This document provides an overview of document management and workflow capabilities in Microsoft SharePoint 2010. It discusses features like document IDs, versioning, metadata, ratings and tags, rule-based submissions, and workflows. Workflows in SharePoint 2010 allow you to define a series of automated steps, actions, and conditions that correspond to business processes. They can be initiated by events and include forms to collect information from participants. The status of workflows on documents can be easily viewed.

1. SharePoint 2010 Overview Document Management ,workflow Prepared by : MahmoudAljaroud

2. Microsoft SharePoint 2010TheBusiness Collaboration Platformfor the Enterprise and the Web Sites Connect and Empower People Communities Composites Cut Costs with a Unified Infrastructure Content Insights Rapidly Respond to Business Needs Search

3. Microsoft SharePoint 2010 Ribbon UI SharePoint Workspace SharePoint Mobile Office Client and Office Web App Integration Standards Support Business Connectivity Services InfoPath Form Services External Lists Workflow SharePoint Designer Visual Studio API Enhancements REST/ATOM/RSS Tagging, Tag Cloud, Ratings Social Bookmarking Blogs and Wikis My Sites Activity Feeds Profiles and Expertise Org Browser Sites Communities Composites PerformancePoint Services Excel Services Chart Web Part Visio Services Web Analytics SQL Server Integration PowerPivot Content Insights Enterprise Content Types Metadata and Navigation Document Sets Multi-stage Disposition Audio and Video Content Types Remote Blob Storage List Enhancements Search Social Relevance Phonetic Search Navigation FAST Integration Enhanced Pipeline

5. Rating, Tag/Notes

6. Rule Based Submission

7. Versioning, check-in, and check-out

9. Rating, Tag/Notes Rating and adding Tag/Notes does not require a check-out, and users are able to easily rate and add notes to the document. To add Notes, select the document and then click “Tags & Notes” on the Ribbon

10. Rule Based Submission SharePoint 2010 let you define rules on a folder for further routing of the document. Documents uploaded to the folder will be moved to the correct library/folder based on the rules you apply. The rules are depended on the metadata you have available on the document.

11. Versioning, check-in, and check-out , Approve You can have many versions of the document when you update it , also you can check in to edit the document and check out when you are done . Only persons who have Full Control or Design permissions can approve or reject items or files in a list or library that requires approval. Other site users can only view what they have permission to view or what they have uploaded themselves.

12. Upload/download Documents You can download the documents to use it offline if you have the right access , also you can upload your documents to share it with others or to organize your library .

16. Events ,Actions ,Conditions ,and steps These are the building blocks of a workflow. A workflow consists of one or more steps, and each step consists of actions and any associated conditions. Each workflow is initiated by an event.

17. Workflow Forms To make your workflow more dynamic and flexible, you can add a form to the workflow. With a form, you can collect information from workflow participants at predefined times in the workflow, and make it possible for participants to interact with the tasks for that workflow

19. All workflows that have run on the item in the past.

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