SAP Controlling Notes by Bhagirath

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*If any suggestions about this book please mail to Bhagiradhap@gmail.com
INDEX CONTROLLING
BASIC OVERVIEW OF CONTROLLING...............................................................................................5
CONTROLLING.........................................................................................................................................5
CONTROLLING AREA............................................................................................................................5
COST ELEMENT........................................................................................................................................5
PROFITABILITY ANALYSIS..................................................................................................................5
OPERATING CONCERN........................................................................................................................5
INTERNAL ORDER MANAGEMENT................................................................................................7
PROFITCENTER ACCOUNTING........................................................................................................8
PERIOD ACCOUNTING.........................................................................................................................9
COST OF SALES ACCOUNTING .........................................................................................................9
FLOW OF VALUES TO PROFIT CENTER ACCOUNTING......................................................10
INTRODUCTION.........................................................................................................................................11
COSTING....................................................................................................................................................12
COSTING TECHNIQUES .....................................................................................................................12
COMPONENTS OF CONTROLLING...............................................................................................13
CONTROLLING OBJECTS...................................................................................................................20
COSTING DATA......................................................................................................................................20
COMPANY CODE RELATIONSHIP WITH CONTROLLING AREA.....................................21
CONTROLLING OBJECTS...................................................................................................................21
VERSIONS..................................................................................................................................................22
BASIC SETTINGS.........................................................................................................................................25
MAINTAIN CONTROLLING AREA..................................................................................................25
MAINTAIN NO. RANGES ....................................................................................................................26
MAINTAIN VERSION............................................................................................................................27
COST ELEMENTING ACCOUNTING..................................................................................................28
PRIMARY COST ELEMENT.................................................................................................................30
SECONDARY COST ELEMENT.........................................................................................................30
CREATION OF PRIMARY COST ELEMENT.................................................................................31
AUTOMATIC CREATION OF COST ELEMENT..........................................................................31
REPORTS FOR COST ELEMENT ACCOUNTING.......................................................................33
OBJECT CLASS..............................................................................................................................................34
PERIOD-END CLOSING ......................................................................................................................36
FUNCTIONAL AREA.............................................................................................................................37
ACTIVATE COST OF SALES ACCOUNTING................................................................................38
DIRECT COST AND INDIRECT COST............................................................................................38
ACCOUNT ASSIGNMENT LOGIC ....................................................................................................39
COST CENTER ACCOUNTING..............................................................................................................42
DEFINE COST CENTER CATEGORIES .........................................................................................44
DEFINE COST CENTER GROUP......................................................................................................46
CREATE COST CENTER ......................................................................................................................47
STATISTICAL KEY FIGURES..............................................................................................................48
ACTIVITY TYPE ......................................................................................................................................50
RESOURCES..............................................................................................................................................56

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COST CENTER PLANNING.....................................................................................................................57
COST CENTER PLANNING SCOPE.................................................................................................57
PLANNING SEQUENCE PROCESS FLOW ....................................................................................59
PLANNING LAYOUTS ..........................................................................................................................60
DISTRIBUTION KEY.............................................................................................................................63
ACTIVITY PLANNING..........................................................................................................................64
ACTIVITY INPUT PLANNING...........................................................................................................66
PLAN RECONCILIATION....................................................................................................................68
COST PLANNING ...................................................................................................................................68
ACTIVITY DEPENDENT COST PLANNING ...........................................................................68
ACTIVITY INDEPENDENT COST PLANNING ......................................................................71
ACCRUAL CALCULATION..................................................................................................................74
ALLOCATION METHOD .....................................................................................................................76
DIFFERENCE BETWEEN ALLOCATION METHODS..........................................................77
DISTRIBUTION METHOD..............................................................................................................78
INDIRECT ACTIVITY ALLOCATION.........................................................................................82
SPLITTING STRUCTURE......................................................................................................................85
COST CENTER BUDGETING.............................................................................................................88
ACTUAL DATA POSTINGS TO COST CENTER ..........................................................................89
POSTING FROM MM.........................................................................................................................89
POSTING FROM FI............................................................................................................................90
DEFINE ACTUAL INDIRECT ACTIVITY ALLOCATION..................................................100
COMMITMENT MANAGEMENT....................................................................................................102
PROFITABILITY ANALYSIS...................................................................................................................114
MAINTAIN OPERATING CONCERN............................................................................................115
VALUE FIELDS ASSIGNMENT........................................................................................................118
ASSIGN QUANTITY FIELDS ............................................................................................................118
MAINTAIN PA TRANSFER STRUCTURE FOR DIRECT POSTING.....................................119
ASSESSMENT CYCLE Of CO-PA......................................................................................................120
CREATE CO-PA REPORTS.................................................................................................................121
CREATE FORM..................................................................................................................................124
CREATE REPORT.............................................................................................................................125
COPA PLANNING FRAMEWORK ..................................................................................................126
CREATE TRANSPORT REQUEST OF CO-PA.........................................................................128
PROFIT CENTER ACCOUNTING........................................................................................................129
BASIC SETTING FOR PROFIT CENTER ......................................................................................134
DEFINE DUMMY PROFIT CENTER..............................................................................................134
DEFINE PROFIT CENTER ................................................................................................................135
DEFINE NO. RANGES FOR LOCAL DOCUMENTS.................................................................137
MAINTAIN AUTOMATIC ACCOUNT ASSIGNMENT OF REVENUE ELEMENT.........137
CHOOSE ADDITIONAL BALANCE SHEET AND P&L ACCOUNTS..................................138
TRANSFERRING SELECTED BALANCE SHEET ITEMS .......................................................139
CREATION OF TRANSPORT REQUEST OF PCA .....................................................................140
PLANNING OF PCA.............................................................................................................................144
ACTUAL DATA FLOW TO CO-PA &PCA......................................................................................146
CREATE SALES ORDER.................................................................................................................146

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OUT BOUND DELIVERY..............................................................................................................146
BILLING DOCUMENT....................................................................................................................147
GENERAL POSTING.......................................................................................................................147
EXECUTION OF ASSESSMENT CYCLE .......................................................................................148
PRODUCT COST CONTROLLING ......................................................................................................158
PRODUCTION PLANNING DATA.................................................................................................162
CREATE BILL OF MATERIAL......................................................................................................162
CREATE WORK CENTERS ...........................................................................................................163
CREATE ROUTING PROCEDURE.............................................................................................164
OVER HEAD COSTING......................................................................................................................165
DEFINE COSTING SHEET ...........................................................................................................165
COSTING SHEET..............................................................................................................................170
DEFINE COST COMPONENTS STRUCTURE........................................................................170
COSTING VARIANT: COMPONENTS.......................................................................................171
DEFINE VALUATION VARIANTS.............................................................................................172
DEFINE QUANTITY STRUCTURE CONTROL ...............................................................173
ESTIMATION OF COST WITH QUANTITY STRUCTURE.................................................174
PRICE UPDATION ...........................................................................................................................175
REPORTS FOR PRODUCTION PLANNING...........................................................................177
PRODUCT COSTING WITH ACTUAL DATA..............................................................................178
PRODUCTION BY ORDER COSTING ......................................................................................180
CONTROLLING SETTINGS..........................................................................................................182
DEFINE COSTING VARIANT......................................................................................................182
WORKING IN PROCESS SETTINGS..........................................................................................183
VARIANCE CALCULATION.........................................................................................................187
DEFINE VALUATION VARIANT FOR WIP AND SCRAP (TARGET COSTS)..............188
PRODUCT COSTING BY SALES ORDER.....................................................................................207
OUT BOUND DELIVERY..............................................................................................................218
BILLING DOCUMENT....................................................................................................................218
REPORT FOR COST OBJECT BY ORDER OF PC..................................................................221
INTERNAL ORDER ACCOUNTING...................................................................................................223
INTERNAL ORDER..............................................................................................................................225
MAINTAIN INTERNAL ORDER TYPE.....................................................................................225
MAINTAIN NO. RANGES FOR SETTLEMENT DOCUMENT..........................................226
DEFINE INTERNAL ORDER.......................................................................................................232
PLANNING THE ORDER...................................................................................................................232
BUDGETING TO ORDERS................................................................................................................233
ACTUAL POSTING to INTERNAL ORDERS ...............................................................................233
GOODS ISSUED TO INTERNAL ORDER................................................................................233
GENERAL POSTING.......................................................................................................................234
SALES INVOICE POSTING...........................................................................................................235
SETTLEMENT OF OH INTERNAL ORDER................................................................................235
OVER HEAD COSTING......................................................................................................................236
DEFINE COSTING SHEET ...........................................................................................................236
DEFINE % OVER HEAD RATES ................................................................................................237
DEFINE CREDITS............................................................................................................................237

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COSTING SHEET..............................................................................................................................238
ASSIGN COSTING SHEET TO ORDER....................................................................................240
OVERHEAD CALCULATION.......................................................................................................241
ASSET UNDER CONTRUCTION CAPITALIZATION (LINE ITEM SETTLEMENT).....247
BUDGETING TO ORDERS...........................................................................................................249
ENTER COMMITMENT ITEMS...................................................................................................249
ACQUISITION OF ASSET..............................................................................................................250
CAPITALIZATION OF ASSET UNDER CONSTRUCTION ................................................252
SETTLEMENT OF ASSET UNDER CONSTRUCTION INVESTMENT MEASURE....253
INTERNAL ORDER..............................................................................................................................253
MAINTAIN INTERNAL ORDER TYPE.....................................................................................253
OKOC DEFINE TOLERANCE LIMITS FOR AVAILABILITY CONTROL ....................254
BUDGETING TO ORDERS...........................................................................................................255
ENTER COMMITMENT ITEMS...................................................................................................255
F-02 POST INVESTMENT EXPENSES TO INTERNAL ORDER ......................................256
AS02 FOR MAINTENANCE OF USEFUL LIFE.......................................................................259
TRANSACTION CODES..........................................................................................................................264

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BASIC OVERVIEW OF CONTROLLING
CONTROLLING
Controlling, we are using to prepare “INTERNAL REPORTS”, this internal reports.
Information will be helpful for management to take managerial decision in critical
condition. With controlling we can monitor, what are the cost incurring within the
organization. So, that easily identifies the unnecessary expenditure incurring in the
Organization.
CONTROLLING AREA
It is used to monitor cost (Controlling) report. Is the control cost unit within the CO.
module. It is representative of a contained Cost Accounting.
Ex: where Costs & Revenues can be managed
COST ELEMENT
It is an origin of cost & revenue, which is having expenditure & income in nature that is
called Cost Element.
PROFITABILITY ANALYSIS
CO-PA is helpful to the management to provide information regarding market segments,
So, that based on this sales segment information. The Management can make decision.
Compare to PCA the profitability analysis can provide more information to the
management. It means in-depth analysis is possible in PA.
OPERATING CONCERN
The combination of “Characteristics” and “value fields” are called as operating concern.
It we want to analyze the market at a time is difficult, so that to avoid this
inconvenience that total sales market divided into small segments in parallel. So that
each and every segment wise analysis is possible, so that entire organization market
analysis is also simplify due to this “Operating Concern” .
CHARACTERISTICS
On which basis the organization wants to go for profitability analysis
Ex:- Product wise, Customer wise, Sales Employee wise, sales area, distribution
channel, sales org etc.
VALUE FIELDS
The values are associated with a characteristics are called Value fields.
Ex:- Sales Quantity, Revenue, Cost of Goods Sold etc.
VALUATION METHODS IN PROFITABILITY ANALYSIS
These are two Methods:-

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a) Account Based Method
b) Cost Based Method
S NO Account Based Cost Based
1 It Reconcile between FI & CO
2 Here we considered all Expenditure
A/c & Revenue A/c to calculate
Profitability
Here we considered all cost elements &
revenues elements to calculate
Profitability
3 Here we are not having value field
only we have “Characteristics”
Here we used both Characteristics and
value fields for Profitability Analysis.
4 Here we cannot get “ upto date
report
Here we can get upto date reports
SAP recommended to used cost based
CO-PA
Flow of Values into CO-PA
S No Module Through Closed Values
1 Sales & Marketing (SD) Billing Doc. Quantities, Revenues, Sales,
Deductions & Cost of Sales
2 CO-Product costing (CO-
PC)
Cost
Estimate
Variable Cost of goods Manufacture/
Fixed Cost of goods Manufacture
3 Finance (FI) G/L A/c
Posting
Rebates & Frights
4 CO Overhead (CO-OM) Cost Center,
Order
&Process
Sales, Admin & Marketing Cost &
Variance
5 Project System WBS
Element
Research & Development Cost (Ex.
Tooth Powder to Tooth Paste
6 CO-Production Cost
Object
Production
Order
Production Variances
7 Profitability Analysis
(CO-PA)
Additional
Cost
Accrual Discounts, Accrual Rebates

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INTERNAL ORDER MANAGEMENT
It is a tool to collect and monitor the cost incurring of a particular ‘short term job’ or
‘task’. After completion of that particular job or task, we can settle the cost of that
order into several cost object.(cost center/profit center)
OBJECT CLASS OF INTERNAL ORDER
OVERHEAD COST ORDER
INVESTMENT ORDER
ACCRUAL/DIFFERAL ORDER
COST BASED REVENUE ORDERS
OVERHEAD COST ORDER
Overhead cost orders monitor the cost of shortterm jobs &tasks. This order cost we can
settle into cost object but we cannot capitalize this expenditure.
Ex: Painting work for Building and Maintenance expenditure

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INVESTMENT ORDER
Here we can monitor the cost incurring to Asset Under Construction/Capital Work
In Progress. After finishes that particular Asset Under Construction/Capital Work
In Progress. We can settle into particular asset(capitalized of asset).
ACCRUAL/DIFFERAL ORDER
It is used to monitor the cost incurring of seasonal business(periodic). After finishing
that period we can settle into respective cost object.
Ex: Employee bonus payment
COST BASED REVENUE ORDERS
It is used to monitor the cost of particular Production Order/Maintenance Order.
TYPES OF INTERNAL ORDERS
TRUE ORDERS STATISTICAL ORDER
We can settle the time order cost to
respective cost objective
We cannot settle the statistical order to
respective cost objective
Which define the order we should not
select statistical order
Which defining if we select statistical order
check button
It is not only information and for
settlements aslo
Mainly it is used for information purpose
only
Status True value Statistical values
Cost center
Internal order(statistical)
Profit center(statistical)
Cost center
Internal order
Profit center
Cost center
Internal order
Profit center
Internal order
Cost center
Profit center
Profitability segment
Profit center
Internal order
Cost center
Profitability segment
Profit center
Internal order
Cost center
PROFITCENTER ACCOUNTING
PROFITCENTER
It is a small organizational unit, it is used to find out operating profit within the
organization because if we want to analyze the entire organization at a time is some
what difficult, so what the entire organization. We can split it into small organization
unit each and every organizational unit is called profit center.

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Profit center we can define as product wise, geographical wise and responsibility wise.
Method of calculating profit in..
 Period accounting
 Cost of sales accounting
PERIOD ACCOUNTING
We consider particular period expenditure incurred and particular period collections of
revenue then we can come out with operating profit. Here unsold quantity expenditure
also included.
COST OF SALES ACCOUNTING
Here we consider sold quantity expenditure and sold quantity revenues. So that we can
gets accrual operating profit. It means we won’t consider unsold quantity units

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FLOW OF VALUES TO PROFIT CENTER ACCOUNTING

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INTRODUCTION
Organization
Objective
Producing a
product
Providing service
An Activity
Carryout
Operational
Process
Departments
Production Dept. Service Dept.
Producti
on plan
Finance Store Purchase SalesMech
-1
Mach
-2
Costing dept
(Controlling)

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COSTING
1. It calculates the cost per unit of product/service
 Help in fixing price
 Valuating stock
 Calculating WIP
 To determine cost of Goods manufacture or sold
2. Cost analysis and cost control and management decision making
Cost information
Costing: It refers to the process and technique of ascertainment of cost of particular
thing
Thing =A product / Group of product /process/ operation /contract/ job / order/ any
objects (All Called as Cost Units)
Cost Unit = A unit for which cost is to be ascertained
COSTING TECHNIQUES
1. Classification and collection of expenditure according to cost element.
2. Allocation and apportionment of expenses/ cost to cost centers /cost unit
Cost: Any expenditure incurred (or) attributed (or) identifiable on a particular object.
Cost center: an area which cost is ascertaining in particular area.
Cost Center for
 Allocation
 Apportionment
 Adjustment
In costing:
Material cost xxxx
Process/operation cost xxxx
Overhead cost xxxx
Total XXXX

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COMPONENTS OF CONTROLLING
1. Cost and revenue element accounting (CO-OM-CEL)
2. Overhead cost controlling (CO-OM)
 Cost center accounting (CO-OM-CCA)
 Internal orders (CO-OM-OPA)
 Activity based costing (CO-OM-ABC)
3. Product cost controlling (CO-PC)
 Product cost planning
 Cost object controlling
 Actual costing /material ledger
4. Profitability management
 Profitability analysis (CO-PA)
 Profitability center accounting

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COST AND REVENUE ELEMENT ACCOUNTING
1. Cost Element
A cost element classifies the organization-valuated consumption of production
factors with in a controlling area. A cost element corresponds a cost relevant
item in the chart of accounts.
2. Revenue Element
An object t that records the value of operating sales within one controlling area.
Each revenue element corresponds to a revenue account in chart of accounts.
3. Cost element accounting
A component of controlling that collects and summarizes postings that arise
within co in a reconciliation ledger.
OVERHEAD COST CONTROLLING
1. Cost center
An organization unit within a controlling area that represents a defined location
of cost incurrence the define based on
 Financial requirement
 Allocation criteria
 Physical location
 Responsibility for cost
2. Cost center accounting
Cost center accounting let you analyze the overhead costs according to where
they were incurred within the organization.
3. Internal Orders
Internal orders are normally used to plan, collect and settle the costs of internal
jobs and tasks. Internal orders are categorized as either
 Order used only for monitoring objects in cost accounting (Such as
advertising or Trade fair orders)
 Production: Productive orders that are value added that is order can be
capitalized (Such as in-house construction of an assembly line.
4. Activity based Accounting
Activity based costing analyzed cross departmental business process. The goals
of the whole organization and the optimization of business flours are prioritized.

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PRODUCT COST CONTROLLING
Product cost controlling calculates the cost that occurs during manufacture of a product
or provision of a service. It enables you to calculate the minimum price at which a
product can be profitability marketed.
Product cost planning
Product cost planning is an area within product cost controlling. Where you can plan
cost for materials without reference to orders and set price for materials and other cost
controlling objects.
You can use production cost planning to analyze the cost of your company’s
product such as
 Manufactured materials
 Service
 Other intangible goods
Cost object controlling
Cost object controlling is an area in cost accounting that assigns the cost incurred in
production of company activities such as internally manufactured materials. To those
activities cost object controlling supports you in
 Reaching make or buy decision
 Determining price floors
 Performing complex cost analysis such as target/actual analysis
 Determining inventory values
Purpose
The cost object controlling components is designed to answer the question , the
components assigns the cost incurred in the company to the company output. The
output of a company can consist of material manufactured in house, individual orders,
or intangible goods.
The cost objects controlling components enables you to determine the cost of goods
manufactured or the cost of goods sold for the manufacturing or service output of the
company.
You can:-
1. Establish planned cost(Budgeted costs)
2. Record actual costs for the cost objects
3. Compare actual cost with target cost and with planned cost and analyze
variances
4. Determine price floors for products or individual orders.

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Actual cost /Material cost
The application component actual costing material ledger fulfills two basic objectives.
The ability to carry materials price in multiple currencies/ valuations and actual costing.
PROFITABILITY ANALYSIS (CO-PA)
Profitability Analysis (CO-PA) enables you to evaluate market segments, which can be
classified according to products, customers, orders or any combination of these, or
strategic business units, such as sales organizations or business areas, with respect to
your company's profit or contribution margin.
The aim of the system is to provide your sales, marketing, product management and
corporate planning departments with information to support internal accounting and
decision-making.
The two forms of profitability analysis in CO-PA are:
 Costing-based profitability analysis
 Account-based profitability analysis
Profitability analysis in CO-PA is based on the cost of sales accounting method
Two forms of Profitability Analysis are supported: costing-based and account-based.
 Costing-based Profitability Analysis is the form of profitability analysis that groups
costs and revenues according to value fields and costing-based valuation
approaches, both of which you can define yourself. It guarantees you access at
all times to a complete, short-term profitability report.
 Account-based Profitability Analysis is a form of profitability analysis organized in
accounts and using an account-based valuation approach. The distinguishing
characteristic of this form is its use of cost and revenue elements. It provides
you with a profitability report that is permanently reconciled with financial
accounting.
PROFITABILITY SEGMENT (CO-PA)
An object within Profitability Analysis to which costs and revenues are assigned.
A profitability segment corresponds to a market segment. You can calculate the
profitability of a profitability segment by comparing its sales revenues against its
costs.A profitability segment in an operating concern is defined by a combination of
characteristic values. Characteristics can be concepts already available in the SAP
System (customer, product, sales organization, and so on), or you can define your
own concepts (such as "order size class").

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 Example
 Profitability segment 1: Product "Prod-1132"/ Customer "100267"
 Profitability segment 2: Industry "Chemicals"/ Country "USA"/ Product group
"Laboratory instruments"
PROFIT CENTER ACCOUNTING
An organizational unit in accounting that reflects a management-oriented structure of
the organization for the purpose of internal control.
Operating results for profit centers can be analyzed using either the cost of sales
approach or the period accounting approach.
By analyzing the fixed capital as well, you can expand your profit centers for use as
investment centers.

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(PRICE) COSTING SHEET
Machine consumption *******
Labour *******
Machine ******
--------------------------
Primary cost ********
Production overhead ****
-------------------------
Works cost *********
Work in process ******
Administration cost *****
--------------------------
Cost of production **********
I.F.G. In *****
Add sold cost *****
----------------------
Cost of goods sold **********
-----------------------
Profit *****
________________
Cost of Sales **********
________________

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CONTROLLING OBJECTS
1. Cost center
2. Internal orders
3. Activity type
4. Cost objects
i. Cost element accounting
ii. Cost center accounting
iii. Activity based costing
iv. Internal orders accounting
v. Production cost controlling
vi. Profitability analysis
vii. Profit center accounting
COSTING DATA
Company code
Data
Financial accounts
Costing
dept.
Organizational
units in
controlling
Controlling Area
Company code
Business area
Plant

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COMPANY CODE RELATIONSHIP WITH CONTROLLING AREA
 Assign controlling area to company code
 One controlling area for one company code or many company code
cost accounting
 For cross company codes are maintain same chart of accounts and
same fiscal yr. but currency may be different in one controlling
area.
 Controlling area must be activate a particular fiscal yr.
CONTROLLING OBJECTS
i. Cost center
ii. Internal orders
iii. Activity type
iv. Post object
v. Sales order
vi. Commitment items
vii. Profitability segments and profit center
Set in controlling for a F.Y(Fiscal yr.)
Controlling
area
Must be
activate a
particular
fiscal yr.
Actual Data Controlling
Objects
Planning
Data
Data flowed
from
FI OVER HEAD
AADEPRECIATION
MMRAW MATERIAL
SDRECOVERY
HRPERSONAL COST
PPPRODUCTION PLAN

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NO. RANGES
Controlling document for various business transaction in controlling(Not a Year
Dependent)
VERSIONS
 Version enables you to maintain different sets of parallel data for the same
controlling area.
 Versions also provide fiscal yr dependent parameters to controlling area.

