The Good and Evil of Collaboration Tools
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Collaboration is and always has been a central factor for project success. In times of international projects and virtual team environments collaboration is more important than ever. Technology can help overcome geographical boundaries to active collaboration. Indeed, technology has become an enabler of communication and collaboration. And yet collaboration is not about technology. It is about people and human interactions. Technology can enable, facilitate and promote collaboration. Provided we are aware of the limitations and possible pitfalls of collaboration tools. This presentation identifies possible pitfalls. And it lays out a roadmap how to overcome them and successfully utilize collaboration tools - without becoming slaves of our own collaboration tools. Presentation held at the PMI Global Congress EMEA on May 9, 2011 in Dublin, Ireland All rights reserved by Thomas Juli, 2011. www.thomasjuli.com, www.thomasjuli.wordpress.com
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The Good and Evil of Collaboration Tools
- 1. The Good and Evil of Collaboration Tools Session # PMT02 Dr. Thomas Juli, PMP®, CSM® Thomas Juli Empowerment Partners Picture © Gerd Altmann | Pixelio.de
- 2. The Good and Evil of Collaboration Tools Picture © Stephanie Hofschläger | Pixelio.de
- 3. The Good and Evil of Collaboration Tools Picture © Stephanie Hofschläger | Pixelio.de
- 4. The Good and Evil of Collaboration Tools Picture © Rike | Pixelio.de
- 5. We all knowaboutcollaborationtools,don‘twe? The Good and Evil of Collaboration Tools
- 6. Today‘s Projects‘ Playgrounds … Picture © Manfred Schimmel | Pixelio.de
- 7. Havebecomebigger Picture retrieved from http://tinyurl.com/2794mug
- 8. … verybig Picture retrieved from http://tinyurl.com/2evsx78
- 9. Ithasbecomecommonto talk about international projects Picture © Rainer Sturm | Pixelio.de
- 10. Teams aredistributed all overtheworld Picture © Stephanie Hofschlaeger | Pixelio.de
- 11. Onevirtualworld Picture © Stephanie Hofschlaeger | Pixelio.de
- 12. No end in sight Picture © Helmut-J.-Salzer | Pixelio.de
- 13. @
- 14. Picture © M.E. | Pixelio.de
- 15. Picture retrieved from http://tinyurl.com/2vugp9t
- 16. The desiretoshareinformation Picture © Stephanie Hofschlaeger | Pixelio.de
- 17. A Fool with a Tool is still a Fool Picture © Stephanie Hofschlaeger | Pixelio.de
- 18. A Fool with a Tool is still a Fool Picture © Stephanie Hofschlaeger | Pixelio.de
- 19. A Fool with a Tool is still a Fool Picture © Margot Kessler | Pixelio.de
- 20. Technology hasincreasedproductivity A Fool with a Tool is still a Fool Picture © Stephanie Hofschlaeger | Pixelio.de
- 25. WIKI‘sallow Universal learningPicture © ThorbenWengert | Pixelio.de
- 26. Thisisgoodnews Picture © wrw | Pixelio.de
- 27. Really?
- 28. Havewebecomefools of ourowntools? Picture retrieved from http://tinyurl.com/36xtnmr
- 29. Downsides of Instant Communication Picture retrieved from http://tinyurl.com/3ykoxty
- 30. A scarythought? Picture © Dieter Schütz | Pixelio.de
- 31. Are Your Tools Out-of-Date? Picture © Rebalu | Pixelio.de
- 32. The Good and Evil of Collaboration Tools Picture © Dieter Schütz| Pixelio.de
- 33. CollaborationWaste Picture © Stihl | Pixelio.de
- 34. CollaborationWaste Divergence Misunderstanding Under- orovercommunicating Interpreting Searching Motion Extra processing Translation Waiting Misapplication Source: Manyika et al (2009). Usingtechnologytoimproveworkforcecollaboration. WhatMatters McKinsey Digital
- 35. A Word on Sharepoint® The Good and Evil of Collaboration Tools
- 36. A Fool with a Tool is still a Fool Collaborationis NOT abouttechnology Picture © Margot Kessler | Pixelio.de
- 37. CollaborationisaboutPEOPLE Unlesswe understand thefoundation and criticalsuccessfactors of collaboration,live and nurturecollaborationin ourdaily project life, weremainfools. Picture © Stephanie Hofschlager | Pixelio.de
- 38. Picture © Thommy Weiss| Pixelio.de
- 39. 1 Critical successfactorsforeffectivecollaboration Picture © Peter-Kirchhoff | Pixelio.de
- 40. Possiblepitfalls of collaborationtools 2 Picture retrieved from http://tinyurl.com/329prby
- 41. Roadmapfor a successfulintroductionand use of collaborationtools 3 Picture retrieved from http://tinyurl.com/437zeos
- 42. 1. Critical SuccessFactorsforEffectiveCollaboration Picture © Peter-Kirchhoff | Pixelio.de
- 43. Picture © Markus Wegner | Pixelio.de
- 44. “Players win games, teams win championships.” Bill Taylor
- 45. The Power of Team Synergy Picture © Peter Draschan / Pixelio.de
- 46. EffectiveCollaborationRequiresDiscipline Picture retrieved from http://tinyurl.com/36qr5oj
