Find out why investing in a Managed Print Services provider is vital to your company’s future success – and how to prove outsourcing ROI to the board.

1. Showcasing the
business value of
MPS - ROI is king
Bringing on board a Managed
Print Services provider can
dramatically reduce print
costs across your company
and make outsourcing ROI
easier to demonstrate.
xenith.co.uk

2. Since the crash of
2008, companies
have been pushing
procurement professionals
to maximise cost and
value in every area of their
business infrastructure. And
when outsourcing to third party
suppliers such as Managed Print
Services providers, ROI is a top of
mind consideration.
xenith.co.uk

3. After all, even in the digital age
printing still costs businesses
serious money every year.
From the cost of paper…
3,500The average number of sheets
of paper that a single office
worker prints off each year.
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4. …to the cost of ink.
The cost per ml of ink is more than:
• Crude oil
• Vodka
• Penicillin
• and human blood
…combined.
xenith.co.uk

5. Research by Xerox has revealed
that print costs can eat into:
1-3%of a company’s annual revenue.
xenith.co.uk

6. By engaging a Managed Print Services provider,
print costs can be driven down by up to:
78%And create a great return on investment.
xenith.co.uk

7. But, as a procurement
manager, how do you
prove outsourcing
ROI to the board if
you’re considering
partnering with an
MPS provider?
xenith.co.uk

8. A MPS provider can take on the responsibility
of your printing strategy and identify and
manage best practice to help curtail costs:
25%-60%reduction in hardware costs.
xenith.co.uk

9. How?
By identifying visible and hidden
costs of your print costs. For
example, the MPS provider
will audit your printer setup,
creating a managed printing
environment, identifying and
removing under-utilised
devices and optimising
workflow processes.
xenith.co.uk

10. How?
Offer a full product maintenance
package, removing the need for IT
support and external engineers.
xenith.co.uk

11. How?
Remove ad-hoc purchasing
that drives up print service
costs while introducing
streamlined processes that
drive down the cost of supplies
and reduce on-site storage
requirements.
xenith.co.uk

12. reduction in energy consumption.
30%
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13. How?
A provider will create a
‘roadmap’ for rationalisation
and optimisation, eliminating
energy-inefficient devices.
xenith.co.uk

14. reduction in wasted output.
Over 15%
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15. How?
A provider will introduce
waste-banishing
processes including:
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16. Pull, not push
Employees must enter a pin code/swipe their ID card - making them think
before they print.
Two sides, not one
Moving printing from a single-sided output to a default double-sided output.
Mono, not colour
Setting rules such as default monochrome printing by programme,
department or individual
Educate, don’t berate
Training employees - maybe through gamification - about the cost of
printing and best practice.
xenith.co.uk

17. cost saving in print-related helpdesk calls.
Up to 83%
xenith.co.uk

18. How?
With better work and
procurement processes
now in place, there are
fewer bottlenecks, fewer
opportunities for IT issues
and critically, less scope for
employee misunderstanding and
misuse of printing.
xenith.co.uk

19. Proactive service:
detecting problems
before users do.
A professional
helpdesk:
lightening the load of
the IT team.
Process automation:
to reduce
dependence on print.
Robust hardware
and good software
integration:
to minimise issues.
1 2 3 4
A good MPS provider can achieve this with:
xenith.co.uk

20. Reduce the cost of print
Reduce energy consumption
Reduce waste
Reduce help desk calls
Increase efficiency and productivity while delivering outsourcing ROI.
Key Takeaways
There is more to printing than just your printers – and an MPS provider is best
positioned to identify all the cost implications of your printing strategy (or lack of one)
and offer pragmatic, effective measures for driving down the financial burden of printing:
This frees you up to focus on running your business, instead of worrying about the
far-reaching costs of printing.
xenith.co.uk

21. DOWNLOAD YOUR FREE EGUIDE NOW
Discover how to source the best MPS provider
for your company’s needs by downloading
Xenith’s free eGuide:
A best practice guide to procuring
value-led Managed Print Services
xenith.co.uk