEET
NOTE: Forms results are
stored in a spreadsheet
document, so the download
options are the same.

14. DOWNLOADING A DOCUMENT:
PRESENTATION & DRAWING
Drawing
Presentation

15. UPLOADING A DOCUMENT
Using Google Drive, you can upload files by simply dragging them from a folder on your hard
drive to the Google Drive folder
From inside Google Drive, click on the Upload button. You can upload a single file, multiple
files or an entire folder of files.

16. SHARING A DOCUMENT
From the Docs Home:
1. Click on the doc you want to share
2. Choose the Share option from the More
menu
From Inside a Document:
• Click on the Share button
• Choose an option

17. INVITE PEOPLE
See who already has access Allow invitees permissions
Share web link with
those who have access
Choose access level
Add by email address

18. WHAT THE EMAIL LOOKS LIKE
When someone shares a Google Doc with you, you
receive an email that looks like this
You can click on the link to open the document from
inside your email or go to your Google Drive to see
the document.

19. EMAIL AS AN ATTACHMENT
You can also share a document through your File menu
•Click Share
•Click Email as attachment

20. PUBLISH DOCUMENTS TO THE WEB
1. Choose Publish to the web from the File menu
2. Control your publishing & click Start Publishing

21. PUBLISH DOCUMENTS TO THE WEB
1. Share link
2. Embed into your web page
3. Publish on a social site

22. PRINTING A DOCUMENT
Do NOT use your browsers print option…this will print
all external information and waste paper.
DO use the print icon from your File
menu or the main Formatting menu

23. WORKING WITH FORMS
Types of questions or input
See the Results of your survey
Change the Theme of your survey

24. WORKING WITH FORMS – THE QUESTIONS

25. WORKING WITH FORMS – THE QUESTIONS

26. WORKING WITH FORMS – THE QUESTIONS

27. WORKING WITH FORMS – THE QUESTIONS

28. USING FORMS – COLLECTING RESPONSES
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2. E
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