- 47. Shared Values Picture © Stephanie Hofschlaeger / Pixelio.de
- 48. KISS. Keep It Simple Stupid
- 49. ResultsDriven
- 50. 2. PossiblePitfalls of Collaboration Tools Picture retrieved from http://tinyurl.com/329prby
- 51. Insightsof criticalsuccessfactorsforeffectivecollaboration Team work and synergy Discipline Sharedvalues KISS Results-driven Picture retrieved from http://tinyurl.com/3agftw5
- 52. Lack of Insightsof criticalsuccessfactorsforeffectivecollaboration Team work and synergy Discipline Sharedvalues KISS Results-driven Picture retrieved from http://tinyurl.com/3agftw5
- 54. Lack of Executive Support Picture © Ernst Rose / Pixelio.de
- 55. Individual Opposition Picture © A.Dreher / Pixelio.de
- 56. ForcedOntoThem Picture © A. Dreher | Pixelio.de
- 57. Overwhelmed Picture © Henrik G. Vogel / Pixelio.de
- 58. Not Willingto Try Anything New Picture © Gerd Pfaff | Pixelio.de
- 59. Opposition to Project Transparency Picture retrieved from http://tinyurl.com/345kupn
- 60. Tool ≠ Tool ≠ Tool ≠ ≠ Picture retrieved from http://tinyurl.com/ye6lbwr
- 61. Picture © Rike | Pixelio.de
- 62. Over-engineered Picture © Rike | Pixelio.de
- 63. YourCollaboration Tools Picture © Thommy Weiss| Pixelio.de
- 64. BecomeToo Central Picture © Thommy Weiss| Pixelio.de
- 65. Way Too Central Picture © marctwo | Pixelio.de
- 66. Collaboration Dies And YouHaveBecome a Fool withTools Picture retrieved from http://tinyurl.com/3xp7lmw
- 67. 3. RoadmapFor a SuccessfulIntroduction and Use of Collaboration Tools Picture retrieved from http://tinyurl.com/437zeos
- 68. 4 StepstoIntroduce & UseCollaboration Tool(s) - Successfully
- 69. Step 1: AssesstheCollaborationRequirements Picture © plumbe | Pixelio.de
- 73. Duration?
- 74. Location?
- 75. Players?
- 77. Step 2: Select theRight Tools – WithYour Team Picture © Rainer Sturm | Pixelio.de
- 78. CollaborationTypes and Tools* * Manyika, J., Sprague, K., & Yee, L. (2009). Using technology to improve workforce collaboration. What Matters McKinsey Digital. Retrieved from http://tinyurl.com/yffzk4r
- 79. Communication Forms WithRespecttoTheirEffectiveness* * Sliger, M., & Broderick, S. (2008). The Software Project Manager's Bridge to Agility (p. 353). UpperSaddle River, NJ: Addison Wesley.
- 80. CollaborationTypes and Tools: Manager
- 81. CollaborationTypes and ToolsMost effectivetoolsoverall 1. survey, WIKI 2. fax, podcasts 3. blogs, IM, sharedworkspace
- 82. Build an Assessment Matrix
- 83. Build an Assessment Matrix
- 84. Build an Assessment Matrix
- 85. Support Support Secure Necessary Executive Support Picture © Rainer Sturm | Pixelio.de
- 86. Step 3:KnowHowtoUsethe Tool(s) 2 3 1 Picture © Rainer Sturm | Pixelio.de
- 87. Invest in Necessary Training Picture © M. Großmann | Pixelio.de
- 88. Step 4: Keep the Tool(s) AlignedWiththe Project Purpose Picture retrieved from http://tinyurl.com/3ax8tm6
- 89. CollaborationHastoBeResults-driven Picture retrieved from http://tinyurl.com/37onqsv
- 90. Environments Change – So Do CollaborationRequirements Picture © Birgit H | Pixelio.de
- 91. Adapt and Keep Eye on Goals Picture © Stephanie Hofschlaeger | Pixelio.de
- 92. IfNecessary, Break Resistance Picture © berwis | Pixelio.de
- 93. NurtureCollaboration Picture © berwis | Pixelio.de
- 94. Conclusion
- 95. A Fool with a Tool is still a Fool Picture © Stephanie Hofschlaeger | Pixelio.de
- 96. Picture © Stephanie Hofschlaeger | Pixelio.de
- 97. Technology CanFacilitateCollaboration A Fool with a Tool is still a Fool Picture © Margot Kessler | Pixelio.de
- 98. A Fool with a Tool is still a Fool Collaboration Is NotAbout Technology Picture © Margot Kessler | Pixelio.de
- 99. Collaboration Is AboutPeople Picture © Stephanie Hofschlaeger | Pixelio.de
- 100. NurtureCollaboration Picture © Peter Kirchhoff | Pixelio.de
- 101. KnowPossiblePitfalls of Introducing and UtilizingCollaboration Tools and AvoidThem Picture retrieved from http://tinyurl.com/329prby
- 102. 4 StepstoIntroduce & UseCollaboration Tool(s)- Successfully
- 103. The Good and Evil of Collaboration Tools
- 104. Tool = Tool = Tool = = Picture retrieved from http://tinyurl.com/ye6lbwr
- 105. The Good and Evil of Collaboration Tools Picture retrieved from http://tinyurl.com/3qmbzjv
- 106. The Good and Evil of Collaboration Tools Picture © Gerd Altmann | Pixelio.de
- 107. Web: www.ThomasJuli.comwww.TheProjectLeadershipPyramid.net Blog: www.thomasjuli.wordpress.com Email: tj@thomasjuli.com Twitter: thomasjuli Facebook: thomas.juli YouTube:mindjettjep LinkedIn Xing Phone: +49 (0)15 15 16 333 22 © 2011 by Thomas Juli 98 Thomas Juli, Ph.D., PMP®, CSM® Managing Director, Thomas Juli Empowerment Partners