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Activity Price
Like Plan = ----------------------
Period (or) Average

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BASIC SETTINGS
MAINTAIN CONTROLLING AREA
SPROIMGCONTROLLINGGENERAL CONTROLLINGORGANIZATION
MAINTAIN CONTROLLING AREA
 Select controlling area = company code
 Specify company code
 then enter
 Company code controlling are
 Other settings
Cost center standard hierarchy:
Document type:
Enter 
Select button and then save
2. Select assignment of company codes:-
Specify company codes
Save
3. Select activate components/control indicators:
i. Fiscal year –From
ii. Activate components
 Cost center = Activate
AA activity type = (AA= Allocation activity)
 Order management= Activate
 Commitment Mgt= Activate
PBR
2. Cross- company code costs
accounts
PBRSH
SA
YES
PBR
2000
OKKP

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 Activity based costing =1 component active for parallel cost
Select:
Profit center accounting
Projects
Sales orders
Cost objects
Co. commitment management
Variance
Save
Back to menu Item 
MAINTAIN NO. RANGES
PROIMGCONTROLLINGGENERAL CONTROLLINGORGANIZATION
For copy standards
 Enter Controlling Area
 Select copy as button (F7)
 Then enter your controlling area
For Your own Creation:-
 Enter your controlling area for creating our no. ranges
 Select Button
 Go to menu: select group - insert
Text:-XXXXXXXXXXXX
No: from 1 to 10000
Enter and then save
In the dialogue box ------ choose
 Keep the cursor on coin co. position from FI then
 Go to edit menu
Select element F2
KANK
0001
PBR

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Select controlling area for your company
Go to edit menu
Select assign element group (F5)
Save.
MAINTAIN VERSION
 Select 0 version
 Select controlling area settings
 Again select 0 version
 Select setting for each fiscal year
 Select current FY. 2007 for Integrated , Copying Allow 
 Select current FY Row then detail button
 Change exchange rate type
 Select Price calculation tabs
  Purely iter. Price (purely iterative price)
 Revaluation : Own business Transition
 ECPA Procedure type = ( Overhead cost)
OKEQ
D
M

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COST ELEMENTING ACCOUNTING

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i. To maintain cost element
ii. To display summarized balance of cost element
 Reconciliation ledgers
Cost element: - is used to record the valuated consumption of resources
Describe the origin of cost
Primary cost element used to allocation their primary containing other application
components
Here the P & L GL a/c (FI) = Original cost element (CO)
Cost Element
FI OVER HEAD
AADEPRECIATION
MMRAW MATERIAL
SDREVENUES
HRPERSONAL COST
Primary cost
element
Secondary
cost Element
Internal
adjustment
purpose in CO
Data Flows
from Other
application
component

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PRIMARY COST ELEMENT
For allocation purpose we have to use primary cost element
For technical purpose system categories primary costs:
11 –Revenue
01 –Primary cost/cost reducing/revenues
03-Accrual calculation- % method
04-Accrual calculation-Debit=Actual
Ex: - Bonus. By forget the data then it will used
12-Sales deductions
Ex:- External settlement- In cost accounting
The cost related to cost object
Sometimes we also maintain monitoring capital expenditure, after
competition of cost within controlling. Internal whatever cost collects for
controlling object for a particular object we finally settlement in external
AA
90- Statistical cost element for balance.
SECONDARY COST ELEMENT
It is used for internal adjustment purpose
Internal adjustment categories:
21- Internal settlement
31-Result/project analysis
41-Overhead rates
42-Assignment Costs
43-Interanal Activity allocation
50-Project incoming order- revenues
51- Project incoming order-Other revenues
52- Project incoming order-Cost
61- Earned Value.
Note: Cost Element Categories for System defined. Usher Creation is not possible

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CREATION OF PRIMARY COST ELEMENT
Manual Creation:
AccountingControlling-Cost elementAccounting-Master DataCost element
individual processing
KA01 Create primary
 Cost element : 300000
 Valid from : 01.01.2000
Enter 
 Controlling area : PBR
 Cost element category : 11-Revenue
If you wants to maintain cost element qty details
Select Indicators Tab
Record qty
Unit measure: Save
AUTOMATIC CREATION OF COST ELEMENT
Requirements:
Edit chart of Accounts
Select your chart of accounts then double click
Here change controlling integration
Save
MAINTAIN DEFAULT SETTINGS:
SPRO-IMGCONTROLLINGCOST ELEMENT ACCOUNTINGMASTER DATA COST
ELEMENTS AUTOMATIC CREATION OF COST ELEMENTS
MAKE DEFAULT SETTINGS.
Enter your chart of Accounts –
Accounts from To Category
400010 499999 1
300001 399999 11
Save
PC
2. Automatic creation of cost element
NEW ENTRIES:
OB13
OKB2
PBR

CONTROLLING
32
CREATE BATCH INPUT SESSION
Controlling Area :
From Date : To
To Date
Session name : Bhagiratha
Execute
EXECUTE INPUT SESSION
Select your section
Process (F8)
Select display errors
Process
CREATE A GL A/C
GL a/c - :
Copy from any expense account
Change the description= Sales Deductions
If you change Basic Data Tab
Cost Element Sales deductions
Save
12
OKB3
PBR
01.01.2000 31.12.9999
SM35
FS00
426000
Edit Cost Elements

CONTROLLING
33
REPORTS FOR COST ELEMENT ACCOUNTING
Accounting ControllingCost element accountingInformation Systemsreports for
cost and revenue element accountingmaster data information
-KA23 Cost element master data reports
Select all cost Elements
Execute
You Have Reports for Cost Element Accounting

CONTROLLING
34
OBJECT CLASS
DEFINITION
The object class is used to classify controlling objects such as cost centers, orders, and cost
objects, and to display the cost flows within CO from a business perspective. The classification
is made according to the SAP R/3 function list.
STRUCTURE
The following object classes are defined by SAP:
 Overhead costs (GKOST)
 Investments (INVST)
 Production (FERTG)
 Profit and sales (ERGEB)
The assignment of the cost center, cost object, sales order, and profitability segment to
an object class is fixed by SAP, but you can assign other objects as you require.
The table below shows an overview of the objects in CO with fixed assignments, and
the objects that can be freely assigned. If you do not assign an object, then the default
setting applies.

CONTROLLING
35
The objects not assigned to an object class can be assigned in the respective master
data records. For example, in each set of master data, you can assign orders in the
general parameters to control the object class.
You assign a cost object to an object class regardless of its cost object type.
Assignments between cost object and object class is predefined according to cost object
type. The following assignments apply
Cost Object Type Object Class
01 Cost object hierarchy FERTG
02 General cost objects GKOST
03 Product group FERTG

CONTROLLING
36
Note that once you make an assignment, you cannot change it if transaction data
for an object already exists. Subsequent changes to the assignment can cause
inconsistencies in the reconciliation ledger.
PERIOD-END CLOSING
Once all postings for CO period-end closing are completed, and thus all allocations have
been made, the following situations should apply:
 Cost centers and internal orders are completely credited
 Objects in the "Investment" class are still debited with values for works under
construction
 Objects in the "Production" class display "Work in Process" (WIP)
 Objects in the "Profit" class display the operating profit.
The requirements are listed in the table below:
Use
The object class is used in the following applications:
 Cost Element Accounting
o As a characteristic in the information system for the Cost Elements: Object
Classes in Columns report.
o As selection criteria for the definition of rules for account determination

CONTROLLING
37
 Profit Center Accounting
In Profit Center Accounting, the SAP R/3 System updates the object class in the
transaction data if the corresponding posting contains the object class. You can use the
object class as a characteristic in the information system.
Object Type
Object type determines which type the posting document belongs to the following
object type maintain by the system.
Object type Object name
CTR Cost center
ORD Order
FXA Fixed Assets
GL GL Accounts
PSG Profitability segments
WBS Work breakdown structure
NTA Network analysis
NTW Network
BE Business Work
RE Real Estate object
COB Cost Object
FUNCTIONAL AREA
Functional are break down corporate expenditure into different functions in line with the
requirements of cost of sales accounting.
These functions are:
 Production
 Administration
 Sales and Distribution
 Marketing
 Research and Development.
For primary and secondary postings the functional area is derived according to fixed
rules and is included in FI or Co documents and in the totals tables of the reconciliation
ledger and profit center accounting.
OKBD

CONTROLLING
38
ACTIVATE COST OF SALES ACCOUNTING
SPRO IMG FA (NEW)FA GLOBAL SETTING(NEW) LEDGERLEDGER
ACTIVATE COST OF SALES ACCOUNTING
 Select your company code
Select Activate status
Save.
CHANGE GL ACCOUNTS TO ASSIGN FUNCTIONAL AREA: -
 Enter Exp A/c Purchase of Goods A/c
 Select Change button
 Specify functional area manufacturing
Save.
Note: Like that you can specify functional area for every P&L Accounts as per
requirements.
DIRECT COST AND INDIRECT COST
Cost incurred by the organization may be direct cost or indirect cost.
The direct cost assigns to cost object or cost center.
Indirect cost are assigned to cost center. Indirect cost also called overheads for overall
management purpose the system maintain the over head cost controlling for planning
common monitoring and analyzing.
The following components to planning cost:-
1. Cost element accounting
2. Cost center accounting
3. Activity based costing
4. Internal order accounting acting
For allocation and apportionment of overheads the system uses the above components.
0100
PBR
FS00
40100
0

CONTROLLING
39
The system maintains the following cost accounting method. For allocation of
overheads
 Assignment method
 Over head rate
 Static standard costing
 Marginal costing.
ACCOUNT ASSIGNMENT LOGIC
For external posting via GL accounts defined as a cost element . the system require an
account assignment object
For this purpose the system distinguish the controlling object as “True controlling
object” and Statistical controlling object.
True controlling Statistical Controlling
Cost center (Cost) Cost center (revenue)
Internal order(True) Internal Order(Statistical)
Project (True) Project (Statistical)
Profitability segment Profit center
Real estate object Cost element if a true a/c
assignment object already exist.
Sales order
Network
Work break down structure
Business Process
Cost object
Statistical to collect internal order only
Statistical object are used to analyzing true controlling object.
Statistical object are used for assignment for further canalization purpose of true
controlling area object in the line item.
Rules for assignment
1. You need to specify a true controlling object in each posting row

CONTROLLING
40
2. In each posting row, you can specify upto three more statistical
controlling objects as well as the true controlling object.
3. You can not assign to more than controlling object of the same type in
one posting row.
4. You can not specify the same controlling object as being true and
statistical in the same posting row.

CONTROLLING
41

CONTROLLING
42
COST CENTER ACCOUNTING
Every organization is three main centers
i. Cost center
ii. Profit center
iii. Investment center
COST CENTER
We are using this tool we can
1. Plan the cost
2. Collect the cost
3. Analyze and control the cost
In SAP system we can implement standard cost maintaining plan data to cost center.
Cost center is an area used for the assignment of cost for the purpose of analysis and
cost control.
It’s may be a functional area
Ex:- a person or group of persons fiscal year location or any other allocated units.
Cost centers are two types:
1. Production cost center
2. Service cost center
Production cost center
Production cost centers are those directly involved in carrying the activates of the
production process.
Ex: - Any operations are process machine department/section/packing and
assemble section
Service cost center
Service cost centers are those which render service to production cost center in the
process of manufacturing a product or providing a service.
Ex: Administration department, purchasing department, sales dept,
marketing dept, research and development and cost center are service

CONTROLLING
43
Utility cost centers
Ex:- light canteen , wellness center, time keeping, watch and ward, repairing and
engineering section, quality control, telephone, power etc.
After allocation of cost which is attributable or identify to that cost centers, we need to
do apportionment or distribution. If such cost center resources are utilized by other cost
center.
The resource may be allocated based on cost or based on activities performed by cost
center used.
Statistical key figures, operating rate, activity based.
The cost based allocation may be made by specifying fixed amount for each receiving
object or % or values posting to the receiving objects are resources or services utilized
(sender object or receive object).
For allocation basing on services is resources utilization. We need to maintain certain
values (Tracing factors) to receiving objects to maintain these values in R/3 system the
system defines or maintain statistical key figures.
SAP system figures represents a cost center which is used for allocation and determine
the operating rate of cost center.
To maintain or specify and classify the activities performed or produced by a cost center
on business process. The system defines activity type which are used for activity
allocation.
RESOURCE
Resources are goods or services provided to an organization to produce a business
activity.
COST CENTERS
To the cost centers we can maintain the following types of data.
1. Quantity details
2. Plan primary cost
3. Plan secondary cost
4. Plan revenues
5. Actual primary cost
6. Actual secondary cost
7. Actual revenues
8. Commitment items

CONTROLLING
44
To the control to data flow to the cost center to specify the type all activities of cost
center. The system categories the cost center with cost center categories.
DEFINE COST CENTER CATEGORIES
SPROIMGCONTROLLINGCOST CENTER ACCOUNTINGMASTER DATACOST
CENTER
DEFINE COST CENTER CATEGORIES.
i. Cost center categories
ii. If you want to hide for not allow for this like quantity , actual price,
actual consumption and actual revenue, plan price, plan secondary
cost, plan revenue, commitment upto date
iii. Functional area
Save
OKA2
XXXX

CONTROLLING
45

CONTROLLING
46
DEFINE COST CENTER GROUP
ACCOUNTING CONTROLLING MASTER DATA COST CENTER GROUP
CREATE
Enter cost center by standard hierarchy
 Enter
Select
Enter description
To create sub groups
 Keep cash on main group
 Select button or Contrl+F3
Enter 1000 corporate office
To create same level
Select Button or shift+F5
Enter Group No. Group name
1000 -Production dept,
2000-Administration
3000 – Material Management
4000- Sales and Distribution
5000- Research and Development
6000-Service / utility cost center
Save
Yes
Cost center reporting structure
Lower level
Same level
KSH1
PBRSH

CONTROLLING
47
CREATE COST CENTER
ACCOUNTINGCONTROLLING COST CENTER ACCOUNTING MASTER DATA
INDIVIDUAL PROCESSING
KS01 Create
Cost
Cent
er General Name Description
Person
Responsib
le
Departme
nt
Cost
Cente
r
Categ
ory
Stand
Hierarch
y Area
Busines
s Area
Curr
enc
y
Key
100
Managing
Directors
Managing
Directors Ravikanth Admin W 2000 PBR INR
1100 Materials Materials Sridevi
Productio
n F 1000 PBR INR
1110 Wages Wages Sridevi
Productio
n F 1000 PBR INR
1120 Direct Exp Direct Exp Sridevi
Productio
n F 1000 PBR INR
1130 Production Production Sridevi
Productio
n F 1000 PBR INR
1200
Machine
Section-1
Machine
Section-1 Sridevi
Productio
n F 1000 PBR INR
1300
Machine
Section-2
Machine
Section-2 Sridevi
Productio
n F 1000 PBR INR
1400 Assembling Assembling Sridevi
Productio
n F 1000 PBR INR
2100 Administration
Administrati
on Rambabu Admin W 2000 PBR INR
3100
Materials
Management
Materials
Manageme
nt Sravan MM M 3000 PBR INR
4100
Sales &
Distribution
Sales &
Distribution Venkat SD V 4000 PBR INR
6100
Human
Resource
Human
Recourse Chandra HR H
6000
PBR INR
6200 Stores Stores
Gangadh
ar Admin W
6000
PBR INR
6300 Welfare Welfare
Prasad
Red Admin W
6000
PBR INR
6301 Canteen Welfare
Prasad
Red Admin W
6000
PBR INR
6500 Repair & Main.
Repair &
Main. Tirupathi Mech. H
6000
PBR INR
6501 Repairing Hrs
Repair &
Main. Tirupathi Mech. H
6000
PBR INR
KS01

CONTROLLING
48
6600
Quality
Control
Quality
Control Benrjee QC H
6000
PBR INR
6700 Energy Energy Srinu Electric H 6000 PBR INR
6800 Electricity Electricity Gouse Electric H 6000 PBR INR
6900 Telephone Telephone Rambabu Admin W 6000 PBR INR
6910 Rent Rent Rambabu Admin W 6000 PBR INR
6920 Projects Projects
Bhagirad
ha Admin W
6000
PBR INR
Display cost center information
ACCOUNTINGCONTROLLINGCOST CENTER ACCOUNTINGINFORMATION
SYSTEMREPORTS FOR COST CENTER ACCOUNTINGMASTER DATA INDEXES
COST CENTER MATER DATA REPORT
Select all Cost Centers
Execute
*If your want to Delete for Particular Period a Cost Center Go to
Try to Execute with Test run. If No Error then Deselect Test Run again Execute
Like that we can delete any time dependent master data in Controlling
STATISTICAL KEY FIGURES
DEFINITION
figure representing a cost center activity type, orders, business process, profit center,
real estate objects.
You can use them as the basis for internal allocations such as distribution and
assessment.
Ex: Telephone calls, no. of employees, material requisition.
This may be categories as one “Fixed Value” and “Total Value”.
Total Values: key figures for every current month we have to maintain values.
Fixed values: key figures the system automatically carry forward to the subsequence
month
These figures may be update manually or automatically.
KS13
KS04

CONTROLLING
49
CREATION OF STATISTICAL KEY FIGURES
ACCOUNTINGCONTROLLINGCOST CENTER ACCOUNTINGSTATISTICAL KEY
FIGUREINDIVIDUAL PROCESSING
KK01 CREATE
Statistical
key figures
Description Unit /
measure
Category
1000 No. of employees Ea Fixed Value
2000 Telephone call Ea Total value
3000 Power in kilo wats Kw Total Value
4000 Area occupied FT2 Fixed Value
5000 Repairing hours H Total value
6000 Testing items H Fixed value
7000 Production units PC Total value
8000 Material requisition EA Total value
To link to “Logistic information system
Select
Select search information structure
Production planning processing industries> master data> process order> operations>
scheduling >
Define time units.
LIS
Continue
KK01

CONTROLLING
50
ACTIVITY TYPE
DEFINITION
Activity types classify activities produced in cost centers within a controlling area.
YRK: A unit in a controlling area that classifies activities performs in a cost center.
Ex:- Activity type in production cost centers are machine hours or finished goods.
Machine Department Activity
Calculation
Activity Type
Specify
Measures
In the
Records
For activity
unit
Activity
output
Units in
Hours,
SQM etc
Machine Activity
Labour Activity
Setup Activity
Maintenance V 10000
Rep. & Depreciation F 2000
Salary F 5000
Power V 5000
Store & Spares V 1000
Wages V 20000
43, 0000
Expenses
Machine Main
Activity Types
Mach.
Hrs:1000
Setup Hrs:50
Labour Hrs:05
F = Fixed Cost
V= Variable Cost
M.Hrs=60*220 =13200
L.Hrs =30*400= 12000
S.Hrs= 03*200 = 600
Total: 25800
M.Hrs=40*220 =8800
L.Hrs =20*400= 8000
S.Hrs= 02*200 = 400
Total: 17200
Product-A
Product-B
Working
Activity Calculation
Machine Hours = F.Hr+V.Hr/Mach. Hr.
2000+5000+10000+5000
100 100
= 70 + 150 =220
Labour Hours = F.Hr+V.Hr/Labour Hr.
20000
50
Set-Up Hours = F.Hr+V.Hr/Setup. Hr.
1000
5
=400
=200

CONTROLLING
51
Plan price indicator
1 Plan price, automatically based on activity
2 Plan price, automatically based on capacity
3 Determined manually
Actual price indicator
4 Actual price, automatically based on activity
5 Actual price, automatically based on capacity
6 Manually determined for actual allocations
Activity Type Categories for Plan and Actual Allocation
Activity Type
Categories
Description Use
1 Actual activity is entered and
allocated directly
Allocation of measurable
activities; actual quantity 
plan price
2 Actual quantities result from the
total of the activity inputs,
calculated using tracing factors on
the individual receivers
Indirect calculation of activity
quantities using receiver
tracing factors
3 Actual activities are allocated using Automatic allocation of

CONTROLLING
52
indirect activity allocation activity quantities using
receiver tracing factors
4 Activity types are not allocated This activity type can be
used only to record
quantities (no values) on the
sender cost centers
Activity Type Category for Actual Allocations
Activity Type
Categories
Description Use
5 Target=actual activity allocation Actual allocation of the
activities using
target=actual activity
allocation This activity
type category can only
be used for actual
allocations Planning can
be executed using
activity type categories
1, 2, or 3. Category 1 is
most commonly used.
 Activity type category 1: Manual entry, manual allocation
You plan activity quantities manually for activity types in this category.
You enter actual activity quantities in internal activity allocation, based on
business transactions.
Plan activities are allocated using activity input planning on the receivers. It may
be necessary to reconcile the plan sender quantities and the plan scheduled
activities.
 Activity type category 2: Indirect calculation, indirect allocation
For activity types of this category, you plan activity types on the sender cost
center.
You can calculate the plan and actual activity quantities for activity types of this
category as follows:

CONTROLLING
53
Automatically, using receiver tracing factors, which you can value with
weighting factors and are defined for each sender, or
Using a fixed quantity, which you define in the segment definition of the
indirect activity allocation (see: Indirect Activity Allocation).
The R/3 System automatically reconciles the plan and scheduled activity
quantities.
 Activity type category 3: Manual entry, indirect allocation
To enter the actual activity quantities by business transaction, access the Cost
Center Accounting menu, and choose Actual postings Sender activities (see:
Entering Sender Activities). You cannot enter receiver objects here.
Plan and actual activity quantities are allocated automatically using defined
sender/receiver relationships. The R/3 System calculates the activity quantity to
be allocated to each receiver, based on the relationship of the tracing factors to
all receivers. Manually planned or posted activity quantities are further allocated
in full to the receivers. This means that the activity types in the plan are always
reconciled following the activity allocation.
 Activity type category 4: Manual entry, no allocation
To enter the actual activity quantities by business transaction, access the Cost
Center Accounting menu, and choose Actual postings Sender activities (see:
Entering Sender Activities). You cannot enter receiver objects here.
You cannot allocate to other objects.
 Activity type category 5: Calculation and allocation through target=actual
activity allocation
You require activities of this activity type category when you carry out
target=actual activity allocation. Target=actual activity allocation is a special
from of indirect activity allocation, where the planned input of an activity is
transferred as an actual value, in accordance with the operating rate (see:
Target=Actual Activity Allocation).

