Jisc is planning to build dashboards to allow employers to have access to learning data that their training providers hold on their apprentices. This workshop will show how institutional data can be made available to training providers, thus enabling better support for apprenticeships and reduction in admin overhead for providers.

1. Digital strategy
The Apprentice, the Employer
and the Provider
Dashboards for apprenticeships
6 March 2018 | ICC, Birmingham

2. >As the numbers of apprentices starts to increase, there will be
an increasing requirement for employers to be able to access
the information that the off-the-job training provider holds on
their apprentices
>This need will become even more pronounced as employers
may have apprentices drawn from multiple providers
Background

3. >This workshop will explore the requirements that colleges
and universities will need to meet to enable them to offer
employers this valuable service, and will also explore the legal
and organisational issues of exposing student data in this way
Workshop

4. >Learn how improved use of data and analytics can support you
to make timely and appropriate interventions that enhance and
improve the apprenticeship journey
>Increase your ability to respond to employer requirements, and
therefore improve employer satisfaction, by keeping them
updated on employee progress and activity
>Improved communications between yourselves, employers
and apprentices
Potential outcomes

5. >What is Jisc doing in this space?
>Data sources
>Data requirements
>An apprentice perspective
>Gaps and challenges
>Planning next steps
>Community events
Agenda

6. Digital apprenticeships project
The Apprentice, the Employer and the Provider

7. >We’re working on ways to improve the apprentice experience
by capturing and analysing the many kinds of data that can
be collected through the apprenticeship journey
>This research is developing alongside our effective learning
analytics project and our work to build a learning analytics
service. At the core of the learning analytics service is the
learning data hub
>We’ll extend the learning data hub to enable data to be
gathered from all aspects of the apprenticeship journey
Digital apprenticeships project

9. >Apprenticeships is a growth area undergoing massive
reform, with a government target of three million starts by
2020. This is a tenfold increase from the current level of
300,000 apprentices
>Making timely interventions will enable apprentices to
learn more effectively
Why this matters

11. >We propose to build a tracking, monitoring and reporting
system for employers, providers and apprentices on top of the
learning data hub
>We’ll provide advice and guidance on embedding digital into
the apprenticeship journey and on how to structure data for the
learning data hub
>We will develop information on the ethical issues
surrounding gathering, storing and using personal data,
including our code of practice for learning analytics
How we'll do it

12. Data sources activity
The Apprentice, the Employer and the Provider

13. >We have been reflecting on the data sources that we would
need to extract data from in order to undertake relevant
analytics and also display on a future provider or
employer dashboard
>In groups identify the different data sources that you could
extract data from
>Group them across provider, employer, apprentice, other
Data sources activity
Activity

14. Feedback

15. >Registration system
>Attendance monitoring
>Student records (MIS or SIS)
>VLE
>CMS
>Library systems
>Progress checker
(eg Promonitor)
>e-Portfolio
>Assessment planner
>Target settings
>Web analytics
>Tutor reports
>Quality reports
>e-book platforms
>Video server
Provider data sources
Data sources activity

16. >HR System
>Employer LMS
>Employment register
>Health and safety
>Employment record
>Training record
>Progress record
Employer data sources
Data sources activity

17. >Social media
>Blogging
>e-Portfolio
>Student activity
>Self-declared data
>Personal working journal
>MOOCs
Apprentice data sources
Data sources activity

18. Data requirements activity
The Apprentice, the Employer and the Provider

19. >We have been reflecting on the data requirements that
apprentices, providers and employers would need
>There are a range of requirements that employers will need
some, are merely information about progress, other aspects
will be based on the analysis of various data sets
>In groups identify the different data requirements that
you need
>Group them across provider, employer, apprentice, other
Data requirements activity
Activity

20. Feedback

21. >Attendance
>Progress
>Topic coverage
>Assessment plan
>Library usage
>Retention
>Achievement
Provider requirements
Data requirements activity

22. >Recruitment
>Induction
>Attendance
>Progress
>Topic coverage
>Optional modules choices
>Skills coverage
>Academic plan
>Timetabling
>Resources
>Assessment plan
>EPA information
>Highlights report
>Risks
>Personal profiles
>Provider profiles
>Subject profiles
Employer requirements
Data requirements activity

23. >Support
>Appropriate and timely interventions
>Extra resources
>Extra training
>Further progress
Apprentice requirements
Data requirements activity

24. Digital strategy
An apprentice’s
perspective
James Hodgkinson
6 March 2018 | ICC, Birmingham

25. Gaps and challenges
The Apprentice, the Employer and the Provider

27. >In groups, identify what are the barriers and blockers to
embedding digital technologies into the apprenticeship journey
Activity

28. Feedback

30. Feedback

31. Barriers

32. Blockages

33. Academic staff don’t record
progress using technology.

34. Academic staff do record
progress using technology.

35. How did that happen?

37. Enablers

38. >What is the solution to the problem that enables the outcome?
>In groups, identify what are the enablers to the barriers
and blockers
Understanding what will enable change

39. Feedback

40. Roadmap to change
The Apprentice, the Employer and the Provider

41. >Create an action plan for making a step change towards
embedding digital into the apprenticeship journey
Roadmap to change
Activity

42. Next week

43. Next month

44. Next twelve months

45. Not just what, but also how?

46. Roadmap plan

47. Fill in the roadmap.
Share your ideas.

48. Summary
The Apprentice, the Employer and the Provider

49. >What is Jisc doing in this space?
>Data sources
>Data requirements
>An apprentice perspective
>Gaps and challenges
>Planning next steps
>Community events
Where we have been

50. >Learnt how improved use of data and analytics can support
you to make timely and appropriate interventions that enhance
and improve the apprenticeship journey
>Increased your ability to respond to employer requirements,
and therefore improve employer satisfaction, by keeping them
updated on employee progress and activity
>Improved communications between yourselves, employers
and apprentices
Outcomes

51. >Go to the Digital apprenticeships webpage
>jisc.ac.uk/rd/projects/digital-apprenticeships
>Follow the Digital apprenticeships blog
>https://digitalapprenticeships.jiscinvolve.org/
>Join the Twitter conversation: follow @jamesclay
Join in the discussion
1

52. Community events

53. >The community of practice gives people an opportunity to
network, share practice, hear what various institutions are
doing and what Jisc is doing in this space
>You will have the opportunity to discover more about the Jisc
project as well as hear from others about their work in this
exciting topic
>There will be plenty of opportunities for discussion
and networking
Community events
The intelligent campus

54. >If you are working in the area of how digital can improve the
apprenticeship journey and are interested in work being
undertaken in this space by others, then we would like to invite
you to attend our community events for HE and FE
>19th April 2018 – Portsmouth
>June 2018 – TBC
>Book now - https://jisc.ac.uk/events
Come to our community events

55. Except where otherwise noted, this work is licensed under CC-BY-NC-ND.
James Clay
Senior Co-design manager
james.clay@jisc.ac.uk
I have been…
@jamesclay

56. Except where otherwise noted, this work is licensed under CC-BY-NC-ND.
Rob Bristow
Senior Co-design manager
rob.bristow@jisc.ac.uk
I have been…
0203 697 5848

57. Thank you!
Any questions?