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Hacking Time Management

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Hacking Time Management

  1. 1. Hacking Time Management
  2. 2. Agenda What Holds us Back Stage One – Definitions of Time Stage Two – Analysis of Time Stage Three – Visualize the Week Stage Four – Categorize Time Stage Five – ROI of Time Stage Six – Visualize the Month What Hacks Do You Use? Q & A
  3. 3. Definitions of Time
  4. 4. Definitions of Time Outcome: The single most important aspect of this Stage is defining time. We have defined time as moveable and non-moveable time. Exercise: Define time in one-hour buckets for the upcoming week
  5. 5. Analysis of Time
  6. 6. Analysis of Time Outcome: Building upon the learns of Stage One, layer in simple analysis. Answer three questions: What got done (planned)? What didn’t get done (planned)? What got done (not planned)? Exercise: Define time in one-hour buckets for the upcoming week
  7. 7. Visualize the Week
  8. 8. Visualize the Week Outcome: Building upon the learns of Stage One & Stage Two, the analysis stays the same but the time increment changes. Instead of forecasting one-hour blocks, forecast 15 minute increments for the upcoming week. Exercise: Define time in 15 minute increments for the upcoming week
  9. 9. Categorize Time
  10. 10. Categorize Time Outcome: Building upon the learns of Stage One, Two & Three, the time increment stays the same (15 minute) but the analysis is modified. Instead of focusing solely on the planning aspects, categorize time. Answer these questions. Where did you spend the most time (by category)? Where did you spend the least time (by category)? What was the most effective use of time (by category)? Exercise: Define time in 15 minute increments for the upcoming week
  11. 11. ROI of Time
  12. 12. ROI of Time Outcome: Building upon the learns of Stage One, Two, Three and Four, the time increment stays the same (15 minute) but the analysis is modified once again. The largest area of improvement is knowing yield as it relates to time. To determine yield, answer these questions. Where are you receiving the best yield of time? Where are you receiving the least yield of time? What is enabling the best yield of time? Exercise: Define time in 15 minute increments for the upcoming week
  13. 13. Visualize the Month
  14. 14. Visualize the Month Outcome: Building upon the learns of Stage One - Stage Five, the time increment stays the same (15 minute) for the upcoming week but forecast the next three weeks after in one-hour blocks. The analysis stays the same. The week that is the farthest away is less clear and the week that is closest is the most clear. For a recap… Planning What got done (planned)? What didn’t get done (planned)? What got done (not planned)? Time Categories Where did you spend the most time (by category)? Where did you spend the least time (by category)? What was the most effective use of time (by category)? ROI of time Where are you receiving the best yield of time? Where are you receiving the least yield of time? What is enabling the best yield of time? Exercise: Define time in 15 minute increments for the upcoming week & Define time in one-hour buckets for upcoming week 2, week 3 and week 4
  15. 15. What Hacks Do You Use?
  16. 16. Thank You William Tincup, SPHR, SHRM SCP Tincup & Co. Email = william@tincup.com Mobile = 469-371-7050 Twitter = @williamtincup Instagram = @williamtincup LinkedIn = linkedin.com/in/tincup Facebook = facebook.com/tincup Skype = williamtincup

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