CONTROLLING
54
Target=actual activity allocation is used only to allocate actual values. Therefore,
activities participating in target=actual allocation must be assigned different
activity type categories for planning and actual allocation.
Actual allocation requires activity type category 5. Planning requires activity type
categories 1, 2, or 3. Category 1 is most commonly used.
DEFINE SECONDARY COST ELEMENT
ACCOUNTINGCONTROLLINGCOST CENTER ACCOUNTINGMASTER DATACOST
ELEMENT INDIVIDUAL PROCESSING
KA06 CREATE SECONDARY
Cost element
Valid from To
Cost
Element Description Category
Record
qty.
Unit
measure
500000 Machine Hours 43 H
501000 LABOUR HOURS 43 H
502000 SET UP HOURS 43 H
503000 REPARING HOURS 43 H
504000 TESTING HOURS 43 H
505000
POWER IN KILO
WATS
43
KW
506000 CANTEEN PER MEAL 43 EA
507000 PRODUCATION UNIT 43 PC
508000 ASSEMBLING HOURS 43 H
Save
Back to menu item 
COST ELEMENT DISPLAY
Execute
KA06
500000
01.01.2000 31.12.9999
KA23

CONTROLLING
55
CREATE ACTIVITY TYPE:
ACCOUNTIN CONTROLLING COST CENTER ACCOUNTINGMASTER
DATA>ACTIVITY TYPEINDIVIDUAL PROCESSING
KL01 Create
Sl.
No
.
Activity
type
Description Ac
tiv
ity
un
it
Cost
cent
er
cate
gory
Acti
vity
cate
gori
es
Allocation
cost
element
Plan
price
indica
tor
Actu
al
price
indic
ator
1 500000 Machine
hours
H * 1 500000
2 501000 Labour hours H * 1 501000
3 502000 Setup hours H * 1 502000
4 503000 Repairing
hours
H * 3 503000 005
5 504000 Testing hours H * 3 504000 005
6 505000 Power in
kilowatts
k
w
* 1 505000
7 506000 Canteen per
meal
Ea * 1 506000
8 507000 Production
unit
Pc * 4 507000 005
9 508000 Assembling
hours
H * 1 508000 005
*= all cost centers.
Save
Back to menu item 
PRIMARY ACTIVITY TYPE INDICATOR INFORMATION
ACCOUNTINGCONTROLLINGCOST CENTER ACCOUNTING INFORMATION
SYSTEM REPORTS FOR COST CENTER ACCOUNTING MASTER DATA INDEXES 
KL13 Activity Type List
Execute
KL01
KL13

CONTROLLING
56
CREATION OF RESOURCES:
ACCOUNTINGCONTROLLINGCOST CENTER ACCOUNTINGMASTER DATA
RESOURCES
KPR2 CREATE/CHANGE
Save
RESOURCES
DEFINITION
A resources comprised goods and service, which are supplied internally and externally
to produce business activities.
Use: you can use resources to carry out a detailed,
“Quantity based primary cost planning below the cost element level for
cost centers, orders and WBS element”.
Resource planning will replace detailed planning at a later date.
For this master data that is:
i. Cost center
ii. Activity type
iii. Statistical key figures
iv. Resources
We can maintain the following data
i. Plan data
ii. Budget data
iii. Actual data
Resources Valid From To RU Name
R1 01.04.2007 31.03.9999 H Consolidating Hours
KPR2
NEW ENTRIES

CONTROLLING
57
Planned data and budget data can be set in controlling with cost center
planning and budgeting.
COST CENTER PLANNING AND BUDGETING
Cost center planning is a short term planning forming part of overall of the
organization.
PLANNING AREA
Cost center planning is divided into the following planning areas.
1. Cost elements/activity input
i. Primary cost
ii. Secondary cost
iii. Revenue
2. Activity type planning
3. Statistical key figure planning.
COST CENTER PLANNING
COST CENTER PLANNING SCOPE
Cost center planning is divided into the following planning areas:
 Cost elements/activity input
o Primary costs
o Secondary costs
o Revenues
 Activity type planning /price planning
 Statistical key figure planning
Actual data is
updated following
components
FI OVER HEAD
AADEPRECIATION
MMRAW MATERIAL
SDRECOVERY
HRPERSONAL COST

CONTROLLING
58
The following graphic provides an overview of the different planning areas:

CONTROLLING
59
PLANNING SEQUENCE PROCESS FLOW
1. Activity type planning
2. Statistical key figures
3. Primary cost planning
4. Manual primary cost planning
5. Resource planning
6. Dependency planning
7. Revenue planning
8. Automatic primary cost planning
9. Plan distribution
10.Plan accrual calculation
11.Periodic reposting in planning
12.Secondary cost planning
13. Budget planning
14.Transferring planning data from other components
i. Depreciation and interest from FI-AA
ii. Personnel cost from HR
iii. Planned activity from PP
iv. Key figures from LIS

CONTROLLING
60
PLANNING LAYOUTS
SPROIMGCONTROLLINGGERNERAL CONTROLLINGPRODUCTION STARTUP
PREPARATIONTRANSPORT SYSTEM SETTINGTRANSPORT SETTING FOR
PLANNING
IMPORT STANDARD PLANNING LAYOUTS
Click on document
SAP offers the following standard planning layouts
Cost center accounting
Cost element/activity input planning
 1-101= cost center, cost elements, activity-dependent/independent
 1-102= cost center, activity inputs, activity dependent/independent
 1-103= cost center, costs/revenue/ consumption
 1-152= cost center cost element comparison,22quarters
 1-153= cost center, cost element planning, 2 versions.
Activity /Activity price planning
1-201= cost center, activity type/price standard
Manual actual prices
1-N01= cost center, manual actual prices, cost center.
Resource planning
1-1R1= cost center: resource planning
Statistical key figure planning
1-301= cost center, statistical key figures, standard
1-302= cost center: statistical key figures, activity –dependent.

CONTROLLING
61
USER DEFINE PLANNING LAYOUTS-ACTIVITY TYPE
REPORT PAINTER: CREATE COST CENTER: PLANNING LAYOUT FOR COST
ELEMENT
Create Cost Center : Planning layout for cost element
Planner Profile : PBR1
LEAD COLUMN
COLUMN1
SELECT ROW1CLICKCHARECTERESTICSSELECT KEY FIGURE-PLAN FIXED COSTS
IN CONTROLLING AREA
Characteristic From To
Period/year 01.2007 12.2007
Fiscal Year
Version * FROM TO
Controlling area PBR
Company code PBR
Cost Center
Cost Element
Activity Type * FROM TO
Save
MSG: Planning Layout PBR1 was saved
ATTACH TO PLANNER PROFILE
SPROCONTROLLINGCOST CENTER ACCOUNTINGPLANNINGMANUAL
PLANNINGDEFINE USERDEFINED PLANNER PROFILE
Copy from SAPEASY and rename it as PBREASY
PBREASYGENERAL ACCOUNTINGCOST CENTERS:COST ELEMENT/ACTIVITY INPUT
LAYOUTS FOR CONTROLLING
ITEM LAYOUT-PBR1
NOTE: *integrate – check it then we can see the report in excel
Controlling area PBR1
Save
KP65
KP35
PBR1

CONTROLLING
62
ASSIGN STANDARD PLANNING PROFILE TO CONTROLLING AREA
ACCOUNTINGCONTROLLINGCOST CENTER ACCOUNTINGPLANNING
KP04-SET PLANNING PROFILE
Select planning profile
Save
SAP ALL
KP04

CONTROLLING
63
DISTRIBUTION KEY
Distribution key is a tool used to distribute annual planned values over the planning
period in accordance with certain rules.
SPROIMGCONTROLLINGCOST CENTER ACCOUNTINGPLANNINGMANUAL
PLANNING DEFINE USER
DEFINE DISTRIBUTION KEYS
Standard distribution keys used by system
Distribution key Used to
0 Used to enter manually for each period
1 Used to distribute the input value equally across all plan period
2 Used to distribute the input value(annual plan value)according to the
last distribution key used
3 Interpret the input value as a % rate and multiplies it each period by
the previous value
4 Used to distribute period value not equal to zero to the subsequent
empty period
5 Copies period values not equal to zero to the subsequent empty
period
6 Copies a given period values to subsequent period
7 Used to distribute input value(annual plan value ) among the
individual periods line with the number of calendar days per period
11 Can only be used in cost center accounting for planning activity
dependent costs or activity dependent statistical key figures
The input value (annual plan value) is distributed in line with the activity quantity
planned on the cost center.
Note
The R/3 system used only those activity quantities planning at the time of the
distribution key’s used. If you change activity quantities later or copy plan values to
another version, the R/3 system does not automatically carryout new distributions.

CONTROLLING
64
ACTIVITY PLANNING
ACTIVITY PRICE/OUTPUT
ACCOUNTING CONTROLLINGCOST CENTER ACCOUNTING PLANNING
ACTIVITY OUT PUT /PRICE
KP26- CHANGE
To change layout use next layout button..
Select layout
Version :
From period :
To period :
Fiscal year :
Cost center :
To :
Activity type :
To :
Select overview screen button(F5)
KP26
1- 201
01
12
2007
1130
6999
500000
599999
0

CONTROLLING
65
Activity type
plan
activity(hr)
capacity
(hr)
fixed
price(Rs)
Variable
(Rs)
cost center=1130 Production dept
507000-Production 100000 150000 next
cost center= Machine section-I -1200
500000-machine hrs 3600 4500 30 120
501000-Labour hrs 2100 180
502000-Set up hours 300 20 next
Cost center= Machine Section-2 1300
500000-machine hrs 3000 3600 45 150
501000-Labour hrs 2100 110
502000-Set up hours 300 20 next
Cost center= Assembling hours-1400
508000-Assembling hrs 3000 220 next
Cost center= Canteen -6300
506000-Canteen 12000 10 30 next
Cost Center= Repairing-6500
503000-Repairing hrs 1800 45 125 next
Cost center= Quality Control -6600
504000-Testing hrs 1500 50 100 next
Cost center= Energy- 6700
505000-power in kw 30000 6
Save
Back menu item 

CONTROLLING
66
ACTIVITY INPUT PLANNING
ACCOUNTING CONTROLLINGCOST CENTER ACCOUNTING PLANNING COST
AND ACTIVITY INPUTS
KP06 – CHANGE
Select layout
Version :
From period :
To period :
Fiscal year :
Cost center :
To :
Activity type :
To :
Sender cost center :
To :
Sender activity type :
To :
1- 102
01
12
2007
1130
6999
500000
599999
0
KP06
6300
6700
505000
506000

CONTROLLING
67
Receiver
activity cost
sender activity
costcenter
sender activity
type
Plan variable
consumption Next
Cost center : 1130-Production
507000-
Production Unit 6300 506000 1080
507000-
Production Unit 6700 505000 900
Next
Cost center : 1200-Machine Section-I
501000-Labour
Hours 6300 5506000 900
500000-Machine
Hours 6700 5505000 1200 Next
Cost center : 1300-Machine Section-II
501000-Labour
Hours 6700 5505000 1500
500000-Machine
Hours 6300 5506000 600
Save

CONTROLLING
68
PLAN RECONCILIATION
ACCOUNTINGCONTROLLINGCOST CENTER ACCOUNTINGPLANNING
PLANNING AIDS
KPSI –Plan Reconciliation
Select all cost Centers
 Version :
 Period from :
 Fiscal year :
Execute (F8)
COST PLANNING
Cost planning are two types
1. Activity dependent
2. Activity independent
ACTIVITY DEPENDENT COST PLANNING
A type of manual planning in which primary cost or revenues are calculated as
the product of the activity quantity or the quantity of the statistical key figures
and a factor defined by the user.
YRK: Planning with two activities is called activity dependent cost planning in this
case cost can be split into fixed variable.
KPSI
0
01 12
2007

CONTROLLING
69
KP06 – CHANGE
Select layout
Version :
From period :
To period :
Fiscal year :
Cost center :
To :
Activity type :
To :
Cost Element :
To :
1- 101
01
12
2007
1000
6999
500000
599999
0
400000
499999

CONTROLLING
70
Activity type cost element
Plan fixed
cost
Plan variable
cost
cost center: 1130-Production
507000 Production unit 410000(Salaries) 90000 - next
cost center
1200-Machine Section-
I
500000 Machine Hours 407000(Mech. Main.) 90000
500000 Machine Hours 410000 (Salaries) 36000
501000 Labour Hours 403000(Direct Wages 180000
502000-Setup Hours 402000(Indirect Wages) 15000 next
Cost center
1300-Machine Section-
II
500000 Machine Hours 407000(Mech. Main.) 72000
500000 Machine Hours 410000 (Salaries) 45000
501000 Labour Hours 403000(Direct Wages 150000
502000-Setup Hours 402000(Indirect Wages) 16000 next
Cost center 1400-Assembly
508000 assembling 403000(Direct Wages 300000
Cost center 6300-Canteen
506000 Canteen per Meal 412000(Staff Welfare) 120000
506000 Canteen per Meal 410000 (Salaries) 27000 next
cost center: 6500-Repairs
503000 Repairing Hours 410000 (Salaries) 60000
503000 Repairing Hours 406000 (R& M) 90000 next
cost center 6600-Quality control
504000 Testing Hours 410000 (Salaries) 45000
504000 Testing Hours 427000( Testing Exp.) 75000 next
Cost center 6700-Energy
505000 Power in KW
405000(Electrical
Charges) 180000 next
Save

CONTROLLING
71
ACTIVITY INDEPENDENT COST PLANNING
Planning without reference activity is called as activity independent. cost
planning in this case the total cost are recorded as fixed cost.
KP06 – CHANGE
Select layout
Version :
From period :
To period :
Fiscal year :
Cost center :
To :
Activity type :
To :
Cost Element :
To :
Select overview screen button (F5)
 To do detailed planning select cost element 400100 raw material
consumption a/c Row
 Select menu bar Edit  detailed planning change/display
 You enter every raw material details as below
1- 101
01
12
2007
1000
6999
0
400000
499999
KP06

CONTROLLING
72
Category Resources Plant Qty
M (Material) Raw Material1 PBR 5000
M Raw Material2 PBR 5000
M Raw Material3 PBR 5000
 When you press enter key than automatically take raw material price from MM
Save Back 
Cost element Plan fixed
cost
Cost Center : 1100-Material
400100 Raw Material Consumption
above values
will display here
Cost Center :1110-Wages
402000 (Indirect Wages) 100000
Cost Center: 1200-Machine Section-I
404000 9000
Cost Center: 2100-Administration
410000 (Salaries) 300000
Cost center: 3100-Purchase
410000 (Salaries) 200000
Cost center : 4100-Sales Dept
410000 (Salaries) 220000
420000 (Sales Exp.) 100000
421000 (Marketing Exp.) 90000
422000 (freight and carriage) 60000
423000 (Advertisement) 150000
Cost center: 6100-Personnel Dept
410000 (Salaries) 120000
Next Cost center : 6200-Stores
410000 (Salaries) 90000
Cost Center :6800-Electricity
405000-Eelectric Exp. 30000
Cost Center : 6900 Telephone
413000- Telephone Charges 60000
Cost Center : 6910-Rent
414000-Rent 60000
Save Back menu item 

CONTROLLING
73
REPORTS
SYSTEMREPORTS FOR COST CENTER ACCOUNTINGPLAN ACTUAL
CONSUMPTION
S_ALR_87013611-Cost center actual/plan variable
Controlling area :
From period :
To period :
Fiscal year :
Plan version :
Cost center group :
Execute (F8)
Note: - it’s called as primary cost planning and also manual planning.
S_ALR_87013611
01
12
2007
0
PBR
PBRSH

CONTROLLING
74
ACCRUAL CALCULATION
DEFINE COST ELEMENT:
 Select bonus G/L Accounts :
 Select Button :
 Cost element category :
Save
DEFINE COST CENTER
Cost
Center
General
Name
Descriptio
n
Person
Responsible
Depart
ment
Cost
Center
Catego
ry
Stand
Hierarch
y Area
Busine
ss
Area
Cur
ren
cy
Key
BONUS
CR Bonus Cr Bonus Cr Bhagiradha HR Service 6000 PBR INR
Save
DEFINE OVER HEAD STRUCTURE
SPROIMGCONTROLLINGCOST CENTER ACCOUNTINGPLANNINGPLANNING
AIDSACCRUAL CALCULATION PERCENTAGE METHOD
MAINTAIN OVERHEAD STRUCTURE
Over head : PBR
Description : Bonus overhead structure
Row Base O/h rate From To Credit
10 I-B2
20 A-z2 10 E12
 To specify base cost element double click on base column then select YES
button
Save
From Cost Element To cost Element
FS00
411000
Edit Cost Element
3
KS01
KSAZ
NEW ENTRIES

CONTROLLING
75
410000 salaries -
403000 wages -
Save
 To specify over head rate double click on over head rate column.
Valid from valid to plan over head actual overhead
001.2007 012.2007 10% 10%
Save
 To specify credit cost center double click on credit column
Business area valid to Cost element Cost center
PBR 012.2007 411000-bonus a/c Bonus cr
Save
 Select (F5) button for assign to controlling area
 Plan Accrual controlling area
 Continue
Valid from valid to over head structure
001.2007 12.2007 PBR
Save
ACCRUAL CALCULATION EXECUTION
Change Assignment
PBR
KSA8

CONTROLLING
76
ACCOUNTINGCONTROLLINGCOST ELEMENT ACCOUNTING PLANNING
KSA8- ACCRUAL CALCULATION
 Select all cost centers
Version :
Period :
To period :
Fiscal yr :
Deselect Test run
Select Detail list
Execute
Select next list level button.
ALLOCATION METHOD
The system maintains the following allocation methods for distributing or allocating the
allocated cost from sender object to receiving object.
I. Cost based allocation methods
1. Periodic re-posting ---- primary
2. Distribution ---- primary
3. Assessment ----- Primary and Secondary
II. Activity based allocation
4. Indirect activity allocation
0
01
12
2007

CONTROLLING
77
DIFFERENCE BETWEEN ALLOCATION METHODS

CONTROLLING
78
DISTRIBUTION METHOD
ACCOUNTINGCONTROLLINGCOST CENTER ACCOUNTING PLANNING
CURRENT SETTINGS
S_ALR_87005903-Define distribution
Cycle :
Starting date :
 Enter
Text: Plan Distribution: Primary Cost
ITERATIVE PROCESSING
This indicator controls whether iterative sender/receiver relationships are considered
when this cycle is processed. The iteration is repeated until each sender is fully credited
(a small remainder may be left over in some cases).
Select Attach Segment Botton
Segment
Name
Description
Receiver
Rule
Variable
portiontype
Sendercost
center
Sendercost
elementfrom
Sendercost
elementTo
Receivercost
centerfrom
Receivercost
centerto
Version
Receiver
Tracingfactors
1 Electricity 3.Fixed % - 6800 400000 499999 2100 6200
2100-
10%
3100-
20%
4100-
15%
6100-
30%
6200-
25%
100
2 Telephone 6900 400000 499999 1000 6999 0
SKF:
2000
3 Rent 6950 400000 499999 1000 6999 0
SKF:
4000
4
Personnel
Dept
6.plan
statistical
key
figures 6100 400000 499999 1000 6999 0
SKF:
1000
5 Stores
1.Variableportion
2.plan
cost 6200 400000 499999 1000 6999 0
400000
to
499999
Save
S_ALR_87005903
Plan00
01.04.2007

CONTROLLING
79
ENTERING STATISTICAL KEY FIGURE VALUE
ACCOUNTINGCONTROLLINGCOST CENTER ACCOUNTING
PLANNINGSTATISTICAL KEY FIGURES
KP46-Change
Version :
From period :
To period :
Fiscal year :
Cost center :
To :
Statistical key figure :
To :
 Select form based
 Select overview screen F5 button
01
12
2007
1000
6999
1000
9999
0
KP46

CONTROLLING
80
statistical key figure
No.of
Employees-1000
Telephonecalls-
2000
PowerIn
Kilowatts-3000
AreaOccupied
RepairingHours-
4000
RepairingHours-
5000
TestingItem-
6000
Materials
Requisition-
8000
Cost centers
1130-production 3 900 100 1200 300
1200-Machine-1 4 60 250 200
1300-Machine-2 3 60 200 150
2100-Administration 6 1200 600 50
3100-Purchase 3 450 450 50 1200
4100-Sales 9 600 600 120 200
6100-personal Dep 2 300 300 30 100
6200-store 3 500 500 100
6300-canteen 2 150 150 75
6500-repair 3 50
6600-quality control 2 300 300 30
Save
TO DISPLAY
ALLOCATION PLAN DISTRIBUTION
ACCOUNTING CONTROLLING COST CENTER ACCOUNTING PLANNING
ALLOCATION
KSVB- DISTRIBUTION
Version :
From period : to
Fiscal year :
Select Details List
Deselect Test run
KP47
KSVB
01 12
2007
0

CONTROLLING
81
Cycle Start Date
Plan000 (Press F4) 01.04.2007
Execute (F8)
REPORT
SYSTEM REPORTS FOR COST CENTER ACCOUNTING
S_ALR_87013611-PLAN/ACTUAL COMPARISON
Controlling area :
From period :
To period :
Fiscal year :
Plan version :
Cost center group :
Execute (F8)
PLAN PRICE CALCULATION
ACCOUNTINGCONTROLLINGCOST CENTER ACCOUNTING PLANNING
ALLOCATION
KSPI-PRICE CALCULATION
Select All Cost Centers
Version :
From period : to
Fiscal year :
Select Details List
Execute (F8)
S_ALR_87013611
01
12
2007
0
PBR
PBRSH
01 12
2007
0
KSPI

CONTROLLING
82
INDIRECT ACTIVITY ALLOCATION
Define assessment cycle for indirect activity allocation
ACCOUNTING CONTROLLING COST CENTER ACCOUNTING PLANNING
CURREN SETTING
S_ALR_87005471 –Indirect Activity Allocation
Cycle :
Starting date :
 Enter
Text: - Indirect activity allocation
Select button
Segment
Name
Description
Receiver
Rule
Variable
portiontype
Sendercost
center
Sender
Activity
Type
Receiver
costcenter
from
Receiver
costcenter
to
Version
Receiver
Tracing
factors
1 Repairing
8 plan
activity 6500 503000 1200 1300 0
Act.
Type
500000
2
Testing
cost
1.Variable
portion 6.plan
statistical key
figures 66600 504000 1000 6999 0
SKF:
6000
Save
S_ALR_8705471 / KSC7
Ind00
01.04.2007
Attach Segment

CONTROLLING
83
INDIRECT ACTIVITY ALLOCATION
ALLOCATION
KSCB-INDIRECT ACTIVITY ALLOCATION
Version :
From period : to
Fiscal year :
Select Details List
Cycle Start Date
Ind000 (Press F4) 01.04.2007
Execute (F8)
REPORT
SYSTEM REPORTS FOR COST CENTER ACCOUNTING
S_ALR_87013611-PLAN/ACTUAL COMPARISON
Controlling area :
From period :
To period :
Fiscal year :
Plan version :
Cost center group :
Execute (F8)
KSCB
01 12
2007
0
S_ALR_87013611
01
12
2007
0
PBR
PBRSH

