Do you want to work smarter to enhance your productivity? Learn 10 common time management mistakes, discover tools and tips to achieve productivity success, and put those tips to practice with some fun individual and group exercises. Invest your time in this workshop, to save yourself time in the future.

1. LEADMN | Time Management 10/21/2017
Time Managemen

2. Definition of
Time Management:
It is the process of planning and exercising conscious control over the
amount of time spent on specific activities – especially to increase
effectiveness, efficiency or productivity.
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3. Benefits of good
Time Management:
• Greater productivity and efficiency
• A better professional reputation
• Less stress
• Increased opportunities of advancement
• Greater opportunities to achieve important life and career goals
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4. Consequences of bad
Time Management:
• Missed deadlines
• Inefficient work flow
• Poor work quality
• A poor professional reputation and stalled career
• High stress levels
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5. What are your
Challenges?
• No ambition/Don’t want to do it
• Project is boring
• Don’t know where to start
• Feeling overwhelmed
• Distracted
• Poor study habits
• Personal problems (family,
friends, financial, etc.)
• Low self-esteem
• Unrealistic expectations
• Afraid of failing
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6. Time
Thieves:
THERE ARE 1,440 MINUTES IN EVERY DAY!
• Phones buzzing
• Others interrupting you
• Constant emails
ONCE YOU’VE LOST THAT TIME YOU CAN NEVER GET IT BACK!
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7. Finding Your
Focus
Find your own personal MIT, or Most Important Task for each day, week and month.
MIT should be concrete and measurable. Examples of effective MITs:
• Finishing a reading assignment
• Clearing out your inbox
Schedule the task completion date as early as possible
• This encourages you to get tasks done quickly and efficiently
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8. Just Say
No!
Another aspect of good focus = the ability to say “no” to requests that do not
move you forward.
Don’t be afraid to say “no” when it comes to tasks that aren’t relevant to your
goals.
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9. What is the Pareto Principle?
• 20 percent of the inputs or activities are responsible for 80 percent of the
outcomes or results
What does this mean for you?
• Find the 20 percent that you are great at, and give it all your attention
Pareto Principle or
“80/20 Rule”:
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10. Delegation
Ask yourself the following questions:
1. How valuable is your task?
2. Are you the only person that can do the task well?
3. If you have to complete the task, how can you make the process faster?
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11. Tools and Tips:
• Use calendar and/or planner
• Create a To-Do-List
• Set priorities and stick to it
• Reward yourself
• Unplug – turn off the cell phone
• Hold yourself accountable
• Break down large tasks into
smaller tasks
• Reduce distractions
• Say NO
• Set limits and boundaries
• Be realistic about your
expectations
• Take on only what you can do
• Recognize what you can and
cannot control
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12. The Power of the
Notebook:
*Use it to jot down advice, ideas, questions, and conversations.
*Let your notebook become your greatest asset.
*Don’t forget to jot down that one idea that could make you rich and
famous!
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13. Develop Effective
Working Habits
• Maintain solid health and energy levels
• Pay attention to the time of day you start running out of energy and
make that the time you stop working on your project
• Start the day right with “me-time” – exercise and eat a healthy
breakfast
• Create a pattern of taking breaks every hour
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14. Personal Strategy
Tips:
• Limit meetings to a bare minimum
• Ask people to stand for meetings
• Schedule your day, week, month, year
• Stay competitive
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15. 10 Common Time Management
Mistakes:
• Failing to Keep a To-Do List
• Not Setting Personal Goals
• Not Prioritizing
• Failing to Manage Distractions
• Procrastination
• Taking on Too Much
• Thriving on “Busy”
• Multitasking
• Not Taking Breaks
• Ineffectively Scheduling Tasks
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16. To-Do List
Exercise:
• Personal Task Management Tools
• Pen and Paper
• Gmail Calendar and Tasks
• Student Group Task Management Tools
• Asana
• Trello
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17. Prioritizing
Exercise:
• Action Priority Matrix Worksheet
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18. 10 Common Time Management
Mistakes:
• Failing to Keep a To-Do List
• Not Setting Personal Goals
• Not Prioritizing
• Failing to Manage Distractions
• Procrastination
• Taking on Too Much
• Thriving on “Busy”
• Multitasking
• Not Taking Breaks
• Ineffectively Scheduling Tasks
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19. The myth of
Multitasking:
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It can take 20-40 percent more time to finish a list of jobs when you
multitask, compared with completing the same list of tasks in sequence.
The result is also that tasks are done poorly (e.g. emails full of errors,
clients frustrated with lack of concentration, etc.)

20. Multitasking
Exercise:
https://youtu.be/BCeGKxz3Q8Q
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