The document provides an overview of managing fixed assets in SAP Business One, including key processes such as asset master data definition, depreciation, capitalizing assets, and retirement procedures. It emphasizes the importance of asset classes, depreciation methods, and the lifecycle of fixed assets within the software. The document also outlines how to utilize the fixed assets solution to monitor and manage asset values effectively.

1. Fixed Assets
SAP Business One
Version 9.0

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After completing this topic, you will be able to:
 Explain the process of managing fixed asset items.
 Recognize key terms in the Fixed Assets solution.
 Identify the relevant sub-menu and windows in SAP Business One.
Objectives

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Business Example
Bryce, the accountant, wants to have
the option to manage and monitor the
trucks’ value.
You tell him about the Fixed Assets
solution in SAP Business One.
OEC Computers utilizes a small fleet of delivery trucks.
Therefore, they own a few trucks.
OEC Computers

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Enable the Fixed Assets Solution
Administration  System Initialization 
Company Details  Basic Initialization
Check the Enable Fixed Assets box:
New windows and fields will be available for the user:
 Administration  Setup  Financials  Fixed
Assets.
 Financials  Fixed Assets.

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Demo – Fixed Assets’ Windows and Fields

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Define an Asset
Master Data
Issue an A/P
Invoice/
Capitalization
document
Depreciation
Run/
Manual
Depreciation
Fixed Asset
Transfer/
Revaluation/
Appreciation
A/R Invoice/
Retirement
document
Item Type:
Fixed Assets
Capitalization
Date
Depreciation
Run posts all
planned
depreciations
If A/R Invoice,
check Sales
Item
The Life Cycle of an Asset Mater Data in
SAP Business One
Fixed Assets Sub Ledger
Definition Activation Depreciation Adjustments Retirement

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Define an Asset
Master Data
Issue an A/P
Invoice/
Capitalization
document
Depreciation
Run/
Manual
Depreciation
Fixed Asset
Transfer/
Revaluation/
Appreciation
A/R Invoice/
Retirement
document
• Useful Life = 3 • Capitalization
• Acquisition and
Production
Costs Asset =
6000
• Value Date = 1st
of January
• Depreciation =
2000 a year
• Net Book Value
= 4000 after 1
year
• Retirement =
0 value
The Life Cycle of an Asset Mater Data –
Terminology Context
Fixed Assets Sub Ledger
Definition Activation Depreciation Adjustments Retirement

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Fixed Assets Definition
Asset
Class
Truck
Depreciation
Type
Account
Determination
Depreciation
Area
Item Type:
Fixed
Assets
Main
Depreciation
Area: GAAP
Method:
Straight
Line
Code:
Heavy Vehicles
Code:
Heavy Vehicles

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Asset Master Data

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Fixed Assets Activation
A/P Invoice Capitalization
Debit Credit
Vendor 3200
Acquisition
Clearing Account
3200
Debit Credit
Acquisition
Clearing Account
3200
Asset Balance
Sheet Account
3200

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Fixed Assets Depreciation

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Depreciation Run

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Fixed Assets Retirement
A/R Invoice Retirement
Debit Credit
Customer 2000
Revenue
Clearing Account
2000
Debit Credit
Revenue
Clearing Account
2000
Asset Balance
Sheet Account
2000

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Demo – The Life Cycle of an Asset Mater Data

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Asset History Sheet
The Asset History Sheet report:
 Can be issued for all fixed assets,
 Displays all posted asset transactions in a fiscal year,
 Presents the assets for each Balance Sheet account..

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Summary
The main definition in the Asset Master
Data is:
• The Asset Class which includes the association
to the other definitions: Depreciation Area,
Account Determination and Depreciation Type.
The asset master data is activated when: • The user purchases a fixed asset using an A/P
Invoice.
• The A/P Invoice automatically generates the
Capitalization document.
• The user can generate the Capitalization
document directly.
Depreciation is: • Used to write off the cost of an asset over its
useful lifetime.
• Included within the company expenses.
Here are some key points to take away:

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Summary
The Depreciation Run option: • Carries out all depreciation planned up to the a
specified date.
• Updates the asset master data value with the
actual depreciation.
A fixed asset is retired by: • An A/R invoice if you are selling the asset, or
• By a Retirement document if there is no
customer involved.
• The A/R Invoice automatically generates a
Retirement document.
After retirement: • The Net Book Value of the Asset Master Data
is set to zero.
The Asset History Sheet displays: • All posted asset transactions in a fiscal year.
• The assets for each Balance Sheet account.

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Thanks
You have completed the fixed assets topic
Thank you for your time!