Join us for this special edition webinar for Oregon and Washington clients to learn about state regulatory inspections and how to prepare your company for them. The webinar will include an overview of the different State Regulatory agencies, and what they generally inspect for, as well as providing tips to make sure the inspections go smoothly. We will also briefly cover regulatory inspections by agencies such as Labor and Industries and Department of Ecology, explaining their roles, reasons for inspections, and the most common discrepancies found by these agencies. The webinar will be presented by KPA risk management consultant, Ryan Green. Ryan is a native to the Pacific Northwest. He has experience in regulatory inspections through the United States Coast Guard, the Washington State Fire Academy, and various other agencies. He has a Degree in Fire Science, and is currently pursuing a Master’s degree in Occupational Safety Management.

1. Regulatory
Inspections
The Inspector’s Roles, and How to be
Prepared for State Inspections
Presented by: Ryan Green
KPA Risk Management Consultant

2. KPA: Environmental Health & Safety | HR Management |
Sales & Finance Compliance.
8/10 of the largest dealership groups in the
country count on KPA.
KPA has been endorsed by 26 national and
state dealer associations
Founding member of the Clean Auto Alliance.
Over 5,200 clients, including 8 out of 10 of the largest dealership groups in the
country, count on KPA for Environmental Health & Safety, HR Management and Sales &
Finance Compliance programs that save them time and save them money.

3. Ryan Green
EHS Risk Management Consultant
KPA
Rgreen@kpaonline.com
Presenter

4. Questions?
If you have questions
during the presentation,
please submit them using
the “Questions” feature
Questions will be
answered at the end of
the webinar
Questions

5. Washington State Department of Ecology
Air Quality Program
The regulation requires a facility to have an air operating permit if it has the
potential to emit any of the following:
• Greenhouse gas reporting for facilities that emit more than 10,000 metric tons of
greenhouse has annually.
• more than 100 tons per year of any pollutant, such as nitrogen oxides (NOx),
volatile organic compounds (VOCs), carbon monoxide (CO), sulfur dioxide (SO2),
and particulate matter (PM). Lower thresholds may apply in nonattainment areas;
• more than 10 tons per year of any hazardous air pollutant (HAP), as listed in
subsection 112(b) of the federal Clean Air Act; or
• more than 25 tons per year of a combination of any HAPs.
Where can I get assistance?
•
URL: http://www.ecy.wa.gov/programs/air/AOP_Permits/Boiler/GeneralOrders.ht
m

6. Environmental Assessments
• Freshwater Monitoring includes rivers, streams, and lakes, as well as the
plants and animals that live there.
• Puget Sound and Coastal Monitoring assesses our marine resources,
including Marine Water Quality, Marine Sediments, and marine
swimming beaches through the BEACH Program.
• Groundwater Assessment evaluates water in the subsurface.
• Storm water Monitoring and Runoff are tested for possible pollutants,
including Storm water monitoring for Toxics.
• Soil, sediment, water, fish tissue, consumer products, and more are
tested for chemicals of concern.
• Air quality is tested by Ecology's Air Quality Program and Local Clean
Air Agencies.
Washington State Department of Ecology

7. Spill Prevention:
The mission of the Spill Prevention,
Preparedness and Response Program (Spills Program)
is to protect Washington’s environment, public health,
safety, and economy through a comprehensive
regulatory and technical assistance program.
• Is the total capacity of aboveground oil storage
containers greater than 1,320 gallons of oil?
Washington State Department of Ecology

8. Washington State Department of Labor and Industries
• L&I is a diverse state agency dedicated to the safety,
health and security of Washington's 2.5 million
workers. They help employers meet safety and health
standards and we inspect workplaces when alerted to
hazards.
• L&I's Division of Occupational Safety and Health
(DOSH) administers the Washington Industrial
Safety and Health Act (WISHA) law by developing
and enforcing rules that protect workers from
hazardous job conditions. Their inspectors visit about
5,000 workplaces each year and cite businesses that
violate health and safety rules.

9. Oregon OSHA
“Our mission is to advance and improve workplace
safety and health for all workers in Oregon.”
•
Part of the Oregon Department of Consumer and
Business Services and operate under a state-plan
agreement with federal OSHA.
• Inspect workplaces based on valid complaints,
serious injuries, and fatalities.

10. Oregon Department of Environmental Quality
• The Oregon Department of Environmental Quality (DEQ) is a
regulatory agency whose job is to protect the quality of
Oregon's environment.
• In addition to local programs, the Environmental Protection
Agency delegates authority to DEQ to operate federal
environmental programs within the state such as the federal
Clean Air, Clean Water, and Resource Conservation and
Recovery Acts. See DEQ/EPA Performance Partnership
Agreement.
• The DEQ director has the authority to issue fines for violation
of pollution laws and standards. The DEQ relies on
several advisory committees of citizens and government
officials to help guide its decision-making.

11. • Let the agency show credentials.
• Opening Conference: The compliance officer will explain
why they are there, and the process. At this time you may
select a representative to accompany the investigator during
the walk inspection.
• Walk Through: The compliance officer and the
representatives will walk through the portions of the
workplace covered by the inspection, inspecting for EHS
hazards. The compliance officer will also review worksite
injury and illness records.
• Closing Conference: After the walk around, the compliance
officer holds a closing conference with the employer and the
employee representatives to discuss the findings. The
compliance officer discusses possible courses of action an
employer may take following an inspection.
The Inspections

12. • Have all safety programs, hazard communication programs,
injury and illness prevention programs, and emergency
response programs signed and readily available.
• Have all environmental documents readily available (waste
manifests/clearances, universal waste documents, etc.)
• Have all inspection documents readily available (monthly
facility inspections, haz waste accumulation inspections, eye
wash, fire extinguishers, first aid kits etc.)
• Have training rosters and safety committee minutes readily
available.
• Be kind, courteous, and show good faith.
Tips for a successful inspection

13. QUESTIONS?
Questions?

14. The recorded webinar and presentation slides will be emailed to
you today including your local representative’s contact information.
www.kpaonline.com
rgreen@kpaonline.com
(303)802-3030
Contact