CONTROLLING
84
PLANNING REPORTOVERVIEW
SYSTEMREPORTS FOR COST CENTER ACCOUNTINGPLANNING REPORT
KSBL-COST CENTER: PLANNING OVERVIEW.
Cost center
Fiscal yr
Period t to
Execute (F8)
Back to Menu Item 
1200
2007
01 12
KSBL

CONTROLLING
85
SPLITTING STRUCTURE
PLANNING ALLOCATION SPLITTING
PLANNINGALLOCATION
KSS4-SPLITTING
Cost center
Version
Fiscal yr
Period t to
Execute (F8)
 Keep the curser on 1200 cost center
 Select cost element
Note: - Now System Show Equal Splitting Cost where we have multi activities in one
cost center that purpose now we create “Splitting Structure”.
DEFINE SPLITTING RULES
SPROIMGCONTROLLINGCOST CENTER ACCOUNTING
PLANNINGALLOCATIONACTIVITY ALLOCATIONSPLITTING
DEFINE SPLITTING STRUCTURE
Select Splitting Rules
Rule Text Splitting Method
Y1 Indirect Wages 12 Activity quantity
Y2 Power 21 Equivalence no. planning
Y3 Salaries 12 Activity quantity
Y4 Bonus 12 Activity quantity
Y5 Canteen 12 Activity quantity
Y6 Medical 12 Activity quantity
Y7 Telephone 12 Activity quantity
Y8 Rent 12 Activity quantity
Y9 Repairs 21 Equivalence no. planning
Save
OKES
KSS4
2007
01 12
1200 1300
0

CONTROLLING
86
Select Rule :
 Select
Version :
Like that for every rule specify the version as
Save
Select :
Structure Text
Y0 Splitting Structure : PBR
Save
 elect your splitting structure
 Select assignment
Assignments Text Rule Text
Y1 Indirect Wages Y1 Indirect Wages
Y2 Power Y2 Power
Y3 Salaries Y3 Salaries
Y4 Bonus Y4 Bonus
Y5 Canteen Y5 Canteen
Y6 Medical Y6 Medical
Y7 Telephone Y7 Telephone
Y8 Rent Y8 Rent
Y9 Repairs Y9 Repairs
Save
Y1
Selection for Rules
Splitting Structure
0
0

CONTROLLING
87
Select Assignment Y1 Row
Select
Select Rule New entries Cost element Activity type
From To
Y1  404000(Ind. Wages) 500000
Y2  405000 (Power) 500000
Y3  410000 (Salaries) 500000 502000
Y4  411000 (Bonus) 500000 502000
Y5  401200 (Welfare) 500000 502000
Y6  401500(Medical exp) 500000 502000
Y7  401300(Telephone) 500000 502000
Y8  401400(Rent) 500000 502000
Y9  506000(Repairs) 500000
Save
Back to menu
ASSIGN SPLITTING STRUCTURE TO COST CENTER
SPROIMGCONROLLINGCOST CENTER ACCOUNTING PLANNING
ALLOCATION ACTIVITY ALLOCATIONSPLITTING
ASSIGN SPLITTING STRUCTURE TO COST CENTER
Cost center :
Version :
Fiscal yr :
Period : to to
Select Change button
Select your cost center (where have multi activities)
Keep curser on splitting structure
Go to menu item Edit > Assign (Shift+F6)
Note: Create new Customizing request then press enter
Save
Selection for assignment
2007
01 12
1200 1300
0
OKEW

CONTROLLING
88
Execute splitting structure
PLANNINGALLOCATION
KSS4-SPLITTING
Cost center to
Version
Fiscal yr
Period t to
Select detail list
Execute (F8)
 Keep the curser on 1200 cost center Select cost element
EXECUTE PLAN PRICE CALCULATION
ALLOCATION
KSPI-PRICE CALCULATION
Select all cost centers
Version :
Period : to
Fiscal yr
Select detail list
Execute (F8)
COST CENTER BUDGETING
SPROIMGCONTROLLINGCOST CENTER ACCOUNTINGBUDGET MANAGEMENT
KSS4
2007
01 12
1200 1300
0
2007
0
01 12
KSPI

CONTROLLING
89
DEFINE BUDGET PLANNING PROFILE
Profile
Text
Distribution key
Annual values
Period values
SAVE
COST CENTER BUDGETING
ACCOUNTINGCONTROLLINGCOST CENTER ACCOUNTINGPLANNING COST
CENTER BUDGET
KPZ2 – CHANGE
 Profile
 cost center group
 Press Enter Key
 Specify your budget allotted amount for each cost centers as you want
 For revaluating the budget
 Select cost center
Go to menu item Edit Revaluate
If you want to increase/reduce on base of %/particular (or) amount
For increase : %
For decrease : %
Save
TO DISPLAY
ACTUAL DATA POSTINGS TO COST CENTER
POSTING FROM MM
GOODS ISSUE TO COST CENTER
10
-10
KPZ2
KPZ3
MB1C
PBR
PBR BUDGET PROFILE
1
PBR
PBRSH

CONTROLLING
90
LOGISTICSMATERIAL MANAGEMENTINVENTORY MANAGEMENT GOODS
MOVEMENT
MB1C-GOODS ISSUE
Movement type :
Plant :
Storage location :
Press  Enter Key
Cost center : (Material)
Material Qty
Raw material-I 10
Raw material-II 10
Raw material-III 10
Save
MATERIAL SCRAPING POSTING (ACCOUNTING/WITHDRAWER)
Movement type :
Plant :
Storage location :
Press  Enter Key
Cost center : (Material)
Material Qty
Raw material-I 02
Raw material-II 02
Raw material-III 02
Save
 See accounting/controlling document MB02 or men documentchange
POSTING FROM FI
201
PBR
PBR
1100
MB1C
541
PBR
PBR
1100
F-02
03.03.2007 INR

CONTROLLING
91
Document Date: , Company Code: Currency:
Postin
g keys
Account Amount Cost
center
Postin
g Keys
Account Amount Cost
center
40 401000 10000 1130 40 413000 7000 6900
40 401000 60000 1200 40 414000 5000 6910
40 401000 7000 1300 40 420000 5000 4100
40 401000 8000 2100 40 421000 6000 4100
40 401000 7500 3100 40 422000 6500 4100
40 401000 10000 4100 50 210000 *
40 401000 5000 6100
40 401000 6000 6200
40 401000 5000 6300
40 401000 4000 6500
40 401000 6000 6600
40 403000 1000 1110
40 403000 12000 1200
40 403000 8000 1300
40 403000 10000 1400
40 405000 15000 6700
40 406000 7500 1200
40 406000 7000 6500
40 407000 9000 1300
40 412000 12000 6300
Simulate and Post
FOR ANY ADJUSTMENT OR WRONG ENTRY CORRECTION
MANUAL REPOSTING OF COST
PBR
KB11N

CONTROLLING
92
ACCOUNTINGCONTROLLINGCOST ELEMENT ACCOUNTINGACTUAL
POSTINGMANUAL REPOSTING OF COST
KB11N- MANUAL
Cost center Cost element Amount Receive cost center
1200 406000 4000 6500
Press Enter Key
Simulate and Post
1. REPOST LINE ITEMS
1. Select document
2. Company code
Execute (F8)
 Change cost center amount which you want to split
 Press Enter Key
 Then Enter Cost Center
Save
ASSIGN OVERHEAD STRUCTURE TO CONTROLLING AREA
SPROIMGCONTROLLINGCOST CENTER ACCOUNTINGACTUAL POSTING
KB61
xxxxxxx
PBR
KSAZ

CONTROLLING
93
PERIOD END CLOSINGACCRUAL CALCULATIONPERCENTAGE METHOD
MAINTAIN OVER HEAD STRUCTURE
 Keep the curser on your over head structure
 Select button
 Select actual accrual
 Continue
 Select change button
Valid from Valid to Overhead structure
001.2007 012.2007 PBR
Save.
EXECUTION ACCRUAL CALCULATION
ACCOUNTINGCONTROLLINGCOST CENTER ACCOUNTINGPERIOD END
CLOSINGSINGLE FUNCTION
KSA3-ACCRUAL CALCULATION
Cost Center Group :
Select All Cost Centers
Period :
 Select detail list
Execute (F8)
Next Button
DIRECT ACTIVITY ALLOCATION
Assignment
PBRSH
KSA3
7
KB21N

CONTROLLING
94
ACCOUNTINGCONTROLLINGCOST CENTER ACCOUNTINACTUAL POSTING
ACTIVITY ALLOCATION
KB21N –ENTER
Cost
center
Activity
type
Receiver
cost enter
Total
quantity
1200 500000 1120 100
1200 501000 1120 90
1200 502000 1120 3
1300 500000 1120 40
1300 501000 1120 90
1300 502000 1120 04
1400 508000 1120 120
6300 506000 1130 100
6300 506000 1120 60
6300 506000 1300 60
6700 505000 1200 100
6700 505000 1300 120
Save
MANUALLY ENTER ACTIVITY:-
SENDER ACTIVITY
KB51N - Enter
Sender cost center Activity type Qty
6500 503000 40
6600 504000 70
1300 507000 9000
Save
ACTUAL PRICE
KB51N

CONTROLLING
95
ACTUAL PRICE
KBK6-ENTER
Select layout
Version :
From period :
To period :
Fiscal year :
Cost center :
To :
Activity type :
To :
Activity type Fixed cost Variable cost
Cost center:1200-Machine-I
500000 45 45
501000 15 115
502000 05 50 Next
Cost Center-1300-Machine-II
500000 46 50
501000 10 92
502000 5 55 Next
Cost center:1400-Assembling Section
508000 120
Save
ENTERING ACTUAL STATISTICAL KEY FIGURES
KBK6
1- N01
06
06
2007
1200
1400
500000
599999
0
KB31N

CONTROLLING
96
ACCOUNTINGCONTROLLINGCOST CENTER ACCOUNTINGACTUAL
POSTINGSTATISTICAL KEY FIGURES
KB31N-ENTER
Cost center Statistical Key figure Qty
1130 1000- No. of employee 5
1200 -do- 4
1300 -do- 3
2100 -do- 4
3100 -do- 4
4100 -do- 4
6100 -do- 3
6200 -do- 2
6300 -do- 3
6500 -do- 2
6600 -do- 2
1130 2000- Telephone 50
2100 -do- 75
3100 -do- 60
4100 -do- 50
6100 -do- 40
6200 -do- 30
6500 -do- 40
1130 4000- Area 100
1200 -do- 90
1300 -do- 80
6500 -do- 50
1200 5000-Repairs 15
1300 -do- 12
1130 6000-Quality Control 100
3100 -do- 250
1200 8000- Material Requisition 15
1300 -do- 17
4100 -do- 20
2100 -do- 10
3100 -do- 5
6300 -do- 20
6500 -do- 40
6600 -do- 10
Save
ASSESSMENT METHOD
KA06

CONTROLLING
97
DEFINE SECONDARY COST ELEMENT
ACCOUNTINGCONTROLLINGCOST CENTER ACCOUNTINGMASTER DATACOST
ELEMENTINDIVIDUAL PROCESSING
KA06-CREATE SECONDARY
Cost element Description categories
600000 Canteen cost 42
601000 personnel cost 42
602000 store cost 42
603000 telephone cost 42
604000 Rent cost 42
605000 Sales& Mktg 42
606000 Admi cost 42
Save
DEFINE ASSESSMENT CYCLE S_ALR_87005742 /KSU1

CONTROLLING
98
CLOSING CURRENT SETTINGS 
S_ALR_87005742 –DEFINE ASSESSMENT
Cycle :
Starting date :
 Enter
Text: - Actual cost distribution
Select button
Segme
nt
Descriptio
n
Assessme
nt cost
element
Repair
rule
Varia
ble
portio
n
type
Sende
r cost
center
Sender
cost
elemen
t
Receiv
er cost
center
Receiver
tracing
factor
1 Telephon
e cost
603000 6900 40000
0 to
49999
9
1000
to
6999
2000
2 Rent 604000 6910 -do- -do- 4000
3 Personnel
cost
601000 6100 -do- -do- 1000
4 Store cost 602000
1.Variableportion
5.Actualstatistical
figures
6200 -do- -do- 8000
Save
Acc00
01.04.2007
Attach Segment

CONTROLLING
99
RUN ALLOCATION CYCLE
CLOSING SINGLE FUNCTION ALLOCATION
KSU5- ASSESSMENT
Version :
From period : to
Fiscal year :
Select Details List
Cycle Start Date
IAA001 (Press F4) 01.04.2007
Execute (F8)
REPORT
SYSTEMREPORTS FOR COST CENTER ACCOUNTINGPLAN ACTUAL
CONSUMPTION
S_ALR_87013611-Cost center actual/plan variable
Controlling area :
From period :
To period :
Fiscal year :
Plan version :
Cost center group :
Execute (F8)
S_ALR_87013611
01
12
2007
0
PBR
PBRSH
KSU5
06 06
2007
0

CONTROLLING
100
ACTUAL PRICE CALCULATION
CLOSINGSINGLE FUNCTIONS
KSII –PRICE CALCULATION
 Select all cost center :
 Period :
 Fiscal yr :
 Select detail list
Execute (F8)
Note: -If price indicator 07 system will not calculate price
If price indicator 05 system automatically calculate price
DEFINE ACTUAL INDIRECT ACTIVITY ALLOCATION
CLOSING CURRENT SETTING
S_ALR_87005792 –Define indirect activity allocation
Cycle :
Starting date :
 Enter
Text: - Actual activity distribution
Select button
Segm
ent
Description Variable
portion
type
Sender
cost
center
Sender
activity
type
Receiver
cost
center
Tracing
factors
01 Repairing cost 7.Actual
Activity
6500 503000 1000-
6999
500000
02 Testing cost 5.Actual
statistical
key figures
6600 504000 1000-
6999
6000
Save Bank to menu
RUN INDIRECT ACTIVITY ALLOCATION
PBR
06
2007
KSII
KSC1
Iaa001
01.04.2007
Attach Segment

CONTROLLING
101
CLOSINGSINGLE FUNCTIONALLOCATION
KSC5 Indirect activity allocation
Version :
From period : to
Fiscal year :
Select Details List
Cycle Start Date
IAA001 (Press F4) 01.04.2007
Execute (F8)
EXECUTE SPLITTING FUNCTIONS
CLOSINGSINGLE FUNCTIONALLOCATIONSPLITTING
Period : -
Select all cost centers
Select Detail list
Execute (F8)
To see cost element select cost element button
06 06
2007
0
KSC5
KSS2
07

CONTROLLING
102
TYPE PRICES / COST
Actual activity out
Operation Price=---------------------------------*100
Plan activity
This is an activity type
The entry is made in %
Target cost= planned or the standard cost to be compared with the actual costs
Target cost= planned fixed cost
Control cost= actual cost – scrap- work in process
DISPLAY BUDGET VARIABLE
SYSTEM REPORT FOR COST CENTER ACCOUNTING MORE REPORTS
S_ALR_87013648 –RANGE: Actual/budget/commitment
Controlling area :
Fiscal yr :
Cost center group :
Execute (F8)
COMMITMENT MANAGEMENT
DEFINE FM AREA
S_ALR_87013648
PBR
2007
PBRSH
OF01

CONTROLLING
103
SPROIMGDEFINITIONFINANCIALACCOUNTING
MAINTAIN FM AREA
FM Area Text FM Area Currency
PBR FM Area for PBR INR
Save
ASSIGN COMPANY CODE TO FINANCIAL MANAGEMENT AREA
Select your company code :
Specify your FM area :
Save
Note: - Cost center = Funds Center
GL A/c = Commitment Item (and) Funds
ASSIGN FISCAL YR VARIANT TO FM AREA
SPROIMG>PUBLIC SECTOR MANAGEMENTFUNDS MANAGEMENT GOVTBASIC
SETTINGSFISCAL YR VARIENT
ASSIGN FISCAL YEAR VARIENT TO FM AREA
Specify your FM area :
Save
Note: - In 4.7 the above steps will available in Treasury management.
NEW ENTRIES
OF18
PBR
PBR
OF32
V3
PBR
FMUV

CONTROLLING
104
ASSIGN FIELD STATUS VARIANTS TO COMPANY CODE
SPROIMGCONTROLLINGCOST CENTER ACCOUNTINGCOMMITMENTS AND
FUNDS COMMITMENTFIELD CONTROL FOR FUNDS COMMITMENT
ASSIGN FIELD STATUS VARIENT TO COMPANY CODE
Specify field status :
Save
CREATE COMMITMENT ITEM
ACCOUNTINGPUBLIC SECTOR MANAGEMENTFUNDS MANAGEMENTMASTER
DATAACCOUNT ASSIGNMENT ELEMENTSCOMMITMENT ITEMS
FMCIA- INDIVIDUAL PROCESSING
Commitment item :
FM area :
Click on Create button
Description :
Financial Transactions : (Post Revenue/Exp/Asset/Interest)
Commitment item category: Expenditure
Save.
30
03
PBR
FMCIA
FMCIA
401000
PBR
Purchase Commitments

CONTROLLING
105
SPECIFY COMMITMENT ITEM IN G/L ACCOUNT
Enter GL account :
Select Change button
Select Create bank interestTab
Enter commitment item :
Save.
Note: Like that how many commitment items you have specify all in G/L Master
CHANGE FIELD STATUS OF COMMITMENT ASSIGNED GL ACCOUNT
Select your field status variant :
Select GL account field Status Group : G004
Click on Button
Select additional account assignment
Put Optional entry for
a. Commitment items :
b. Earmarked funds :
Save
ENTER COMMITMENT ITEMS
FS00
401000
401000
OBC4
PBR

CONTROLLING
106
ACCOUNTINGCONTROLLINGCOST CENTER ACCOUNTINGACTUAL POSTINGS
FUNDS COMMITMENT
FMZ1-CREATE
Document type : (Co Funds Commitments)
Document date : 11.09.07
Posting Date : 11.09.07
Company code : PBR
Currency INR
Select Detail line item (Cntl+F5) button
1. Original amount :
2. Cost center : (Materials)
3. Business area : PBR1
4. GL account : (Purchase A/c)
5. Commitment item : (Purchase Commitment)
Save.
Controlling area :
Fiscal yr :
Cost center group :
Execute (F8)
CO
FMZ1
200000
1100
PBR1
401000
401000
S_ALR_87013648
PBR
2007
PBRSH
F-43

CONTROLLING
107
POST VENDOR INVOICE FOR UTILIZING COMMITMENT ITEMS
Vendor a/c : 400
Amount : 120000
Posting keys : 40
GL a/c : 401000
Cost center : 1100
Select Button
Enter earmarked funds
Simulate and post
Controlling area :
Fiscal yr :
Cost center group :
Execute (F8)
30 1
S_ALR_87013648
PBR
2007
PBRSH

CONTROLLING
108

CONTROLLING
109

CONTROLLING
110

CONTROLLING
111
TOOL IN FOR REPORTS CREATION

CONTROLLING
112

CONTROLLING
113

CONTROLLING
114
ROI = Return on Investment
CO-PA is Two Types: -
1. Cost Based Analysis = Values with Quantity
2. Accounting Based Analysis = Reconciliation between FI & CO
Operating Concern
Characteristics Value Fields
Market segment wise
profitability statement
Product or group of product
Customer or group of Customer
Region/ division
Sales area
Distribution channel
Business area
Company code, etc
Profit Statement P1 P2
Sales Revenue xxxxx xxxxx
Sales Quantity (A) xxxx xxxx
Cost of Goods Mfg. (B) xxxx xxxx
Contribution Margin
(A+B) xxxxx xxxxx
Other Expenses (C) xxx xxx
Profit xxxxxx xxxxxx
UPDATION of A,B&C
From Through
PR00
K004
K007
Billing Document
VPRS
Direct Posting from
FI G/L Accounts
Transfer of
Overheads
From Cost
Sheet
Responsible
Centers
Responsible
for
Cost
Center Cost
Cost
Center
Actg.
Profit
Center
Cost &
Profit
Investment
Center
Cost +
Profit+
Investments
Profit
Center
Types
1. Fixed
2. Reference
3. User Define
Types
1.Vaues
2. Quantities
3. User Define

CONTROLLING
115
Steps
GENERATE OPERATING CONCERN
SPROIMGCONTROLLINGPROFITABILITY ANALYSISSTRUCTURESDEFINE
OPERATING CONCERN
MAINTAIN OPERATING CONCERN
Operating concern : (Must be four Characters)
Press  Enter Key
Select button for Creation New
Then System Give an Information Massage Like
“Caution! You are changing/deleting cross-client settings”
KEA0
PBR1

CONTROLLING
116
It’s Means: Characteristics and key figures from the structure of an operating concern.
The operating concern has the same characteristics and key figures in all clients. Any
changes made it is affect all clients
Description :
Profitability Analysis Types
Select costing based
Select account based
Save
Select Data Structure Button & Select again same button
Goto Menu Bar ExtrasDisplay Fixed Fields
Then system show which are Pre Fixed Characteristics by system
Close and rather then that if you have to extra characteristics in Operating Concern
Select from reference characteristics (Standard) which available. As below
Select Characteristics Row :
Select Left arrow button
REGIO Region
Operating Concern: PBR1

CONTROLLING
117
Select Tab : Select Value Fields Which are values flow to CO-PA
VALUE FIELD DESCRIPTION
ABSMG Sales quantity
ERLOS Revenue
KWKDRB Customer discount
KWMARB Material discount
KWMKAD Advertising
KWSMKT Sales and marketing
KWVKPV Sales commission
VV140 Cost of goods sold
Select Left arrow button
Select Activate Button
Select Back button
Then System ask Like: Do you wish to generate the operating concern environment?
Select Button (*Please Remember Operating Concern is Generated only)
Now System Start to C & Update the Tables Like: CE1PBR1, CE2PBR1, CE3PBR1
and CE4PBR1
Select Tab
Currency types
Operating concern currency :
Company code currency : Select
Operating concern currency valuation : Select
Co code currency pr ctr valuation : Select
Fiscal year variant : (Same as your Co. Code assign)
Save
System Ask Like “Do you want Generate Cross-Client Appl.”
Select Button
*If you want extra Characteristics & Values Fields we can create in T.CODE: KEA5 &
KEA6
* For usher define characteristics we have to maintain MASTER DATA
INR
PB

CONTROLLING
118
ASSIGN CONTROLLING AREA TO OPERATING CONCERN
SPROIMGENTERPRICE STRUCTUREASSIGNMENTCONTROLLING
ASSIGN CONTROLLING AREA TO OPERATING CONCERNS
Select your controlling area :
Specify your operating concern :
Save
SET OPERATING CONCERN
SPROIMGCONTROLLINGPROFITABILITY ANALYSISSTRUCTURE
SET OPERATING CONCERN
Operating Concern :
Select costing based
Press Enter
VALUE FIELDS ASSIGNMENT
SPROIMGCONTROLLINGPROFITABILITY ANALYSISFLOWS OF ACTUAL
VALUES TRANSFER OF BILLING DOCUMENTS
ASSIGN VALUE FIELDS
Select Maintain Assignment of SD Conditions To CA-PA Value Fields
Condition type Value Fields
PR00 Price ERLOS Revenue
K004 Material KWMARB Material discount
K007 customer discount KWKDRB Customer discount
VPRS Cost VV140 cost of goods sold
Save Back to Menu Item
ASSIGN QUANTITY FIELDS
Condition type Value Fields
FKIMG billing quantity ABSMG Sales quantity
FKLMG billing qty ABSMG Sales quantity
KEKK
PBR1
PBR
KEBD
PBR1
KE4I
KE4M

