This document provides an introduction and overview of SPSS (Statistical Package for the Social Sciences). It discusses opening SPSS and the main windows, including the Data View and Variable View. It also covers importing data from Excel, entering data directly, sorting data, basic analyses like frequencies and descriptives, and saving data files. The document is intended as an introduction for learning the basics of managing and analyzing data in SPSS.

1. Introduction to SPSS

2. Object of the class
 About the windows in SPSS
 The basics of managing data files
 The basic analysis in SPSS

3. Introduction: What is SPSS?
 Originally it is an acronym of Statistical
Package for the Social Science but now it
stands for Statistical Product and Service
Solutions
 One of the most popular statistical
packages which can perform highly
complex data manipulation and analysis
with simple instructions

4. Opening SPSS
 Download an SPSS program nd set up in your PC
 Start → All Programs → SPSS Inc→ SPSS 17.0 →
SPSS 21.0

5. Opening SPSS
 The default window will have the data editor
 There are two sheets in the window:
1. Data view 2. Variable view

6. Data view

7. To import data from excel
 After you have kept only your required districts as
per your province then,
 1. Open yellow folder top left of the SPSS and
type excel file
 2. Automatically it will be copied to spss
 3. name this spss file
 Or
 Or you can just delet unwanted districts row wise
opening data view

8. 8
Enter data in SPSS directly or
import from Excel file

9. Data View window
 The Data View window
This sheet is visible when you first open the Data Editor
and this sheet contains the data
 Click on the tab labeled Variable View
Click

11. Variable View window
 This sheet contains information about the data set that is stored
with the dataset
 Name
 The first character of the variable name must be alphabetic
 Variable names must be unique, and have to be less than 64
characters.
 Spaces are NOT allowed.

12. Variable View window: Type
 Type
 Click on the ‘type’ box. The two basic types of variables
that you will use are numeric and string. This column
enables you to specify the type of variable.

13. Variable View window: Width
 Width
 Width allows you to determine the number of
characters SPSS will allow to be entered for the
variable

14. Variable View window: Decimals
 Decimals
 Number of decimals
 It has to be less than or equal to 16
3.14159265

15. Variable View window: Label
 Label
 You can specify the details of the variable
 You can write characters with spaces up to 256
characters

16. Variable View window: Values
 Values
 This is used and to suggest which numbers
represent which categories when the
variable represents a category

17. YOUR TASKS
 After you removed / deleted unrelated districts
;
 1. go to ANALYZ at the top of DATA VIEW,
and prepare one way table and two way table
from
 1.1 Go to Frequencies (in analyze) and click
on required variables like districts, vdc,
disaster, frequency via an arrow on right
screen and click ok
 1.2 For multiple (two variables at time)
 1.2. go to analyze and click crosstabs and

18. Output Viewer
 Output Viewer
Displays output and errors. Extension of the saved file will
be “spv.”

19. Saving the data
 To save the data file you created simply click ‘file’ and
click ‘save as.’ You can save the file in different forms
by clicking “Save as type.”
Click

20. Sorting the data
 Click ‘Data’ and then click Sort Cases

21. Sorting the data (cont’d)
 Double Click ‘Name of the students.’ Then click ok.
Click
Click

22. The basic analysis

23. The basic analysis of SPSS that will be
introduced in this class
 Frequencies
 This analysis produces frequency tables showing
frequency counts and percentages of the values of
individual variables.
 Descriptives
 This analysis shows the maximum, minimum,
mean, and standard deviation of the variables
 Linear regression analysis
 Linear Regression estimates the coefficients of the
linear equation

24. Opening the sample data
 Open ‘Employee data.sav’ from the SPSS
 Go to “File,” “Open,” and Click Data

25. Opening the sample data
 Go to Program Files,” “SPSSInc,” “SPSS16,” and
“Samples” folder.
 Open “Employee Data.sav” file

26. Frequencies
 Click ‘Analyze,’ ‘Descriptive statistics,’ then
click ‘Frequencies’

27. Frequencies
 Click gender and put it into the variable box.
 Click ‘Charts.’
 Then click ‘Bar charts’ and click ‘Continue.’
Click Click

28. Frequencies
 Finally Click OK in the Frequencies box.
Click

30. Practice 4
Do a frequency analysis on the
variable “minority”
Create pie charts for it

32. Answer
Click

33. Descriptives
 Click ‘Analyze,’ ‘Descriptive statistics,’ then
click ‘Descriptives…’
 Click ‘Educational level’ and ‘Beginning
Salary,’ and put it into the variable box.
 Click Options
Click

34. Descriptives
 The options allows you to analyze other
descriptive statistics besides the mean and Std.
 Click ‘variance’ and ‘kurtosis’
 Finally click ‘Continue’
Click
Click

35. Descriptives
 Finally Click OK in the Descriptives box. You will
be able to see the result of the analysis.