Self assessment by utilizing effective time management for a sales rep

1. EFFECTIVE
TIME
MANAGEMENT
By : Willis Khedia

2. TIME - DEFINITION
It is an instance or single
occasion for some event
It is a period
considered as resource
under your control and
sufficient to
accomplish something

3. INTRODUCTION
Managing your time wisely is the best thing that you can do to help improve your job performance
Having a good work ethic and maintaining proper work efficiency is vital for any business
Managing time helps in smooth life
For everything there is a time and space
Plan your time and work on your plan
Achieve your goal
Life is no longer a struggle

4. INTRODUCTION
TIME
• Every individual on earth has the
same amount of time – 60 seconds in
a minute; 60 minutes in an hour;
1440 minutes in a day; 525,600
minutes in a year

5. Time Could Be Of Various Types -
Biological
Time
• Time we spend on sleep, physical recreation and food etc..
Social Time
• Time we spend on meeting friends, talking on phones, family
occasions, spend on self development like reading etc…
Business
time
• This is the time we spend on meetings, workings etc…

6. TIME MANAGEMENT
Time management is a straight forwardly defined as the management of time in order to make most out of it
Time management is the ability to plan and control how you spend the hours in your day to effectively accomplish your goals
Time management is the conscious control of the amount of time spent on work activities in order to maximize personal efficacy
Time management involves analyzing how time spent and then prioritsing different work task
Time management is a basically a skill that can be acquired. It is not an art
Time management is a goal to improve effectiveness and is therefore a tool in achieving personal and organizational success

7. 10 Myths About Time
Time can be
managed
The longer or
harder your
work thee more
you accomplish
If you want
something done
right, do it
yourself
You aren’t
supposed to
enjoy work
We should take
pride in working
hard
You should try to
do the most in
the least amount
of time
Technology will
do it better,
faster
Handle paper
only once
Get more done
and you will be
happier
Do one thing at a
time

8. Why Time Management???
Time is
limited
Accomplish
more with
less efforts
Make better
decision
Be more
successful

9. Why Time Management???
Learn more
Reduce
stress
High quality
of work
Creates
discipline

10. The 80:20 Rule
The 80/20 Rule, also known as the Pareto Principle states that there is an imbalance
between causes and results, between efforts and rewards
The world is not a 50/50 proposition where effort and reward are equally related
Majority of what we do each day has little impact whereas a minority has a major
impact
80% of unfocused efforts generates only 20% of result. The remaining 80% of results
are achieved with 20% efforts
Optimize your efforts to ensure that you concentrate as much as your time and
energy as possible on high payoff task

11. The 80/20 Rule
Pareto’s principle, the 80/20 Rule,
should serve as daily reminder to
focus 80 percent of your time and
energy on the 20 percent of your
work that is really important.
Don’t just “Work Smart”. Work
smart on the right thing

12. Time Management Matrix

13. Time Wasters
Procrastination : It is a
major obstacle that can
prevent you from practicing
good time management
skills. It is the constant
pushing aside of task that
need to be completed and is
the enemy of all

14. Time Wasters

15. Time Wasters
• The irony is that actions taken prior to the crisis could have
prevented the fire on the first place
Shifting priorities and
crisis management
• Unfortunately too many of us think that goals and
objectives are yearly things and not daily considerations
Lake of
priorities/objectives
• Many people today feel that they have to accomplish
everything yesterday and don’t give themselves enough
time to do things properly
Attempting too much
• Select capable, willing people to carry out jobs
Ineffective delegation

16. How To Use Time Effectively???
Set your goals
Wake up early
Keep mornings for important tasks
Avoid time killing tasks
Avoid doing every thing yourself
Prioritize important work
Stay away from destruction
Stop multitasking
Beat procrastination
Do self assessment

17. Set Your Goal
Specific Measurable Achievable Realistic
Time
specific

18. Wake Up Early In The Morning
Winning starts at
beginning
Set your alarm 15
minutes earlier
every day
Gradually count
down your wake up
time
Eventually get used
to the rhythm of
early rising

19. Keep Morning For Most Important Tasks
Research says
morning
hours are
more
productive
hours
Read and
meditate
BIBLE verses
Have a
consistent
morning
routine
Invest your
time for top
priority
activities

20. Avoid Time Killing Tasks
Focus on genuinely important things
Identify activities that act as a detriment to your career such as - Gossiping,
quarreling others, using too much social media on the phone/computer,
playing video games, hanging with negative people, complaining others,
procrastination – DO AWAY FROM THIS
Determine what is significant and what is not significant
Draw distinction between being busy and being productive

21. Avoid Doing Things Yourself
Delegation is not
running away from
duties
Delegation is an art
of time
management
Define the task that
must be done by
you and that must
be done by others
Delegate a task to
right person
Delegation – saves
time, money and
gives ability to focus
on higher level task

22. Prioritize Important Work
Make a distinction between urgent and
important tasks. Urgent tasks are time
sensitive, need immediate attention.
Important tasks contribute to
professional growth in the long run
Make a clear distinction between
urgent and important task

23. Be Organized
Keep things organized
and easily accessible
Keep things in their
desirable place
Mark important dates, events and set up
reminders to meet your deadlines

24. Stay Away From All Distractions
Stay away from all
distractions when
you are committed
to excellence
List out the things
that distract you –
BLOCK all those
distractive elements
Avoid multitasking
Avoid using social
networking sites at
work place
Surround yourself
with work minded
people

25. Stop Multitasking
Multitasking can be
defined as taking
up two or more
tasks
simultaneously
According to
research
multitasking is
detriment over all
productivity
Prepare a to do list.
Set up a time limit
to every task
Focus on single
task. Start
achieving one after
another

26. Beat Procrastination
Identify the
reasons why
we
procrastinate
our task?
Be organized
: keep things
accessible to
avoid delay
Break your
task into
small parts
Create
specific
deadline for
each parts of
the task
Create good
working
environment

27. Self Assessment
Do you handle
multitasking at a
time?

28. Self Assessment
Do you feel
more tasks and
less time?

29. SUMMERY
Schedule your day
Make smart to-do list
Break large projects into smaller task
Commit to your plan
Create a deadline
Plan ahead
Focus on one thing at a time
Timely information and feedback is most important with follow up
Limit social media time at work place

30. SUMMERY
Create routines
Stop procrastinating
Track your time
Admits mistakes quickly and move on and make sure it will not repeat
Learn delegate tasks effectively at work
Conduct a weekly review of the week
Review the past to become better

31. Thank
You