The document discusses time management and organizational skills. It defines time management as developing processes and tools to increase time efficiency and manage one's schedule. Some key tips include prioritizing tasks, creating daily to-do lists, dealing with time wasters like phone calls and drop-in visitors, and focusing on important tasks even if they are not yet urgent. Organizational skills like purging files regularly and keeping one's work area organized are also recommended for effective time management.

1. TIME MANAGEMENT &
ORGANIZATIONAL SKILLS
SANDY CHERNOFF
Soft Skills for Success
www.softskillsforsuccess.com

2. OUTLINE
Definition of Time Management
How to Start Managing Time Effectively
Prioritizing Activities
Time Management Exercise
Dealing with Time Wasters
Daily to do List
Organizational Skills
Helpful Hints for Time Management

3. Definition of Time
Management:
Time Management is the development
of processes & tools that increase a
person’s time efficiency.
Time Management is the ability to
manage & control time. This involves
implementing a routine method of
scheduling to fit a person’s flow of
work and production.

4. People who manage their time
poorly create unnecessary
stress for themselves and
others, get less done, and hurt
their chances of succeeding.

5. Those who manage time
effectively work smarter and
are valuable assets to their
organization.

6. HOW TO START MANAGING TIME
EFFECTIVELY
MAKE A COMMITMENT
ANALYZE YOUR SCHEDULE
SET YEARLY & MONTHLY GOALS

7. PRIORITIZING
ACTIVITIES….
MAKE A LIST
PRIORITIZE THE LIST
PRIORITIZE EACH CATEGORY
START WITH THE A1 PRIORITY
SET DEADLINES

8. TIME MANAGEMENT
EXERCISE
WHAT PREVENTS YOU FROM
DOING WHAT YOU SHOULD?
HOW WOULD YOU GET STARTED
ON A TIME MANAGEMENT
PROGRAM?

9. DEALING WITH TIME
WASTERS
PHONE CALLS
UNEXPECTED CRISES
LEAVING TASKS UNFINISHED
INDECISION
PERSONAL DISORGANIZATION
DROP-IN VISITORS
UNSCHEDULED MEETINGS
INABILITY TO SAY “NO”
PROCRASTINATION

10. 80% IMPORTANT80% IMPORTANT
If you start spending 80% of your timeIf you start spending 80% of your time
on the critical issues and only 20% ofon the critical issues and only 20% of
your time on the other issues, you willyour time on the other issues, you will
find that yourfind that your EffectivenessEffectiveness
increases dramatically!increases dramatically!
REMEMBERREMEMBER:: thethe IMPORTANTIMPORTANT issuesissues
are the ones which help you to achieveare the ones which help you to achieve
your goals.your goals.

11. Urgent vs. ImportantUrgent vs. Important
Start making important tasks moreStart making important tasks more
urgent by setting deadlines for them,urgent by setting deadlines for them,
and scheduling them into your day.and scheduling them into your day.
Deal with important tasks even if theyDeal with important tasks even if they
are not yet urgent.are not yet urgent.
When dealing with an “urgent”When dealing with an “urgent”
request, take time to consider yourrequest, take time to consider your
response.response.
Well thought out solutions are usuallyWell thought out solutions are usually
better than impulsive reactions.better than impulsive reactions.

12. QUICK TIPSQUICK TIPS
Use one daily planner,Use one daily planner,
palm pilot, I-phone orpalm pilot, I-phone or
blackberry.blackberry.
Combine errands toCombine errands to
save time.save time.
Schedule time for allSchedule time for all
tasks and appointments,tasks and appointments,
including travel time,including travel time,
into your calendar.into your calendar.
Be ruthless withBe ruthless with
incoming e-mail andincoming e-mail and
mail, discard or delete &mail, discard or delete &
organize.organize.
Purge files regularly soPurge files regularly so
the information isthe information is
current and easy to find.current and easy to find.
Invest the timeInvest the time
necessary to organizenecessary to organize
your work area.your work area.

13. More Quick Tips…More Quick Tips…
Determine the nextDetermine the next
action to avoidaction to avoid
shuffling papers andshuffling papers and
creating piles.creating piles.
Write things down in aWrite things down in a
consistent placeconsistent place
instead of relying oninstead of relying on
your memory.your memory.
Purge yourPurge your
environment regularly.environment regularly.
Do not hold ontoDo not hold onto
unnecessary items.unnecessary items.
Schedule “high brain”Schedule “high brain”
tasks during peaktasks during peak
energy times.energy times.
Schedule a file clean-Schedule a file clean-
out day once a year.out day once a year.
Wrap up each day byWrap up each day by
planning forplanning for
tomorrow!tomorrow!

14. DAILY TO DO LIST:
 DON’T LET OTHERS
STEAL YOUR TIME
 LEARN TO SAY “NO”
& DON’T FEEL
GUILTY
 DO IT NOW!
 BE CONSTRUCTIVE
WITH SMALL TIME
BLOCKS
 KEEP DESKTOP
CLEAR
 RECOGNIZE YOUR
“PRIME TIME”
 KEEP POCKET
CALENDAR HANDY
 REALISTICALLY
ESTIMATE
AVAILABLE TIME
 DON’T STAY BOGGED
DOWN
 CONTROL THE “TIME
WASTERS” YOU CAN

15. ORGANIZATION SKILLS
SUMMARY
When getting organized be
SMART!
S make the task SPECIFIC
M make the task MEASURABLE
A make the task ACHIEVABLE
R REWARD the accomplishment
T make the task TIME LIMITED

16. HELPFUL HINTS FOR TIME
MANAGEMENT
Set daily, specific, realistic goals
Focus on long range goals
Delegate often!
Train others to make decisions

17. Personal Development
Plan
I am going toI am going to STARTSTART……………………
I am going toI am going to STOPSTOP…………..…………..
I am going to doI am going to do MOREMORE………………
I am going to doI am going to do LESSLESS……….……….

18. God put me on earth to
accomplish a certain
number of things.
Right now I am so far
behind, I will never
die!!

19. REMEMBER:
TIME IS OF THE
ESSSENCE, MAKE
THE MOST OF YOUR
TIME!

20. One Final
Thought……..
Time management is
somewhat of a misnomer
as time passes without
regard to what we do; the
only thing we can manage
is ourselves.

21. Soft Skills for Success
www.softskillsforsuccess.com
Sandy ChernoffSandy Chernoff
B.Sc., R.D.H.B.Sc., R.D.H.