A Fool With a Tool : Overcoming Possible Pitfalls of Introducing Collabo…

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Virtual team work is becoming prevalent these days. Consequently, collaboration within and across project teams becomes more important. Numerous tools promise to improve collaboration. Yet, a tool by itself is no guarantee for effective collaboration. The presentation outlines key factors for a tool to successfully help promote effective collaboration.
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A Fool With a Tool : Overcoming Possible Pitfalls of Introducing Collabo…

  1. 1. A Fool with a Tool is still a Fool:Overcoming Possible Pitfalls of Introducing Collaboration ToolsSession # PMT10<br />Dr. Thomas Juli, PMP®, CSM®<br />Thomas Juli Empowerment Partners<br />“PMI” is a registered trade and service mark of the Project Management Institute, Inc. ©2010 Permission is granted to PMI for PMI® Marketplace use only<br />
  2. 2. Dr. Thomas Juli, PMP®, CSM®<br />Thomas Juli Empowerment Partners<br />A Fool with a Tool is still a Fool:<br />Overcoming Possible Pitfalls of Introducing Collaboration Tools<br />Session # PMT10<br />Picture retrieved from http://tinyurl.com/34f3wu3<br />
  3. 3. Today‘s Projects‘ Playgrounds … <br />A Fool with a Tool is still a Fool<br />Picture © Manfred Schimmel | Pixelio.de<br />
  4. 4. Havebecomebigger<br />A Fool with a Tool is still a Fool<br />Picture retrieved from http://tinyurl.com/2794mug<br />
  5. 5. … verybig<br />A Fool with a Tool is still a Fool<br />Picture retrieved from http://tinyurl.com/2evsx78 <br />
  6. 6. Ithasbecomecommonto talk about international projects<br />A Fool with a Tool is still a Fool<br />Picture © Rainer Sturm | Pixelio.de<br />
  7. 7. Teams aredistributed all overtheworld<br />A Fool with a Tool is still a Fool<br />Picture © Stephanie Hofschlaeger | Pixelio.de<br />
  8. 8. Onevirtualworld<br />A Fool with a Tool is still a Fool<br />Picture © Stephanie Hofschlaeger | Pixelio.de<br />
  9. 9. No end in sight<br />A Fool with a Tool is still a Fool<br />Picture © Helmut-J.-Salzer | Pixelio.de<br />
  10. 10. A Fool with a Tool is still a Fool<br />@<br />
  11. 11. A Fool with a Tool is still a Fool<br />Picture © M.E. | Pixelio.de<br />
  12. 12. A Fool with a Tool is still a Fool<br />Picture retrieved from http://tinyurl.com/2vugp9t<br />
  13. 13. The desiretoshareinformation<br />A Fool with a Tool is still a Fool<br />Picture © Stephanie Hofschlaeger | Pixelio.de<br />
  14. 14. A Fool with a Tool is still a Fool<br />Picture © Stephanie Hofschlaeger | Pixelio.de<br />A Fool with a Tool is still a Fool<br />
  15. 15. A Fool with a Tool is still a Fool<br />Picture © Stephanie Hofschlaeger | Pixelio.de<br />A Fool with a Tool is still a Fool<br />
  16. 16. A Fool with a Tool is still a Fool<br />Picture © Margot Kessler | Pixelio.de<br />A Fool with a Tool is still a Fool<br />
  17. 17. Technology hasincreasedproductivity<br />A Fool with a Tool is still a Fool<br />Picture © Stephanie Hofschlaeger | Pixelio.de<br />A Fool with a Tool is still a Fool<br />
  18. 18. Technolgyhelps<br />A Fool with a Tool is still a Fool<br /><ul><li>Reducedendlessmeetings
  19. 19. Reduced time betweenmessagessent
  20. 20. Short transition time
  21. 21. Information easilyavailable
