Webinar with Carol Benson, associate director of quality systems at Incyte, and Kent Malmros, senior director of Vault Training. They discuss best practices and strategies for successfully transforming learning management systems. There are benefits of starting learning management system selection and implementation with diligent and comprehensive change management approaches. Topics include: - Organizational governance strategies for LMS - How to build on a foundation of GxP compliance - How to build cross-functional oversight - Selecting the right learning technologies to eliminate all paper processes - Best practices for delivering a single system

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Copyright © Veeva Systems 2022. Veeva Confidential.
Strategies and Best Practices
for Transforming Enterprise Training
A fireside chat with Incyte
Presented by Kent Malmros and Carol Benson

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Copyright © Veeva Systems 2022
Disclaimer
This presentation is for informational purposes only and does not
constitute legal or other professional advice. You should consult your
own legal or compliance team before making a compliance decision.
All information is provided “as is”, with no guarantee of completeness,
accuracy, timeliness or of the results obtained from the use of this
information, and without warranty of any kind, express or implied. In
no event will Veeva be liable to you or anyone else as a result of your
use on this information.

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Copyright © Veeva Systems 2022
Carol Benson
INCYTE
Associate Director, Quality eSystems
Carol oversees the global electronic systems &
processes for Quality Management Systems,
Standard Operating Procedures, Document
Management and GxP Training Management
and Delivery. Carol is responsible for providing
global leadership and direction of contemporary
practices for the Veeva eQuality Suite systems
and processes. Carol has over a decade of
experience working for Incyte in Quality
Assurance.
VEEVA SYSTEMS
Senior Director, Vault Training
Kent has spent the majority of his career
delivering technology-enabled training solutions
to life sciences, holding leadership positions at
industry leading companies such as AdMed,
ClearPoint (Red Nucleus), UL EduNeering (UL),
and now Veeva Systems.
Kent Malmros

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Learning Technology
Complex Ecosystems

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1. Completed documents (SOPs) that outline task-level behavior
2. Content that explains the governing regulations & standards
3. Records managed in a GxP LMS
Content • Technology • Data
The Parts of Qualification
When an FDA Inspector asks if you have qualified your
learners, they expect three things:

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Training Technology Market Dynamics
Unified
Drive towards unified Training
technologies
Strategic
Connecting training outcomes
to other critical processes
Optimization
Training development is part of
a continuous improvement
Modernization
Inflection point away from
aging LMS solutions
Industry-Specific
Challenge fitting industry
agnostic systems
Innovation
Redefining training technology
landscape

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Learning Technology Stack
*Source: Josh Bersin

8. Learning Technology Stack
Learning Experience Layer
Data Layer
Learning
Management
System
Personalized
Microlearning/
Continuous Learning
Libraries/
Catalogs
Assessments
*Source: Intela

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Training Technology Categories
Authoring
Rapid eLearning
Documents
AR/VR
Gamification
Assessment
DMS/CMS
Quality (V)
Commercial (V)
Clinical (V)
Local
Fileshare
LMS
One System?
GxP
Non-GxP
Commercial
HR
LXP
Standalone
LMS Add-On
Content-Driven
LRS
EXP
Mobile
Event App
Coaching App
Commercial Training
MicroLearning
Social
Forums
Recommendations
Gamification
Blogs
Video Sharing

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Key Potential Benefits of Full-Stack Solution
Robust assessment tools
that drive learner
recommendations and
subscriptions
Enhanced question-types
and configuration
Prescriptive training
through qualification-
based assignments
Personalized micro-
learning to meet
individual needs
Easily manage GXP and
non-GXP content through
the same learner
interface
Leverage content from all
Vault repositories
Tile-based view that
brings together all
training types
Mobile-friendly
environment for training
content consumption
Modern Learner
Experience
Assignments and
Subscriptions
Enhanced
Assessment
Across The
Enterprise

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Document and Content Management Tools
What is needed to manage content lifecycles?
 Local Machines or Fileshares are still incredibly
common means of managing assets and versions
 DMS and CMS both allow customer to manage
source content, but DMS relies on authoring
tools and manages lifecycles, while CMS does
everything in on system
 REGULATED Content: Must be managed in
systems that meet specific requirements
What other things should be considered?
 These categories are NOT often considered part
of the training technology ecosystem, but are
among the most critical areas of efficiency loss
or gain
 DMS applications are among the most
integrated with LMSs for GXP purposes; very few
allow for comprehensive learning asset
management
Authoring
Rapid eLearning
Documents
AR/VR
Gamification
Assessment
DMS/CMS
Quality (V)
Commercial (V)
Clinical (V)
Local
Fileshare
LMS
One System?
GxP
Non-GxP
Commercial
HR

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Document and Content Management Considerations
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Does your DMS/CMS
systems work with
source content
authoring tool of
choice (WORD, Google)
Are those systems
easily integrated with
LMS, or unified to
ensure efficiency?
Do you have
governance over GxP
and non-GxP
repositories and how
they reach LMS?

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The Value of Unified Training
• Single environment for DMS and LMS
• Assignment automation via document
lifecycle changes
• Assignment unification to QMS
workflows
• Curriculum workflow and periodic
review
• Training and quality data available in
same reports
Author
Content Creation
Assess
Combined
Data
Align
Assignable
Matrices
Controlled
Content
Assignment
Flexibility
Training
Effectiveness

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Continuous Improvement
Training Effectiveness
Evaluation
Training
Requirements
Quality Event-Driven
Assignments
Quizzes / Assessments
Learning Management
Automated Assignments
Learning Management
Source Content
Doc Management
Interactive Development
Multimedia & eLearning
Curriculum Creation
Learning Management
Training Matrix Dev
Learner Roles
and Curricula alignment
Up-version
Re-Training
Document or
Content Changes
Reports and
Dashboards
Training and Business
Process Data
Managing all training related processes in one place

15. Poll #1

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Learning from Incyte
Chatting with Carol Benson

17. Poll #2

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Questions?
How can we help.
Carol Benson
cbenson@incyte.com
Kent Malmros
kent.malmros@veeva.com