CONTROLLING
119
MAINTAIN PA TRANSFER STRUCTURE FOR DIRECT POSTING
Direct posting from FI/MM 
Maintain PA transfer structure for direct posting: -
Select Row
FI Financial accounting
Double Click on Folder
Assignment Text
30 Price Diff.
60 Advertisements
70 Sales and Marketing
Save
Select Row
30 Price Diff.
Cost element from TO
400030 (PRD)
Quantity /value fixed/variable: value field
value field 3 (Both) KWVKPV (Sales commission)
Select Row
60 advertisements
423000 (Advertisements)
value field 3 (Both) KWMKAD (Advertisement)
Select Row
70 sales and marketing
KEI2

CONTROLLING
120
420000(Sales Exp.)
422000 (Marketing
Exp )
value field 3 (Both) KWSMKT (Sales and marketing
Quantity Field 3 (Both) ABSMG (Sales quantity)
ASSESSMENT CYCLE Of CO-PA
TRANSFER OF OVERHEAD ASSESS COST CENTER COSTS/PROCESS COST
DEFINE STRUCTURE OF COST CENTER ASSESSMENT/PROCESS COST
ASSESSMENT
DOUBLE CLICK ON CREATE ACTUAL ASSESSMENT
Cycle :
Starting date :
Select Enter Key
Text :
To Date :
Indicators
Sender Select Type : (Split costs (separated in fixed and variable costs)
Controlling Area :
TF basis : 01 cost based profit analysis
Select Button
Segment name :
Assessment cost element : Sales And Marketing
PA transfer structure :
Select Tab
SAM sales cost and sales market
KEU1
X0001
01.04.2007
Transferring Of Overheads
31.12.9999
2
PBR
605000
FI

CONTROLLING
121
Sender
Cost center : Sales and Marketing
Cost elements :
Company code :
Country :
Region :
Select Tab
Record type :
From 0 to Z
Plan/act indicator : actual data
ACTIVATE PROFITABILITY ANALYSIS
Specify activate status : (Component active for both type of profitability analysis)
CREATE CO-PA REPORTS
DEFINE KEY FIGURE SCHEMES
SPROIMGCONTROLLINGPROFITABILITY ANALYSISINFORMATION
SYSTEMREPORTS AND COMPONENTS
DEFINE KEY FIGURES SCHEMES
Key figure scheme :
Text :
Select Folder
Element no :
4100
400000 to 999999
0 to ZZZ
0 to Z
0
PBR
IN
PBR
KEKE
4
KER1
00
Key Figure
0001

CONTROLLING
122
Indicator
Qty/value : value field
Text
Short text : margin
Medium text : Contribution margin
Long Text : Contribution Margin Profit
Select Button
Value field :
Select Button
Select operation Button
Value field :
Select Button
Select Button
CREATE PROFITABILITY REPORT
Report :
Select Button
Select
Press Enter Key
Char. local variable
country country
Region Region
Co. code Cocode
Fiscal yr Fiscaly
PBRRW Region Wise Profitability Analysis
Revenue
Cost of Goods Sold
KE31

CONTROLLING
123
Select Tab
Select Add All Key Figures Button
Key figure scheme :
Select Add All Key Figures Button
Select Tab
Variable Name Variable Value
Specify fiscal yr 2007
Co. code PBR
Period from 001.2007
Period To 012.2007
Plant /act indicator 0 (Actual Data)
Save Execute
Maintain Versions
SPROIMGControllingProfitability AnalysisPlanning
Maintain Versions
Select Row “0” Version
Select
Press  Enter Key for Information Massage
Again Select Row “0” Version
Select
System Ask Like that
Version 000 does not exist in OpConcern PBR1.Transfer version to OpConcern ?
Select Button
Derivation date :
Save
Key Figures
01.01.2000

CONTROLLING
124
REPORT PAINTER FOR CO-PA REPORT
CREATE FORM
ACCOUNTINGCONTROLLINGPROFITABILITY ANALYSISINFORMATION
SYSTEMCURRENT SETTINGSDEFINE FORM FOR PROFITABILITY REPORTS
FORM-PBR FORM
Create
ROW SELECTION
ROW1
DOUBLE CLICK ON ROW 1SELECT VALUE FIELD WITH CHARACTERSSELECT
REVENUESCHECKCONFIRM
Revenues will appear in row 1
ROW2
DOUBLE CLICK ON ROW 2SELECT VALUE FIELD WITH CHARACTERSSELECT COST
OF GOODS SOLDCHECKCONFIRM
Cost of goods sold will appear in row 2
ROW3
FOR UNDERSCORE DIVIDING LINESELECT ROW 3  GO TO EDITROWSINSERT
DIVIDING LINE SELECT UNDERSCORECHECKSAVE
Dividing line will appear after the cost of goods sold in row 3
ROW4
DOUBLE CLICK ON ROW4SELECT FORMULAESELECT (REVENUES-COST OF GOODS
SOLD)CHECKCONFIRM
Give the textcontribution
ROW5
DOUBLE CLICK ON ROW 5SELECT VALUE FIELD WITH CHARACTERSSELECT SALES
COMMISSIONCHECKCONFIRM
Sales commission will appear in row 5
ROW6
DOUBLE CLICK ON ROW 6SELECT FORMULAESELECT (CONTRIBUTION-SALES
COMMISSION)CHECKCONFIRM
Give the textprofit
COLUMN SELECTION
COLUMN 1
DOUBLE CLICK ON COLUMN 1SELECT PLAN/ACTUAL INDICATORPUT 1(PLAN
DATA)CHECKCONFIRM
Plan data will appear in column 1
KE34

CONTROLLING
125
COLUMN2
DOUBLE CLICK ON COLUMN2SELECT PLAN/ACTUAL INDICATORPUT 0(ACTUAL
Actual data will appear in column 2
COLUMN3
DOUBLE CLICK ON COLUMN 3SELECT FORMULAESELECT (PLAN DATA-ACTUAL
Give the textvariance (plan-actual)
COLUMN4
DOUBLE CLICK ON COLUMN 4SELECT FORMULAESELECT (VARIANCE/ACTUAL
DATA)*100CHECKCONFIRM
Give the text growth%
NOTE: For pink color fields we have to define which formulae has been taken. To do
that double click on ‘?’ and define column calculation and check, confirm and save the
form.
Save
CREATE REPORT
ACCOUNTINGCONTROLLINGPROFITABILITY ANALYSISCREATE PROFITABILITY
REPORT
Report – PBR report
Report with form-PBR form
Create
Period/year 01.2007 12.2007
Record type B
Version 0
Company code PBR
Country 0 ZZZ
Region 0 ZZZ
Business Area 0001 zzzz
Save
To Change A Form K
KEPM
KE31
KE32

CONTROLLING
126
COPA PLANNING FRAMEWORK
EDIT PLANNING DATA
ACCOUNTINGCONTROLLONGPROFITABILITY ANALYSISPLANNING
KEPM-EDIT PLANNING DATA
Right Click on Button
Select Button
Planning level :
Press Enter Key
CHARACTERISTICS (Which you have in Op. Concern)
Planning Level Select Characteristic List
Period/year
Record type
Version
Controlling area
Company code
Country
Region
Business Area
Select Left Arrow Button for Move from Chat. List to P. Level it will move One by
One only
Save
PLANNING PACKAGE
Right Click on Select
Planning package :
Period/year 01.2007 12.2007
Record type B
Version 0
Company code PBR
Country 0 ZZZ
Region 0 ZZZ
Business Area 0001 zzzz
Save
PLANNING METHODS
PBR PBR Planning Level
PBR PBR Planning Package

CONTROLLING
127
Double click on
Right click on
Select
Planning Set :
Press Enter Key
Layout :
Select Create Button
Layout : PBR LAYOUT
Characteristics Header Lead Column
Company code
Controlling area
Business Area
Country
Region
Select Tab
Select Mass Page Left Button
Mesg: PBR layout has been created
Save
FOR SELECT PLANNING MATHOD
Double click on
 Double Click SET
(HERE U CAN ENTER THE PLANNING DATA IN COPA)
REVENUES COGS
SALES
DEDUCTION
ADMIN
EXP
1000000 500000 2000000 50000
Save
MESG: PLAN DATA WAS POSTED WITH DOCUMENT NO-1
PBR PBR planning Set
PBR
PBR PBR planning Layout

CONTROLLING
128
CREATE TRANSPORT REQUEST OF CO-PA
SPROIMGControllingProfitability AnalysisTools Production Startup
Transport
 Which you have to create transport request select that radio button and Select
Execute Button
 Create transport request

CONTROLLING
129

CONTROLLING
130

CONTROLLING
131

CONTROLLING
132

CONTROLLING
133

CONTROLLING
134
SET CONTROLLING AREA
SPROIMGCONTROLLINGPROFIT CENTER ACCOUNTINGBASIC SETTING
CONTROLLING AREA SETTING
SET CONTROLLING AREA
Controlling Area :
Save
BASIC SETTING FOR PROFIT CENTER
CONTROLLING AREA SETTING
MAINTAIN CONTROLLING AREA SETTINGS
Controlling area :
Standard hierarchy :
P. center local currency type : (Controlling Area Currency)
Profit center local currency :
Store transaction currency :
Save
DEFINE DUMMY PROFIT CENTER
SPROIMGCONTROLLINGPROFIT CENTER ACCOUNTINGMASTER DATA
PROFIT CENTER
CREATE DUMMY PROFIT CENTER
Dummy profit center :
Select Button (F5)
Name Person responsible Department Profit center group
Dummy profit center: PBR Bhagiradha Admin PBRPSH
Save Back to Menu
PBR
PBR
PBRPCA
20
INR
OKKS
OKE5
KE59
PBRDPC

CONTROLLING
135
DEFINE PROFIT CENTER
Analysis period
Profit
center From To Name
Responsibl
e person Department
Profit
center
group
Select
activa
te
button
1000 01.01.2000 31.12.9999
Profit
Center: PBR Bhagiradha Production PBRSH
ACTIVATE DIRECT POSTINGS
CONTROLLING AREA SETTINGACTIVATE DIRECT POSTINGS
SET CONTROL PARAMETER FOR ACTUAL DATA
From
Year Locked Line Items Online Transfer
2007
Save Back to Menu Item 
Plan version
MAINTAIN PLAN VERSION
Select “0” Version Row
Select Folder
Year
Online
transfer
Line
items
Exchange rate
type Value date
2007 M 01.04.2007
KE51
1KEF
1KEF

CONTROLLING
136
ASSIGNMENT OF ACCOUNT OBJECTS TO PROFIT CENTER
Materials
Assign Material Master
Material :
Select view button
Select sales general /plant data
Costing 1
Select organization level
Plant :
Sales org :
Division :
Press Enter Key
Profit center :
Assign cost centers
Cost center :
Profit center :
*Like that Specify in every cost Center
Assign fixed assets
Asset : (Plan and Machinery)
Company code :
Press Enter
Select Time Dependent Tab
Cost center :
Select Yes button
Note: - Specify the same way to other objects also (which you have Maintained?)
MM02
KS02
AS02
Finished Goods
PBR
PB
PBR
1000
4100
1000
1000
PBR
4100

CONTROLLING
137
DEFINE NO. RANGES FOR LOCAL DOCUMENTS
SPROIMGCONTROLLINGPROFIT CENTER ACCOUNTINGACTUAL POSTING
BASIC SETTINGS
DEFINE NO. RANGES FOR LOCAL DOCUMENT
Select Button
Select Actual Document from Direct Posting with GBO
Select menu bar interval maintain shift+F5
Company Code :
Select Button
Year From Number To Number
2007 1 99999
Press Enter Key
Save Back Button
Select Planned document form direct posting with GB01
Select menu bar intervals maintain shift+F5
Company Code :
Select Button
Year From Number To Number
2007 100000 9999999
Press Enter Key
MAINTAIN AUTOMATIC ACCOUNT ASSIGNMENT OF REVENUE ELEMENT
Company
code Cost element
Profit
center Account assignment details
PBR 300000 (Sales) 1000 3 (Profit Center is Mandatory)
PBR 400000 (GOGS) 1000 2 (Business Area is Mandatory)
*Like that we can specify here which account posting is post automatically while post
Example: 1. Dolor Exchange Profit & Loss A/c, Fright Charges A/c etc.
GB02
PBR
PBR
OKB9

CONTROLLING
138
CHOOSE ADDITIONAL BALANCE SHEET AND P&L ACCOUNTS
Choose accounts
Controlling Area :
Account from Account To Def. Profit center
100000 299999 1000
400000 400001 1000
Save
Select Button
Select Create Button (F5)
Step Description :
Sours fields
Name Name
BUKRS
Company
Code
GSBER
Business
Area
Save
Select Button (F9)
Select Source fields Intervals Button
Select Text Button
A/c No.
from To A/c
Company
Code
Business
Area
Profit
center
100000 299999 PBR PBR1 1000
400000 400001 PBR PBR1 1000
100000 299999 PBR PBR2 1000
400000 400001 PBR PBR2 1000
3KEH
Derivation rule for profit
center
PBR

CONTROLLING
139
TRANSFERRING SELECTED BALANCE SHEET ITEMS
Generate opening balance for material stocks
Co. Code Period Year Current Year Previous Year
PBR 01 2007
Deselect Test Run
Select Line Items
Select your Co. Code Row
Execute F8
Like that below things also you have to do
Like that planning also you have to do
*This methods every month you have to do
1KEH

CONTROLLING
140
CREATION OF TRANSPORT REQUEST OF PCA
SPROIMGCONTROLLINGPROFIT CENTER ACCOUTINGTOOLS
TRANSPORT REQUEST OF ENVIRONMENT
Select Button
Select Button

CONTROLLING
141
Press Enter Key, Select Button
STUDY BELLOW INFORMATION CAREFULLY
Press Enter Key
Select Button

CONTROLLING
142
STUDY BELLOW INFORMATION CAREFULLY
Press Enter Key
Select Button
Press Enter Key

CONTROLLING
143
Note that Table and Press Enter Key
*We Have to do this after Complete of PCA Configuration it means there is no request
generate while configure the PCA
LIKE THAT WE CAN DO SAME THING FOR BELOW CONTAINS
SPROIMGControllingProfit Center AccountingTools

CONTROLLING
144
PLANNING OF PCA
Accounting Controlling Profit Center AccountingPlanning Balance Sheet
Accounts
Select Overview Button
{*Like that we can plan for PCA, it will be show in Variance Report}
7KE3

CONTROLLING
145
PLANNING FOR P&L ACCOUNTS
Accounting Controlling Profit Center AccountingPlanning Costs/Revenues
Select Overview Button
Save {*Like that we can plan for PCA, it will be show in Variance Report}
7KE1

CONTROLLING
146
ACTUAL DATA FLOW TO CO-PA &PCA
CREATE SALES ORDER
Order type : (Standard Order)
Sales org :
Distribution channel :
Division :
Press Enter
Sold to party : (Customer A/C)
Order no : Date:
Delivery part :
Material Quantity
Finished goods 30
Press Enter Key
Double click on Material
Select Account Assignment Tab
Select profit segment
Order No : Project (Internal Order)
Select Continue Button
Save
OUT BOUND DELIVERY
Shipping Point :
Enter Pick Qty :
Select Button
*if you get any period error execute current period in:
OR
PBR
PB
PB
40
VA01
012212 24.08.2007
PBR
VL01N
PBR
30
MMPV

CONTROLLING
147
BILLING DOCUMENT
Document no :
Execute F8
Press Enter Key
Save
Select Menu Item Billing Document  Change
Billing document :
Select Release to Accounting
Note: - To transfer the data sales deductions to the profitability segment. The cost
element must be as define with category: 12
For every region post one invoice
POSTING FROM FI :
GENERAL POSTING
AccountingFinancial Accounting General Ledger Postings
F-02 – General Postings
P. Key Account Amount B. Area Select Profit Segment Button
40 423000 (Advertisement) 15000 PBR Enter Which you have Details
40
413000 (Telephone
Charges) 5000
PBR
Enter Which you have Details
40
413000 (Telephone
Charges) 15000
PBR
Enter Which you have Details
40 410000 (Salaries) 205000 PBR Enter Which you have Details
40 403000 (Wages) 50000 PBR Enter Which you have Details
50 210000-Cash * Enter Which you have Details
Simulate Post
VF01
123132
123132
F-02
F-02

CONTROLLING
148
EXECUTION OF ASSESSMENT CYCLE
ACCOUNTINGCONTROLLINGPROFITABILTIY ANALYSISACTUAL POSTING
PERIOD END CLOSINGTRANSFER COST CENTER COST
KEU5-ASSESSMENT
Operating concern :
Period :
Cycle Start Date
X0001(Press F4) 01.04.2007
Execute (F8) Back to Menu Item
INFORMATION SYSTEM
KE30-EXECUTE REPORT
Select your report
Execute (F8)
Fiscal yr : 2007
Com. Code : PBR
Period from : 001.2007
Period to : 012.2007
Plan/actual indicator : 0 (actual)
Execute (F8)
Select YES Button Back to menu Item
Profit center group report
Profit center accounting information system Reports for information system
Interactive Reporting
S_ALR_87013326-Profit Center Group: Plan/Actual/Variance
Controlling area : PBR
Period from : 01 to 12
Fiscal yr : 2007
Plan version : 0 (Actual Data)
Or values
Execute (F8)
KEU5
PBR1
06
KE30
S_ALR_87013326

CONTROLLING
149
S_ALR_87013336Profit center group balance sheet accounts plan/actual/variance:-
Controlling area : PBR
Period from : 01 to 12
Fiscal yr : 2007
Plan version : 0
Or values : 100000 to 299999
Execute (F8)
S_ALR_87013336

CONTROLLING
150

CONTROLLING
151

CONTROLLING
152
REPORTS FOR PROFIT CENTER ACCOUNTING

CONTROLLING
153
REPORTS FOR PROFITABILITY ANALYSIS

CONTROLLING
154

CONTROLLING
155

CONTROLLING
156

CONTROLLING
157

CONTROLLING
158
PRODUCT COST CONTROLLING
Finished product cost sheet
1. Raw Material :MVP (Moving Variable Price) from Material Master
Raw Materials Units Price Total
Raw Material-I 1 1005 1005.00
Raw Material-II 1 753.49 753.49
Raw Material-III 1 500.74 500.74
Raw material cost:- 2259.23
Stored in cost element :400100
2. Operational / Process
Shaft Floor / Work Center -1 :S.T. (Stranded Time). MAR (Periodic Price (or) Average
Price
Cost Centers Activity Types
Time (Std.
Time) MAR (Price) Total
A) 1200 (Machine
Sec.1)
500000 (Machine
Hours) 10 90 900
501000 (Labour
Hours) 5 130 650
502000 (Setup
Hours) 1 55 55
Operation -1 Cost :- 1605
B) 1300 (Machine
Sec.2)
500000 (Machine
Hours) 8 96 768
501000 (Labour
Hours) 4 102 408
502000 (Setup
Hours) 1 60 60
Operation -2 Cost :- 1236
C) 1400
(Assembling)
508000 (Assembling
Hr) 5 120 600
Final Operation Cost 600
Overheads
1) Material OH
10% on 400100 Raw Material
Consumption

CONTROLLING
159
Raw Material Cost OH Rate in % OH Cost OH Element
2259.23 10 225.923 800000
2) Personnel Overheads
Cost Center Activity Type Amount
A) 1200 (Machine
Sec.1)
501000 (Labour
Hours) 650
B) 1300 (Machine
Sec.2)
501000 (Labour
Hours) 408
C) 1400
(Assembling)
508000 (Assembling
Hr) 600
Total Amount 1658
Personnel Cost OH Rate in % OH Cost OH Element
1658 5 82.9 801000
3) Production Overhead
I) Machine OH
A) 1200 (Machine
Sec.1)
501000 (Labour
Hours) 900
B) 1300 (Machine
Sec.2)
501000 (Labour
Hours) 768
Total Amount 1668
II) Setup OH
A) 1200 (Machine
Sec.1)
502000 (Setup
Hours) 55
B) 1300 (Machine
Sec.2)
502000 (Setup
Hours) 60
Total Amount 115
I) Machine OH 1668
II) Setup OH 115
Total Production
Cost : 1783
3) Production Cost OH Rate in % OH Cost OH Element
1783 5 89.15 802000
Total Overhead Cost 397.973

CONTROLLING
160
Final Cost Sheet
I) Direct Cost :- 1.Mateial Cost 2259.23
2.Production Cost
A)Machine Cost 1668
B)Labour Cost 1658
C)Setup Cost 115
Total Direct Cost :- 5700.23
II)Indirect Cost Overheads (O/H)
Material O/H 225.923
Personnel O/H 82.9
Production O/H 89.15
Total Indirect Cost :- 397.97
I) Direct Cost :- 5700.23
II)Indirect Cost 397.97
Cost of Goods Manufacturing : 6098.20

CONTROLLING
161
PRODUCT COST PLANNING
Product cost planning is tool used to determine estimated standard cost of product per
unit and to determine cost of goods manufacture or cost of goods sold.
This data helps organization in fixing the prices, valuating materials and work in
process to determine scraping cost and to determine cost of goods manufacturing or
sold of market segment or responsibility area of the organization.
This tool used the data of following application components:
1. Material management : Material Master and price
2. Cost center : Accounts and Data –plan activity price
3. Production planning Data :
If you are estimating cost with quality structure in that
i. Bill of material
ii. Work center : every work center attached with cost center for specifying
activity and costing the activity
iii. Routing

CONTROLLING
162
4. Product cost controlling data:
i. Over head calculation
ii. Cost component structuring definition.
Cost component used to group the cost of similar nature and to specify
which cost are considered while determining cost per unit of product
(fixed and variable cost)
iii. Definition of costing variant
iv. Execution of cost estimation using costing variant
v. Price updating
PRODUCTION PLANNING DATA
BILLS OF MATERIAL CREATION
A bill of material is complete, formally structured list of the components that make up a
product or assembly. The list contains object no. of each component, together with the
quantity and unit of measure.
A bill of material can only refer to a quantity of at least one of an object
BOM only for finished goods
CREATE BILL OF MATERIAL
LOGISTICSPRODUCTIONMASTER DATA BILLS OF MATERIALMATERIAL BOM
CS01 –CREATE
Material :
Plant :
BOM usage : (Production)
Valid from :
Press Enter Key
Component Quantity
Raw Material-I 1
Raw Material-II 1
Raw Material-III 1
Save
CS01
Finished Goods-1
PBR
01
01.01.07