  22. 22. WIKI‘sallow Universal learning</li></ul>Picture © ThorbenWengert | Pixelio.de<br />
  23. 23. Thisisgoodnews<br />A Fool with a Tool is still a Fool<br />Picture © wrw | Pixelio.de<br />
  24. 24. A Fool with a Tool is still a Fool<br />Really?<br />
  25. 25. A Fool with a Tool is still a Fool<br />Picture retrieved from http://tinyurl.com/3ykoxty<br />
  26. 26. A scarythought?<br />A Fool with a Tool is still a Fool<br />Picture © Dieter Schütz | Pixelio.de<br />
  27. 27. Havewebecomefools of ourowntools?<br />A Fool with a Tool is still a Fool<br />Picture retrieved from http://tinyurl.com/36xtnmr<br />
  28. 28. A Fool with a Tool is still a Fool<br />Collaborationis not abouttechnology<br />Picture © Margot Kessler | Pixelio.de<br />A Fool with a Tool is still a Fool<br />
  29. 29. Collaborationisaboutpeople<br />A Fool with a Tool is still a Fool<br />Picture © Stephanie Hofschlager | Pixelio.de<br />
  30. 30. A Fool with a Tool is still a Fool<br />Collaborationisaboutpeople<br />Unlesswe understand thefoundation and criticalsuccessfactors of collaboration, live and nurturecollaboration in ourdaily project life, weremainfools.<br />Picture © Stephanie Hofschlager | Pixelio.de<br />
  31. 31. Outline of presentation<br />A Fool with a Tool is still a Fool<br />1<br />2<br />3<br />
  32. 32. Critical successfactorsforeffectivecollaboration<br />A Fool with a Tool is still a Fool<br />1<br />Picture © Peter-Kirchhoff | Pixelio.de<br />
  33. 33. Possiblepitfallsof introducingcollaborationtools<br />A Fool with a Tool is still a Fool<br />2<br />Picture retrieved from http://tinyurl.com/329prby<br />
  34. 34. A Fool with a Tool is still a Fool<br />Roadmapfora successfulintroduction ofcollaborationtools<br />3<br />
  35. 35. 1. Critical SuccessFactorsforEffectiveCollaboration<br />A Fool with a Tool is still a Fool<br />Picture © Peter-Kirchhoff | Pixelio.de<br />
  36. 36. A Fool with a Tool is still a Fool<br />“Players win games, teams win championships.”<br />Bill Taylor<br />
  37. 37. A Fool with a Tool is still a Fool<br />Picture © Markus Wegner | Pixelio.de<br />
  38. 38. The power of teamsynergy<br />A Fool with a Tool is still a Fool<br />Picture © Peter Draschan / Pixelio.de<br />
  39. 39. Effectivecollaborationrequiresdiscipline<br />A Fool with a Tool is still a Fool<br />Picture retrieved from http://tinyurl.com/36qr5oj<br />
  40. 40. Shared Values<br />A Fool with a Tool is still a Fool<br />Picture © Stephanie Hofschlaeger / Pixelio.de<br />
  41. 41. KISS. Keep It Simple Stupid<br />A Fool with a Tool is still a Fool<br />
  42. 42. ResultsDriven<br />A Fool with a Tool is still a Fool<br />
  43. 43. 2. Possiblepitfalls of introducingcollaborationtools<br />A Fool with a Tool is still a Fool<br />Picture retrieved from http://tinyurl.com/329prby<br />
  44. 44. Lack of insightsof criticalsuccessfactorsforeffectivecollaboration<br />A Fool with a Tool is still a Fool<br />Picture retrieved from http://tinyurl.com/3agftw5<br />
  45. 45. A Fool with a Tool is still a Fool<br />
  46. 46. Tool ≠ Tool ≠ Tool<br />A Fool with a Tool is still a Fool<br />≠<br />≠<br />Picture retrieved from http://tinyurl.com/ye6lbwr<br />
  47. 47. Lack of executivesupport<br />A Fool with a Tool is still a Fool<br />Picture © Ernst Rose / Pixelio.de<br />
  48. 48. Individual opposition<br />A Fool with a Tool is still a Fool<br />Picture © A.Dreher / Pixelio.de<br />
