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Time Management


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  • Gain new knowledge about WBS: Work Breakdown structure. Thanks! :) p.s. you had a slide on Multitasking - if you are intersetd in the topic you can study my presentation - Multitasking :)
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Time Management

  3. 3. AGENDA <ul><li>Definition </li></ul><ul><li>Goals </li></ul><ul><li>Planning vs Programming </li></ul><ul><li>Organizing Tools </li></ul><ul><li>Prioritizing Tools </li></ul><ul><li>Multitasking </li></ul><ul><li>Time Wasters </li></ul><ul><li>Conclusions </li></ul>
  4. 4. TIME MANAGEMENT Definition - Time management is the process of controlling your life through your use of time. Scope <ul><li>You learn to balance the many pressures on your time </li></ul><ul><li>You learn to achieve your goals </li></ul><ul><li>You learn to avoid burnout and stress </li></ul>
  6. 6. GOALS Establishing our goals <ul><li>Are critical to effective time management </li></ul><ul><li>You know what is important to accomplish </li></ul><ul><li>They allow to indentify the tasks you need to pursue </li></ul>Establishing SMART goals <ul><li>- To be Specific </li></ul><ul><li>To be Measurable </li></ul><ul><li>To be Achievable </li></ul><ul><li>To be Results-oriented </li></ul><ul><li>To be in Time-bound </li></ul>
  7. 7. GOAL TYPES By Time <ul><li>Short-Term Goals </li></ul><ul><li>Medium-Term Goals </li></ul><ul><li>Long-Term Goals </li></ul>By Activity Nature <ul><li>- Business goals </li></ul><ul><li>Personal Goals </li></ul>
  8. 8. GOAL EXAMPLES Business SMART -Inform 100 employee about the mission and objectives of the Expenses department by the end of the year. Personal SMART - I will visit UK for a week to learn more about their culture by the end of this year.
  9. 9. GOAL VS TASKS Tasks <ul><li>Help us to achieve goals </li></ul><ul><li>A Task is an activity </li></ul><ul><li>Tasks need to be completed in short time </li></ul><ul><li>Goals ca be short-term or long-term </li></ul>
  10. 10. PLANNING VS PROGRAMMING Planning <ul><li>Planning is a process finalized with a plan. </li></ul><ul><li>Main objectives of planning are ‘when’ & ‘how’ you do it </li></ul><ul><li>You can not program if you do not have a plan </li></ul>Programming <ul><li>A program is an activities system grouped to accomplish strategic and tactic benefits. </li></ul><ul><li>Programs are planned. </li></ul><ul><li>Programming has a big accent on ‘time’ & ‘resources’. </li></ul>
  11. 11. TIME MANAGEMENT TOOLS Organizing tools <ul><li>WBS chart(Work Breakdown Structure) </li></ul><ul><li>GANTT chart </li></ul>Prioritizing tools <ul><li>To-Do list </li></ul><ul><li>Prioritizing Matrix </li></ul><ul><li>ABCDE list </li></ul><ul><li>Others </li></ul>
  12. 12. WORK BREAKDOWN STRUCTURE <ul><li>- The primary objective is shown at the top, with increasingly specific details shown as the observer reads down. </li></ul>- WBS is a chart in which the critical work elements, called tasks, of a project are illustrated to portray their relationships to each other and to the project as a whole. - When creating a WBS, the project manager defines the key objectives first and then identifies the tasks required to reach those goals
  13. 13. GANTT CHART <ul><li>- A  Gantt chart  is a type of bar chart that illustrates a project schedule. Gantt charts illustrate the start and finish dates of the terminal elements and summary elements of a project. </li></ul>- Gantt charts also show the dependency of relationships between activities.
  14. 14. TO-DO LIST GAME
  16. 16. TO-DO LIST <ul><li>- To-Do Lists are prioritized lists of all the tasks that you need to carry out. </li></ul><ul><li>Is used to keep track of all activities </li></ul><ul><li>Usually is a short-term tool (a list for one day) </li></ul><ul><li>Helps us to discover important activities </li></ul><ul><li>Works as a reminder of what needs to be done </li></ul><ul><li>Helps us to organize our activities by importance and/or urgency. </li></ul>
  18. 18. MEMORY GAME
  19. 19. OTHER TOOLS <ul><li>ABCDE (12345) list </li></ul><ul><li>Email calendar </li></ul><ul><li>Electronic To-Do list (email calendar tasks) </li></ul><ul><li>Project Management software </li></ul><ul><li>Phone calendar </li></ul>
  20. 20. MULTITASKING <ul><li>NONE </li></ul><ul><li>EXAMPLES </li></ul>
  21. 21. MULTITASKING <ul><li>But not for people </li></ul><ul><li>Is the performance by an individual of appearing to handle more than one task at the same time. </li></ul><ul><li>Can decrease productivity </li></ul><ul><li>Multitasking is the act of doing multiple things at once. </li></ul>
  22. 22. TIME WASTERS
  23. 23. CONCLUSIONS <ul><li>Goals </li></ul><ul><li>Planning </li></ul><ul><li>Programming </li></ul><ul><li>Time management </li></ul><ul><li>Organizing tools </li></ul><ul><li>Prioritizing tools </li></ul><ul><li>Multitasking </li></ul><ul><li>Time wasters </li></ul>
  24. 24. QUESTIONNAIRE RESULTS Score Comment 16-36 You have some work to do to become more productive. It's inefficient simply to fill your day with tasks or to try to do too much without considering your limits and priorities. Use the information and resources below as your motivation to work smarter, not harder. The good news: you'll soon be accomplishing very much more, in less time. 37-58 You're on the right track with your productivity efforts, and you probably get your most important work done. However, you could be more productive. Use the productivity techniques and resources outlined below to become more productive and efficient in your daily life. 59-80 Fantastic! You have a clear understanding of your priorities, and you use your time to maximize your output. You also think about how to use leverage to get the most from your time, and to use it to the organization's advantage. This makes you a real asset. Where appropriate, use the resources below to continue to build on and improve your productivity skills.
  25. 25. A Q &
  26. 26. <ul><li>Adrian Caliman </li></ul><ul><li>Sorin Sandu </li></ul>