5s system in workplace

1. Technology and
Livelihood
Education
Grade 10- Computer
Systems Servicing

2. Let’s Review

3. “Think of Me”

4. Think where the
picture should be in
the 5S system.

9. Lesson:
The 5S System
(Sort and Set in
Order)

10.  5S is a system for organizing spaces so
work can be performed efficiently,
effectively, and safely.
 This system focuses on putting
everything where it belongs and keeping
the workplace clean, which makes it
easier for people to do their jobs without
wasting time or risking injury.
What is 5s System?

11. • The first step in the 5S process is
Sort, or “seiri,” which translates to
“tidiness.” The goal of the Sort step is to
eliminate clutter and clear up space by
removing things that don’t belong in the
area.
Step 1 Sort (Seiri)

12.  For this step, take a close look at
the items, tools, and materials in a
work area.
 Items that are necessary or useful
for the work being done in that
space should be kept there.
Everything else should be
removed.
Clearing the Work Area

13.  Some of those removed items will need
to be thrown away or recycled.
 Other items might belong to another
work process or location; they should
be returned to their “homes.”
Clearing the Work Area

14. Red-Tagging Unknown Items

15.  If you find an item that you can’t identify, or
that has uncertain ownership, it’s time to
use a red tag.
 “Red-Tagging” temporarily attaches a highly-
visible tag to the item, which notes where it
was found and when.
 Then, red-tagged items from all work areas
are collected in a single location: a “lost and
found” for tools, materials, and equipment.
Red-Tagging Unknown Items

16.  If a work area is missing an important tool,
check the red tag collection area to see if it
was found somewhere else.
 Supervisors for each work space should
check the red tag collection area periodically,
in case something has been missed.
 Anything that belongs in a work space should
be taken back there.
Red-Tagging Unknown Items

17.  Items may wait in the red tag
collection area for a long time. In
that case, the original work area
(where that item came from)
doesn’t seem to need it anymore. It
may be useful elsewhere, though.
Reassigning Tagged Items

18.  In one common approach, items may be
left in the red tag collection space for
thirty days.
 After that, any supervisor may claim
the item for their own work area. If
nobody wants it after another week, the
item can be removed from the facility
entirely. Sell it, recycle it, or throw it
away.
Reassigning Tagged Items

19. Step 2: Set In Order (Seiton)

20.  The second step, Set In Order, was
originally called “seiton,” which
translates to “orderliness.”
Step 2: Set In Order (Seiton)

21. Step 2: Set In Order (Seiton)
Building a 5S Map

22.  Tools that are used frequently should be stored near
the place they are used. Spare equipment, supplies,
and other tools that are used less often can be kept in
a central location, where multiple teams can share
them. Items that are typically used together (such as
drills and drill bits) should be stored near each other.
 Each of these decisions will make sense on its own,
but it may become difficult to keep track of
everything. It may be helpful to create a 5S map as
part of this process.
Step 2: Set In Order (Seiton)

23.  A 5S map is a diagram or floor plan that
provides an overview of a work area, process,
or station. It provides a visual reference to
show where the tools, supplies, workers, and
travel paths are, and how they relate to each
other.
Step 2: Set In Order (Seiton)

24.  Once storage locations are assigned, each
storage area should be labeled. Label the
outside of cabinet doors to help workers
quickly identify what’s inside each one.
 Then, label any interior shelves to show
where different supplies belong. The same
ideas extend to rack labels, bins, and other
storage systems.
Communicating the Plan

25.  Organization can extend to the
floor, too. Work areas,
movement lanes, and storage
for supplies and finished
products can all be marked
with floor marking tape.
Communicating the Plan

26. Direction: In the graphic organizer below, write
down your learning and give particular scenario
in 5s system sort and Set in order.
Scenario in 5S
System (Sort
and Set in
Order)
Sort
Set in Order

27. “Voice it out”

28. Group 1 – Role Play, they will do a short play.
They will demonstrate the consequences of
not following the 5s sort and set in order.
Group 2 – Reporting, lists down at least 5
benefits you might experience from
implementing 5s sort and set in order in your
workplace. Explain each.
Group 3 –Jingle, they will make a simple jingle
on how to motivate people to practice 5s –
sort and set in order.

29. The group will be graded by these Criteria.
CONTENT 40%
PRESENTATION 40%
TEAMWORK 20%
TOTAL 100%

30. Direction: Identify the following. Write your answer on the space
provided.
1. ______ is a system for organizing spaces so work can be
performed efficiently, effectively, and safely.
2. the first step in the 5S process is sort or ” ______”,
3. which translates to “_______”
4. “_______” temporarily attaches a highly-visible tag to the
items, which notes where it was found and when.
5. The second step, Set in Order, was originally called
“_______”, which translates to “orderliness”.