CONTROLLING
163
WORK CENTERS/RESOURCE
Work center in an organizational unit that defines where and when an operation should
be carried out. In the R/3 system work centers are business objects that can represent
the following real work center.
Ex: Machines/Machines groups, Production line, Assemble work center, Employees etc
CREATE WORK CENTERS
LOGISTICSPRODUCTIONWORK CENTERS WORK CENTER
CR01-CREATE
PLANT :
Work center : 1000/2000/3000
Work center Category : 0001
BASIC DATA COSTING
Workcenter
Description
W.C.Cat.
Usage
Standard
validkey
Validdate
from
Costcenter
Alternative
activity
description
Activity
type
Unit
formula
1000 0001 1 SAP1 01.04.07 1200 Set up 502000 H SAP01
Machine 500000 h SAP02
Machine
work
center-1
(1200)
Labour 501000 H SAP03
2000 0001 1 SAP1 01.04.07 1300 Set up 502000 H SAP01
Machine 500000 H SAP02
Machine
work
center-2
(1300)
3000 0001 1 SAP1 01.04.07 1400 Set up - - -
machine - - -
Assembling
work
center
(1400)
ROUTING
Routing enable you to plan the production of materials products. There for routing are
used as a template for production orders and run schedule as well as a basis for
production costing.
PBR
CR01

CONTROLLING
164
CREATE ROUTING PROCEDURE
LOGISTICSPRODUCTIONMASTER DATAROUTINGROUTING STANDARD
ROUTING
CA01–CREATE
Material :
Plant :
Key date :
Press Enter Key
Usage : (Production)
Status : (Released (general))
Select Button
Double click on control key of (first
work center, operation 10)
Standard
Value Unit
Activity
type
Set up 1 h 502000
Machine 10 h 500000
Labour 5 h 501000 Save
Double click on control key of (Operation20 2nd work station)
Set up 1 h 502000
Machine 8 h 500000
Work center Control Key.
1) 1000(Machine Sec.-
1 PP01
2) 2000(Machine Sec.-
2 PP01
3)3000(Assembling) PP01
CA01
PBR
01.01.07
Finished Goods-1
01
04

CONTROLLING
165
Double click on control key of (Operation 30 ,3rd work center)
Set up - - -
Machine - - -
Save
OVER HEAD COSTING
Costing sheet: - contains control parameters for all aspects of overhead calculation.
DEFINE COSTING SHEET
SPROIMGCONTROLLINGPRODUCT COST CONTROLLINGPRODUCT COST
PLANNINGBASIC SETTING FOR MATERIAL COSTINGOVERHEAD
MAINTAIN OVER HEAD COST ELEMENT
KA06

CONTROLLING
166
Cost
element
Valid from Name Description Cost element
category
800000 01.01.2000 Material over head Material over head 41 OH
801000 01.01.2000 Personnel over head Labour over head 41 OH
802000 01.01.2000 Production over head Manufacture OH 41 OH
803000 01.01.2000 Administration OH Administration OH 41 OH
804000 01.01.2000 Sale Overhead Sale Overhead 41 OH
Save Back to menu Item 
Cost sheet: components
DEFINE CALCULATION BASIS:
Base Description
PBRM Material Cost
PBRL Labour Cost
PBRS Setup Cost
Press Enter Key
Select Row
PBRM Material Cost
Double Click on folder
Enter Controlling Area :
Specify from cost element (Raw material consumption)
Select Folder
Select Row
PBRL Wages
Specify from cost element &
Select Folder
Select Row
400100
KZB2
PBR
501000
PBR
508000

CONTROLLING
167
PBRS Setup Cost
Specify from cost element &
Save and back.
DEFINE PERCENTAGE OVER HEAD RATES
OH Description
PBMO Material OH
PBLO Labour OH
PBSO Setup OH
PBRA Admin OH
PBRS Sales OH
Select Row
PBMO Material OH
Valid from Valid to Controlling area Over head type %
01.01.2000 31.12.9999 PBR 1.Actual o/h rate 10
2.Plan o/h rate 10
Select Folder
Select Row
PBLO Labour OH
01.01.2000 31.12.9999 PBR 2.Plan o/h rate 5
Select Folder
Select Row
PBSO Setup OH
500000
PBR
502000
KZZ2

CONTROLLING
168
01.01.2000 31.12.9999 PBR 2.Plan o/h rate 5
Select Folder
Select Row
PBAO Admin Overheads
01.01.2000 31.12.9999 PBR 2.Plan o/h rate 6
Select Folder
Select Row
PBSO Sales Cost
01.01.2000 31.12.9999 PBR 2.Plan o/h rate 14
Save and Back to Menu Item 
DEFINE CREDITS
Credit Description
CRM Material Cr.
CRL Labour Cr.
CRP Setup Cr.
CRA Admin Cr.
CRS Sales Cr.
Select Row
CRM Material Cr.
Specify controlling area :
KZE2
PBR

CONTROLLING
169
Valid to Cost Element Cost Center
31.12.9999 800000 3100(MM)
Select Folder
Select Row
CRL Labour Cr.
31.12.9999 801000 6100 (HR)
Select Folder
Select Row
CRP Setup Cr.
31.12.9999 802000 1130 (Production)
Select Folder
Select Row
CRA Admin Cr.
31.12.9999 803000 2100 (Admin)
Select Folder
Select Row
CRS Sales Cr.
31.12.9999 804000 2100 (Admin)
Select Folder
Costing Sheet Description
PBR
PBR
PBR
PBR
KZS2

CONTROLLING
170
PBR Cost of goods PBR
Save
Select Your Cost Sheet Code Row
Select folders
Row Base O H Rate Description From To Credit
10 PBRM Material
20 PBMO Material o/h 10 CRM
30 PBRL Wages
40 PBLO Personnel o/h 30 CRL
50 PBRP Production
60 PBPO Manufacture o/h 50 CRP
70 Cost of Manufacturing 10 60
80 PBAO Admin OH 70 CRA
100 PBSO Sales OH 70 CRS
110 Cost of Goods Sold 70 100
Save
COSTING SHEET
Definition : Cost sheet is contains control parameters for all aspects of overhead
calculation.
DEFINE COST COMPONENTS STRUCTURE
SPROIMGCONTROLLINGPRODUCT COST CONTROLLINGPRODUCT COST
PLANNING BASIC SETTINGS FOR MATERIAL COSTING
DEFINE COST COMPONENT STRUCTURE
Cost Component Str. Activate Prim. Cost Comp. Split Name
PB Cost Component Structure: PBR
Select your Cost Component Structure Row
Double Click Folder
Cost
Component
Str.
Cost
Component
Name of Cost
Component
Internal
Cost Split COGM
Sales &
Admin Cost
Y4 10 Material Cost
Y4 15 Material Cost OH
Y4 20 Production Cost
Y4 25 Production Cost OH
Y4 30 Labour Cost
OKTZ

CONTROLLING
171
Y4 35 Labour Cost OH
Y4 40 Admin OH
Y4 50 Sales OH
Select 10 Raw Materials Row
Select Folder
Cost
component COA From Cost element To
Cost
components
PB PBR 400100 Raw material 400100 10
PB PBR 400060 Change in Stock 400060 10
PB PBR 800000 Material o/h 800000 15
PB PBR 500000 Machine hours 500000 20
PB PBR 802000 Production o/h 802000 25
PB PBR 501000 Labour hours 501000 30
PB PBR 502000 Set up hrs 502000 30
PB PBR 508000 Assembling 508000 30
PB PBR 801000 Personnel o/h 801000 35
PB PBR 803000 Admin OH 803000 40
PB PBR 804000 Sales OH 804000 50
Save.
Select Folder
Company Code Plant Costing Variant Valid From Cost Com. Stru.
PBR ++++ ++++ 01.01.2000 PB
Save
New component while we create group. We control the variable cost component
structure to group similar nature of cost one group.
To check the group attributes: -
1. Select your cost components with attributes
2. Double click on 01 raw material
3. Select cost component structure
Double Click & Activate your cost component structure PB
COSTING VARIANT: COMPONENTS

CONTROLLING
172
DEFINE COSTING TYPES
SPROIMGCONTROLLINGPRODUCT COST CONTROLLINGPRODUCT COST
PLANNINGMATERIAL COST ESTIMATE WITH QUANTITY STRUCTURE COSTING
VARIANT: COMPONENTS
DEFINE COSTING TYPES
Use
Costing Type Name
01 Standard cost est. (mat.)
DEFINE VALUATION VARIANTS
Valuation Variant / Plant:
Material Valuation Tab
Priority Strategy Sequence
Incl. Additive
Costs
1 Moving average price
2 Planned price
3 Standard price
Select Activity Type/ Processes Tab
Priority Strategy Sequence
1 Plan price for the period
2 Plan price as average of All Fiscal year
Select Over Heads Tab
*Specify your cost sheet Overhead on Finished and Semi-finished Materials
DEFINE DATE CONTROL
Date Control:
Date Manual Entry Default Values
Costing Date From Current Date
Costing Date To End of the Month
Quantity Structure Date Current Date
Valuation Date Current Date
PBR Valuation Variant: PBR
PBR Date Control: PBR
OKK6
OKKI

CONTROLLING
173
DEFINE QUANTITY STRUCTURE CONTROL
Qty Structure Control:
BOM Application : PC01 Costing
Routing Selection : 01 (Production & Released)
DEFINE COSTING VARIANT
Costing Variant:
Tab
Costing Type 01 Standard cost est. (mat.)
Valuation Variant PBR Valuation Variant: PBR
Date Control PBR Date Control: PBR
Qty. Structure Control PBRD Qty. Structure Control: PBR
Transfer Control
Reference Variant
Select Tab
Select Tab
PBR Date Control: PBR
PBR Costing Variant: PBR
OKKN
OKKE

CONTROLLING
174
Select Tab
Save
Note: - Cost variant control the price and qty and values we can estimation of cost.
ESTIMATION OF COST WITH QUANTITY STRUCTURE
ACCOUNTINGCONTROLLINGPRODUCT COST CONTROLLINGPRODUCT COST
PLANNINGMATERIAL COSTINGCOST ESTIMATE WITH QUANTITY STRUCTURE
CK11N-CREATE
Material :
Plant :
Costing variant :
Press Enter Key
Again Press Enter Key
To display cost component structure select menu item Cost Display Cost Components
Save Cost Estimation Back to menu item
(OR)
MATERIAL COST ESTIMATE WITHOUT QUANTITY STRUCTURE
ACCOUNTINGCONTROLLINGPRODUCT COST CONTROLLINGPRODUCT COST
PLANNINGMATERIAL COSTINGCOST ESTIMATE WITH OUT QUANTITY
STRUCTURE
KKPAN - CREATE
Material :
CK11N
Finished Goods
PBR
PBR
KKPAN
Finished Goods

CONTROLLING
175
Plant :
Costing variant :
Press Enter Key
Again Press Enter Key
Enter Cost Component of Material
For Calculating Overhead select menu item Functions Calculate Overhead
Save
To display cost component structure select menu item Cost Display Cost Components
Save Cost Estimation Back to menu item
PRICE UPDATION
Posting Period/Fiscal Yr :
Select Button
Select your Costing Variant :
Select Issue Allowance for Marking
CK24
07 2007
07
PBR
07
PBR
PBR
PBR

CONTROLLING
176
Select Back Button
Company Code :
Plant :
Material :
Deselect Test Run
With List Output
Execute (F8)
Click on material number to Send Further Plan Price
Note:-This process runs of the month closing hours
Select Back button
Select Button
Execute
Note: - this process runs to the month starting hours
PBR
PBR
Finished Goods

CONTROLLING
177
REPORTS FOR PRODUCTION PLANNING

CONTROLLING
178
COST OBJECT
Estimation the Using Product Cost
Control
Planning Actual
Cost Cost
Material (BOM) . XXXX XXXX
Activation Cost. XXXX XXXX
(Routing)
Overhead (C.S.) . XXXX XXXX
Total : XXXXX . XXXXX
Ex. 1000 Units
Product
PRELIMINARY COSTING
Planning Qty. X Standard Price –
Product Cost Planning
= Planning Cost
Note: We need to Define Costing
Variant (Std. Cost Variant PPP1)
SIMULTANEOUS COSTING
Goods Issued to Order
Posting to Cost Center /
Internal Order
Allocation
Apportionment
Price Calculation
PERIOD END CLOSING
Overhead Calculation
Calculation of Work in Process
Settlement of WIP
Goods Received against
Production Order
Variance Calculation (PLN-ACL)
PRODUCT COSTING WITH ACTUAL DATA

CONTROLLING
179
Material Costs
+ Production Costs
+ Process Costs
+ Overhead
= Cost of Goods
Manufacture
+ Sales & Admin
= Cost of Goods
Sold
Costing
Variant
Valuation
Variant
Itemization
Cost Comparison
COSTING SHEET
Overhead
Condition
Amount of
Overhead
Overhead
Cost Element
MM PP
CO-OM
CO-PC-OBJ
CO-PC-PCP
FI
Primary
Costs
FI
Secondary
Costs
PrimaryCosts
Conformation
GoodsIssue

CONTROLLING
180
PRODUCTION BY ORDER COSTING
IN PP MODULE SETTINGS
DEFINE ORDER TYPE
SPROIMGPRODUCTIONSHOP FLOOR CONTROLMASTER DATA ORDER
DEFINE ORDER TYPE
Select Row
Type Name
PP01 Standard Production Order (int. number)
Select Copy as Button
Specify your Own Name
Type Name
PBR Standard Production Order (int. number)
DEFINE ORDER TYPE/ DEPENDENT PARAMETER:-
Select Row
Plant Name Order Description
1000 Werk Hamburg PP01 Standard Production Order (int.number)
Specify you Plant :
Specify you Order :
Reduction Strategy : (Blank)
MRP Controller : (Blank)
Substitute Scheduler : (Blank)
OPJH
OPL8
PBR
PBR

CONTROLLING
181
DEFINE CHECKING CONTROL
SPROIMGPRODUCTIONSHOP FLOOR CONTROLOPERATIONAVAILABILITY
CHECK
DEFINE CHECKING CONTROL
Select Rows
Plant Type Business Function Text
0001 PP01 1 Check availability during orde
0001 PP01 2 Check availability during orde
Select Copy as Button
Specify your plant & Oder
Plant Type Business Function Text
PBR PBR 1 Check availability during orde
PBR PBR 2 Check availability during orde
DEFINE SCHEDULING PARAMETERS FOR PRODUCTION ORDER
SPROIMBPRODUCTIONSHOP FLOOR CONTROLOPERATIONSCHEDULLING
DEFINE SCHEDULING PARAMETERS FOR PRODUCTION ORDERS
Select Row
Plant Order Type Production scheduler
1000 PP01 *
Select Copy as Button & Specify as below your own
Plant Order Type Production scheduler Scheduling type
PBR PBR * Backwards
DEFINE CONFIRMATION PARAMETERS
SPROIMGPRODUCTIONSHOP FLOOR CONTROL OPERATION
CONFIRMATION
DEFINE CONFIRMATION PARAMETERS
Select Row
Plant Order Type
1000 PP01
Select Copy as Button & Specify as below your own
Plant Order Type
PBR PBR
OPJK
OPU3
OPK4

CONTROLLING
182
CONTROLLING SETTINGS
DEFINE COSTING VARIANT
SPROIMGCONTROLLINGPRODUCT COST CONTROLLINGCOST OBJECT
CONTROLLING PRODUCT COST BY ORDERMANUFACTURING ORDERS
CHECK COSTING VARIANT FOR MANUFACTURING ORDER
Costing Variant:
Select Tab
Costing Variant:
Select Tab
Enter and Save Back to Menu Item 
Bha1 Production Order – Plan (Preliminary Costing)
Bha2 Production Order – Actual (Simultaneous Costing)
OPL1

CONTROLLING
183
DEFINE COST ACCOUNTING-RELEVANT DEFAULT VALUES FOR ORDER TYPE
AND PLANT
CONTROLLING PRODUCT COST BY ORDERMANUFACTURING ORDERS
DEFINE COST-ACCOUNTING-RELEVANT DEFAULT VALUES FOR ORDER TYPES AND
PLANTS
Select Row
Plant Order Type
PBR PBR
Select Detail Button
Change costing Prel./Vers.Cstg: (Production Order – Plan: PBR)
Simul. Costing : (Production Order – Actual: PBR)
Save
DEFINE GOOD RECEIVED VALUATION FOR ORDER DELIVERY
SPROIMGCONTROLLINGPRODUCTION COST CONTROLLING COST OBJECT
CONTROLLING PRODUCTION COST BY ORDER
DEFINE GOOD RECEIVED VALUATION FOR ORDER DELIVERY
Specify your Valuation Area:
Valuation variant : (Production Order-Actual)
WORKING IN PROCESS SETTINGS
DEFINE RESULTS ANALYSIS KEYS
SPROIMGCONTROLLINGPRODUCTION COST CONTROLLING COST OBJECT
CONTROLLING PRODUCTION COST BY ORDERPERIOD END CLOSINGWORK IN
PROCESS
CREATE RESULTS ANALYSIS KEY
RA KEY TEXT
PBRA WIP Calculation to Target Cost
PBRT WIP calculation at Actual Cost
OKZ3
Bha1
h
Bha2
h
PBR
h
007
OKG1
OPK9

CONTROLLING
184
DEFINE COST ELEMENTS FOR RESULT ANALYSIS
Create Cost Element
Cost Element Valid From Name Cost Elem. Cat.
900000 01-01-2000 WIP Actual Cost : Material Cost 31 (Result/ Project Analysis)
901000 01-01-2000 WIP Actual Cost : Labour Cost 31
902000 01-01-2000 WIP Actual Cost : Overhead 31
905000 01-01-2000 WIP Target Cost : Material Cost 31
906000 01-01-2000 WIP Target Cost : Labour Cost 31
907000 01-01-2000 WIP Target Cost : Overhead 31
DEFINE RESULTS ANALYSIS VERSIONS
Select Your Controlling Area :
Specify Cost Element on Technical RA Cost Element:
Define Valuation method (Actual Costs)
Select Button
Co Area :
RA Version :
RA Key :
Again Select
Select Button
Co Area :
RA Version :
RA Key :
KA06
OKG9
PBR
900000
OKGC
/
PBR
0
PBRA
PBR
0
PBRT

CONTROLLING
185
DEFINE LINE ID’S
Controlling Area Line ID Name
PBR M Direct Cost
PBR L Labour Cost
PBR OH Overhead
PBR ST Settlement Cost
DEFINE ASSIGNMENT
Masked
CO
Area
RA
Version
Cost
Element Cost Center
Activity
Type
Dr
/Cr V/F
Valid
From
Req To
Cap
PBR 0 ++++400060 ++++++++++ ++++++ + + 001.2000 M
PBR 0 ++++400100 ++++++++++ ++++++ + + 001.2000 M
PBR 0 ++++5+++++ ++++++++++ ++++++ + + 001.2000 L
PBR 0 ++++7+++++ ++++++++++ ++++++ + + 001.2000 ST
PBR 0 ++++8+++++ ++++++++++ ++++++ + + 001.2000 OH
Cost Elements: 400060 (Change in Stock (GBB&AUA/AUF), 400100 (Raw Material Consumption
(GBB/VAX/VAY/VBR)
DEFINE UPDATE
CO
Area
RA
Version
RA
Key LID Cat. Creation
PBR 0 PBRA M K WIP 900000
Reverse 900000
PBR 0 PBRA L K WIP 901000
Reverse 901000
PBR 0 PBRA OH K WIP 902000
Reverse 902000
PBR 0 PBRA ST A
OKGB
OKGA

CONTROLLING
186
PBR 0 PBRT M K WIP 905000
Reverse 905000
PBR 0 PBRT L K WIP 906000
Reverse 906000
PBR 0 PBRT OH K WIP 907000
Reverse 907000
PBR 0 PBRT ST A
K=Cost & A= Settlement
*Create on More Session
CREATION G/L ACCOUNTS FOR WIP
G/L
A/c
Co.
Code
Account
Group Text
Line
Item
Display
Field
Status
223000 PBR Asset
WIP: Balance Sheet
A/c G001
400001 PBR Expenses WIP: Profit & Loss A/c G004
Save
+
*Come to Main Session
DEFINE POSTING RULES FOR SETTLING WORKING PROCESS
Co.
Area
Co.
Code RA Version RA Category Record No. P&L A/c
B/S
A/c
PBR PBR 0 WIPR 0 400001 223000
WIPR= WIP with Requirement to Capitalize
Note: If you select in TC Code. OKG9 it not saves check
once
Assign Result Analysis Key to Order Type
CONTROLLING PRODUCT COST BY ORDERMANUFACTURING ORDERS
DEFINE COST-ACCOUNTING-RELEVANT DEFAULT VALUES FOR ORDER TYPES AND
PLANTS
Select Row
FS00
OKG8
OKZ3

CONTROLLING
187
Plant Order Type
PBR PBR
Select Detail Button
Change costing RA Key :
Save
VARIANCE CALCULATION
DEFINE VARIANCE KEYS
Variance Calculation  Define Variance Keys
Variance Key Name Variance Calculation
PBR Production order Variance Keys : PBR Scrap
DEFINE DEFAULT VARIANCE KEYS FOR PLANTS
Select your Plant :
Assign your Variance Key to your Plant :
Check Variance Variants
Use : STD
If it is not there Create as Below your own
OKV1
OKVW
PBR
PBR
OKVG
PBRA
h

CONTROLLING
188
DEFINE VALUATION VARIANT FOR WIP AND SCRAP (TARGET COSTS)
DEFINE TARGET COST VERSION
CO Area :
Tat. Cost. Version :
OKV6
PBR
0 Target costs for total variances

CONTROLLING
189
Variance Variant :
Valuation Variant for Scrap :
Select Actual Cost
Select Current Std. Cost Est.
TO SPECIFY VARIANCE KEY IN MATERIAL MASTER
In Costing1 Tab
Variance Key :
Save
SETTLEMENT
SPROIMG Controlling Product Cost Controlling Cost Object Controlling
Product by Order  Period End Closing  Settlement 
Create Cost Element for Settlement
701000 01-01-2000 Production Oder Settlement 21 (Internal Settlement)
CREATE ALLOCATION STRUCTURE
Allocation Str. Text
PB ALLOCATION SRTUTURE : PBR
Select Your Allocation Structure Row
Double Click Folder
Assignments Text
10 Material Cost
20 Material OH
30 Labour Cost
PBR
PBR
MM02
PBR
OKO6
KA06

CONTROLLING
190
40 Labour OH
50 Admin OH
60 Sales OH
70 Settlement Cost
80 Revenue
90 SALES DEDUCTION
Select 10 Row
Double Click Folder
Cost Element from Cost Element To Cost Element Group
400100
Double Click Folder
Receiver Cat. By Cost Element Settlement Cost Element
PSG 701000 (Production Order Settlement)
CTR
SDI 701000 (Production Order Settlement)
Double Click Folder
Select 20 Row
Double Click Folder
800000
Double Click Folder
CTR
Double Click Folder
Select 30 Row
Double Click Folder
500000 599999
Double Click Folder
CTR

