project time line on Management Level, Resource Level by identifying and scheduling of activities

1. Time management:
In project management time management includes Planning of
• Total time spent on a project
• Total progress made on project
And
• project tasks and activities
If we want to manage the time of any project efficiently Then we must schedule, monitor and control all
activities of the project.
Processes of time management Planning :
There are seven processes of time management
1. Plain the schedule of the project
2. identify the activities of the project
3. Sequence all activities of Project
4. Estimate resources of Project
5. Estimate time to complete the activities of project
6. Develop the schedule of project
7. Monitor and control the schedule of project
Plain the schedule of the project
In Schedule planning process we
• List down the objectives from the scope of the project
• Divide the objectives into subsections and deadlines
• priorities the objectives and assign the time duration to achieve them
• Get prototypes from all stakeholders of This project
• Negotiate the deadlines with all stakeholders for the Project deliverables
Means in this process we take inputs about Environmental Factors, Organizational Assets, the Project Scope
Statement, Work Breakdown Structure, Project Management Plan, Activity List and Attributes, Approved
Change Requests, Activity Resource Requirements, Resource Calendars, Activity Duration Estimates etc.
Identify the activities of the Project
This process figure out what we need to perform
And
We list down all the activities of the project whose are needed for Project deliverables
Sequence all activities of Project
we use Gantt chart for this process. In this process
• sequence All activities by keeping their Implementation order and importance
• We use a precedence diagram method to figure out which activities can be started
simultaneously And which activities can be started after the completion of the
predecessor activities. Example before civil work we cannot install the equipment of the
base station for a Telecom project. So the civil work is the predecessor activity and
installation of the equipment of base station is the successor activity.
• Finally Network Layout Diagram describes relationship And sequence from start to end
of all activities
Estimate resources of the project
In this process we estimate And figure out
• What resources we need to perform the activities whose are already sequenced
and identified
• What resources we have right now with us and what resources we need to acquire
from other companies.

2. These resources may be in the form of Finance, Material, assets, Human, logistics etc.
Estimate the time to complete the activities of the project
In this process
• we assign time duration to perform each activity
• Assign timelines and deadlines for the completion of the project
• We must keep in view that our project deadline Should be matched with with the
given deadline in the scope of work
Many tools are used to estimate the time of the projects Microsoft project is one of the most
commonly used tool for this purpose.
Develop the schedule of the Project:
In this process we gather all the information from all previous processes to complete the overall
schedule of the project.
In this scheduling process some methods are used
1. Critical Path Method(CPM)
2. Schedule compression method
3. Resource leveling
Critical Path Method(CPM)
This method plans, schedule and analyse the timing of the project.
This method
• Identifies critical and non critical activities From start to end of the project
• Identifies the involvement of risk during the performance of activities
• Describe and make transparent the dependencies between the activities
• Helps to compare the plane with real status
Schedule compression method
This method Is used
• When we observe latency of the project
• to complete the time taking activities faster to meet the real deadlines of the project
• To shorten the already made schedule
This method must not change the scope of work and this method also provides a computer based
simulation to analyze the project schedule.
Resource leveling
In This method by using mathematical analysis we increase resources for activities for certain
time limit.
This method is used in extreme case
Or
By keeping view historical data of previous project.
Schedule compression method
In this method
• Start and the finish dates are adjusted by keeping view of the limitation and availability
of the resources.
So each activity has an assignment of limited availability of resources to perform.
We use this method when we have some serious constraints in aspect of expense, cost, time etc.
This method is presented graphically example (Milestone Chart, Project Schedule Network etc.)

3. Tips for Good Time Management
1. Plain Your Work in Advance
✓ Create a to do list
✓ Create a high level project plain that will improve visibility between the
assignments and establish the goal.
2. Set Clear Priories
Create and arrange the task list by keeping view their priority like below
✓ Important and Urgent
✓ Important but not urgent
✓ Not Important but urgent
✓ Not Important not urgent
3. Focus on one task at a time
As we no multitasking may increase the chance of errors, rework and inefficient
So be specific on one task at a time.
4. On Critical Tasks Minimize Interruption
Some tasks are more crucial and critical so when we perform those tasks we need
deep focus and less interruption for them like use ear plugs or snooze notification
5. Plain to get tasks done earlier
Plain the completion of your tasks earlier as compare to customer deadlines.
6. Delegate the control
Find the appropriate, experienced person to delegate your tasks as you cannot
perform each and task yourself that will decrease the work stress and will give you the
chance to focus on critical tasks.
7. Learn to say no
Say no but in a professional ways like
✓ Give the appropriate reason
✓ Do not tell a lie
✓ Ask if the task may be postpone
✓ Assign the priority if it is very important
8. Create a Summary of each day:
A the end of the day create a summarized list of tasks whose are performed
completely or partially or remained undone.