How to be a professional technical writer ?.. Simple small steps guide you to make professional, business, informal & informal emails. P.S. Please, Download it to see the animation slides.

1. Technical Writing
Guidelines for how to write
Coaching Committee
Delivered By: ElSayed Mahmoud
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2. Agenda …
Your Professional Way To Technical Writing :
What is technical writing ?
How to be a good writer ?
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Technical Writing process.
How to write formal & informal emails.
How to write a report.

3. So what is technical writing..??
 Writing for any purpose in the fields of science,
technology, business, and the professions.
 Such as,
( E-mails, letters, reports, abstracts,
instructions, manuals, incident reports, advertising,
promotional material, and so on all of this can be
considered technical writing).
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4. How to be a good writer:
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5. The technical writer’s process :
• Follow these steps to effective technical writing:
Remember:
Be a reader before being a writer.
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6. What is Email ?
Email …
 Short for electronic mail, e-mail or email.
 Messages that may contain files, images, or
other attachments sent through a network
to a specified individual or group of
individuals.
Remember:
Your email is your image, before your
organization.
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7. Email …
Mail, Email & Webmail
You Know:
The first e-mail was sent by Ray Tomlinson in 1971.
US programmer who implemented an email system.
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8. Email Content ..
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9. Compose ..
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10. Compose
Answer these Questions !
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11. Compose ..
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12. The last Question “Email Subject”
Remember:
Sometimes your subject more important than the while email.
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13. Email Body …
Salutation
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14. Email Body …
Salutation
The
Reader
Formal Know your audience
Single
Dear Smith,
“Dear” Dear Ms. Smith: the most common and accepted e-mail salutation.
Dear Sir or Madam:
Multiple
Greetings. A very formal greetings, Single & Multiple.
To Whom It May Concern:
Dear Sirs:
Dear Gentlemen: To unknown recipients.
Dear Colleagues:
American use a coma or a colon (:)
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Always try to find out the proper name of the person who
will be reading the message, and use it.

15. Email Body …
Salutation
The
Reader
Informal Know your audience
Single
James,
Show that the writer hasn’t taken the time to investigate
the company they’re writing to.
Good morning, James.
Hello, James.
With No Name
Dear Hiring Manager,
Multiple
What’s up,
Jane and Tim,
Dear Jane and Tim:
Hello, Hi, Hey,
Hi, all!
Guys,
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16. Email Body …
Message
Introduce yourself in the first paragraph (if necessary).
Positive Closing
Write State Thank the your the actual recipient.
purpose
message.
Be concise.
Give full details in the following paragraph(s).
No more than 5 paragraphs.
Use formal Vocab.
Give option & Suggest an action.
No contraction “I am - Is not”.
I am writing …
to enquire about
This is …
Your title & Organization.
Explain how you got the email address, if applicable.
Thank you for your patience and cooperation.
Thank you for your consideration.
If you have any questions or concerns, don't hesitate to
let me know.
I look forward to hearing from you.
Looking forward to your reply.
Make sure that the final paragraph indicates what
should happen next.
I am writing in reference to ..
Why you are writing & the opportunity
you're writing about.
Be Concise.
Thank you for contacting ABC Company.
Thanks for getting back to me.
Thanks for your trust.
Thanks for your offer.
Thanks for your interest.
Remember:
Try to build relationships through your emails.
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17. Email Body …
Sign Off
Be careful with your signature.
 Full name.
 If you have a job title, Put it.
 Phone number.
 Work email.
 If the e-mail is about a job, include a career-related website or blog.
.
Use Your Smart Signature :
www.wisestamp.com
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19. Email …
Review
 Proofread your message for content.
 Proofread your message for spelling and
Remember:
"Write Once, Read Twice"
grammar.
 Proofread Your Vocab.
 Punctuations “ Comma, Dashes & Marks ”.
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20. Email …
Attachments
Avoid attachment, If necessary.
Rename it.
Referrer to Attachments.
 I have attached …
 … Is/ are attached.
 Please find attached …
 Attached you will find ...
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21. Email …
Submit
Now, You can your email.
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SEND

22. For More Info, Click here:
Formal Business Email.
The Grammar of Business English Emails.
Formal and Informal Email Writing .
Tools to help you proofread emails .
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23. Remember:
We write to taste life twice … Anais Nin
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24. Your Task:
Please,
everyone of you write a technical email & report.
Send your email to:
elsayedmahmoud@outlook.com, mention subject “ Email Task”.
Send your report to:
engsaraghazy@gmail.com, mention subject “Report Task”.
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25. Your Feedback …
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26. Thank You ^_^
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