The document discusses the importance of project status meetings for project managers, emphasizing their role in sharing information, solving problems, and building relationships. It outlines a structured approach to these meetings by recommending a fixed agenda that includes project schedule, scope, budget status, ongoing issues and risks, and team member updates. Additionally, it is part two of a five-part series on different types of meetings necessary for effective project management.

1. The 5 Types of
Meetings Project
Managers Need
to Master
Slide Deck Number Two: Project Status

2. Meetings provoke strong emotions for many professionals.
When used with skill, they are a way to share information, solve
problems, make decisions, and build relationships. Run poorly,
meetings burn up precious time and create frustration.
Given how many meetings project managers attend, there’s a
high ROI in thinking ahead to plan your meetings. To enhance
your meeting skills, learn how to navigate five critical types of
project meetings

3. In this, part two of our five-part series covering the various types
of meetings project managers need to master, we’ll explore the
project status meeting.

4. Project Status
Meeting
The status meeting is the fundamental
project tool that keeps a project moving
toward success. Most project managers
recommend using a relatively fixed agenda
and time with this meeting. To keep the
team engaged, systematically follow the
agenda and keep the meeting held on a
tight schedule. Be sure to include on your
agenda the five key items found on the
slides that follow.

5. Project Schedule Status
Review the project schedule so the team can understand the
impact of delays or opportunities presented by completing work
ahead of schedule.

6. Project Scope Status
Explain how much work is completed with an emphasis on
significant project milestones.

7. Project Budget Status
Inform the team on the status of the project budget; how much
has been spent compared to the plan?

8. Issues and Risks
Risks need to be continually assessed and discussed. During
this part of the meeting, invite the team to raise problems,
questions, and concerns so they can be managed.

9. Team Member Updates
This agenda item gives everyone on the project team an
opportunity to share other thoughts and comments about the
project that have not been covered elsewhere.

10. As this series continues, we’ll dive into the three other
types of meetings you’ll need to master to be an effective
project manager.
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