CONTROLLING
191
Select 40 Row
Double Click Folder
801000
Double Click Folder
CTR
Select 50 Row
Double Click Folder
802000
Double Click Folder
CTR
Select 60 Row
Double Click Folder
803000
Double Click Folder
CTR
Select 70 Row
Double Click Folder
700000
Double Click Folder

CONTROLLING
192
PSG
SDI
Select 80 Row
Double Click Folder
300000
Double Click Folder
PSG
SDI
Select 90 Row
Double Click Folder
426000
Double Click Folder
PSG
SDI
Save Back to Menu
Item

CONTROLLING
193
CREATE SOURCE STRUCTURE
Structure Text
PB Source Structure : PBR
Select your Source Structure Row
Assignment Text
1 Primary Cost
2 Secondary Cost
3 Work in Process
4 Revenues
OKO6

CONTROLLING
194
Select 1. Primary Cost Row
Field Label From Value To Value Group
Acctg Indicator
Cost Element 400000 499999
Assignment Text
1 Primary Cost
2 Secondary Cost
3 Work in Process
4 Revenues
Select 2. Secondary Cost Row
Acctg Indicator
Assignment Text
1 Primary Cost
2 Secondary Cost
3 Work in Process
4 Revenues
Select 3. Work in Process Row

CONTROLLING
195
Acctg Indicator
Assignment Text
1 Primary Cost
2 Secondary Cost
3 Work in Process
4 Revenues
Select 1. Revenues Row
Acctg Indicator
*Create one more section for creation of Cost Element Group Which are involve in
Product Costing
CREATE COST ELEMENT GROUP
SPROControllingCost Element AccountingMaster DataCost Elements
Create Cost Element Groups
Press  Enter Key
Keep Crusher on that Group & select Button
Then Select Button
Enter Cost Elements which are you assign in Cost component Structure
KAH1

CONTROLLING
196
Save back to menu to Main Session
CREATE PA TRANSFER STRUCTURE
P1 PA settlement, production variance
Assignment Text
10 Scrap
20 Price variance
25 Mixed-price variance
30 Quantity variances material
40 Resource usage variance
50 Input variance
60 Lot size variances
65 Output price variance
70 Remaining variance
Select 10 Row
Select & Dropdown (F4)
Select Folder

CONTROLLING
197
Select 20 Row
Select Folder
Select 25 Row
Select Folder
Select 30 Row
Select& Dropdown (F4)

CONTROLLING
198
Select Folder
Select 40 Row
Select Folder
Select 50 Row
Select Folder
Select 60 Row

CONTROLLING
199
Select Folder
Select 65 Row
Select Folder
Select 70 Row
Select Folder

CONTROLLING
200
CREATE SETTLEMENT PROFILE
Settlement profile :
Select To Be Settle in Full
Default Values
Allocation structure :
Source structure :
PA transfer str. :
Default objects type :
Other Parameters
Document type :
Max. no. dist.rls :
Residence time : Months
Save
OKO7
PB
PB
FI
ORD
SA
999
12
PBR Settlement Profile: PBR

CONTROLLING
201
Change Settlement Profile in Order Type
DEFINE ORDER TYPE:-
SPROIMGPRODUCTIONSHOP FLOOR CONTROLMASTER DATA ORDER
DEFINE ORDER TYPE
Change Settlement profile :
Save
MAINTAIN NO. RANGES FOR SETTLEMENT DOCUMENT
SPROIMGCONTROLLINGINTERNAL ORDERSACTUAL POSTINGS
SETTLEMENTS
Select your controlling area Press F2
Select No. Group (standard A/c document)
For Assign Press F5
Save
Note: before Creation of Production Order Please check your Cost Sheet in:
CREATION OF PRODUCTION ORDER
LogisticsProductionShop Floor ControlOrder Create
CO01-With Material
Material :
Production Plant :
Order Type :
Press  Enter Key
Total Quantity :
Date of Finish : 16.07.07
Short : 16.07.07
Select Menu Bar GotoLogs Overview if errors
For see the Cost
Select Menu Bar GotoCost Cost Component Structure, Itemization, Analysis,
Balance (wise Statement)
Select Control Data Tab
Check your assignments are picked or not
OPJH
PBR
OPL1
Finished Goods
PBR
PBR
10
CO01
KO8N
PBR

CONTROLLING
202
Select Release Order (Cntl+F1) Flag & Save
Advice: Keep in mind Production Creation document each and every field as well as
Material Master also.
GOODS ISSUE TO PRODUCTION ORDER
LogisticsLogistics Extinction  Out Bound Process  Goods Issued for Other
Transition
MB1A-Goods Issue
Movement Type :
Plant :
.Storage Location :
Press  Enter Key
Order No :
Material Qty.
Raw Material-I 10
Raw Material-II 10
Raw Material-III 10
Save
CONFIRMATION OF ORDER
LogisticsProduction Order Shop Floor ControlEnter for Operation
CO11N-Time Ticket
Order :
Operation : (F4)
Confirmation Type :
Yield :
Activities
Setup :
Machine :
MB1A
CO11N
10000005
10
Final Confirmation
10 Pc
11 H
92 H
10000005
261
PBR
PBR

CONTROLLING
203
Labor :
Save
ACTUAL OVER HEAD CALCULATION
Accounting controlling Product Cost Controlling Cost Object ControllingProduct
Cost by Order Period End-Closing Single Function Overhead
KGI2-INDIVIDUAL PROCESSING
Order :
Period :
Fiscal year :
Execute (F8)
Select Next Button
SPECIFY TRANSFER TO FINANCIAL ACCOUNTING
Define result analysis version: -
RA version :
Press Enter
Select Transfer to Financial Accounting
Save
CALCULATION OF WORK IN PROCESS
ACCOUNTINGCONTROLLINGPRODUCT COST CONTROLLINGCOST OBJECT
CONTROLLINGPRODUCT COST BY ORDERPERIOD END CLOSINGSINGLE
FUNCTIONWORK IN PROCESS INDIVIDUAL PROCESSING
KKAX-CALCULATION
Order No : (Production Order No)
WIP to Period :
RA version :
Fiscal yr :
25 H
10000005
6
2007
KGI2
KKAX
10000005
6
2007
OKG9
PBR
0
0

CONTROLLING
204
Deselect Test Run
Execute (F8) Back to menu
SETTLEMENT OF WORKING PROCESS
SETTLEMENT
KO88- Individual processing
Order No :
Settlement period :
Fiscal yr :
Execute (F8)
Select Details List button
Select Button
GOODS RECEIPT FOR PRODUCTION ORDER
Logistics Material ManagementInventory Management Goods Movement Goods
Receipt MB31-For Order
Movement type :
Order No :
Plant :
Storage location :
Press Enter
Save
To see accounting document MB03 (or) menu bar goods receipt change
Press Enter
Select Button
TO MAKE ORDER TECHNICALLY COMPLETE
LogisticsProductionShop Floor ControlOrder
CO02-Change
MB31
101
10000005
PBR
PBR
CO02
10000005
6
2007
KO88

CONTROLLING
205
Order No :
Press Enter
Select Menu Bar Functions Restrict Processing Technically Complete
Save
CALCULATION OF WORK IN PROCESS for Next Period
ACCOUNTINGCONTROLLINGPRODUCT COST CONTROLLINGCOST OBJECT
CONTROLLINGPRODUCT COST BY ORDERPERIOD END CLOSINGSINGLE
FUNCTIONWORK IN PROCESS INDIVIDUAL PROCESSING
KKAX-CALCULATION
Order No : (Production Order No)
WIP to Period :
RA version :
Fiscal yr :
Deselect Test Run
CALCULATION OF VARIANCES
Cost by Order Period End-ClosingSingle FunctionsVariances
KSS2-Individual Processing
Order No :
Period :
Fiscal Year :
Deselect Test Run
10000005
KKS2
10000005
07
2007
KKAX
10000005
7
2007
0

CONTROLLING
206
SETTLEMENT OF VARIANCES
SETTLEMENT
Order No :
Settlement period :
Fiscal yr :
Execute (F8)
Select Button
FOR COST ANALYSIS
CO03-Desplay
Order No :
Press Enter
Select Menu bar Costs Analysis
 Cost center are cost collectors of overheads
10000005
10000005
07
2007
KO88
CO03

CONTROLLING
207
PRODUCT COSTING BY SALES ORDER
CHECK COSTING TYPES
Product Cost ControllingCost Object ControllingProduct Cost by Sales
OrderPreliminary Costing and Order BOM CostingProduct Costing for Sales Order
Items/Order BOMsCosting Variants for Product Costing
Check Costing Types
COSTING VARIANTS FOR PRODUCT COSTING
Use: PBR
Back to menu Item 
Check Date Control
Use: PBR
Check Quantity Structure Determination
Use: PBR

CONTROLLING
208
Check Costing Variants for Product Costing

CONTROLLING
209
CHECK ACCOUNT ASSIGNMENT CATEGORIES
Product Cost by Sales OrderControl of Sales-Order-Related Production/Product Cost
by Sales Order
Check Account Assignment Categories

CONTROLLING
210
CHECK REQUIREMENTS CLASSES

CONTROLLING
211
CHECK REQUIREMENTS TYPES
SELECTION OF REQUIREMENTS TYPE THROUGH MRP GROUP
Selection of Requirements Type through MRP Group
Check Planning Strategies
When did you enter Reqmt Type then automatically system copy respective objects.
Check your entry once.
CHECK STRATEGY GROUPS
CREATE ON ANOTHER SESSION
SPROIMGPRODUCTIONMATERIAL REQUIREMENTS PLANNING MRP GROUPS
CARRY OUT OVERALL MAINTENANCE OF MRP GROUPS

CONTROLLING
212
Select Create Button again
DEFINE MRP GROUP FOR EACH MATERIAL TYPE
*Return Back Main Section
CHECK STRATEGY GROUP FOR MRP GROUP
Enter

CONTROLLING
213
SPECIFY STRATEGY GROUP IN MATERIAL MASTER MM02
Material (Finished Goods)
Select MRP3 from Selection Views
Specify Strategy Group: PB
CREATE ALLOCATION STRUCTURE
SPROIMGCONTROLLINGPRODUCT COST CONTROLLING  Product Cost by
Sales OrderPeriod-End ClosingSettlement
Create Allocation Structure
Select Your Allocation Structure: PB
Check Your Revenue Cost Element are assigned to value fields are not
CREATE PA TRANSFER STRUCTURE
Assignment Text
10 Sale Order Cost
20 Revenue
Select 10 Row
Select Folder
Value Field 3 VV140 (Cost of Goods Sold)
Select 20 Row
Select Folder
Value Field 3 ERLOS (Revenue)

CONTROLLING
214
CREATE SETTLEMENT PROFILE
Settlement profile :
Select To Be Settle in Full
Default Values
Allocation structure :
PA transfer str. :
Other Parameters
Document type :
Max. no. dist.rls :
Residence time : Months
Save
ASSIGN SETTLEMENT PROFILE TO Material Equipment Class
Product Cost by Sales OrderControl of Sales-Order-Related Production/Product Cost
by Sales Order Check Requirements Classes
Change
Save
OKO7
PB
PB
SA
999
12
PBRSD Settlement Profile: PBR

CONTROLLING
215
ACCOUNTS ASSIGN TO KOFK IN SD ACCOUNT DETERMINATION
CREATE SALES ORDER
Order type : (Standard Order)
Sales org :
Distribution channel :
Division :
Press Enter
Sold to party : (Customer A/C)
P. Order no : Date:
Delivery part :
Material Quantity
Finished goods 30
Press Enter Key
Double click on Material
Select Account Assignment Tab
Select profit segment
Save
CREATION OF PRODUCTION ORDER
LogisticsProductionShop Floor ControlOrder Create
CO08-FOR SALES ORDER
OR
PBR
PB
PB
40
VA01
012212
24.08.2007
PBR
CO08
VKOA

CONTROLLING
216
Press  Enter Key
Total Quantity :
Date of Finish : 16.07.07
Start : 16.07.07
Select Menu Bar GotoLogs Overview if errors
For see the Cost
Select Menu Bar GotoCost Cost Component Structure, Itemization, Analysis,
Balance (wise Statement)
Check your assignments are picked or not
Select Release Order (Cntl+F1) Flag & Save
Advice: Keep in mind Production Creation document each and every field as well as
Material Master also.
GOODS ISSUE TO PRODUCTION ORDER
LogisticsLogistics Extinction  out Bound Process  Goods Issued for Other
Transition
MB1A-Goods Issue
Movement Type :
Plant :
Storage Location :
Press  Enter Key
Order No :
Material Qty.
Raw Material-I 10
Raw Material-II 10
Raw Material-III 10
Save
10
MB1A
10000006
261
PBR
PBR

CONTROLLING
217
CONFIRMATION OF ORDER
LogisticsProduction Order Shop Floor ControlEnter for Operation
CO11N-Time Ticket
Order :
Operation : (F4)
Confirmation Type :
Yield :
Activities
Setup :
Machine :
Labor :
Save
GOODS RECEIPT FOR PRODUCTION ORDER
Logistics Material ManagementInventory Management Goods Movement Goods
Receipt MB31-For Order
Movement type :
Order No :
Plant :
Storage location :
Press Enter key
Save
To see accounting document MB02 (or) menu bar goods receipt change
Press Enter
Select Button
ACTUAL OVER HEAD CALCULATION
Cost by Order Period End-Closing Single Function Overhead
KGI2-INDIVIDUAL PROCESSING
Order :
CO11N
10000006
10
Final Confirmation
10 Pc
11 H
92 H
25 H
MB31
101
10000006
PBR
PBR
10000005
KGI2

CONTROLLING
218
Period :
Fiscal year :
Execute (F8)
Select Next Button
Remove Costing Assignments in Sales Order
Enter your Sales Order No. :
Press Enter key
Double Click on Material Row 10
Select Tab
Remove
Save
OUT BOUND DELIVERY
Shipping Point :
Enter Pick Qty :
Select Button
*if you get any period error execute current period in:
BILLING DOCUMENT
Document no :
Execute F8
Press Enter Key
Save
Select Menu Item Billing Document  Change
Billing document :
Select Release to Accounting
VL01N
PBR
30
MMPV
VF01
123132
123132
6
2007
VA02
119

CONTROLLING
219
TO MAKE ORDER TECHNICALLY COMPLETE
CO02-Change
Order No :
Press Enter
Select Menu Bar Functions Restrict Processing Technically Complete
Save
SETTLEMENT COST TO SALE ORDER
SETTLEMENT
Order No :
Settlement period :
Fiscal yr :
Execute (F8)
Select Button
SETTLEMENT SALE ORDER TO CO-PA
Logistics  Customer Service  Service Agreements  Contracts  Contract 
Subsequent Functions 
VA88 - Settlement
Execute (F8)
Select Button
CO02
10000005
10000006
07
2007
KO88
CO03

CONTROLLING
220
FOR COST ANALYSIS
CO03-Desplay
Order No :
Press Enter
Select Menu bar Costs Analysis
(VA01, CO08, MB1C, MB1A, CO15, MB31, KGI2, VA02, VL01N, VF01, CO02, KO88, VA88)
10000006
CO03

CONTROLLING
221
REPORT FOR COST OBJECT BY ORDER OF PC

CONTROLLING
222

CONTROLLING
223
INTERNAL ORDER ACCOUNTING
Internal orders are used to plan, collect, analysis, monitoring the cost of a job or task.
It’s for Short term Measurement. It may be long term measurement.
Internal orders can be used to collect:
1. Overhead cost
2. Investment cost
3. Production cost
4. Revenues and cost for profit or result analysis purpose.
Internal orders are used for the over head cost collection; we need to settle the cost
period ending other controlling objects.
If they are used for the investment collection you can continue to debit the expenses
until the purpose is completed or end.
In the month ending it shows as asset under construction. If the object classes of order
is production. It shows as work in process until the production class is completed.
Finally settle to finished goods inventory. If the object class is result analysis we can
collect both revenues and cost to know the result of task or job on any object.
Internal order may be defined as a TRUE controlling object and STATISTICAL
controlling object to classify the various order the system maintain order type. The
system maintained order type categories to specify for which components the order
under the order type going to be create the order type contain the following default
parameters which are to be passed to the orders.
1. Planning profile
2. Budget profile
3. Settlement profile
4. Object class
5. Status management
6. Revenue posting indicator
7. Commitment management indicator
8. Integrated planning
9. Co-partner object
10.Field selection screen lay out
11.Number intervals.

CONTROLLING
224

CONTROLLING
225
INTERNAL ORDER
MAINTAIN INTERNAL ORDER TYPE
SPROIMG Controlling Internal OrdersOrder Mater Data
DEFINE ORDER TYPE
Order Category : (Internal Order)
OrderType
Description
.Settlementprofile
Planningprofile
Budgetprofile
Objectclass
Status
Commitmentmanagement
indicator
Revenuepostingindicator
Integratedplanning
Co-partnerUpDate
PBOH
Overhead Cost
Order 10 00001 00001 Overhead
Release
Immediately Active
PBRV
Revenue Posting
Inter Order 10 00001 00001
Profit
Analysis
PBAU
Asset Under
Construction AI 00001 00001 Investment
Save
It will give a warning show as “No Number Procedure”,
Press Enter key
Select Number Interval Change Button
Select Menu bar GroupInsert (F6)
Text : Internal Order Number Range : PBR
From Number To Number
*Press F4 Select which available in system
50000 55000
Select Internal Order Number Range: PBR
Press F2 on your Order Type for Select
Press F5 for Assign to your group
Save Back to menu
KOT2
01

CONTROLLING
226
10 = All Receivers
AI = Settlement AUC
0001 = General Budget / Plan Profile
0001 = General Budget Profile
SPROIMGCONTROLLINGINTERNAL ORDERPLANNINGMAINTAIN
SETTLEMENT
ASSIGN NO. RANGES FOR SETTLEMENT
Select your controlling area Press F2
Select No. Group (standard A/c document)
For Assign Press F5
Save (If your Company Code already assigned save & Back)
DEFINE TOLERANCE LIMITS FOR AVAILABILITY CONTROL
SPROIMGCONTROLLINGINTERNAL ORDER BUDGETING AND AVAILABILITY
CONTROL
DEFINE TOLERANCE LIMITS FOR AVAILABILITY CONTROL
CO. Area Profile Tr. Group Action Usage %
7315 00001 ++ 2 90
Save
++ (All Active groups)
Action
1. Warning
2. Warning with mail
3. Error Massage
DEFINE INTERNAL SETTLEMENT SECONDARY COST ELEMENT
Create Secondary Cost Element for Settlement
700000 01-01-2000 Advertisement Cost 21 (Internal Settlement)
PBR
OKOA
KA06

CONTROLLING
227

CONTROLLING
228

CONTROLLING
229

CONTROLLING
230

CONTROLLING
231

CONTROLLING
232
DEFINE INTERNAL ORDER
ACCOUNTINGCONTROLLINGINTERNAL ORDERMASTER DATASPECIAL
FUNCTIONS
ORDERS-KO01 CREATE
Description
Companycode
Businessarea
Objectclass
Statisticalorder
Actualpostingcost
center
Planning,
integrationorder
Settlementcost
element
Costcenter
Order type – PBR
Advertisement PBR PBR1 Overhead 700000 4100
Telephone-1 PBR PBR2 Overhead 6900
Telephone-2 PBR PBR1 Overhead 6900
Order type – PBR1
Project PBR PBR Profit
Analysis
*In Control Data tab Order Status set as a RELEASE (then only system allow to post)
PLANNING THE ORDER
ACCOUNTINGCONTROLLINGINTERNAL ORDERPLANNINGCOST AND ACTIVITY
INPUTS
KPF6-CHANGE
Version :
Period from :
To :
Order no. from : to
Cost element from : to
KO01
KPF6
0
01
12
65001 65004
300000 700000

CONTROLLING
233
Cost element Total planning amount
Order No : 65001(Adv sales promotion
423000 (Adv.) 200000
Next order No : 65002 (Telephone-1
413000 (Telephone 36000
Next Order No : 65003 (Telephone-2
413000 (Telephone 30000
Next Order No : 65004 (Project-1
300000 (sales revenue) 1000000
400100 raw material 600000
403100-wages 100000
410000-salaries 500000
BUDGETING TO ORDERS
Budgetingoriginal budget
KO22-Change
Order No Overall 2007
65001(Adv sales
promotion 200000 200000
Save
65002(Telephone-1 36000 36000 Save
65003(Telephonw-2 30000 30000 Save
65004(Project-1 2200000 2200000 Save
ACTUAL POSTING to INTERNAL ORDERS
GOODS ISSUED TO INTERNAL ORDER
LogisticsLogistics Extinction Out Bound Process  Goods Issued for Other
Transition
MB1A-Goods Issue
Movement type : consumption for order
Plant :
261
PBR
KO22
MB1A

CONTROLLING
234
Storage location :
Press  Enter Key
Order No : (Project-1)
Material Qty
Raw material-2000 20
Post
GENERAL POSTING
P. Key Account Amount Order No
40 423000 (Advertisement) 15000 65001 (Adv. Sales promotion
40 413000 (Telephone Charges) 5000 65002 (Telephone-1
40 413000 (Telephone Charges) 15000 65003 (Telephone-2
40 410000 (Salaries) 205000 65004 (Project-1
40 403000 (Wages) 50000 65004 (Project-1
50 210000-Cash *
Simulate Post
CHANGE THE FIELD STATUS OF G029
SPROIMGFinancial Accounting Financial Accounting Global SettingsDocument
Line ItemControls
Define Field Status Variant
Select Your Field Status Variant :
Select Folder
Double Click on G029 Field Status Group
Double Click on Additional Account Assignments
CO. PP Order : Optional
Save
PBR
65004
F-02
OBC4
PBR

CONTROLLING
235
SALES INVOICE POSTING
AccountingFinancial AccountingAccounts Receivable Document Entry
F-22 Invoice-General
P. Key Account Amount Order No
01 405 (Good for Customer) 30000
50 300000 (Sales Revenue A/c) * 65004 (Project-1
Simulate Post
DISPLAY INTERNAL ORDER INFORMATION
ACCOUNTINGCONTROLLINGINTERNAL ORDERINFORMATION
SYSTEMREPORTS FOR INTERNAL ORDER PLA/ACTUAL COMPARISONS
S_ALR_87012993 –ORDERS: ACTUAL/PLAN/VARIANCE
Controlling area :
Fiscal yr :
Period from : to
Plan version :
Execute (F8)
SETTLEMENT OF OH INTERNAL ORDER
ACCOUNTINGCONTROLLINGINTERNAL ORDERPERIOD END CLOSINGSINGLE
FUNCTIONSETTLEMENT
KO88-INDIVIDUAL PROCESSING
Order : (Adv. Sales promotion)
Settlement Period :
Fiscal yr :
Processing type :
Deselect Test Run
Select Button
F-22
S_ALR_870129
93
PBR
2007
06 06
0
KO88
65001
06
2007
1. Automatic