  49. 49. Overwhelmed<br />A Fool with a Tool is still a Fool<br />Picture © Henrik G. Vogel / Pixelio.de<br />
  50. 50. Not willingtotryanythingnew<br />A Fool with a Tool is still a Fool<br />Picture © Gerd Pfaff | Pixelio.de<br />
  51. 51. Opposition to project transparency<br />A Fool with a Tool is still a Fool<br />Picture retrieved from http://tinyurl.com/345kupn<br />
  52. 52. Forcedontothem<br />A Fool with a Tool is still a Fool<br />Picture © A. Dreher | Pixelio.de<br />
  53. 53. A Fool with a Tool is still a Fool<br />Picture © Rike | Pixelio.de<br />
  54. 54. A Fool with a Tool is still a Fool<br />Over-engineered<br />Picture © Rike | Pixelio.de<br />
  55. 55. Yourcollaborationtools<br />A Fool with a Tool is still a Fool<br />Picture © Thommy Weiss| Pixelio.de<br />
  56. 56. Becometoocentral<br />A Fool with a Tool is still a Fool<br />Picture © Thommy Weiss| Pixelio.de<br />
  57. 57. Way toocentral<br />A Fool with a Tool is still a Fool<br />Picture © marctwo | Pixelio.de<br />
  58. 58. Collaboration dies<br />A Fool with a Tool is still a Fool<br />andwehavebecomeFoolswithTools<br />Picture retrieved from http://tinyurl.com/3xp7lmw<br />
  59. 59. 3. Roadmapfor a successfulintroduction of collaborationtools<br />A Fool with a Tool is still a Fool<br />
  60. 60. 4 stepstointroducecollaborationtool(s) - successfully<br />A Fool with a Tool is still a Fool<br />
  61. 61. Step 1: Assessthecollaborationrequirements<br />A Fool with a Tool is still a Fool<br />Picture © plumbe | Pixelio.de<br />
  62. 62. Understand yoursituation<br />A Fool with a Tool is still a Fool<br /><ul><li>Collocatedorvirtualteam?
  63. 63. Nature of project?
  64. 64. Project duration?
  65. 65. Project location?
  66. 66. Project players?</li></ul>Pastprojects:<br /><ul><li>Whatdrovecollaboration?
  67. 67. Impedimentstocollaboration? Howweretheyovercome?
  68. 68. Examples of ineffectivecollaboration?</li></li></ul><li>10 forms of collaborationwaste*<br />A Fool with a Tool is still a Fool<br />Divergence<br />Misunderstanding<br />Under- orovercommunicating<br />Interpreting<br />Searching<br />Motion<br />Extra processing<br />Translation<br />Waiting<br />Misapplication<br />* Manyika et al (2009). Usingtechnologytoimproveworkforcecollaboration. WhatMatters McKinsey Digital<br />
  69. 69. Step 2: Select therighttools – withyourteam<br />A Fool with a Tool is still a Fool<br />Picture © Rainer Sturm | Pixelio.de<br />
  70. 70. Communication formswithrespecttotheireffectiveness*<br />A Fool with a Tool is still a Fool<br />* Sliger, M., & Broderick, S. (2008). The Software Project Manager's Bridge to Agility (p. 353). UpperSaddle River, NJ: Addison Wesley.<br />
  71. 71. Collaborationhastoberesults-driven<br />A Fool with a Tool is still a Fool<br />Picture retrieved from http://tinyurl.com/37onqsv<br />
  72. 72. Collaborationtypes and tools*<br />A Fool with a Tool is still a Fool<br />* Manyika, J., Sprague, K., & Yee, L. (2009). Using technology to improve workforce collaboration. What Matters McKinsey Digital. Retrieved from http://tinyurl.com/yffzk4r<br />
  73. 73. A Fool with a Tool is still a Fool<br />Collaborationtypes and tools: Manager<br />
  74. 74. A Fool with a Tool is still a Fool<br />Collaborationtypes and toolsMost effectivetoolsoverall<br />1. survey, WIKI<br />2. fax, podcasts<br />3. blogs, IM, sharedworkspace<br />
