This document discusses time management and leadership. It addresses common time management problems like feeling busy and out of control. It emphasizes balancing different aspects of life like work, family, health and personal goals. Key aspects of time management covered include setting written goals, creating to-do lists, overcoming obstacles like interruptions and procrastination, and making time management a habit. The document provides tips for getting organized and recommends practicing time management techniques for at least three months.

1. Leadership
&
Time Management
Rafee Mizan Khan Chowdhury Niloy
Rafee.niloy@gmail.com
Fb.com/rafeemizan
Co Founder, TEN’s 360
Co Founder, TEN’s Posters & Merchandises
Co Founder, Zipper Productions
Co Founder and Director of HR, Ree Foundation

2. Common Problems
 I am BUSY
 I don’t have time
 I am not happy with my life
 I don’t feel I have achieved anything this
year
 I don’t have control on my life
 I wish I have more than 24 hours per day so
that I can get more things done

3. Balance your life
 Balance in Life is
important
 Recognize each
aspect of life is
important
 I am not getting
enough time for
family/personal
life because of
Work
 80% of day is
spent at work
Family
Work
Health Finance

4. Time management : What is it?
Doing the Right things and not doing
things right (efficiency)
In control of Life, not driven by
circumstances
Enjoying JOURNEY of life: every day of
it, not a perfect day in future
Have right balance in wheel of life

5. Goals
 Where do you see yourself 5 years down the
line?
 Focusing on important areas of life: Family,
Work, Health, Personal Development,
Finance
 A goal is anything you WANT to accomplish
in your life.
 If you had only 6 months live: what are the
things you want to do

6. Written goals
 “Palest Ink is better than brightest
memory”
 It is not enough to have goals in mind.
 Put them down on paper
 It is an agreement with yourself that you
are aware of goals and will pursue them

7. Hints to Find Goals
What do you want to
accomplish in next 5 years?
Long term goals
Dreams/Ambitions
Work Goals
Professional Goals

8. Being a Leader!
 Keep promises, period.
 Dress to influence.
 Practice the things that make you
uncomfortable
 Build and grow your relationships
 Treat your team as you expect them to treat
customers.
 Show your commitment to personal growth.
 Ask rather than wait for feedback.
 Tell yourself every day that you’re a leader (and
believe it!)

9. Creating TO DO Lists
 Your daily list of tasks
 Tasks that take you towards your goals
 One Sheet a Day
 Tasks with defined importance:
 Q1: important and urgent: deadlines, fire
fighting
 Q2: important and not urgent: Planning,
Holidays
 Q3: urgent and not important: Interruptions,
meetings
 Q4: not important and not urgent: junk mail ,
time wasters

10. Working with TO DO Lists
 Create the list before you start the day
 15 minutes of investment will help you
everyday
 End of day: Review Status
 Status: C – Completed, T – Transferred,
A – Abandoned, I – In progress

11. Sample TO DO List
TaskTask PriorityPriority StatusStatus TimeTime
neededneeded
Call fiancéCall fiancé Q1Q1 CC 10 min10 min
Collect Photos forCollect Photos for
facebook uploadfacebook upload
Q2Q2 15 min15 min
Post photosPost photos Q3Q3 5 min5 min
Plan a romantic datePlan a romantic date Q1Q1 30 min30 min
Buy GiftsBuy Gifts Q1Q1 CC 45 min45 min
Date: 14-Feb-2017

12. Achievements
 Achievements are not just major events
that happen.
 Make every small achievement inspire
you
 Achievements at every step
 Maintain good health
 Daily achievements
 Weekly Achievements
 Monthly Achievements
 Yearly Achievements

13. Obstacles
 Interruptions
 Crisis Situations
 Procrastination… more
 Overcome Obstacles with simple
steps
 Play the Game of Basketball and
shoot for your goals by overcoming
obstacles

14. Interruptions
 Intrusive interruptions: phone call, personal
conversations
 Non-intrusive interruptions: e-mail
 Have a no-interruption periods:
 Closed door policy
 Phone off the hook
 Use non-intrusive interruptions
 Prioritize and don’t be reactive

15. Crisis Situations
Be proactive not reactive
Being proactive is highly motivating
Maintain a crisis log
Prevent crisis by managing
important but not urgent tasks on
time

16. Procrastination
 No Excuses
 Prioritize
 DO IT NOW
 Understand how much time it takes to do a task
 Not all tasks take sometime.
 Understand what and why of your procrastination
tendency
 Do not be a last minute decision taker
 Gather information for a task in advance.
 “… if we wait for the moment when everything,
absolutely everything is ready, we shall never begin.”

17. FAQ
Can I use a computer for to-do list?
What about a mobile device or a
personal organizer?
How do I handle Follow up tasks?

18. Tips
 SWOT Analysis : Strengths, Weaknesses,
Opportunities, Threats
 Get up 15 minutes early
 Make time for ‘yourself’
 Understand your ‘effective time zone’
 Deal effectively with interruptions
 Update your to do list daily
 Do not over-schedule
 Keep your list in sight
 Delegate, if possible
 Get Organized: paper, e-mail
 Do difficult tasks first

19. Getting Started
 Write down Goals of your life
 Write down Goals of your life
 Write down Goals of your life
 Time management is toughest course
on offer and many fail.
 Practice TO DO Lists for at least 3
months
 Then it becomes a habit
 Don’t give up
 If you fail to plan, you plan to FAIL.

20. Quick Revision
 Writing down goals is the first important step
 Break down goals to tasks
 Understand your ‘most effective time zone’/’time
span’
 Create Daily TO DO List for next 3 months
 A Page a day works best
 We have more time available than we ‘think’
 DO IT NOW
 Make time management a ‘habit’
 Don’t Give up: Stay motivated
 Achieve more in less time

21. “If fail to Plan, you plan to fail”
THANK YOU

22. Resources
 Books
 Stephen Covey: 7 Habits of Highly
Effective People
 Time Management Kit
 Franklincovey Stores
 Even a notebook. (A page a day)
 Internet Resources
 www.balancetime.com
 www.timedoctor.com
 www.franklincovey.com