Download to read offline
Time Management.pptx
- 1.
- 2. TIME - DEFINITION Itis an instance or single occasion for some event It is a period considered as resource under your control and sufficient to accomplish something
- 3. INTRODUCTION Managing your timewisely is the best thing that you can do to help improve your job performance Having a good work ethic and maintaining proper work efficiency is vital for any business Managing time helps in smooth life For everything there is a time and space Plan your time and work on your plan Achieve your goal Life is no longer a struggle
- 4. INTRODUCTION TIME • Every individualon earth has the same amount of time – 60 seconds in a minute; 60 minutes in an hour; 1440 minutes in a day; 525,600 minutes in a year
- 5. Time Could BeOf Various Types - Biological Time • Time we spend on sleep, physical recreation and food etc.. Social Time • Time we spend on meeting friends, talking on phones, family occasions, spend on self development like reading etc… Business time • This is the time we spend on meetings, workings etc…
- 6. TIME MANAGEMENT Time managementis a straight forwardly defined as the management of time in order to make most out of it Time management is the ability to plan and control how you spend the hours in your day to effectively accomplish your goals Time management is the conscious control of the amount of time spent on work activities in order to maximize personal efficacy Time management involves analyzing how time spent and then prioritsing different work task Time management is a basically a skill that can be acquired. It is not an art Time management is a goal to improve effectiveness and is therefore a tool in achieving personal and organizational success
- 7. 10 Myths AboutTime Time can be managed The longer or harder your work thee more you accomplish If you want something done right, do it yourself You aren’t supposed to enjoy work We should take pride in working hard You should try to do the most in the least amount of time Technology will do it better, faster Handle paper only once Get more done and you will be happier Do one thing at a time
- 8. Why Time Management??? Timeis limited Accomplish more with less efforts Make better decision Be more successful
- 9. Why Time Management??? Learnmore Reduce stress High quality of work Creates discipline
- 10. The 80:20 Rule The80/20 Rule, also known as the Pareto Principle states that there is an imbalance between causes and results, between efforts and rewards The world is not a 50/50 proposition where effort and reward are equally related Majority of what we do each day has little impact whereas a minority has a major impact 80% of unfocused efforts generates only 20% of result. The remaining 80% of results are achieved with 20% efforts Optimize your efforts to ensure that you concentrate as much as your time and energy as possible on high payoff task
- 11. The 80/20 Rule Pareto’sprinciple, the 80/20 Rule, should serve as daily reminder to focus 80 percent of your time and energy on the 20 percent of your work that is really important. Don’t just “Work Smart”. Work smart on the right thing
- 12.
- 13. Time Wasters Procrastination :It is a major obstacle that can prevent you from practicing good time management skills. It is the constant pushing aside of task that need to be completed and is the enemy of all
- 14.
- 15. Time Wasters • Theirony is that actions taken prior to the crisis could have prevented the fire on the first place Shifting priorities and crisis management • Unfortunately too many of us think that goals and objectives are yearly things and not daily considerations Lake of priorities/objectives • Many people today feel that they have to accomplish everything yesterday and don’t give themselves enough time to do things properly Attempting too much • Select capable, willing people to carry out jobs Ineffective delegation
- 16. How To UseTime Effectively??? Set your goals Wake up early Keep mornings for important tasks Avoid time killing tasks Avoid doing every thing yourself Prioritize important work Stay away from destruction Stop multitasking Beat procrastination Do self assessment
- 17. Set Your Goal SpecificMeasurable Achievable Realistic Time specific
- 18. Wake Up EarlyIn The Morning Winning starts at beginning Set your alarm 15 minutes earlier every day Gradually count down your wake up time Eventually get used to the rhythm of early rising
- 19. Keep Morning ForMost Important Tasks Research says morning hours are more productive hours Read and meditate BIBLE verses Have a consistent morning routine Invest your time for top priority activities
- 20. Avoid Time KillingTasks Focus on genuinely important things Identify activities that act as a detriment to your career such as - Gossiping, quarreling others, using too much social media on the phone/computer, playing video games, hanging with negative people, complaining others, procrastination – DO AWAY FROM THIS Determine what is significant and what is not significant Draw distinction between being busy and being productive
- 21. Avoid Doing ThingsYourself Delegation is not running away from duties Delegation is an art of time management Define the task that must be done by you and that must be done by others Delegate a task to right person Delegation – saves time, money and gives ability to focus on higher level task
- 22. Prioritize Important Work Makea distinction between urgent and important tasks. Urgent tasks are time sensitive, need immediate attention. Important tasks contribute to professional growth in the long run Make a clear distinction between urgent and important task
- 23. Be Organized Keep thingsorganized and easily accessible Keep things in their desirable place Mark important dates, events and set up reminders to meet your deadlines
- 24. Stay Away FromAll Distractions Stay away from all distractions when you are committed to excellence List out the things that distract you – BLOCK all those distractive elements Avoid multitasking Avoid using social networking sites at work place Surround yourself with work minded people
- 25. Stop Multitasking Multitasking canbe defined as taking up two or more tasks simultaneously According to research multitasking is detriment over all productivity Prepare a to do list. Set up a time limit to every task Focus on single task. Start achieving one after another
- 26. Beat Procrastination Identify the reasonswhy we procrastinate our task? Be organized : keep things accessible to avoid delay Break your task into small parts Create specific deadline for each parts of the task Create good working environment
- 27. Self Assessment Do youhandle multitasking at a time?
- 28. Self Assessment Do youfeel more tasks and less time?
- 29. SUMMERY Schedule your day Makesmart to-do list Break large projects into smaller task Commit to your plan Create a deadline Plan ahead Focus on one thing at a time Timely information and feedback is most important with follow up Limit social media time at work place
- 30. SUMMERY Create routines Stop procrastinating Trackyour time Admits mistakes quickly and move on and make sure it will not repeat Learn delegate tasks effectively at work Conduct a weekly review of the week Review the past to become better
- 31.