CONTROLLING
236
OVER HEAD COSTING
Costing sheet: contains control parameters for all aspects of overhead calculation.
SPROIMGCONTROLLINGInternal OrdersActual PostingsOverhead
RatesMaterial Overhead Rate
MAINTAIN OVER HEAD COST ELEMENT
Cost
element
Valid from Name Description Cost element
category
800000 01.01.2000 Material over head Material over head 41 OH
801000 01.01.2000 Personnel over head Labour over head 41 OH
802000 01.01.2000 Production over head Manufacture OH 41 OH
803000 01.01.2000 Administration OH Administration OH 41 OH
804000 01.01.2000 Sale Overhead Sale Overhead 41 OH
Cost sheet: components
Define Calculation Basis Parameters to Cost Element And Origin
Select Row
B000 Material
Specify from cost element (Raw material consumption)
Select Folder
Select Row (if Not Have go for & Create)
B030 Wages
Specify from cost element
Select Folder
Save and back to Menu Item
KO02
400100
KA06
KZB2
PBR
403000
PBR

CONTROLLING
237
DEFINE % OVER HEAD RATES
Select Row
A100 Material OH
2.Plan o/h rate 10
Select Folder
Select Row
A110 Personnel Overheads
01.01.2000 31.12.9999 PBR 2.Plan o/h rate 5
DEFINE CREDITS
Select Row
CR1 Material Overhead
Valid to Controlling area Cost Center
31.12.9999 PBR 3100(MM)
Select Folder
Select Row
CR2 Labour Overhead
KZZ2
KZE2
PBR
PBR

CONTROLLING
238
MAINTAIN CALCULATION PROCEDURE
Costing Sheet Description
PBRIO I.O. Overhead Cost sheet: PBR
Save.
Select Your Cost Sheet Code Row
Select folders
Row Base Over
head rate
Description From To Credit
10 B01 Material
20 A100 Material o/h 10 CR1
30 B002 Wages
40 A110 Personnel o/h 30 CR2
Save
COSTING SHEET
Definition: - Cost sheet is contains control parameters for all aspects of over head
calculation.
Creation G/L Accounts for Internal Order Settlement
G/L
A/c
Co.
Code
Account
Group Text
Line
Item
Display
Field
Status
300010 PBR Incomes Project Settlement G029
Select Button & Change Cost Element Category:
Save
KZS2
22 (External Settlement)

CONTROLLING
239
MAINTAIN ALLOCATION STRUCTURE
SPROIMGControllingInternal OrderActual Postings Settlement
Maintain Allocation Structures
A1 CO Allocation structure
Double Click Folder
Assignments Text
025 Settlement IO
Select Row
Double Click Folder
300000 900000
OKO6

CONTROLLING
240
*If you have Cost Element Group you can specify
Double Click Folder
Receiver Cat. Settlement Cost Element
G/L 300010(Project Settlement, Cat.22)
Save
Creation G/L Accounts for Internal Order Settlement
G/L
A/c
Co.
Code
Account
Group Text
Line
Item
Display
Field
Status
300011 PBR Incomes Income On Project G029
Select Button & Change Cost Element Category:
Save
ASSIGN COSTING SHEET TO ORDER
FUNCTIONS
ORDERS-KO02 CHANGE
Order No : Project
Press Enter Key
Select Tab
Costing Sheet :
Select Button
Category settlement %
G/L 300011 (Income On Project) 100
Save
KO02
65004
PBRIO
11 (Revenue)

CONTROLLING
241
OVERHEAD CALCULATION
AccountingControllingPeriod End ClosingSingle FunctionsOverheads
Overhead Rates
KGI4-Callective Processing
Variant :
Select Button
Order No : (Project)
Controlling Area :
Select Button
Meaning :
Save & Back to Times
Selection Variant :
Period :
Year :
Deselect Test Run
Select Detailed List
Execute (F8)
Select Next Button
KGI4
PBROH
65004
PBR
OH Calculation
PBROH
06
2007

CONTROLLING
242
SETTLEMENT OF REVENUE COST ELEMENT
AccountingControllingInternal Order Period End Closing Single
Function Settlement
Order No :
Settlement period :
Fiscal yr :
Execute (F8)
Select Button
CLOSE THE ORDER AFTER SETTLEMENT OF INTERNAL ORDER-
FUNCTIONS
ORDERS-KO02 Change
Order No : (Adv. Sales promotion)
Press Enter Key
Select System Status Button as a
Then Double on same button
Then that button will be display mode like
Save
65001
65004
6
2007
KO88

CONTROLLING
243

CONTROLLING
244

CONTROLLING
245

CONTROLLING
246

CONTROLLING
247
ASSET UNDER CONTRUCTION CAPITALIZATION (LINE ITEM
SETTLEMENT)
PREREQUISITES
1. Maintaining budgets settlement of budgets for asset under construction
2. Maintain (Asset under construction) asset class : AS01
3. Assign settlement profile to company :
DEFINE & ASSIGN SETTLEMENT PROFILE
SPROIMGFINANCIAL ACCOUNTINGASSET ACCOUNTINGTRANSCATIONS
CAPITALISATION OF ASSET UNDER CONSTRUCTIONDEFINE/ ASSSIGN
SETTLEMENT PROFILE
Use settlement profile :
BACK TO MENU ITEMS 
ASSIGN SETTLEMENT PROFILE TO COMPANY CODE
Specify your settlement profile :
Save Back to Menu
MAINTAIN NO. RANGES FOR DOCUMENT LINE ITEM SETTLEMENT
PROIMGCONTROLLINGGENERAL CONTROLLINGORGANIZATION
Controlling Area :
Select Button
Select Menu Bar Group Insert (F6)
Text: Settlement of AUC
Press F4 select available No. 20000 29999
Press Enter and Save
Select your Account Group
Keep the cursor on “KOAP plan settlement is assign to the no. intervals”
Press F2 for Select for Assign to group
Then Press F5 for Assign to Group
Save
AI
PBR
AI
PBR
KENK

CONTROLLING
248
CREATE COST ELEMENT FOR STATISTICAL
SPROIMGFINANCIAL ACCOUNTINGASSET ACCOUNTINGTRANSACTION
BUDGET MAINTAINING WITH STATISTICAL ORDER /WBS ELEMENT
CREATE STATISTICAL COST ELEMENT
CREATE COST ELEMENTS FOR PROJECT/ORDER ACCOUNT ASSIGNMENT
Controlling Area :
Period from :
Period To :
Execute (F8)
CHANGE THE FIELD STATUS OF G007
SPROIMGFinancial Accounting Financial Accounting Global SettingsDocument
Line ItemControls
Define Field Status Variant
Select Your Field Status Variant :
Select Folder
Double Click on G007 Field Status Group
Double Click on Additional Account Assignments
CO. PP Order : Optional
Commitment item : Optional
Earmarked Funds : Optional
Save
PBR
01.01.2000
31.12.9999
OBC4
PBR

CONTROLLING
249
FUNCTIONS
ORDERS-KO01 CREATE
Description
Companycode
Businessarea
Objectclass
Statisticalorder
Actualpostingcost
center
Planning,
integrationorder
Settlementcost
element
Costcenter
Order type – PBAU
Asset Under
Construction PBR PBR1 Investment
Save
BUDGETING TO ORDERS
KO22-Change
65005 Asset Under Construction 300000 300000
Save
FUNDS COMMITMENT
FMZ1-CREATE
Company code : PBR
KO01
KO22
CO
FMZ1

CONTROLLING
250
Currency INR
Original amount :
Order : (Asset under Construction)
Select Button
Business area :
GL account : (Purchase A/c)
Commitment item : (Purchase Commitment)
Post
ACQUISITION OF ASSET
Accounting Financial AccountingFixed AssetsPostingAcquisitionExternal
Acquisition 
F-90- with Vendor
P.
Key Account T. Type Amount Order No
31 400 (Vendor for Goods 120000
70 4000 (Asset Under Cons.)
100
*
65005 (Asset Under
Construction
Select Button
Simulate and Post
100000
65005
PBR1
401000
401000
F-90
38 1

CONTROLLING
251
GENERAL POSTING:-
P.
Key Account T. Type Amount Order No
50 401000 (Purchase A/c) 120000
70
4000 (Asset Under
Cons.) 100 *
65005 (Asset Under
Construction
Select Button
Simulate and Post
AUC BUDGET REPORT
AccountingControlling Internal OrderInformation SystemReports for Internal
OrdersMore Reports
S_ALR_87013019-List: Budget/Actual/ Commitment
Controlling area :
Order no : AUC
Execute (F8)
38 1
F-02
S_ALR_87013019
PBR
65005

CONTROLLING
252
CAPITALIZATION OF ASSET UNDER CONSTRUCTION
ACCOUNTING Financial AccountingFIXED ASSETSPOSTINGCAPITALIZATION
OF AUC
AIAB-DISTRIBUTION
Company code :
Asset : (AUC)
Layout :
Execute (F8)
Select each line item Row
Then select enter distribution
Category settlement %
FXA 1003-0 (Plant-4) 100
Save
Select Execute Settlement Button
Document date :
Asset valid date :
Posting date :
AIAB
PBR
4000
ISAP
11.07.07
11.07.07
11.07.07

CONTROLLING
253
Period :
Deselect test run
Execute
Select line items for new asset
ASSET EXPLORER:
Accounting Financial AccountingFixed AssetsInformation SystemIndividual
Asset
AW01N-Asset Explorer
Asset No :
SETTLEMENT OF ASSET UNDER CONSTRUCTION INVESTMENT MEASURE
OAOA DEFINE ASSST CLASS WITH INVESTMENT MEASURE
SPROIMG FAASSEST A/CORGANIGATION STRUCTURE ASSEST
CLASSDEFINE ASSEST CLASS
ASSEST CLASS: PBR4 (ASSEST UNDER CONSTRUCTION WITH INVESTMENT
PROFILE)
ACCOUNT DETERMINATION : PBR4
SCREEN LAYOUT : PBR4
NUMBER RANGES : 04
SELECT RADIO BUTTION : INVESTMENT MEASURE
SAVE.
OAYZ DEFINE DEPRECIATION AREA FOR ASSETS CLASS
SPROIMG FAASSEST A/C VALUATION
DEFINE DEPRECIATION AREA FOR ASSEST CLASS
DESELCT BOOK DEPRECIATION
ENTER SCREEN LAYOUT 2000
SAVE
KOT2 DEFINE ORDER TYPES
INTERNAL ORDER
MAINTAIN INTERNAL ORDER TYPE
SPROIMG Controlling Internal OrdersOrder Mater Data
DEFINE ORDER TYPE
04
AW01N
1003-0
KOT2

CONTROLLING
254
Order Category : (Internal Order)
PRESS ENTER KEY
SETTLEMENT PROFILE : AI
PLANNING PROFILE : 000001
BUDGET PROFILE : 000001
SAVE
It will give a warning show as “No Number Procedure”,
Press Enter key
Select Number Interval Change Button
Select Menu bar GroupInsert (F6)
Text: Internal Order Number Range: PBR
From Number To Number
*Press F4 Select which available in system
50000 55000
Select Internal Order Number Range: PBR
Press F2 on your Order Type for Select
Press F5 for Assign to your group
Save Back to menu
AI = Settlement AUC
00001 = General Budget / Plan Profile
00001 = General Budget Profile
OKOC DEFINE TOLERANCE LIMITS FOR AVAILABILITY CONTROL
(Note: Already define in Internal Order beginning step 3rd
step please refer)
FUNCTIONS
ORDERS-KO01 CREATE
INTERNAL ORDER : PLANT AUC
BUSINESS AREA : PBR1
SELECT INVESTMENT TAP
INVESTMENT PROFILE : 000001
KO01
01

CONTROLLING
255
SELECT MENU BAR EXTRAS AUC
DESCRIPTION : PLANT AUC
SELECT DEPRICIATION AREA TAB
DEPRICIATION KEY : 0% DEPRICIATION KEY
USEFUL LIFE YEARS : 4
SELECT BACK BUTTON
SELECT MENU BAR EXTRAS COMPLETE ASSEST
DESCRIPTION : PLANT 5
BUSINESS AREA : PBR1
COST CENTRE : MECHINE SECTION
PRESS ENTER KEY
Save
BUDGETING TO ORDERS
KO22-Change
65006 PLANT AUC 300000 300000
Save
FUNDS COMMITMENT
FMZ1-CREATE
Company code : PBR
Currency INR
KO22
CO
FMZ1

CONTROLLING
256
Original amount :
Order : (PLANT AUC)
Select Button
Business area :
GL account : (Purchase A/c)
Commitment item : (Purchase Commitment)
Post
F-02 POST INVESTMENT EXPENSES TO INTERNAL ORDER
GENERAL POSTING:-
P.
Key Account Amount Order No
40 401000 (Purchase A/c) 120000
50 210000 (Cash oh Hand) * 65006(PLANT AUC)
Select Button
Enter earmarked funds(F5)
Simulate and Post
AUC BUDGET REPORT
Controlling area :
Order no : PLANT AUC
Execute (F8)
38 1
F-02
S_ALR_87013019
PBR
65006
400000
65006
PBR1
401000
401000

CONTROLLING
257
OKOA MAINTAIN A1 ALLOCATION STRUCTURE & CHECK AI SETTLEMENT
PROFILE
MAINTAIN ALLOCATION STRUCTURE
SPROIMGControllingInternal OrderActual Postings Settlement
Maintain Allocation Structures
A1 CO Allocation structure
Double Click Folder
Assignments Text
040 Settlement AUC
Select Row
Double Click Folder
400001
*If you have Cost Element Group you can specify
Double Click Folder
Receiver Cat. By Cost Element
FXA 
Save
KO88 Periodic Settlement to AUC (Status to Automatically)
Order : (PLANT AUC)
Settlement Period :
Fiscal yr :
Processing type :
OKO6
KO88
65006
06
2007
1. Automatic

CONTROLLING
258
Deselect Test Run
Select Button
F-02 POST INVESTMENT EXPENSES TO INTERNAL ORDER (NEXT PERIOD)
GENERAL POSTING:-
P.
Key Account Amount Order No
40 401000 (Purchase A/c) 12000
50 210000 (cash) * 65006(PLANT AUC)
Select Button
Simulate and Post
AUC BUDGET REPORT
Controlling area :
Order no : PLANT AUC
Execute (F8)
KO88 -PERIODIC SETTLEMENT TO AUC (STATUS TO AUTOMATICALLY)
Order : (PLANT AUC)
38 1
F-02
S_ALR_87013019
PBR
65006
KO88
65006

CONTROLLING
259
Settlement Period :
Fiscal yr :
Processing type :
Deselect Test Run
AS02 FOR MAINTENANCE OF USEFUL LIFE
Select Depreciation Area Tab
Useful Life: 10
SAVE
KO88 PERIODIC SETTLEMENT TO AUC (STATUS TO FULLY SETTLEMENT)
Order : (PLANT AUC)
Settlement Period :
Fiscal yr :
Processing type :
Deselect Test Run
Select Button
07
2007
1. Automatic
KO88
65006
07
2007
FULLY SETTLEMENT

CONTROLLING
260
Reports for Internal Order

CONTROLLING
261

CONTROLLING
262
TOOL FOR REPORTS CREATION IN INTERNAL ORDERS

CONTROLLING
263

CONTROLLING
264
TRANSACTION CODES
S NO Transaction T. Code
CONTROLLING
Define Controlling Area OKKP
Maintain No. ranges for Controlling area KANK
Maintain Version OKEQ/OKEVN
COST ELEMENTING ACCOUNTING
Definition of Primary Cost Element
Manual Creation of cost element KA01
Automatic creation of cost element
Edit chart of account and for automation OB13
Maintain default settings OKB2
Create batch input sessions OKB3
Execute batch input sessions SM35
Create a GL a/c and change cost element FS00
Primary cost element information KA23
Cost Element Group KAH1
Activate cost of sales accounting
Change GL a/c to assign functional area FS00
COST CENTER ACCOUNTING
Cost center accounting Total Reports KSBB
Define cost center categories OKA2
Define cost center group KSH1
Create cost centers KS01/OKEON
Display cost center accounting KS13
Statistical key figures creation KK01
Define secondary cost element KA06

CONTROLLING
265
Create activity type KL01
Primary activity type indicator information KL13
Period Lock in CO OKP1
Planning layouts
Assign standard planning profile to controlling area KP04
Distribution keys KP80
Activity output/price KP26
Activity input planning KP06
Plan reconciliation KPSI
Activity dependent cost planning KP06
Independent cost planning KP06
Displaying planning information S_alr_87013611
Define cost center FS00
Define cost center KS01
Define overview structure KSAZ
Actual calculation execution KSA8
Distribution method S_alr_87005903
Define assessment cycle for distribution method KSV7
Enter statistical key figures KP46
Allocation plan distribution KSVB
Display planning information S_alr_87013611
Plan price calculation KSPI
Define assessment cycle for indirect activity allocation KSC7/s_alr_870
15471
Indirect activity allocation KSCB
Display cost center information planning overview KSBL
Planning allocation splitting KSS4
Define splitting rules OKSE
Assign splitting structure to cost center OKEW
Execute splitting structure KSS4
Execute plan price calculation KSPI
Cost center budgeting KPZ2
Goods issues to cost center (M.type-201) MB1A
Materials scraping (M.Type-561) MB1A
Posting from FI General postings F-02
For adjustment Manual R-posting of cost KB11N

CONTROLLING
266
Repost line items KB61
Assign overhead structure to controlling
Area for actual accrual KSAZ
Execution accrual calculation KSA3
Direct activity allocation KB21N
Sender activity type KB51N
Actual price KBK6
Entering actual statistical key figures KB31
Define secondary cost element KA06
Define assessment cycle KSU1/s_alr_870
05742
Assessment allocation KSU5
Display actual/plan/variable S_alr_87013611
Actual price calculation KSII
Define actual indirect activity allocation KSC1/s_alr_870
05792
Execute actual indirect activity allocation KSC5
Execute splitting factures KSS2
Display budget variables S_alr_87013648
Maintain financial management areas OF01
Assign company code to FM area OF18
Assign fiscal year to FM area
Assign field status variant to company code FMUV
Create commitment items FMCIA
Change GL account FS00
Check company code OF09
Change GL field status of commitment assigned GL
account
OBC4
Enter commitment item FMZ1
Display budget S_alr_87013648
Reducing commitment items F-43
Display budget information S_alr_87013648
Activate funds management

CONTROLLING
267
PRODUCTION COST PLANNING
Bills of material (BOM) creation CS01
Create work center CR01
Create routing procedure CA01
Overhead costing
Maintain overhead cost element KA06
Define Overhead Keys OKOG
Define Overhead Group OKZ2
Define calculations base KZB2
Define % of overhead KZZ2
Define credits KZE2
Define costing sheet KZS2
Define cost components structure OKTZ
Define costing variant OKKN
Estimation of cost allocating structure CK11N
Price up-dation CK24

CONTROLLING
268
COST OBJECT CONTROLLING
Define order type OPJH
Define order type dependent parameters OPL8
define checking control OPJK
Define scheduling parameters for production order OPU3
Define confirmation parameters OPK4
Define cost variant OPL1
Relevant default values for order type and plant OK23
Define goods received valuation for order delivery OPK9
Define result analysis keys OKG1
Define cost element for WIP calculation KA06
Define result analysis version OKG9
Define valuation method actual cost OKGC
Define ID line ID’s
Define assignments OKGB
Define up-dation OKGA
Create GL a/c for WIP (WIP: B/S) & (WIP P&L) FS00
Define posting rules for setting WIP OKG8
Define Variance Keys OKV1
Define Default Variance Keys for Plants OKVW
Check Variance Variants OKVG
Define Valuation Variant for WIP and Scrap (Target
Costs)
Define Target Cost Versions OKV6
Change Material Master Data & Assign OH GP & V.
Key
MM02
Create Settlement Cost Elements (21 Cat.) KA06
Create Allocation Structure OKO6
Create Source Structure OKEU
Create PA Transfer Structure KEI1
Create Settlement Profile OKO7
Define Order Types (Assign To Settlement Profile) OPJH
Create production order CO01
Goods issued to orders MB1A
Confirmation for orders CO15/CO11N
Check Costing in Valuation Variant OPN2
Overhead calculation KGI2
Specify transfers to financial accounting OKG9
Maintain no. Ranges for settlement document KO8N
Calculation of work in process KKAY/X

CONTROLLING
269
Order settlement of WIP KO88
Goods receipt for production order MB31
Make Order Technically Complete CO02
Variance Calculation KKS2
Check Costing Sheet OKYV (CHECK)
Calculate of WIP KKAX
Settlement of Variance KO88
Maintain internal order types KOT2
Assign no. Ranges for settlement document KO8N
Define tolerance limit for availability control
Define internal settlement secondary cost elements KA06
Define internal orders KO01
Planning the orders KPF6
Original budget maintain KO22
Goods issued to internal orders MB1A
General posting to orders F-02
Display internal order information S_alr_87012993
Change G 29 field status for CO.PP OBC4
Sales invoice to orders F-22
Settlement of internal order KO88
Close the orders of the settlement of internal order KO02
Maintain I.O for AUC and capitalization of AUC
Maintaining budget settlement of budgets for AUC AS01
Maintain Asset under construction Asset class OK07
Define settlement profile or use
Maintain no. Ranges for document line items KANK
Create statistical cost element OAK7
Change the field status of asset GL OBC4
Create internal order KO01
Setup budget data K022
Create commitment item FM21
Acquisition of asset F-90
Post erection charges of AUC F-02
Maintain Budget
Capitalization of Asset under construction AIAB
Asset Explore AW01N

CONTROLLING
270
Define operation concern KEA0
Assign controlling area to operating concern KEKK
Set operating concern KEBD
Value field assignments KE4I
Assign quality fields KE4M
Maintain PA transfer structure for direct posting KEI2
Define structure of cost center KEU1
Activate profitability analysis KEKE
Define key figures schemes KER1
Report Painter for CO-PA KE31N
Create profitability report KE31
Create profitability report Line Item Wise KE91
Create Planning Layout of CO-PA KEPM
Create transport request CO-PA KE3I

CONTROLLING
271
Set controlling area OKKS
Basic setting for profit centers OKE5
Define dummy profit centers KE59
Define profit center KE51
Activate direct postings 1KEF
Maintain plan version OKEQ
Assignment of account assignment object to PC MM02
Assign cost centers ks02 assign fixed asset AS02
Define no. ranges for local document GB02
Maintain automatic account assignment cost sheet
revenue
OKB9
Choose additional B/S and P&L a/choose account
material
3KEH
Transferring selected b/s items 1KEH
ACTUAL DATA POSTINGS TO CO-PA&PCA
Create sales order VA01
Out bound delivery VL01N
Billing document VF01
Posting from FI F-02
Execution of assessment cycle KEU5
Execute report KE30
Profit Center Report S_alr_87013326
Execution of Balance Sheet Accounts
Plant/Actual/Variance

CONTROLLING
272

SAP Controlling Notes by Bhagirath

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