This document analyzes Kevin Jones' time management over two days using Covey's time management quadrant model. On day one, 54% of Kevin's time was spent on important and urgent activities (Quadrant 1), with the remaining time split between the other quadrants. Day two analysis showed a similar distribution. Overall, 44% of Kevin's time over both days was spent in Quadrant 1, with his strengths being organization and prioritization but weaknesses including distraction and taking on too much. The conclusion states the importance of balance and avoiding being overwhelmed.

1. TIME MANAGEMENT ANALYSIS
KEVIN JONES
BUS 150-71873
PROFESSOR CONRAD NANKIN
FA L L 2 0 1 3
OCTOBER 17,2013

2. TABLE OF CONTENTS
Introduction- Page 3
Breakdown of Quadrant Equivalency- Page 4
Day 1 Analysis- Page 5
Day 2 Analysis- Page 6
Overall Analysis- Page 7
My Findings- Page 8
Strengths/ Weaknesses Page 9
Conclusion- Page 10

3. INTRODUCTION
Jim Loehr once said “Boundary setting is really a huge part of time management”. The data analyzed
in this presentation represents how I spent my time over a two day period. From waking up in the
morning to going to bed at night, I kept a record of my activities. This analysis shows the
efficiency of my time spent from activities which are classified as important/ urgent to activities
which were not important, neither urgent.

4. BREAKDOWN OF QUADRANT EQUIVALENCY
Quadrant I- Important/ Urgent (Crises; Pressing problems; Deadline-driven projects)
Quadrant II- Important/ Not Urgent (Principles Centered Activities; Planning; Prevention; True Recreational Aactivities)
Quadrant III- Not Important/ Urgent (Imminent pressing matters; “popular” Activities; Personal Interruptions)
Quadrant IV- Not Important/ Not Urgent (Time Wasters; Escaping responsibilities)

5. DAY 1 ANALYSIS
1st Qtr
2nd Qtr
3rd Qtr
4th Qtr
23%
Not Important/
Not Urgent
Important/ Urgent= 54%
Important/ Urgent
Not Important/
Urgent
15%
54%
Important/ Not Urgent= 8%
Not Important/ Urgent= 15%
Not Important/ Not Urgent= 23%
8%
Important/ Not Urgent

6. DAY 2 ANALYSIS
1st Qtr
2nd Qtr
29%
Not Important/
Not Urgent
3rd Qtr
Important/ Urgent= 36%
36%
Important/ Not Urgent=14%
Important/
Urgent
Not Important/ Urgent=21%
Not Important/
Urgent
Important/
Not Urgent
21%
4th Qtr
14%
Not Important/ Not Urgent= 29%

7. OVERALL ANALYSIS
Total Time Spent Over Two Days
1st Qtr
2nd Qtr
3rd Qtr
4th Qtr
Over a two day period I spent majority of
my time focusing on activities which were
important and urgent.
26%
44%
19%
11%
Important/ non urgent activities took up the
least of my time.
There was a small difference of 7%
between activities which were not
important/ urgent and not important/ not
urgent.

8. MY FINDINGS
•
On day 2 of my time management experiment you can see an increase in the time spent doing activities of quadrants 2, 3, and 4. Yet, a
decrease in quadrant 1 (important/ urgent). Showing how I can often slack off and attend activities which are time wasters or an escape
from my responsibilities.
•
Majority of my time is spent in quadrant one due to a large amount of responsibilities , such as work. Having a job limits the amount of
time I can spend on not important and non urgent matters since my time is already scarce.
•
Spending a lot of time in Quadrant 1 is also because I have a “To Do” list which I create the night before each day to remind myself of
the things that must get done.
•
Spending 44% of my time on activities which are important/ urgent derive from me taking opportunities of down time at work to get
assignments done.

9. STRENGTHS/ WEAKNESSES
Strengths
Weaknesses
• Being able to multitask
• I tend to get distracted easily
• Organization/ Prioritizing
• Becoming overwhelmed quickly
and shutting down on all
activities.
• Eliminating simple and
tedious work first
• Constantly putting too much on
my plate instead of spreading
out activities.

10. CONCLUSION
•
It’s clear to see, time management can be struggle especially for someone in college with numerous amount of
obligations but with proper organization and prioritizing it is possible.
•
I find that I need to work on strategies to help me not become overwhelmed, shifting me into quadrants 3 and 4.
•
Finding balance between matters that are Important but non urgent and matters which are important/ urgent also
known as pressing problems will definitely help me to manage my time better. Eliminating stress and the pressure
to neglect activities which are of importance.