The document outlines the duties and responsibilities of a project manager for a 4-story residential building project. It details the key phases of pre-design, design, construction, and post-construction and the project manager's role in developing the program, selecting the site, managing consultants, approving designs and budgets, overseeing construction, ensuring safety, resolving disputes, accepting the work, and establishing warranty programs.

1. Duties & Responsibilities:
 Business administrator.
PRE-DESIGN PHASE
 Development of the program - States project objectives, develops master
schedule, and prepares budget. Determines space requirements, adjacency of
functions, expendability, constraints, and equipment.
 Selection of the site - Considers and selects a site such as constructability,
zoning, access, environmental contamination and cost.
 Site analysis - Identifies set backs, easements, boundaries, and elevations.
Allows the site tested and certified for contaminates. Geotechnical borings to
determine the structural and drainage capabilities of the soil.
 Selection of consultants – Selects consultants for accounting, legal and insurance
requirements for the project. Negotiates contracts with each of them.
 Appointment of an owner's representative for the project – Appoints someone as
my general agent to represent me in all matters relative to the project, including
oversight of the designer and construction.
DESIGN PHASE
 Design approval - Reviews and approves the plans and specifications at different
stages of completion.
 Budget approval - Approves professional cost estimate to ascertain whether the
proposed design will be within the original budget.
 Development of an FF&E (furniture, Fixture & Equipment) plan – Selects and
coordinates, space, pricing, procurement, storage, and installation.
 Making decisions on design options - Determines and selects colors and
textures, as well as making tough value engineering decisions.
 Creation of a project communications system - Opens timely communications
among the parties for a successful project.
 Development of a project financing and insurance program - Pays for the work
and makes sure the proper insurance coverage’s are in place before construction
begins.
 Establishment of allowances - Establishes cost allowances to be included in the
construction contract especially for the items of work that are not clearly defined
CONSTRUCTION PHASE
 Execution of the construction contract – Executes the contract with the contractor.
Requires the contractor to provide bonds and evidence of insurance before
mobilizing on the site. (If required)

2.  Approval of the construction schedule – Requires the contractor to provide a
comprehensive construction schedule soon after execution of the contract.
Reviews and approves the schedule, monitors the schedule during construction
and requires periodic updates from the contractor.
 Reconciliation of allowances - Finalizes the scope of the work for each cost
allowance and provides a change order to the contractor reconciling each
allowance as quickly as possible.
 Inspection and testing of the work - Continuously and comprehensively assists
the designer and contractor and inspects the work to insure compliance with the
contract documents.
 Project safety - Ensures that the contractor has a safety plan in place at the site.
 Approval of changes - Provides change orders and funds the cost of the
changes. Prepares and executes change orders promptly to keep the project on
schedule.
 Approval of colors and products - Approves colors to the outcome of the
scheduled end date.
 Monitoring subcontractors' and suppliers' payments –Programs and ensures that
all subcontractors and suppliers are being paid in a timely manner by the
contractor. (Lien waivers)
 Resolution of disputes - Resolves differences and conflicts quickly.
 Adjustment and administration of property insurance claims - Promptly
administers adjustment of the claim on behalf of all the covered parties of casualty
loss covered by property insurance, sometimes referred to as "builder's risk
insurance",
 Procurement and installation of FF&E - Administers in a timely manner.
 Development of an operations and maintenance staff - Hires staff in place prior
to operations and maintenance of the facility upon completion of the project and
turn over.
 Coordination of separate contractors - Decides to have more than one prime
contractor involved in the project such as kitchen equipment contractors or data
processing contractors. Coordinates the various prime contractors on the site.
 Conduct project meetings - Manages meetings and establishes both staff and
executive levels. Prepares agendas and minutes.
 Acceptance of the work - Authorizes and accepts certificate of acceptance from
the contractor.
 Establishment of a warranty program. Sets up a program, manages and
administers warranties.
POST CONSTRUCTION PHASE

3.  Creation of "as built' records – Requires the contractor the availability of a
complete "as built" set of plans for future remodeling, additions, and repairs.
 Administration of the warranty program - Oversees the warranty program after the
building is finished.
 Determination that everyone was paid - Ensures that the contractor has been
paid in full and has provided final lien releases.
 Facility operations and maintenance – Prepares and compiles comprehensive
operations and maintenance program to protect the investment made in the
building.
Hired as a Project Manager
Client : Arch. Francisco Manosa & Company
Project : 4 Storey Residential Building
Area : 1,500 m2
Address : Ayala Alabang, Muntinupa City