  75. 75. Build an assessmentmatrix<br />A Fool with a Tool is still a Fool<br />
  76. 76. Build an assessmentmatrix<br />A Fool with a Tool is still a Fool<br />
  77. 77. Build an assessmentmatrix<br />A Fool with a Tool is still a Fool<br />
  78. 78. Support<br />Support<br />Secure necessaryexecutivesupport<br />A Fool with a Tool is still a Fool<br />Picture © Rainer Sturm | Pixelio.de<br />
  79. 79. A Fool with a Tool is still a Fool<br />Step 3:Knowhowtousethetool(s)<br />2<br />3<br />1<br />Picture © Rainer Sturm | Pixelio.de<br />
  80. 80. Invest in necessarytraining<br />A Fool with a Tool is still a Fool<br />Picture © M. Großmann | Pixelio.de<br />
  81. 81. Step 4: Keep thetool(s) alignedwiththe project purpose<br />A Fool with a Tool is still a Fool<br />Picture retrieved from http://tinyurl.com/3ax8tm6<br />
  82. 82. Environments change – so do collaborationrequirements<br />A Fool with a Tool is still a Fool<br />Picture © Birgit H | Pixelio.de<br />
  83. 83. Adapt and keepeye on goals<br />A Fool with a Tool is still a Fool<br />Picture © Stephanie Hofschlaeger | Pixelio.de<br />
  84. 84. Ifnecessary, break resistance<br />A Fool with a Tool is still a Fool<br />Picture © berwis | Pixelio.de<br />
  85. 85. Nurturecollaboration<br />A Fool with a Tool is still a Fool<br />Picture © berwis | Pixelio.de<br />
  86. 86. A Fool with a Tool is still a Fool<br />Conclusion<br />
  87. 87. A Fool with a Tool is still a Fool<br />Picture © Stephanie Hofschlaeger | Pixelio.de<br />A Fool with a Tool is still a Fool<br />
  88. 88. A Fool with a Tool is still a Fool<br />Picture © Stephanie Hofschlaeger | Pixelio.de<br />
  89. 89. Technology canfacilitatecollaboration<br />A Fool with a Tool is still a Fool<br />A Fool with a Tool is still a Fool<br />Picture © Margot Kessler | Pixelio.de<br />
  90. 90. A Fool with a Tool is still a Fool<br />Collaborationisnotabouttechnology<br />A Fool with a Tool is still a Fool<br />Picture © Margot Kessler | Pixelio.de<br />
  91. 91. Collaborationisaboutpeople<br />A Fool with a Tool is still a Fool<br />Picture © Stephanie Hofschlaeger | Pixelio.de<br />
  92. 92. Nurturecollaboration<br />A Fool with a Tool is still a Fool<br />Picture © Peter Kirchhoff | Pixelio.de<br />
  93. 93. Knowpossiblepitfalls of introducingcollaborationtools and avoidthem<br />A Fool with a Tool is still a Fool<br />Picture retrieved from http://tinyurl.com/329prby<br />
  94. 94. 4 stepstointroducecollaborationtool(s)- successfully<br />A Fool with a Tool is still a Fool<br />
  95. 95. Tool = Tool = Tool<br />A Fool with a Tool is still a Fool<br />=<br />=<br />Picture retrieved from http://tinyurl.com/ye6lbwr<br />
  96. 96. A Fool with a Tool is still a Fool<br />Picture retrieved from http://tinyurl.com/34f3wu3<br />
  97. 97. A Fool with a Tool is still a Fool<br />
  98. 98. Web: www.ThomasJuli.comwww.TheProjectLeadershipPyramid.net<br /> Blog: www.thomasjuli.wordpress.com<br /> Email: tj@thomasjuli.com <br /> Twitter: thomasjuli<br />Facebook: thomas.juli<br /> YouTube:mindjettjep<br /> LinkedIn<br /> Xing<br /> Phone: +49 (0)15 15 16 333 22<br />© 2011 by Thomas Juli<br />89<br />Thomas Juli, Ph.D., PMP®, CSM® Managing Director, Thomas Juli Empowerment Partners<br />

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